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Home My WebLink AboutCorrespondencePlan Review - Review Comments Report Project Name: PZ-2024-00103 V Stover Residence Gazebo Setback Variance Workflow Started: 6/24/2024 1:15:12 PM Report Generated: 07/23/2024 12:55 PM REF #CYCLE REVIEWED BY TYPE FILENAME DISCUSSION STATUS 1 1 Planning & Zoning Angie Conn 7/1/24 9:33 AM Comment Please respond in writing to the preliminary review comments listed at the bottom of the 06/24 docket no. assignment email, and please do that before noon Friday, July 12. For your convenience, they are listed again, below: a) Please make checks payable to City of Carmel if you are paying via check. b) Provide a copy of the Official List of Adjacent Property Owners from the Hamilton County Auditors Office. (Make sure to check Carmel BZA on their form.) c) *The Current in Carmel only prints on Tuesdays, and their filing deadline is usually 14 days prior to their printing date. Please submit your Microsoft Word file of the legal ad to them before Noon, Fri., June 28 so that it prints on time. Their contact info is 317-489-4444 or legals@youarecurrent.com. (Please refer to the Handout for a template of wording to use for the legal ad and the mailings the Notice of Public Hearing.) d) The mailings/notices to the neighbors should be done by first class mail with Certificate of Mailing (not Certified Mail). (Please provide us with the certificate of mailings for the file on or before Noon, Wed., July 17.) e) Please provide the filled out & notarized Placement of Public Notice Sign Placement Affidavit form (found in Handout) once the sign is placed. f) Please provide the filled out & notarized Petitioners Affidavit of Notice of Public Hearing form (found in Handout). g) Please provide the filled out Notice of the Public Hearing form/template (found in Handout). (DONE.) h) Please provide proof of notice, such as Publishers Affidavit from the newspaper, once you receive them. i) Please make sure to list out your practical difficulties and hardships associated with having to comply with the zoning ordinance. (DONE.) j) Please seek easement encroachment approvals from both Carmel Engineering Department, and Hamilton County Surveyors Office. (N/A) k) Additional review comments (if any) will be issued through ProjectDox, our online electronic plan review software. Responded by: Rosanne Stover - 7/2/24 3:10 PM I believe I have uploaded all requested information. Let me know if I am missing anything. Listed below are the remaining review comments that need to be addressed. Please provide written responses to them before noon, Wednesday July 17. Thank you. The mailings/notices to the neighbors should be done by first class mail with Certificate of Mailing (not Certified Mail). (Please provide us with copies of the certificate of mailings for the file.) I have uploaded the document into ProjectDox in Public Notice Documents Folder. Please provide the filled out & notarized Placement of Public Notice Sign Placement Affidavit form (found in Handout) once the sign is placed. This item was uploaded July 11 in Public Notice Documents folder. Why can’t the gazebo be placed along the south side of the pool? The area south of the pool is an area of the yard that we actually use to play games and sports. There are mature trees as well that are actually on small elevation that is in-line with the main level of our home and deck. It would require significant engineering and removal of a large amount of trees and dirt in order for it to be placed there. Placing the gazebo in that area would also look weird as it would be in the middle of our backyard. By placing it on the north side, it goes into a space that we were never able to utilize because of the overgrown pine trees. We are unable to use the east side of the pool because of the easement. Will the gazebo and concrete pad be located at least 3- ft away from the 30-ft wide easement that runs along your back yard? Yes Resolved REVIEW COMMENTS Plan Review - Review Comments Report Project Name: PZ-2024-00103 V Stover Residence Gazebo Setback Variance Workflow Started: 6/24/2024 1:15:12 PM Report Generated: 07/23/2024 12:55 PM REF #CYCLE REVIEWED BY TYPE FILENAME DISCUSSION STATUS 2 1 Planning & Zoning Angie Conn 7/1/24 9:39 AM Comment Please provide a copy of an email or letter of support from your neighbor to the north (Joanna & Michael Morgret, at 14003 Brookstone Dr.) Responded by: Rosanne Stover - 7/11/24 2:31 PM An approval email has been uploaded. Resolved 3 1 Planning & Zoning Angie Conn 7/1/24 9:40 AM Comment With the proposed removal of the 3 mature evergreen trees along your north property line, will you provide any privacy fence or means of screening, for privacy between your back yard and your neighbor's back yard to the north? Responded by: Rosanne Stover - 7/2/24 3:10 PM The neighbor's backyard to the north already has some arborvitaes along part of the property line that already provide some privacy. We are planning to install some custom shutters that will run on the northern wall of the gazebo that will provide additional privacy in the area that the pine trees used to be. Resolved Shestak, Joe From:Conn, Angelina V Sent:Friday, July 12, 2024 2:49 PM To:Rosanne Stover Cc:Shestak, Joe Subject:RE: Docket No. Assignment: Stover Residence, Gazebo Setback Variance (PZ-2024-00103 V) Follow Up Flag:Follow up Flag Status:Completed Hi, Rosanne – Listed below are the remaining review comments that need to be addressed. Please provide written responses to them before noon, Wednesday July 17. Thank you.  The mailings/notices to the neighbors should be done by first class mail with Certificate of Mailing (not Certified Mail). (Please provide us with copies of the certificate of mailings for the file.)  Please provide the filled out & notarized Placement of Public Notice Sign Placement Affidavit form (found in Handout) once the sign is placed.  Why can’t the gazebo be placed along the south side of the pool?  Will the gazebo and concrete pad be located at least 3-ft away from the 30-ft wide easement that runs along your back yard? Sincerely, Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division – DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Shestak, Joe <jshestak@carmel.in.gov> Sent: Monday, June 24, 2024 1:14 PM To: Rosanne Stover <mrstover22@yahoo.com> Cc: Lopez, Alexia K <alopez@carmel.in.gov>; Warner, Caleb <cwarner@carmel.in.gov>; Hollibaugh, Mike P <MHollibaugh@carmel.in.gov>; Jordan, Alex <ajordan@carmel.in.gov>; Kass, Joslyn <jkass@carmel.in.gov>; Keeling, Adrienne M <AKeeling@carmel.in.gov>; Littlejohn, David W <dlittlejohn@carmel.in.gov>; Mindham, Daren <dmindham@carmel.in.gov>; Mishler, Nicholas F <nmishler@carmel.in.gov>; Motz, Lisa <lmotz@carmel.in.gov>; Thomas, John G <jthomas@carmel.in.gov>; Krueskamp, Theresa A <TKrueskamp@carmel.in.gov>; McCoy, David W <DMcCoy@carmel.in.gov>; Willie Hall <whall@crossroadengineers.com>; 'maggie.crediford@trico.eco' <maggie.crediford@trico.eco>; Shestak, Joe <jshestak@carmel.in.gov>; 'ryan.hartman@trico.eco' <ryan.hartman@trico.eco>; Jesse, Christina <cjesse@carmel.in.gov>; Prader, Kelli <kprader@carmel.in.gov>; Grechukhin, Sergey <sgrechukhin@carmel.in.gov>; Shalit, Aliza <ashalit@carmel.in.gov>; Worrell, Jeff <jworrell@carmel.in.gov>; Clark, Samuel <Samuel.Clark@hamiltoncounty.in.gov>; Hohlt, William G <WHohlt@carmel.in.gov>; Lynch-Mcgrath, Allison N <alynchmcgrath@carmel.in.gov>; Brown, Libby <lbrown@carmel.in.gov>; Keesling, Rachel M <rkeesling@carmel.in.gov>; Shively, Matthew <mshively@carmel.in.gov>; Butler, Bric <bbutler@carmel.in.gov>; Liggett, Brent E <bliggett@carmel.in.gov>; Johnson, Angela <ajohnson@carmel.in.gov>; Rothenbush, Mary Jo <mjrothenbush@carmel.in.gov>; Conn, Angelina V <Aconn@carmel.in.gov> Subject: Docket No. Assignment: Stover Residence, Gazebo Setback Variance (PZ-2024-00103 V) 1 Shestak, Joe From:Shestak, Joe Sent:Wednesday, June 19, 2024 1:13 PM To:Rosanne Stover Cc:Larry Stover; Shively, Matthew; Conn, Angelina V Subject:RE: Gazebo Variance Attachments:Hearing Officer Development Standards Variance Handout 2024_REVISED.docx Good afternoon, Rosanne: Thank you for your email. Please continue to work with Matt Shively of the Carmel Building & Safety Department on necessary residential building permit(s) for an accessory structure. A gazebo is not considered a temporary structure. We would classify this a permanent structure since it would be installed permanently on a concrete pad. From the site plan you provided in your email, it looks like this Gazebo will be at least 10-ft from the façade of your home, thus the concrete pad and gazebo would need to be 5-ft off the side yard property line. Also, the concrete pad and gazebo needs to be 33-ft from the rear property line, since a 30-ft Drainage & Utility Easement exists. If you cannot amend your plans to be out of the setbacks, then you would need to apply for a Development Standards Variance from UDO Section 5.02.B.1.b. Please refer back to my email I sent to you on June 3, 2024 that contains links to the application portal and instructions in how to file for a variance. I will forward this email to you. Let me know if you have any questions. Joe Shestak Planner II City of Carmel Department of Community Services Division of Planning & Zoning One Civic Square, Carmel, IN 46032 (317) 571-2419 | jshestak@carmel.in.gov 1 Shestak, Joe From:Rosanne Stover <mrstover22@yahoo.com> Sent:Wednesday, June 19, 2024 11:33 AM To:Shestak, Joe Cc:Larry Stover; Shively, Matthew; Conn, Angelina V Subject:Re: Gazebo Variance Follow Up Flag:Follow up Flag Status:Completed I have had some more time to research this project. Here is the site map for the gazebo. If you could let us know which variance we need that would be great. As the map shows, the concrete ends with 15ft to the property line. My understanding is it would be 5 feet based on where we want to put it. With no variance, the gazebo would be sitting in the pool. I have also included a picture of the structure. It is my understanding that this type of structure is considered temporary rather than permanent. Is that correct? Since it is a temporary structure, do I still need to apply for the accessory structure permit and variance? I was looking at all the paperwork and it seems like a lot for a temporary structure. Thanks Rosanne 1 Shestak, Joe From:Rosanne Stover <mrstover22@yahoo.com> Sent:Monday, June 3, 2024 3:37 PM To:Shestak, Joe Subject:Gazebo Variance Follow Up Flag:Follow up Flag Status:Completed Mr. Joe Shestak Hi. I told by Mike or Matt (I can't remember his name) to contact you in regards to the steps that need to be taken to get a variance for a gazebo that we would like to install in our backyard. He was able to look at our lot and said that there is a 5 feet variance. The structure we are planning to use is 16 ft x 18 ft. He said I would also need to obtain a permit for an accessory structure. I have already started to work on completing that. If you could please let me know what the process and paperwork is that needs to be completed, I would appreciate it. Address: 13991 Brookstone Drive Thanks, Rosanne Stover To help protect your privacy, Virus-free.www.avast.com Microsoft Office prevented 1