HomeMy WebLinkAboutSexson Mechanical Company, LLC/STREET/$28,271/861 N. Rangeline Rd Repairs ASA Sexson Mechanical Company,LLC
Street Department-2024
Appropriation#2201 2201 43-509.00 Motor Vehicle Highway Fund; P.O.#111306
Contract Not To Exceed$28,271.00
C
APPROVED
By Sergey Grechukhin at 12:16 pm,Jun 18,2024
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR GOODS AND SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by
and between the City of Carmel and Sexson Mechanical Company, LLC, (the"Vendor"),as City Contract dated January
18,2023 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Sexson Mechanical Company, LLC
By: By:
Oudm. e/1.24:d-- 7VGAA-v-o.
J es Crider, Chief of Staff Authorized Signature
Date: 6/18/24
Chris Harris
Printed Name
Service Manager
Title
FID/TIN: 35-1952081
Date: 06/18/2024
Exhibit A
SEXSON
MECHANICAL
COMPANY
Jun 4, 2024
To: Carmel street dept
Re: Vehicle maintenance - Replace two split systems.
Sexson Mechanical Company proposes to furnish all labor, material, tools, and equipment as required
to perform the Mechanical Installation on the above referenced project as outlined below. Quote
expires in 30 days.
Base Bid for the Sum of: $28,271.00
Our price includes:
Recover refrigerant from two systems.
Remove existing AHUs, condensers, and line sets.
Install new AHUs and connect to existing duct.
Set new condensing units.
Install new line sets and connect to indoor and outdoor units.
Install electric heat packs in AHUs.
Make all electrical and control connections.
Pressure test and evacuate systems.
Charge systems with refrigerant and start-up.
Test system operation and put into service.
Our price does not include:
Insurance beyond our normal limitations
Sales Tax
Permits
Allowances of any kind
Bonds (if required add 1% to total bid)
Temporary heating and/or cooling
Fire stopping
Painting of any kind
Demo to allow access to our work
Asbestos or lead paint testing and/or abatement of any kind
Wall Cutting & Patching
Roof Cutting & Patching
Floor cut and patch (floor layout included in pricing)
Ceiling &Wall Access Panels
Seismic restraints and calculations
Overtime or shift work
Respectfully,
Clint Rempe
Sexson Mechanical Company
Terms&Condition:
• Proposal based on mutually agreeable contract terms and conditions
• Work performed during normal business hours Monday through Friday 7AM to 4 PM.
• If progress is extended due to interference outside Sexson Mechanical Company control,
additional cost for material and labor may be billed on a time & materials basis.
• This proposal has been estimated using industry standard practice. If materials uncovered alter
from industry standard practice, additional charge may occur and would be performed on a time
and material basis.
• THIS PROPOSAL IS CONTINGENT ON A LACK OF IMPACT BY THE CORONAVIRUS NATIONAL
EMERGENCY. Given the existence of the coronavirus pandemic, Sexson Mechanical Company
will use its best efforts to staff and supply this project to meet the scheduled completion.
However, Sexson Mechanical Company reserves its right to seek an excusable extension of time
if Sexson Mechanical Company or its subcontractors and suppliers are unable to maintain
planned crew sizes due to the illness, supply shortages, governmental restraints on business,
travel and/or assembly. To the extent that the project is suspended pursuant to the terms of the
proposed Contract or Subcontract, we intend to seek additional costs associated with the
suspension.
• THIS PROPOSAL IS CONTINGENT ON A LACK OF FUTURE IMPACT BY THE ON-GOING
ESCALATION OF THE PRICES OF MATERIAL, EQUIPMENT AND/OR ENERGY. Given that the
construction industry has been and will continue to face unprecedented escalation in material
pricing as the world begins the rebound from COVID-19, and the possibility that the pricing of
materials, equipment and energy continues to escalate, Sexson Mechanical Company cannot
anticipate the impact of the current increases in pricing. As such, Sexson Mechanical Company
will use its best efforts to purchase the materials, equipment, and energy in such a manner as to
limit the impact of the escalation. However, Sexson Mechanical Company reserves its right to
seek an equitable change order if Sexson Mechanical Company or its subcontractors and
suppliers are unable to supply these products at the same or similar costs as carried in their
estimates. To the extent that the project is subject to provable material escalation in pricing, we
reserve our right to seek any such additional costs.
Sexson Mechanical Company Customer
X X
Clint Rempe Authorized Representative
INDIANA RETAIL TAX EXEMPT Page 1 of 1Cit) ®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 111306
ONE CIVIC SQUARE 35-6000972 _ THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL,INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
6/12/2024 374136
SEXSON MECHANICAL CORP Street Department
VENDOR 1001 COMMERCE PKWY S DR SHIP 3400 W. 131st Street
SUITE A TO Carmel, IN 46074-
GREENWOOD, IN 46143 - Matt Higginbotham (317)733-2001
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
88108
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2201 Fund: 2201 Motor Vehicle Highway FND
Account: 43-509.00
1 Each Repairs to 861 N. Rangeline Rd. $28,271.00 $28,271.00
Sub Total $28,271.00
66 • OF dkiiiff
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Send Invoice To: `^ �_
Street Department
3400 W. 131st Street J `DI
Ati
Carmel, IN 46074-
(317)733-2001 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT 0 PROJECT 0 PROJECT ACCOUNT AMOUNT
PAYMENT $28,271.00
SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
"SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
"PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �(—'"— —
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 et
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Lee Higginbotham
TITLE Commissioner
CONTROL NO. 111306 CONTROLLER