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HomeMy WebLinkAboutCorrespondencePlan Review - Review Comments Report Project Name: PZ-2024-00075 TAC White River Ped Bridge Workflow Started: 4/29/2024 4:39:06 PM Report Generated: 08/02/2024 02:54 PM REF #CYCLE REVIEWED BY TYPE FILENAME DISCUSSION STATUS 1 Planning Intake Joe Shestak 5/2/24 4:57 PM Comment Please separate each item and place in it's related folder. Thank you! Info Only 2 1 Vectren Energy Chad Miller 7/10/24 8:28 AM Comment No comments. Info Only 3 1 Planning & Zoning Alexia Lopez 7/11/24 2:57 PM Comment Do you have a general site plan that you can upload, not just the erosion control details? Or a landscape plan? Question 4 1 Planning & Zoning Alexia Lopez 7/11/24 3:18 PM Comment Will this park have a permanent identification sign? Is so, please submit for a sign permit for review and please make sure the sign is located a minimum of 5 ft. from the right-of-way. Question 5 1 Hamilton County Surveyor Samuel Clark 7/25/24 2:35 PM Comment Please provide current development plans and drainage calcs when they become available. My previous conversations with designers indicated that there will be revisions to prevent fill in the floodplain from occurring. UnResolved REVIEW COMMENTS I NDIANA D EPARTMENT OF E NVIRONMENTAL M ANAGEMENT We Protect Hoosiers and Our Environment. 100 N. Senate Avenue • Indianapolis, IN 46204 Construction Stormwater Permit Summary Report – Sufficiency Letter June 22, 2023 Permit #: INRA11903 Hamilton County White River Pedestrian Bridge Hamilton County SITE DETAILS: Project Name: 106th Street over White River - Pedestrian Bridge - Clay Township, Hamilton County, Indiana Physical Address: 106th St & Hazel Dell Pkwy Fishers, IN 46038 Permit Status: In Effect Permit Issued: 6/2/2023 Permit Expiration: 6/1/2028 Latitude: 39.940856 Longitude: -86.069604 MS4: Hamilton County Owned Location Description: The project is located in Sections 24 and 25, Township 18 North, and Range 3 East in Clay Township, Hamilton County, Indiana Carmel IN 46032 CONTACTS: Project Site Owner (Permittee): Matthew Snyder, Clay Township, Hamilton County, Indiana Phone: 219-465-3540 Address: 1303 East 126th Street Carmel, IN, 46032 Email: msnyder48@gmail.com PROJECT DETAILS Project Type: Trail Construction Project County(s): Hamilton Hamilton Site Ownership Type: Municipality Total Project Acreage: 8.22 Proposed Land Disturbance (acres): 2.74 Estimated Impervious Area (sq ft): 60548 Est Start Date: 8/1/2023 Est End Date: 11/1/2024 Discharge Type: Surface Water Storm System: Receiving Stream: White River Waterbody 2: This notice is acceptable to be posted at the project site to verify NPDES permit coverage. If the project is regulated by a Municipal Separate Storm Sewer System (MS4), you are required to post additional information as required by the MS4 that has jurisdiction (i.e. MS4 Permit, etc). NPDES permit coverage does not supersede local requirements that may be required to conduct activities associated with this project. If the project is regulated by an MS4, direct inquiries to the local MS4. If this project is outside an MS4 or owned/operated by an MS4, inquiries may be directed to the IDEM Stormwater Program at Stormwat@idem.IN.gov. IDEM Watermark INRA11903 v1.0 Approved Issued On:06/02/2023 Expires On:06/01/2028 The Notice of Intent (NOI) submitted online is your certification that the project meets the requirements of the construction stormwater general permit (INRA00000). The NOI is submitted to obtain NPDES permit coverage for the proposed activities at the project site and does not constitute approval to conduct activities that are related to other local, state, or federal permits. If information is not accurate it is the responsibility of the permittee to update the information. If it is determined that information is inaccurate or deficient you may be requested to address those items. If the project is within a Municipal Separate Storm Sewer System (MS4) and regulated by the MS4, the Construction/Stormwater Pollution Prevention Plan (SWP3) review was completed by the MS4 or their representative and verification by the MS4 was part of the application submission. All MS4 stormwater approvals must be obtained prior to beginning land disturbance at the project site. Once construction begins, the MS4 has primary responsibility for compliance and enforcement of stormwater regulations within their local jurisdiction. A National Pollutant Discharge Elimination System (NPDES) authorization number is assigned to each project for which an NOI has been submitted to obtain permit coverage. This number is used as a reference for the project and must be included with any future correspondence submitted to IDEM. It is important that all activities associated with your project are in compliance with the requirements of the Construction Stormwater General Permit (CSGP) and where applicable all local MS4 ordinances/stormwater permits. In accordance with the CSGP, you are required, at a minimum to implement your SWP3, implement and maintain all stormwater management measures, monitor the effectiveness of the measures and take corrective actions until the project is complete and terminated. To maintain compliance, it may be necessary to modify the SWP3 as work progresses. Upon completion of the project, you are required to terminate permit coverage. Criteria for termination eligibility can be found in Section 6.0 of the CSGP. If this project is permitted through an MS4, there may be local requirements/approvals that must be met prior to filing a notice of termination with IDEM. If an MS4 has adopted a requirement for termination, you are responsible to comply with all local provisions prior to submitting the Notice of Termination to IDEM. Failure to meet local MS4 requirements may constitute a violation of the local MS4 ordinance. •Construction Stormwater General Permit: Accessed at http://www.idem.IN.gov/2331.htm •IDEM Regulatory ePortal: Permittees are required to utilize this service to manage their IDEM Construction Stormwater General Permit activities (Renewals, Amendments, and Terminations. The service may be accessed at https://stormwater.idem.iN.gov . Questions regarding this notification may be directed to the program email account at Stormwat@idem.IN.gov. Notice of Right to Administrative Review If you wish to challenge this authorization you must file a Petition for Administrative Review with the Office of Environmental Adjudication (OEA) within fifteen (15) days of the issuance of this notice (eighteen (18) days if you received this notice by U.S. Mail), and a copy must be served upon IDEM and all persons to whom the authorization is directed. The requirements for filing a Petition for Administrative Review are found in IC 4-21.5-3-7, IC 13-15-6-1, IC 13-15-6-2 and 315 IAC 1-3-2. Addresses for OEA and IDEM are: Director Commissioner Office of Environmental Adjudication Indiana Department of Environmental Management Indiana Government Center North Indiana Government Center North Room N103 Room 1301 100 North Senate Avenue 100 North Senate Avenue Indianapolis, Indiana 46204 Indianapolis, Indiana 46204 If you are entitled to notice under IC 4-21.5-3-5(b) and would like to obtain notices of any pre-hearing conferences, preliminary hearings, hearings, stays, or orders disposing of the review of this action without intervening in the proceeding you must submit a written request to OEA at the address above. More information on the review process is available at the OEA website at http://www.in.gov/oea and the IDEM website at https://www.in.gov/idem/legal/2329.htm. IDEM Watermark INRA11903 v1.0 Approved Issued On:06/02/2023 Expires On:06/01/2028 DATE: January 31st, 2024 TIME: 10:00AM LOCATION: Wilfong Pavilion at Founders park 11675 Hazel Dell Parkway Carmel IN 46033 SUBJECT: Pre-Construction Meeting White River 106th Street Pedestrian Bridge and Related Improvements (“Ped Bridge”) PARTICIPANTS: Carmel Clay Parks and Recreation, CTI Construction (on behalf of Clay Township), Beaty Construction, Jason Taylor (on behalf of Delaware Township) A. Opening Comments/Introductions 1. Notice to Proceed status: To be issued today – Was issued and executed 2. Introduction of Stakeholders – Clay Township, Carmel Clay Parks and Recreation, Delaware Township, Hamilton County, City of Carmel, City of Fishers B. Project Initiation – All required documents have been submitted. CTI will distribute the relevant documents 1. Documents required from Contractor for RPR / project file 2. Initial Project Schedule (from Contractor) 3. Project Contact Personnel / Emergency Contact List (from Contractor) 4. Insurance / Bonds Submittal to Dave Ford – copy of each to RPR 5. Copy of signed construction contract 6. List of Major Subcontractors/Manufacturers ($10,000 and greater) No deviation without prior written CCPR approval or subject to non-payment 7. JMF’s / DMF’s 8. SWQCP 9. QC Plan RFI’s – There are currently 4 in process RFI 1 It was determined that a meeting in the field to establish what additional clearing for staging would be necessary would occur shortly NOTICE OF SUFFICIENCY HAS BEEN APPROVED Spoke at length about erosion control measures on both sides of River. Beaty has clear understanding of the requirements. Also emphasized tracking onto roads including access road to ambassador house. C. Establish Contract Dates – Contract completion dates will need to be addressed in subsequent Change Order (2). Beaty is taking a final look at their proposed schedule and will propose new dates. This delay was to be expected with the pushback of the contract being awarded. 1. Notice to Proceed 1.31.24 2. Project Completion: a. Substantial Completion Date: December 31st, 2024 b. Final Completion Date: June 1st, 2025 D. Utility Coordination & Concerns 1. Contractor’s sole responsibility to coordinate with utilities 2. No relocations anticipated; but a few locations to be aware of: a. Str #10 crosses over fiber optic b. Trail, ditch & lighting conduit work over fiber optic from roughly Sta 18+50 to 21+50 c. NW corner of Str #14 was offest to avoid fiber optic d. Work near overhead poles at approx. Sta 20+65 & 20+90 e. Anytime heavy equipment is driven over the gas pipeline 3. New metered service point @ Sta 22+27 Lt – coordinate with Duke Duke Energy Clay Carrie – 812-887-3751 Clay.carrie@duke-energy.com Reece Heilers – 765-570-3366 Reece.heilers@duke-energy.com (not involved in project) Verizon– Chris Reed 317-408-3971 Chris.reed@verizon.com Carmel Communications – Morgan Rinehart 317-571-2591 mrinehart@carmel.in.gov Marathon Pipeline – Thaddius Dawkins 618-335-1598 ThDawkins@marathonpetroleum.com AES (not planning on attending) James Herin 317-864-3366 James.herin@aes.com City of Carmel Wastewater Utility – Ben Donald 317-571-2443 bdonald@carmel.in.gov City of Carmel Water Utility – John Duffy – 317-571-2443 jduffy@carmel.in.gov *(Dismiss utilities if no further discussion is required) E. Payment Procedures – All applicable forms must be submitted to RPR prior to approval of Contractor Payment Requests 1. Pay app forms – 1 original copy of each applicable document required (1 cover sheet, 1 pay app, 1 subcontractor payment reports, 1 copy of Partial Lien Waver – incomplete submittals will be rejected. 2. A project schedule shall be submitted monthly. If not received, can delay payment of pay app 3. QC Sampling & Testing Reports – email, or hard copy submittal to RPR OK a. Submittal of QC test reports to RPR required prior to approval of payment application for the period in which said work was performed (refer INDOT QC Frequency Manual) F. Discussion Items 1. Progress Meetings – Bi-weekly, date/time TBD; RPR will run the meeting and distribute meeting minutes following the meeting 2. Contractor has requested Wednesdays be the day for meetings. Dates, times, and frequency to be determined. 3. CONTRACTOR shall not perform any portion of the Work that restricts traffic, unless otherwise stated, Monday thru Friday outside of the following: Any work performed outside of these hours without prior written consent from the RPR shall be subject to nonpayment of work performed. Any request by CONTRACTOR for a change in work hours other than the standard work hours listed shall be submitted in writing to the RPR, at least forty-eight (48) hours in advance for approval. Spoke about hard closure on park. We will follow up to determine best date. 4. Change Order Procedure a. No additional work prior to the RPR Work Directive Change (existing scope of Work overrun / under-run only - CO’s allocate Contract Funds & authorize additional scope of Work and will also require written approval from the CCPR Director 5. Damage Survey a. Responsibility of Contractor to perform survey prior to work – should be performed with RPR (video). Provide RPR with copy of the video. b. RPR will also take their own Pre-Construction Photos. 6. Notification to Homeowners / Businesses a. Required prior to any work activity that will inconvenience or temporarily restrict accessibility; make sure the notification lists the disturbance times/dates (not just the date you are starting) RPR to coordinate and assist. b. Sequencing for least amount of disruption to homeowners and businesses c. The contractor shall not intentionally speak to the public; the RPR should be informed of any and all public interaction. 7. Permits – included in Contract Documents a. IDEM Section 401 Water Quality Certification b. USACE Section 404 Clean Water Act c. DNR Construction in a Floodway d. IDEM Construction Stormwater General Permit 8. ADA Accessibility Discuss - ? G. Designation of Responsible Personnel 1. CTI on behalf of CCPR on behalf of Clay Township a. dford@cticonstructionllc.com 2. Michael Klitzing – Director CCPR a. mklitzing@carmelclayparks.com 3. Brian Pierson, PE United Consulting – Design Engineer/Project Manager a. Phone: 317-895-2585 Email: brian.pierson@ucindy.com 4. CTI – Construction Inspection Consultant 5. Contractor – Beaty Construction -will distribute contact list separately a. _______________, Project Manager – ___________________ b. _______________, Superintendent – ______________________ c. _______________, Foreman – ____________________________ H. Submittals 1. Signs to be quantified and locations noted by RPR on a map and given to the Signage Contractor. Signage Contractor to remove within (7) seven calendar days of substantial completion of any given street segment as directed by Owner and or RPR and check off ALL SIGNS have been removed DO NOT install any signs that hinder sidewalks and/or ADA compliance. 2. Construction Schedule 3. Emergency contact and personnel list 4. Final subs and suppliers list 5. Materials DMF/JMF submittals & Certifications 6. SWQCP 7. Proposed M.O.T. Safety plan 8. INDOT Section 205 – Temporary Erosion and Sediment Control (205.08 Quality Adjustments) 9. INDOT Section 203.08 – Borrow or Disposal; IC-203 10. INDOT Section 402.02 – Quality Control Plan 11. INDOT Section 402.10 – Equipment “Certification of Compliance” 12. INDOT Section 728 – Drilled Shaft Foundations a. Terracon 13. DMF / JMF’s – submit to RPR at least 15 calendar days prior to commencement of respective work; No material deviations without prior approval, ALL materials used require approval prior to use / installation. 14. INDOT Section 604 – Sidewalk, Curb Ramps, Steps, and Handrails, Per INDOT 702 CMDS submittal required 15. INDOT Section 808 – Certification Required 16. All Certifications, Product Data, & Manufacturer’s Instructions 17. Testing Reports to RPR immediately upon receipt 18. Weekly Sign & Barricade Reports – CTI is open to waiving this report 19. Requests For Information (RFI) – specific form or format? a. RFI-001 Bridge Overlook Revisions b. RFI-002 Retaining Wall Stationing c. RFI-003 Staging Area d. RFI-004 Structure Backfill Type 5 I. Testing Requirements 1. Quality Control Sampling and Testing Frequency – sole responsibility of Contractor (see INDOT Frequency Manual) J. Record Drawings/Red Line As-Builts Spoke about keeping a fresh set of plans for asbuilts in field office. Also discussed field office. Working with Beaty to fine agreeable location 1. Hard Copy – RPR shall keep an updated red line copy, Contractor expected to keep their own separate copy to be submitted to the RPR at Subsstantial Completion. The RPR shall submit a completed scanned set of As-Built Drawings signed and dated to designer for submittal to DPW GIS per the digital data submission). K. Close Out Documents on or before the Final Completion Date 1. Request for Release of Retainage Letter 2. Final Pay App 3. Final Statement of Accounting IC 642 4. Consent of Surety to Final Payment with Power of Attorney 5. Warranty Bond 6. Property Releases (if applicable) 7. Contractor’s Affidavit (from subs) 8. Waiver of Lien (Prime) 9. Waiver of Lien (all subs) 10. Current List of all Subs / Suppliers 11. Contractor’s Redline As-Builts L. Miscellaneous 1. Working Hours for contractor a. Notification of Work Activities per Special Conditions b. Email weekly schedule to RPR c. Any request for change in work hours or Saturday work must be submitted in writing not less than 48 hours in advance unless determined in this meeting that Saturdays are being requested for the duration. (in this case we will look at any exclusions d. No work on Sundays 2. Public Infrastructure & Safety during construction – CTI may shut down / stop work on project if RPR identifies unsafe situation to public that is not corrected in timely manner a. Contractor solely responsible for personal protection, equipment, labor & personnel safety, etc. (RPR/Owner not responsible for this execution or compliance) 3. Damage to existing commercial buildings, private property will be the sole responsibility of the Contractor to repair (i.e., concrete curing compound on retaining walls, buildings, damage during excavation, etc.) 4. All Contractors (including subs, if applicable) MUST establish/agree on daily pay item reported quantities w/ RPR or Inspector at end of each work day – no pay items will be reported / paid for w/o RPR consultation w/ Superintendent, Foremen, Contractor PM, etc. each day. a. The Contractor shall provide the RPR with the Contractor’s measurements and quantities for the RPR to verify as correct before a pay application will be processed. A monthly updated schedule shall accompany all pay applications or payment could be delayed. b. Work will not be paid / reported until 100% complete with all incidental items related to pay item (backfilling, grading, clean-up, etc.) – concrete removal paid only upon replacement / installation (if applicable) c. Daily agreement on quantities between the RPR and contractor 5. Questions or Other Items… TS 22 Coordination with other projects 205 Access to Project Site 604 HMA for Sidewalk (with photoluminescent aggregate) 801 Construction Restoration 801 Waterway Maintenance of Traffic Discussed again a potential hard date for closure of Park – potentially March 18th Fishers engineering – asked about the timeline for construction fence. Beaty to firm up a date. Michael Allen will coordinate with Beaty about closure responsibilities. Spoke about how the public interprets “park closed” differently from what “Park Closed actually means. If it becomes pervaisive we will get with CCPR and explore other remedies. 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