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HomeMy WebLinkAboutPaperless Packet for BPW Meeting 07-17-24Board of Public Works and Safety Meeting Agenda Wednesday, July 17, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the June 19, 2024, Regular Meeting 2. BID OPENINGS, RECOMMENDATIONS, AND AWARDS a. Bid Recommendation for Eighteen Used “AS-IS’ Police Vehicles; Chief Drake Sterling, Carmel Police Department b. Bid Award AV-Improvements; Timothy Renick, Information and Communication Systems c. Bid Award for 24-STR-03 Path Preservation; Matt Higginbotham, Street Commissioner d. Bid Award for 24-STR-04 Road Rejuvenation; Matt Higginbotham, Street Commission e. Bid Award for Test Production Well; John Duffy, Director of Utilities f. Bid Award for Six Points Road Water Main Extension; John Duffy, Director of Utilities 3. TABLED ITEMS a. Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One Valet TABLED ON 05-01-24 b. Request to Use Monon & Main Plaza; Flavor-Ice Giveaway; July 13, 2024 3:00 PM to 8:00 PM; Lisa Elmore, Hamilton County Republican Party TABLED 06-19-24 4. CONTRACTS a. Resolution BPW 07-17-24-02; Request for Acknowledgment of Contract between City and Vendor; Commercial Office Environments, Inc.; ($68,989.30); Furniture and Fixtures; Rebecca Carl, Chief of Staff b. Resolution BPW 07-17-24-05; Request for Acknowledgment of Contract between City and Vendor; AT&T; ($55,820.00); 22-ENG-01, Monon Blvd Phase 3 Reimbursement Agreement; Brad Pease, Director of Engineering c. Resolution BPW 07-17-24-06; Request for Acknowledgment of Contract between City and Vendor; Landscape Structures, Inc; ($2,237,300.00); 22-ENG-01-Monon Blvd, Playground Equipment; Brad Pease, Director of Engineering d. Request for Purchase of Goods and Services; AVI Systems, Inc.; ($534,741.00); AV- Improvements; Timothy Renick, Information and Communication Systems e. Request for Purchase of Goods and Services; Engledow, Inc; ($107,964.00); Holiday Market Decorations; Additional Services Amendment; Matt Higginbotham, Street Commissioner f. Resolution BPW 07-17-24-03; Request for Acknowledgment of Contract between City and Vendor; Republic Services of Indiana, L.P.; ($43,103,640.00); City-Wide Residental Solid Waste, Yard Waste, Recycling Collection and Disposal Contract; John Duffy, Director of Utilities g. Request for Agreement between City of Carmel and Vendor; National Water Services, LLC; ($284,482.00); Test Production Well; John Duffy, Director of Utilities 5. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Carter Green; Special Request to Use Electricity; Wedding; May 17, 2025; 1:30 PM to 5:30 PM; Sarah Bryson b. Request to Use Civic Square Gazebo and Lawn; Special Request to Use Fountain Restrooms; Luath Associate Family Picnic; August 4, 2024; 12:00 PM to 5:00 PM; Judy Knafel, Lauth Group, Inc c. Request to Use/Close City Streets; Mia’s Movement 5k; August 10, 2024; 8:00 AM to 11:55 AM; Nancy and Caroline Dury, International FoxP1 Foundation d. Request to Use Carter Green & East Patio of Palladium; Special Request to Use Electricity and Reflecting Pool Restrooms; Carmel Christkindlmarkt; September 30, 2024 through January 10, 2025; 8:00 AM to 8:00 AM; Michael Nahmias, Carmel Christkindlmarkt, Inc. e. Request to Use Civic Square Gazebo and Lawn; Carmel High School Class of 2014 10- Year Reunion; September 28, 2024; 11:00 AM to 7:00 PM; Carlton Anker f. Request to Use Carmel City Center and Close City Streets; Special Request to Use Electricity; OktoberFest; October 4, 2024; 7:00 AM to 11:00 PM; Tierra Bush, City of Carmel 6. OTHER a. Request of Right of Way Dedication; 622 S Rangeline; Henry Mestetsky, Director of Carmel Redevelopment Commission b. Resolution BPW 07-17-24-01; Request for Acknowledgment of Contract between City and Vendor; Grant of Easement Agreement; 10455 N College Ave, Carmel, IN 46032; Duke Energy Indiana, LLC c. Request for Partial Release of Easement; Michael and Mary Kinney, Property Owners d. Request for Curb Cut; 747 E 108TH Street; Property Owner e. Request for Stormwater Technical Standards Waiver; Cherry Tree Elementary; TLF Engineers f. Request for Stormwater Technical Standards Waiver; 10920 Michigan Road; Weihe Engineers g. Request for Consent to Encroach; 2218 Irish Rose Lane; Sean & Stephanie Beeker, Property Owners h. Request for Consent to Encroach; 10520 Woodhall Lane; Shashwat & Sajal Goyal, Property Owners i. Request for a Replat; Sanctuary at 116th, Section 3 Lots 106 & 108; Paul Shoopman, Shoopman Home Building j. Resolution BPW 07-17-24-04; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Officer Gregory Scott Dewald; 20 Years of Meritorious Service; Chief Drake Sterling, Carmel Police Department 7. ADD-ONS 8. ADJOURNMENT Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, June 19, 2024 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 9 Mayor Finkam called the meeting to order at 10:02 AM 10 11 MEMBERS PRESENT 12 13 Mayor Finkam, Board Members Laura Campbell and Alan Potasnik, and City Clerk Jacob Quinn and 14 Jessica Dieckman are also present. 15 16 MINUTES 17 18 Minutes from the June 05, 2024, Regular Meeting. Board Member Campbell moved to approve. Board 19 Member Potasnik seconded. Minutes approved 3-0. 20 21 BID OPENINGS 22 23 Bid Opening for Used “AS-IS” Communication Center RV 24 No Bids Received 25 26 Bid Opening for Used “AS-IS” Fire Safety RV Trailer 27 No Bids Received 28 29 Bid Opening for Eighteen Used “AS-IS’ Police Vehicles 30 Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: 31 32 Contractor Bid 33 Chicago Motors Inc. $61,349.00 34 35 Bid Opening for 24-STR-03 Path Preservation 36 Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: 37 38 Contractor Bid 39 All Star Paving, LLC $246,750.00 40 Hasco, Inc $221,750.00 41 Howard Asphalt, LLC $174,500.00 42 43 44 45 Bid Opening for 24-STR-04 Road Rejuvenation 46 Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: 47 48 Contractor Bid 49 All Star Paving, LLC $332,500.00 50 51 Bid Opening for Six Points Road Water Main Extension 52 Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: 53 54 Contractor Bid 55 TPI Utility Construction, LLC $499,350.00 56 Miller Pipeline, LLC $818,840.00 57 F.A. Wilhelm Construction Co., Inc $627,000.00 58 DayStar Directional Drilling $595,336.60 59 60 TABLED ITEMS 61 62 Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One 63 Valet TABLED ON 05-01-24 REMAINS TABLED Mayor Finkam briefly speaks, that we are 64 working on the process for the valet system for this request so it doesn’t back up traffic on main. 65 Secondly, we have had more requests and want to have a system in place for these requests going 66 forward. 67 68 Request to Use Carter Green and City Streets; Special Request to Use Electricity and James Building 69 Restrooms; 2025 Carmel Marathon Weekend; April 19, 2025; 4:00 AM to 5:00 PM; Jay Druba; Full 70 Circle Events TABLED 06-05-24. Board Member Campbell moved to take the request from the table. 71 Board Member Potasnik seconded 3-0. Board Member Campbell briefly speaks; this request had been 72 tabled because of a discrepancy in the number of attendees listed on the request form. The form 73 originally had 7,000 attendees, but it was changed to 5,000. The police department approves of this 74 change. Board Member Campbell moved to approve. Board Member Potasnik seconded. Request 75 approved 3-0 76 77 CONTRACTS 78 79 Request for Purchase of Professional Services; CrossRoad Engineers, P.C.; ($60,000.00); 22-ENG-13, 80 2022 Bond Various Path Projects; Additional Services Amendment 9b; Board Member Campbell 81 moved to approve. Board Member Potasnik seconded. Request approved 3-0 82 Request for Purchase of Professional Services; HWC Engineering, Inc.; ($60,710.00); 17-SW-15 83 Small Structure Replacement, Westfield Blvd Near 109th Street; Additional Services Amendment 2; 84 Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-85 0. 86 87 Request for Professional Services Agreement; Woodlinn Enterprises, Inc.; ($50,000); Consulting Fees; 88 Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 89 90 Request for Purchase of Goods and Services; Pyrotecnico Fireworks, Inc.; ($79,500.00); Fireworks 91 Display; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request 92 approved 3-0. 93 94 95 REQUEST TO USE CITY STREETS/PROPERTY 96 97 Request to Use Midtown Plaza; Special Request to Use Electricity; Showing of Cricket World Cup 98 Game; June 9, 2024; 8:00 AM to 3:00 PM; Board Member Campbell moved to approve. Board Member 99 Potasnik seconded. Request approved 3-0. 100 101 Request to Use/Close City Streets; Merchants Bank Topping Out Ceremony; June 20, 2024; 10:00 AM 102 to 1:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request 103 approved 3-0. 104 105 Request to Use/Close City Streets; Special Request to Use Electricity; Kids Concerts; July 10, 2024; 106 2:00 PM to 10:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. 107 Request approved 3-0. 108 109 Request to Use Midtown Plaza; Special Request to Use Electricity; Inauguration of the Olympic 110 Ceremony; July 26, 2024; 11:30 AM to 5:00 PM; Board Member Campbell moved to approve. Board 111 Member Potasnik seconded. Request approved 3-0. 112 113 Request to Amend Approval to Use Civic Square Gazebo/Lawn; Amending Event Date; (Originally 114 Approved by the Board on 06-05-24); Special Request to Use Electricity and Fountain Restrooms; 115 International Dance Festival; September 1, 2024; 11:00 AM to 10:00 PM; Board Member Campbell 116 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 117 118 OTHER 119 120 Request for Replacement of Section 2(N) of the City of Carmel Civilian Personnel Policy Handbook; 121 Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 122 123 Request for Grant of Easement Agreement; Duke Energy Indiana, LLC; 475 3RD Ave SW, Carmel, IN 124 46032; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request 125 approved 3-0. 126 127 Request for Lane and Sidewalk Closure; 720 S Rangeline Road; Board Member Campbell moved to 128 approve. Board Member Potasnik seconded. Request approved 3-0. 129 130 Request for Open Pavement Cut and Lane Restriction; 11380 Illinois; Board Member Campbell moved 131 to approve. Board Member Potasnik seconded. Request approved 3-0. 132 133 Request for Open Pavement Cut and Alley Closure; 441 2nd Ave NE; Board Member Campbell moved 134 to approve. Board Member Potasnik seconded. Request approved 3-0. 135 136 Request for Open Pavement Cut and Sidewalk Restriction; 2450 E Smoky Row; Board Member 137 Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 138 139 Request for Open Pavement Cut and Alley Closure; 43 W Main Street; Board Member Campbell 140 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 141 142 Request for Stormwater Technical Standards Waiver; Spring Mill Run Stream Restoration; Board 143 Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 144 145 Request for Water Quality Preservation Easement; 4281 West 106th Street; Board Member Campbell 146 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 147 148 Request for Grant of Perpetual Stormwater Quality Management Easement; 4281 West 106th Street; 149 Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-150 0. 151 152 Request for Consent to Encroach; 12485 Carmel Garden; Board Member Campbell moved to approve. 153 Board Member Potasnik seconded. Request approved 3-0. 154 155 Request for Consent to Encroach; 12671 Tuscany Blvd; Board Member Campbell moved to approve. 156 Board Member Potasnik seconded. Request approved 3-0. 157 158 Request for Consent to Encroach; 14211 Beaument Blvd; Board Member Campbell moved to approve. 159 Board Member Potasnik seconded. Request approved 3-0. 160 161 Request for Consent to Encroach; 14385 Arnett Drive; Board Member Campbell moved to approve. 162 Board Member Potasnik seconded. Request approved 3-0. 163 164 Request for Open Pavement Cut and Lane Restriction; 10740 Crooked Stick Lane; Board Member 165 Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 166 167 Request for Open Pavement Cut and Lane Restriction; Clay Center Road between Helford Lane and 168 Brighton Ave; Board Member Campbell moved to approve. Board Member Potasnik seconded. 169 Request approved 3-0. 170 171 Request for Consent to Encroach; 730 Altam Ave; Board Member Campbell moved to approve. Board 172 Member Potasnik seconded. Request approved 3-0. 173 174 ADD-ONS 175 176 Mayor Finkam briefly suggests that we need to amend the process for receiving late add-ons to the 177 Board for future meetings. 178 179 Board Member Potasnik moved to add-on item to the agenda. Member Campbell seconded. Approved 180 3-0. 181 182 Request to Use Carter Green; Specialty Request to Use Electricity; Celebrate Curators; July 31, 183 2024; 10:00 AM to 6:00 PM; Board Member Campbell moved to approve. Board Member Potasnik 184 seconded. Request approved 3-0. 185 186 Board Member Potasnik moved to add-on item to the agenda. Member Campbell seconded. Approved 187 3-0. 188 Request to Use/Close City Streets; Waterwood of Carmel Annual Neighborhood Block Party; July 189 16, 2024; 5:00 PM to 8:30 PM; Board Member Campbell moved to approve. Board Member Potasnik 190 seconded. Request approved 3-0. 191 192 Board Member Potasnik moved to add-on item to the agenda. Member Campbell seconded. Approved 193 3-0. 194 Request to Use Monon & Main Plaza; Flavor-Ice Giveaway; July 13, 2024; 3:00 PM to 8:00 PM; 195 Lisa Elmore, Hamilton County Republican Party; TABLED Mayor Finkam briefly says she would 196 like more time to review this process and policies. Board Member Campbell moved to table this 197 request. Board Member Potasnik seconded. Tabling approved 3-0. 198 199 Board Member Potasnik moved to add-on item to the agenda. Member Campbell seconded. Approved 200 3-0. 201 Request to Amend Approval to Use Civic Square Gazebo and Lawn; Amending Event Time; 202 (Originally Approved by the Board on 04-03-24); Special Request to Use Fountain Restrooms; 203 Shabbat in the Park; June 21, 2024; 6:00 PM to 10:00 PM; Board Member Campbell moved to 204 approve. Board Member Potasnik seconded. Request approved 3-0. 205 206 Board Member Potasnik moved to add-on item to the agenda. Member Campbell seconded. Approved 207 3-0. 208 Request for Interlocal Agreement between The City of Carmel and Hamilton County; One Time 209 Distribution of Public Health Grant Funds for Lucas Chest Compression System Devices; Lucas 210 Ray Deputy Chief, Fire Department briefly speaks; we are requesting $5,000 from the Health 211 Department for the purchase of a Lucas Device. This will be carried by EMS. Board Member 212 Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 213 214 ADJOURNMENT 215 216 Board Member Campbell adjourned the meeting at 10:27 AM. 217 218 219 APPROVED: ____________________________________ 220 Jacob Quinn – City Clerk 221 222 223 _____________________________________ 224 Mayor Sue Finkam 225 226 227 ATTEST: 228 __________________________________ 229 Jacob Quinn – City Clerk 230 Re: Valet Parking Plan Tre on Main 10 E Main St Carmel, IN 46032 To Whom It May Concern: We are seeking approval for a valet parking lane to serve the guests of Tre on Main. Map attached showing the proposed plan. Requested days and hours are: Tuesday – Thursday 4:45pm – 10pm, and Friday – Saturday 4:45pm – 11pm. In addition to any signage the city would install, we propose adding our own sign at the beginning of the valet lane, stating “No stopping or parking in this area”. Extra signage and proper training should allow us to keep traPic flowing. If traPic were to begin to back up towards Main Street, our team would be trained to instruct guests to circle the block and come back to the lane when it’s clear to pull in. Sincerely, Jus$n Harbin Tier 1 Valet | Carmel, IN P: 317.443.8144 E: jharbin@>er1valet.com W: >er1valet.com CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: City Services Needed 2. STREET(S) REQUESTED: Any location on Main Street for Meet Me on Main event Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Event Use/Purpose: Description of Event: Event Date Start* Event Date End* If multiple dates, please list Set-Up Time:*Tear Down Time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? 5. EVENT DETAILS Flavor-Ice Giveaway Provide a brief description of event The Hamilton County Republican Party would like to set up a tent at Meet Me on Main on July 13 to give away free Flavor-Ice to the public. We would have elected officials and candidates on hand to greet the public. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 7/13/2024 7/13/2024 3:00:00 PM 8:00:00 PM 4:00:00 PM 8:00:00 PM NA 500 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. 10 x 10 Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Vendors Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) Hamilton County Republican Party Name of Merchants(s) doing the setup 3178499600 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Lisa Elmore lisa@hamiltoncountygop.org 3178499600 8122405181 Hamilton County Republican Party City Carmel State / Province / Region Indiana Postal / Zip Code 46074 Country United States Street Address 2544 Heathermoor Park Dr N Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Hamilton County Republican Party Name of Organization/Applicant Signature of Authorized Agent/Applicant Lisa Elmore, Executive Director Printed Name and Title (If applicable) 3178499600 Phone Number (Required) 2544 Heathermoor Park Dr North Carmel, IN 46074 Address of Organization/Applicant 6/18/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ RESOLUTION NO. BPW 07-17-24-05 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter intocontracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesignedtheAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: RESOLUTION NO. BPW 07-17-24-06 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: CzTfshfzHsfdivlijobu6;15qn-Kvo37-3135 CzTfshfzHsfdivlijobu:;16bn-Kvo28-3135 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 thereof. 3.3 Final Payment. Final payment, constituting theentire unpaid balance ofthe Contract Price, including anyretainage, shall bepaid byCity toContractor within ninety-one (91) days after ithasbecome due and payable. Final payment toContractor shallnot become due and payable until and unless all Goods andServices are delivered, and allWork fortheProject isotherwise fully completed and performed inaccordance with theContract Documents and issatisfactory toandapproved byCity. 3.4 Effect ofFinal Payment. The making offinalpayment shall constitute awaiver ofClaims byCity except those arising from: a. Liens, claims, security interests orencumbrances arising outoftheContract andunsettled; b. Failure ofthe Work tocomply withthe requirements oftheContract Documents; c. Terms ofspecial warranties required bytheContract Documents; d. Claims previously made inwriting andremaining unsettled asofthedate offinalpayment; e. Claims byCityattributable todefective work orprior corrective work, appearing after final inspection; f. Failure ofthe Work tocomply withthe requirements oftheContract Documents; g. Cityclaims and other rights arising under theterms ofanygeneral orspecial warranties, guarantees ormaintenance bonds specified bytheContract Documents orarising thereunder; and h. City claims andotherrights with respect toContractor’sandSurety’scontinuing obligations under theContract andtheContract Document. 3.5 Acceptance byContractor ofanysum tendered by Cityasfinal payment shall constitute awaiver of allclaims by Contractor withrespect tothisAgreement, except those claims authorized bythis Agreement, previously made inwriting and submitted inatimely manner, and specifically identified and reserved byContractor asunresolved intheapplication forfinalpayment. 4. CONTRACT DOCUMENTS: 4.1 Scope ofWork. Contractor agrees toprovide alllabor, goods, material, shipping, receiving, supervision, services, supplies, machinery, equipment, storage and any necessary rigging as required forthe Project assetforth inthe attached Exhibit “A” andanyreferences, addenda and/or attachments thereto, Project Manual (ifapplicable), CityofCarmel General Conditions, Cityof Carmel Supplementary Conditions, andallapplicable Drawings andSpecifications (collectively Contract Documents”), allofsuch Contract Documents are fully incorporated herein. Contractor acknowledges thatallreferenced Contract Documents are apartofthisAgreement. 4.2 Contractor Site andDocument Review. Contractor acknowledges that ithashad anadequate opportunity toexamine sufficiently toitssatisfaction the site oftheWork andto review and/orobtain copies oftheContract Documents andtobecome fullyfamiliar withthem, and that itshallnot be excused from anyconditions existing and detectable atthe site oranyprovisions set forth inthe Contract Documents due toanylack ofknowledge orunderstanding ofthe existence orcontents thereof atthetime ofexecuting thisAgreement. Contractor acknowledges theContract Documents tobesuitable for Contractor’sWork and sufficient for their intended purpose, andagrees toperform theWork and tocomplete thesame forthe Contract Price and within theProject timeline, infulland strictaccordance with theContract Documents and toCity’ssatisfaction, and thatitwillperform the Work so asnot toviolate any term, covenant orcondition ofthe Contract Documents orapplicable codes and laws. 2 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 4.3 AllDrawings, Specifications andother items defined herein asContract Documents that have been prepared forthe Project and furnished toContractor byoronbehalf ofCityorother third party are without any representation or warranty bytheCity astothe acceptability, accuracy orsuitability thereof fortheWork. Citymakes norepresentation orwarranty toContractor concerning the acceptability, accuracy orcompleteness oftheContract Documents orother information anddata prepared bypersons other thanCity, and accordingly, City shall have noliability toContractor with respect toanypatent orlatent defects, deficiencies, errors andomissions therein. 4.4 Contractor represents thatithasreviewed the Contract Documents, visited thesite and provided City with written notice ofanyconcerns ornecessary clarifications resulting fromthese reviews and investigations priortosubmitting itsproposal orbidtoCityandexecuting thisAgreement. Contractor waives therighttorequest andincrease inthe Contract Priceorextension oftheProject completion deadline asaresult ofitsfailure toraisesuch concerns orclarifications with City. 4.5 Intent oftheContract Documents. The Contract Documents shall be deemed toinclude andrequire allitems andaspects oflabor, material, equipment, services and transportation incidental toor necessary fortheproper and efficient execution and completion oftheWork as itrelates tothe Project. The Contract Documents are complementary, andwhat isrequired by any onedocument shall beasbinding asifrequired byall. Work notspecifically covered intheContract Documents or which issubject toquestion andinterpretation because ofconflicts, duplications orambiguities may, atCity'soption, berequired of Contractor ifitisconsistent therewith and isreasonably inferable therefrom asbeing necessary toproduce the results intended bythisAgreement. Assuch, anypart ofthe Work shown onDrawings butnotspecifically mentioned intheSpecifications orviceversa shall beconsidered aspartofthe Work, thesame as though included inboth. 4.6 Shop Drawings and Submittals. Contractor shall submit shop drawings, product data, samples and similar submittals required bytheContract Documents with reasonable promptness and insuch sequence as tocause nodelayintheWork orintheactivities ofothercontractors orsubcontractors. IfContractor shall make changes indesign, including dimensional changes, either through shop drawings oractual field work, itshall accept the responsibility forthe structural and functional adequacy ofsuch changes and their acceptance byCity orProject’sarchitect. Any structural or functional inadequacies which maydevelop because ofsuch changes shall beremedied by Contractor unless such change isspecifically included inachange order. 4.7 Taxes. Asapublic, municipal entity, theCity ofCarmel, and its various departments, areexempt fromsales and compensating use taxes onalltangible personal property (materials, equipment and components) pursuant tothelawoftheState ofIndiana. Contractor shall notinclude any charges representing suchtaxes on anyinvoices hereunder. Contractor shall beresponsible forallfranchise fees andtaxes ofany kind whatsoever. 5. WARRANTY: 5.1 Inaddition toallwarranties required byContract Documents, Contractor expressly warrants thatthe Goods and Services/theWork covered bythis Agreement willconform tothose certain specifications, descriptions and/orquotations regarding same aswereprovided toContractor byCity and/orby Contractor toand accepted byCity, allofwhich documents areincorporated herein by reference, and thattheGoods andServices/the Work will be delivered and/orperformed inatimely, goodand workmanlike manner andfreefrom defect. Contractor acknowledges thatitknows ofCity’s intended use andexpressly warrants that theGoods andServices provided toCity pursuant tothis 3 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 Agreement havebeen selected by Contractor based upon City’sstated useandarefitand sufficient fortheirparticular purpose. 5.2 Further, Contractor warrants toCitythatmaterials and equipment furnished under theContract Documents willbe ofthebestquality andnew unless theContract Documents require orpermit otherwise. The performance oftheWork shall not limit, voidorotherwise compromise ordiminish anyequipment ormanufacturer warranty thatistobeissued under theContract Documents. Goods, Work, materials, orequipment not conforming tothese requirements may beconsidered defective. Contractor’swarranty excludes remedy fordamage ordefect caused byabuse, alterations tothe Work notexecuted byContractor, improper orinsufficient maintenance, improper operation, or normal wear andtear and normal usage. Ifrequired bythe City, theContractor shall furnish satisfactory evidence astothekind andquality ofmaterials and equipment. 5.3 Contractor shall, atitssole expense, promptly andproperly repair, replace orotherwise correct any Work that is (i) rejected byCity or Architect, or (ii) known, observed ordiscovered atanytimeby Contractor, City orArchitect tobedefective orfailing toconform tothe Contract Documents andshall payCity forallexpenses incurred inany delay caused byremedying defective orotherwise nonconforming Work. 5.4 Ifwithin two (2) years afterfinal completion oftheProject, orsuch longer period asestablished with respect toContractor’sobligations under the Contract Documents, theWork oranyportion thereof is found tobenotinaccordance with the requirements oftheContract Documents, Contractor shall correct itpromptly afterreceipt ofwritten notice from City todoso. Contractor’sobligations under this Section shall survive completion and acceptance oftheWork and Project and termination ofthe Agreement. 5.5 Any and allwarranties whichareavailable onany material orequipment orother service which is partoftheWork willbe provided toCity atnoadditional cost. Upon completion oftheWork, Contractor shall assign toCityall warranties obtained orobtainable byContractor from manufacturers andsuppliers ofequipment andmaterials incorporated into theWork bywritten instrument ofassignment inaformacceptable toCity. Contractor shall furnish City with copies ofall warranties, guarantees, operating manuals relative toequipment installed, and acomplete set of reproducible drawings withallfield changes noted onthem relating totheimprovements constructed under theContract. Theassignment ofsuchmanufacturer andsupplier warranties shall not relieve Contractor ofany ofits ownwarranty obligations under this Article, whichshall remain infullforce and effect. 5.6 Notwithstanding anything tothe contrary contained inContract Documents with respect to warranties, itisunderstood andagreed thatthe foregoing warranties and guarantees shall notaffect, limitorimpair City'srightagainst Contractor with regard tolatent defects inthe Work which donot appear within theapplicable warranty period following acceptance ofthe Work and which could not, bytheexercise ofreasonable care and duediligence, beascertained ordiscovered byCitywithin suchwarranty period. Contractor shall beand remain liable and responsible tocorrect and cure any such latent defects which arereported toContractor byCityinwriting within ninety (90) days after such latent defect first appears orcould, bytheexercise ofreasonable care andduediligence, be ascertained or discovered byCity. City’swarranty rights and remedies with respect tolatent defects shall remain infull force and effect andforthe same duration as withany other warranty provided in this Article orotherwise available orprescribed bylaw. 4 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 6. TIME AND PERFORMANCE: 6.1 This Agreement shall become effective as ofthelast date onwhich aparty hereto executes same Effective Date”), andboth parties shall thereafter perform their obligations hereunder inatimely manner. Time isoftheessence ofthis Agreement. 6.2 Contractor shall continuously monitor the construction schedule and advise Cityonaregular basis of thestatus ofContractor’sprogress with respect tosuch schedule atany timeCity’srepresentative requests Contractor todoso, including the furnishing ofinformation onthe status ofshop drawings, samples, submittals and materials, machinery orequipment which may be inthecourse of preparation ofmanufacture. 6.3 If, intheopinion ofCity, Contractor isbehind schedule intheperformance oftheWorkorisfailing, without cause, tomaintain progress oftheWork ortoconform tothe general progress ofallwork for the Project, Contractor agrees that itshall, atitsown expense, perform such overtime work, use extralabor, and undertake allother means necessary tobringthe Work back on schedule. 6.4 Ifthere are anyconflicting times ordurations foraction, submissions, notices orresponses thereto byContractor between oramong the Contract Documents, thecontrolling timeorduration for such action, submissions, notices orresponses thereto byContractor shall betheearlier of such times and shorter ofsuch durations, unless Cityexpressly agrees inwriting otherwise. 7. MEANS AND METHODS: Contractor isresponsible forthe means, methods, techniques, sequences orprocedures, and safety precautions and programs inconnection withprovision ofGoods and Services andrelated work under the Contract Documents. Atalltimes during performance oftheWork, Contractor shall maintain and designate toCityadequate, experienced andcooperative supervisory personnel, including afull-time on-siteproject manager orsuperintendent ifrequired by Contract Document orfederal, state orlocal laws, rules and regulations. City shall not have control over orcharge of, andshallnotberesponsible for, means, methods, techniques, sequences orprocedures, orforthesafety precautions andprograms inconnection with the performance oftheWork byContractor andshallnot beresponsible forany omission orfailure onthepartof theContractor toproperly perform itsobligations. Contractor shall beresponsible toCity forContractor’s negligent acts oromissions orfailure toperform. 8. DISCLOSURE AND WARNINGS: Ifrequested byCity, Contractor shall promptly furnish toCity, insuch form anddetail asCity may direct, alist ofallchemicals, materials, substances and items used inorduring theprovision oftheGoods and Services provided hereunder, including the quantity, quality and concentration thereof and any other information relating thereto. Atthetimeofthe delivery oftheGoods andServices provided hereunder, Contractor agrees tofurnish toCity sufficient written warning and notice (including appropriate labels oncontainers and packing) ofanyhazardous material utilized inorthatisapart ofthe Goods and Services. 9. PROTECTION OFWORK: Contractor shall atitsown expense takeallnecessary precautions toprotect thework ofother trades from anydamage caused byContractor’soperations, and watch over, care forandprotect from damage orinjury byanycause whatsoever, allofContractor’sWork, complete orotherwise, and allofitsmaterials, supplies, tools, machinery and equipment atornear theProject. 5 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 10. SUBCONTRACTS: Byappropriate agreement, written where legally required forvalidity, Contractor shall require each subcontractor, totheextent oftheWork to beperformed bythe subcontractor, to bebound toContractor by terms oftheContract Documents, and toassume toward Contractor alltheobligations andresponsibilities, including theresponsibility for safety ofContractor’sWork, which Contractor, by theseContract Documents, assumes toward City. Each subcontract agreement shall preserve andprotect therights ofCityunder the Contract Documents with respect tothe Work tobeperformed bysubcontractor so that contracting thereof willnotprejudice such rights, andshall allow tosubcontractor, unless specifically provided otherwise inthe contract agreement, the benefit ofallrights, remedies and redress against Contractor that Contractor, bythe Contract Documents, hasagainst City. Where appropriate, Contractor shall require each subcontractor to enter intosimilar agreements withitssubcontractors. 11. LIENS: Contractor shall notcause orpermit thefiling ofany lien on any ofCity’sproperty. In theevent any such lien isfiled and Contractor failstoremove such lien within ten (10) daysafter thefiling thereof, bypayment or bonding, Cityshall have theright topaysuch lienor obtain such bond, allatContractor’ssole costand expense. 12. DEFAULT: Intheevent Contractor: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis Agreement, including Contractor’swarranties; (b) failstoprovide the Goods andServices as specified herein; (c) failstomake progress soastoendanger timely andproper provision ofthe Goods and Services and does notcorrect such failure orbreach within five (5) business days (orsuch shorter period oftime asis commercially reasonable under the circumstances) after receipt ofnotice from City specifying such failure or breach; or (d) becomes insolvent, is placed intoreceivership, makes ageneral assignment forthebenefit of creditors ordissolves, eachsuch event constituting anevent ofdefault hereunder, Cityshall have the rightto 1) terminate allorany parts ofthisAgreement, without liability toContractor; and (2) exercise allother rights and remedies available toCityatlaw and/orinequity. 13. INSURANCE AND INDEMNIFICATION: 13.1 Contractor shall procure and maintain infull force and effect during thetermof this Agreement, with an insurer licensed todobusiness intheState ofIndiana, such insurance asisnecessary fortheprotection ofCityand Contractor fromallclaims fordamages under any workers’ compensation, occupational disease and/orunemployment compensation act; forbodily injuries including, but notlimited to, personal injury, sickness, disease ordeath ofortoany of Contractor’sagents, officers, employees, contractors and subcontractors; and, forany injury toordestruction ofproperty, including, but notlimited to, anyloss ofuse resulting therefrom. Thecoverage amounts shall benoless than those amounts set forth inattached Exhibit C. Contractor shall cause itsinsurers toname City asanadditional insured onallsuch insurance policies, shallpromptly provide City, upon request, with copies ofallsuch policies, and shall provide that such insurance policies shall not becanceled without thirty (30) days prior notice toCity. Contractor shall indemnify andhold harmless City from andagainst any and allliabilities, claims, demands orexpenses including, butnot limited to, reasonable attorney fees) forinjury, death and/ordamages toany person or property arising from orinconnection withContractor’sprovision ofGoods andServices pursuant toorunder this Agreement orContractor’suse ofCity property. 13.2 Notwithstanding any other provision ofthisAgreement tothecontrary, should anypolicy required by theContract Documents becanceled orotherwise terminated before thecompletion of theWork hereunder, Contractor shallexertallreasonable efforts toprocure andmaintain inforce similar insurance from insurers 6 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 satisfactory toCity and provide certificates ofsuch insurance toCity upon itswritten request. Should Contractor failorneglect toprovide the required insurance, orallow anyrequired coverage tolapse, City shall havethe right, but nottheduty, toprovide such insurance anddeduct the costthereof from anymoney due toContractor any andallpremiums paid byCityforandonaccount ofsaid insurance. Thepolicy or policies, and each certificate ofinsurance, shall further provide thatthe insurance willnot becancelled bythe Insurer orthelimitsofliability reduced byendorsement prior toatleast thirty (30) days after written notice by certified mail ofsuchcancellation orchange has been provided bytherespective insurer toCity. No less than fourteen (14) daysprior tothe expiration, cancellation ortermination ofany suchpolicy, Contractor shall supply City with anewandreplacement Certificate ofInsurance and Additional Insured endorsement as proof ofrenewal oftheoriginal policy andcoverage, with suchneworreplacement policy andendorsements inthesame manner and forthesame coverage and amounts infavor ofCity assetforth inthisParagraph. 13.3 Indemnity. Tothefullest extent permitted bylaw, Contractor shall indemnify, hold harmless and defend City andallofitsofficers, directors and employees, fromand against allclaims, suits, demands, causes ofaction, damages, losses, costs andexpenses, including reasonable attorney'sandContractor’s feesand expenses, butonlytothe extent caused byContractor’snegligent performance oftheWork under thisAgreement, oroccasioned byanybreach ornonperformance ofitsterms, provided thatanysuchclaim, suit, demand, cause ofaction, damage, loss, cost, fees orexpense: (a) isattributable tobodily injury, sickness, disease ordeath, orpatent infringement, orinjury toordestruction oftangible orrealproperty, including thelossofusethereof andconsequential damages resulting therefrom, orisattributable to damages fromeconomic harm orloss; and (b) iscaused inwhole orinpart byany negligent actoromission, wrongful act, orotherbreach ofduty ofContractor oranyone directly orindirectly employed byitoranyone forwhose acts itmaybeliable, regardless ofwhether such claim, suit, damage, loss, cost orexpense is caused inpart byanyjoint, several orcomparative, butnot sole, negligent act oromission, ofCity. 13.4 The foregoing obligations ofContractor shallnotbeaffected orlimited inanyway byanyinsurance required ofor provided to Contractor under the Agreement. The indemnification and hold harmless obligations asprovided herein shall not negate, abridge orotherwise reduce any other right andremedy of City orobligation ofindemnity by Contractor which would otherwise exist infavor ofCity under this Agreement. 14. GOVERNMENT COMPLIANCE: Contractor agrees tocomply with allfederal, state and local laws, executive orders, rules, regulations and codes which may beapplicable toContractor’sperformance ofitsobligations under thisAgreement, andall relevant provisions thereof areincorporated herein bythis reference. Contractor agrees toindemnify and hold harmless City from any loss, damage and/orliability resulting from anysuch violation ofsuch laws, orders, rules, regulations andcodes. This indemnification obligation shall survive thetermination ofthis Agreement. 15. NONDISCRIMINATION: Contractor represents and warrants that itand allofitsofficers, employees, agents, contractors and subcontractors shallcomply with alllawsoftheUnited States, theState ofIndiana andCityprohibiting discrimination against anyemployee, applicant for employment orother person intheprovision ofanyGoods and Services provided bythisAgreement with respect totheirhire, tenure, terms, conditions andprivileges of employment and any other matter related totheiremployment orsubcontracting, because ofrace, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnam eraveteran status. 7 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 16. E-VERIFY: Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended from time totime, and asisincorporated herein bythis reference (the “Indiana E-Verify Law”), Contractor isrequired toenroll inand verify thework eligibility status ofits newly-hired employees using theE-Verify program, andtoexecute the Affidavit attached herein asExhibit D, affirming that itisenrolled andparticipating intheE-verify program and does not knowingly employ unauthorized aliens. Insupport oftheAffidavit, Contractor shall provide theCity with documentation indicating that ithasenrolled and isparticipating inthe E-Verify program. Should Contractor subcontract fortheperformance ofanywork under andpursuant tothis Agreement, it shall fully comply with theIndiana E-Verify Law as regards each suchsubcontractor. Should theContractor orany subcontractor violate the Indiana E-Verify law, theCitymay require acure ofsuch violation and thereafter, ifnotimely cure isperformed, terminate this Agreement inaccordance with either the provisions hereof orthose setforth inthe Indiana E-Verify Law. Therequirements ofthis paragraph shall notapply should theE-Verify program cease toexist. 17. OWNERSHIP AND USE OFDOCUMENTS: TheReports, Recommendations, Analyses, Surveys, Data, Calculations, Drawings, Schedules, Specifications andother documents prepared oremployed byContractor during thecourse offurnishing theWork toCity under thisAgreement shallbeand become theproperty ofthe City, whether the Project iscompleted ornot; accordingly, such materials may beused by theCity for information andreference and inconnection with City’s involvement ontheProject. Suchitems anddocuments may alsobeused byCityforcompletion ofthe Project orwork with respect thereto byothers ifContractor isindefault under this Agreement, inwhich case Contractor shall provide City with reproducible copies ofsuch reports, recommendations, analyses, surveys, data, calculations, drawings, schedules, specifications and other documents forsuchuse butshall not beobligated to sign, certify orseal such copies. Contractor may utilize thename, images ordescriptions ofthe Project inits promotional andmarketing materials, except thatitshallnotutilize, publish oradvertise any unique ordistinctive components ofthe design, drawings orspecifications fortheProject insuch promotional and marketing materials without firstobtaining thewritten consent ofCity. Contractor will have noliability toCityarising from City’suseoralteration oftheabove-referenced documents onany unrelated project. 18. NOIMPLIED WAIVER: Thefailure of either party torequire performance bythe other ofanyprovision ofthis Agreement shall not affect therightofsuch partytorequire such performance atany time thereafter, nor shall thewaiver byany party ofabreach ofany provision ofthis Agreement constitute awaiver ofany succeeding breach ofthe same orany other provision hereof. 19. NON-ASSIGNMENT: Contractor shall notassign orpledge this Agreement, whether ascollateral foraloan orotherwise, and shall notdelegate itsobligations under this Agreement without City’sprior written consent. 20. RELATIONSHIP OFPARTIES: The relationship oftheparties hereto shall beasprovided forinthisAgreement, and neither Contractor nor any ofitsofficers, employees, contractors, subcontractors and agents areemployees ofCity. The contract price setforth herein shall bethefulland maximum compensation andmonies required ofCity tobepaid to Contractor under orpursuant tothis Agreement. 21. GOVERNING LAW; CONFLICT RESOLUTION: 21.1 General. Cityand Contractor arefully committed toworking with eachother throughout theProject andagree tocommunicate regularly with each otheratalltimes soastoavoid orminimize disputes 8 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 ordisagreements. Ifdisputes ordisagreements doarise, City and Contractor each commit to resolving such disputes ordisagreements inanamicable, professional and expeditious manner so astoavoid unnecessary losses, delays and disruptions totheWork. Cityand Contractor shallcommence allclaims and causes ofaction, whether incontract, tort, or otherwise, against theotherarising out oforrelated tothisAgreement within theperiod specified by applicable law, butifnototherwise specified byapplicable law, within notmore thanten (10) years after thedateofSubstantial Completion ofthe Work. AllContract Documents are tobeconstrued inaccordance with andgoverned bythelaws ofthe State ofIndiana, except foritsconflict oflaws provisions. 21.2 Litigation. Claims, disputes andother matters incontroversy arising outoforrelated tothis Agreement, nototherwise resolved inaccordance withtheprovisions above, theparties agree that, intheevent alawsuit isfiled hereunder, they waive theirright toajury trial, agree tofile anysuch lawsuit inanappropriate court inHamilton County, Indiana only, andagree thatsuch court isthe appropriate venue for and has jurisdiction oversame, andany hearing, trial orconference shall take place inthatlocale, unless agreed tootherwise inwriting byCity and Contractor. City and Contractor consent tothechoice oflaw, the choice ofdispute resolution designated by them, venue asprovided herein, andtopersonal jurisdiction over each ofthem asprovided herein andwaive anyrightto object tothe exercise ofpersonal jurisdiction bythe court andtoexclusive venue inthislocale. Anyaward, judgment oragreement insettlement ofadispute concerning such matters and resulting from negotiations orlitigation inwhich City andContractor are parties orparticipants shall beas binding upon surety asthough surety were named and joined insuch proceeding, provided that Contractor has been given areasonable opportunity tojoin, participate, assist orprovide supporting evidence inthe presentation ofany claim, defense orother issue incontroversy thatissettled or resolved thereby. 21.3 Continuation ofWork. Provided City continues tomake payments ofamounts notindispute, no dispute under this Paragraph shall interfere with theprogress oftheWork, and Contractor shall proceed withfurnishing the Work, including disputed performance, despite theexistence of, and without awaiting theresolution of, anysuch dispute. Thefailure orrefusal ofContractor tocontinue performing under such circumstances shallconstitute adefault under thisAgreement. 21.4 Claims Against Third Parties. Inany instance orproceeding whereby any claim, dispute orother matter incontroversy between City and Contractor involves, arises from orgives rise toasimilar claim, dispute orother matter incontroversy asbetween City andanother third-party, Contractor shall furnish andpresent toCity non-privileged evidence, documentation and other information to support itsclaim, defense orother position with respect thereto. 21.5 Waiver ofConsequential Damages. Contractor waives anyclaims against City forconsequential damages arising out oforrelating tothisAgreement. This waiver includes damages incurred by Contractor forprincipal office expenses, including the compensation ofpersonnel stationed there and other components ofhome office overhead, forlosses offinancing, business andreputation, for lossofmanagement oremployee productivity orofthe services ofsuchpersons and forlossofprofit except anticipated profit arising directly from theWork being performed hereunder. This waiver is applicable, without limitation, toallconsequential damages due toeither party’stermination in 9 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 accordance with this Agreement. 22. SEVERABILITY: Ifany term ofthisAgreement isinvalid orunenforceable under any statute, regulation, ordinance, executive order orother rule oflaw, suchterm shallbedeemed reformed ordeleted, butonly totheextent necessary to comply with same, and theremaining provisions ofthisAgreement shall remain infullforce andeffect. 23. NOTICE: Any notice provided for inthis Agreement will besufficient ifitisinwriting andisdelivered bypostage prepaid U.S. certified mail, return receipt requested, tothe party tobenotified attheaddress specified herein: IftoCity: CityofCarmel AND CityofCarmel Information Systems Department Office ofCorporation Counsel 10701 NCollege Ave, Suite A One Civic Square Carmel, Indiana 46280 Carmel, Indiana 46032 IftoContractor: AVISystems, Inc. PO Box842607 Kansas City, MO64184-2607 Notwithstanding theabove, notice oftermination under paragraph 19 hereinbelow shall beeffective ifgiven orally, aslongaswritten notice isthen provided as set forth hereinabove within five (5) business days from thedate ofsuchoral notice. 24. TERMINATION: 24.1 Notwithstanding anything tothecontrary contained inthis Agreement, City may, upon notice to Contractor, immediately terminate thisAgreement forcause, inthe event ofadefault hereunder by Contractor and/orifsufficient funds arenotappropriated orencumbered topay for theGoods and Services tobeprovided hereunder. Inthe event ofsuch termination, Contractor shall beentitled to receive onlypayment for theundisputed invoice amount representing conforming Goods and Services delivered asofthe date oftermination, except thatsuch payment amount shallnot exceed theContract Price amount ineffect atthe time oftermination, unless the parties have previously agreed inwriting toagreater amount. 24.2 Citymay terminate thisAgreement atanytimeupon thirty (30) days prior notice toContractor. Inthe event ofsuch termination, Contractor shallbe entitled toreceive onlypayment forthe undisputed invoice amount ofconforming Goods andServices delivered asofthe date oftermination, except thatsuch payment amount shall not exceed theContract Price amount ineffect atthetime of termination, unless theparties have previously agreed inwriting toagreater amount. 25. REPRESENTATIONS AND AUTHORITY TO EXECUTE: Theparties represent and warrant that theyareauthorized toenterinto this Agreement andthatthe persons executing this Agreement havethe authority tobind theparty which they represent. 10 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 26. FINAL COMPLETION AND CLOSEOUT: Inaddition toany requirements forfinal completion and closeout listed inGeneral and Supplementary Conditions, asacondition offinal payment andContract closeout, Contractor certifies orshall submit toCity thefollowing: a. Contractor certifies that payrolls, billsformaterials and equipment, and other indebtedness connected with theWork, forwhich CityorCity’sproperty might beresponsible orencumbered, lessamounts withheld bytheCity) have been paid orotherwise satisfied; b. Anyapplicable Contractor guarantees andwarranties; c. Acertificate evidencing thatinsurance required bytheContract Documents toremain inforce after final payment iscurrently ineffect; d. Consent ofsurety, ifany, tofinal payment; e. As-constructed record copyoftheContract Documents marked toindicate field changes and selections made during construction; f. Ifapplicable, allmanufacturer’swarranties, product data, testing and/orinspection results or reports, and maintenance andoperations manuals; g. Ifrequired byCity, other data establishing payment orsatisfaction ofobligations, such as receipts, or releases andwaivers ofliens, claims, security interests, orencumbrances, arising outoftheContract, totheextent and insuch form asmay bedesignated byCity; h. Anyother submittals required bythe Contract Documents; and i. Satisfactory evidence that any claims orliens filedhave been discharged orsatisfied. Ifan architect, aconsultant, orasubcontractor, orother person orentity providing services orwork fortheContractor, refuses tofurnish arelease orwaiver required byCity, theContractor may furnish abond satisfactory tothe Citytoindemnify City against such liens, claims, security interests, orencumbrances. Ifsuch liens, claims, security interests, orencumbrances remains unsatisfied after payments aremade, the Contractor shall refund toCity allmoney that City may becompelled topayin discharging such liens, claims, security interests, orencumbrances, including allcosts and reasonable attorney’sfees. 27. TERM: Unless otherwise terminated inaccordance with thetermination provisions under Contract Documents hereinabove, this Agreement shall beineffect from the Effective Date through satisfactory completion ofthe Work and delivery ofallGoods andServices according totheestablished schedule. 28. HEADINGS: Allheading and sections ofthis Agreement areinserted forconvenience onlyand donotform apartofthis Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof. 29. BINDING EFFECT: The parties, and their respective officers, officials, agents, partners, successors, assigns and legal representatives, are bound totheother with respect toallofthecovenants, terms, warranties and obligations set forth inAgreement. 30. NOTHIRD PARTY BENEFICIARIES: This Agreement gives norights orbenefits toanyone other than Cityand Contractor. 31. DEBARMENT AND SUSPENSION: 31.1 The Contractor certifies byentering intothisAgreement that neither itnoritsprincipals nor any of its 11 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily excluded fromentering into this Agreement byanyfederal agency orbyanydepartment, agency orpolitical subdivision ofthe State ofIndiana. The term “principal” forpurposes ofthis Agreement means anofficer, director, owner, partner, key employee orother person with primary management orsupervisory responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe Contractor. 31.2 TheContractor certifies thatithasverified thestate andfederal suspension and debarment status forallsubcontractors receiving funds under this Agreement and shallbesolely responsible forany recoupment, penalties orcosts that might arise from useofasuspended ordebarred subcontractor. The Contractor shall immediately notify theCity ifany subcontractor becomes debarred orsuspended, andshall, attheCity’srequest, take allsteps required bytheCity toterminate itscontractual relationship with the subcontractor for work tobeperformed under thisAgreement. 32. PRIOR WORK: Inthe event that Contractor has delivered anyGoods and Services and/orperformed any oftheWork under this Agreement prior tothe date ofthisAgreement, pursuant toanauthorization toproceed orverbal directive issued byCity toContractor oraletter ofintent orverbal understanding entered into byand between Cityand Contractor, thisAgreement andalloftheterms andconditions thereof, including the payment obligations of Cityforsuch prior deliveries and/orperformance, shall govern such priordeliveries and/orperformance tothe same extent asthough they were performed ordelivered after the date hereof, andany amounts that were earned byContractor and paid byCity toContractor, orearned byContractor and still tobepaid byCity to Contractor, forsuch other previously delivered Goods andServices orperformed Work, shallbeapplied asa credit against Contractor’soverall compensation under this Agreement. 33. RIGHT TO ATTORNEY FEES: Inthe event City employs attorneys orincurs other expenses itmay deem necessary toprotect orenforce its rights under the Agreement where Contractor isindefault orbreach oftheAgreement, orCity otherwise is required toundertake performance ofContractor’sobligations hereunder because ofContractor’sfailure or refusal toperform, Contractor agrees topay theattorney fees, costs and expenses soincurred byCity. Furthermore, wherever intheAgreement Contractor agrees topayexpenses incurred byCity such expenses shall include, but are notlimited to, attorney fees incurred byCity. 34. DRUG FREE WORK SITE: Contractor anditsemployees shall comply withallprovisions ofthe Drug Free Workplace Act of1988 as amended. Theunlawful manufacture, distribution, dispensation, possession oruse ofacontrolled substance intheworkplace isprohibited. Contractor isresponsible forthedevelopment implementation, administration and enforcement ofaformal substance abuse policy (“Substance Abuse Policy”) which, as, aminimum, meets the standards set forth bythe City. 35. COMPLIANCE WITH IND. CODE § 5-16-13: Totheextent that this Project andAgreement issubject totherequirements ofIndiana Code § 5-16-13et seq., which areincorporated byreference as iffully restated herein, Contractor shallcomply with all applicable requirements setforththerein. 36. ACCESS TOPUBLIC RECORDS ACT: Contractor understands andagrees that any “public record”, asthat term isdefined inIndiana Code 5-14-3- 2(m), asamended, that isrelated to the subject matter ofthe Contract, whether the same isinthe 12 AVISystems, Inc. Information Systems Department Name - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #111303 Contract NotToExceed $534,741.00 possession or control ofContractor orCity, shall besubject torelease under and pursuant tothe provisions ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, etseq., asamended. 37. COMPETING LAWS: As between inconsistent provisions among Federal, Stateandlocal laws, Contractor should generally comply withthe more stringent requirement, unless aFederal law, rule orregulation requires thatthe affected Federal provision be observed, notwithstanding theexistence ofamore stringent applicable State orlocal requirement. 38. IRAN CERTIFICATION: Pursuant toI.C. § 5-22-16.5, theContractor shallcertify that, insigning thisAgreement, itdoes notengage in investment activities within the Country ofIran. 39. ADVICE OFCOUNSEL: Theparties warrant thattheyhave read thisAgreement and understand it, have hadtheopportunity toobtain legal advice and assistance of counsel throughout thenegotiation ofthisAgreement, andenter intosame freely, voluntarily, andwithout anyduress, undue influence orcoercion. 40. ENTIRE AGREEMENT: ThisAgreement, together with anyexhibits attached hereto orreferenced herein, constitutes the entire agreement between Contractor andCitywith respect tothesubject matter hereof, and supersedes allprior oral orwritten representations andagreements regarding same. Notwithstanding any other term orcondition setforth herein, butsubject toparagraph 16hereof, totheextent any term orcondition contained inany exhibit attached tothisAgreement orinanydocument referenced herein conflicts withanyterm orcondition contained in thisAgreement, the term orcondition contained in thisAgreement shall govern andprevail. This Agreement mayonly bemodified bywritten amendment executed byboth parties hereto, ortheir successors ininterest. 13 TomMelms Regional VicePresident 45-0321251 6/13/24 EXHIBIT B Invoice Date: Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name EXHIBIT C INSURANCE COVERAGES Worker’s Compensation & Disability Statutory Limits Employer’s Liability: Bodily Injury by Accident/Disease: $1,000,000 each employee Bodily Injury by Accident/Disease: $1,000,000 each accident Bodily Injury by Accident/Disease: $1,000,000 policy limit Commercial General Liability: General Aggregate Limit (other than Products/Completed Operations): $6,000,000 Products/Completed Operations: $5,000,000 Personal & Advertising Injury Each Occurrence Limit: $5,000,000 Comprehensive Auto Liability (owned, hired and non-owned) Bodily Injury and Property Damage: $5,000,000 each occurrence Umbrella Excess Liability If a commercial umbrella liability policy is used to satisfy the minimum limits of liability requirements, the combined limits must equal these minimum limits of liability. Tom Melms AVI Systems, Inc. Regional VicePresident 15th 24June Tom Melms TomMelms CzTfshfzHsfdivlijobu2;39qn-Kvm19-3135 CityofCarmel Street Department 2024Holiday Materials forMarket- Quote Request TheCityofCarmelStreetDepartment isrequesting pricingforthefollowingitems: ItemDescription Quantity PriceofEachTotal Price 24” LiveNobleWreath 180 61/11:111/11 RedNylon (Outdoor) Bow- 12” x24” 32/61180 4981/11seephotobelow) Livepremium noblegarland rolls- 75’ each 304 4:631/11241/11 Warm WhiteLEDminilightsets- 400 7311/1126/615mmwideangle4” spacing 861/1186/11WarmWhiteLEDG50Globelights- 30’ strands10 strands 48311/11Arborvitae-6’-7 gal310 231/11 Globe- Green GemBoxwood- 3gal 20 2611/1186/11 86/11Pyramidal- Green GemBoxwood-3gal120 111/11 BlackPlastic Decorative pottery 26/11140 3211/11forallboxwoodplants Shipping 35/11 218-:75/11Total Shippingdetails: thShippingaddressis1100E116St, Carmel, Indiana 46032. Shipment ofbowsandlights needstobeassoonaspossible. thShipmentoflivegarlandandwreathsneedstobeNovember8, 2024. Redbow: QuotesmustbereturnedbyemailtoCrystalEdmondsonatcedmondson@carmel.in.govby12pmnoon thESTonJune24, 2024. 6/25/2024 ENGLEDOW, INC CARMEL, IN 46032 - 111338 1100 E 116TH ST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 358653 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 88357 1206Department:101Fund:General Fund 43-509.00Account: Holiday MarketDecorations1 $107,964.00 $107,964.00Each 107,964.00SubTotal 107,964.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 111338 ORDERED BY TITLE CONTROLLER Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham 317) 733-2001 Commissioner Z:\sharedcloud\hydra\data\tmp\pool-6-thread-1-1301230545953957007.octo\6e4fbfb4-d922-458a-8e76-605e2403a6ef.docx7/8/2024 1:53 PM RESOLUTION NO. BPW 07-17-24-03 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’s mayor may enter into contracts on behalf of the City; and WHEREAS, pursuant to his authority under Indiana law, the City’s previous mayor, the Honorable James Brainard, caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and WHEREAS, Mayor Finkam now wishes to present the contract to the City’s Board of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’s Office, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2024. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: Sue Finkam, Presiding Officer Date: Laura Campbell, Member Date: Alan Potasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: CONTRACT BETWEEN CITY OF CARMEL, INDIANA BOARD OF PUBLIC WORKS AND SAFETY AND REPUBLIC SERVICES OF INDIANA, L.P. "CONTRACTOR" CITY-WIDE RESIDENTIAL SOLID WASTE, YARD WASTE, RECYCLING COLLECTION AND DISPOSAL CONTRACT IN THE CITY OF CARMEL, INDIANA City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 2 CITY-WIDE RESIDENTIAL SOLID WASTE, YARD WASTE, RECYCLING COLLECTION AND DISPOSAL CONTRACT This City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Contract ("Contract"), is made and entered into on this _____ day of _______________________________, 2023, by and between the City of Carmel, an Indiana municipal corporation, by and through its Board of Public Works and Safety ("City") and Republic Services of Indiana, L.P. ("Contractor"), a corporation duly organized under the laws of the State of Delaware, and being duly licensed to do business in the State of Indiana for residential Solid Waste and Recycling collection and disposal for the City (the "Services"). The City and Contractor agree as set forth below: 1. The Services. It is the intent of the Contract and the City to provide in every detail a comprehensive Solid Waste, Yard Waste collection and disposal service consisting of weekly pick-up of bagged, containerized and/or bundled household Solid Waste and Yard Waste from all Residential Units, except certain apartment/townhome complexes that have previously been identified as not being part of the City-Wide Program with the corporate limits of the City. Such program will also include weekly curbside commingled Recycling from all eligible Residential Units, except certain apartment/townhome complexes that have previously been identified as not being part of the City-Wide Program. Contractor shall have the exclusive right to collect and dispose of waste for all eligible Residential Units, except certain apartment/townhome complexes that have previously been identified as not being part of the City-Wide Program within the corporate limits of the City. Contractor shall furnish all materials, labor, tools, equipment, supplies, safety equipment, transportation, and supervision necessary to perform, and shall perform, the Services generally described herein, in a good and workmanlike manner and in accordance with the Contract Documents (as hereinafter defined) or reasonably inferable by Contractor as necessary to produce the results intended by the Contract Documents (all hereinafter called the "Services"). A. Supervision and Procedures. Contractor shall supervise and direct the Services using Contractor's best skill and attention. Contractor shall be solely responsible for and have control over the means, methods, techniques, sequences and procedures and for coordinating all portions of the Services. Contractor shall be deemed an independent contractor and operate as a separate entity from the City. Contractor shall be responsible to the City for the acts and omissions of Contractor's employees, material suppliers, laborers, equipment lessors and all other persons performing portions of the Services. B. Labor and Materials. Contractor shall provide and pay for all labor, materials, equipment, tools, water, utilities, transportation, and other facilities and Services necessary for the proper execution and completion of the Services, whether temporary or permanent and whether or not incorporated or to be incorporated in the Services. C. Taxes. Contractor, if required, shall pay all sales, consumer, use and similar taxes for the Services provided by Contractor. D. Permits, Licenses, Fees and Notices. Contractor shall secure and pay for all required and necessary permits, licenses, governmental fees and inspections necessary for the proper execution and completion of the Services. Contractor shall comply with and give City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 3 notices required by laws, ordinances, rules, regulations and lawful orders of public authorities bearing on the Services. If Contractor performs Services contrary to laws, statutes, ordinances, codes or rules and regulations. Contractor shall assume full responsibility for such Services and shall bear the attributable costs. E. Maps or Graphic Depictions. The City shall furnish maps or graphic depictions describing the physical characteristics, legal limitations for the provision of the Service. Such items are for informational purposes only and City shall not be liable for inaccuracies or omissions, therein, nor shall any inaccuracies or omissions in such items relieve Contractor of its responsibility to perform its Services in accordance with the Contract Documents. F. Subcontractors. The Contractor shall not subcontract or assign any right or interest under the contract, including the right to payment. Any attempt by the Contractor to subcontract or assign any portion of the contract shall not be construed to relieve the Contractor from any responsibility to fulfill its obligations in accordance with the provisions of the Contract Documents and shall be considered a breach of this Contract. G. Labor Relations. Contractor shall assure harmonious labor relations to prevent any delays, disruptions or interference to the Services. Contractor shall prevent strikes, sympathy strikes, slowdowns, work interruptions, jurisdictional disputes or other labor disputes resulting for any reason whatsoever from the acts or failure to act of the employees of Contractor, Contractor's suppliers, or other such persons or entities. Contractor agrees that it will bind and require its suppliers and other such persons or entities to agree to all of the provisions of this paragraph. If Contractor or any of its suppliers or other such persons or entities fail to fulfill any of the covenants set forth in this paragraph. Contractor will be deemed to be in default and substantial violation of the Contract. H. Representations. Contractor represents and warrants the following to the City as a material inducement to the City to execute this Contract, which representations and warranties shall survive the execution and delivery of this Contract, any termination of this Contract, and the final completion of the Services: (1) Contractor is able to furnish the tools, materials, supplies, equipment and labor required to complete the Services and perform its obligations hereunder and has sufficient experience and competence to do so; (2) Contractor has reviewed the maps or graphic depictions of the Project and is familiar with the local conditions under which the Services are to be performed and has correlated observations with the requirements of the Contract Documents; and (3) Contractor possesses a high level of experience and expertise in the business administration, performance and superintendence in the provision of Services of City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 4 the size, complexity and nature of the Services to be performed hereunder, and will perform the Services with the care, skill and diligence of such a Contractor; and (4) Contractor represents and warrants and the City awards this Contract upon the express warranty of the Contractor that it has not, nor has any other member, representative, agent, or officer of the firm, company, corporation or partnership represented by the Contractor: a. employed or retained any company or person, to solicit or secure this Contract; or b. entered into or offered to enter into any combination, collusion, or agreement to receive or pay and that the Contractor has not received or paid, any fee, commission, percentage, or any other consideration, contingent upon or resulting from the award of and the execution of this Contract excepting such consideration and subject to the terms and conditions expressed upon the face of the within Contract. For breach or violation of this representation, the City shall have the right to cancel this Contract without liability and to recover, at the election of the City, any and all monies or other consideration paid hereunder. I. The City's Right to Stop the Services. If the Contractor fails to correct Services which are not in accordance with the requirements of the Contract Documents or persistently fails to carry out Services in accordance with the Contract Documents, the City may order Contractor to stop the Services, or any portion thereof, until the cause for such order has been eliminated; however, the right of the City to stop the Services shall not give rise to a duty on the part of the City to exercise this right for the benefit of Contractor or any other person or entity. Contractor shall have no right of action or claim against the City for or on account of orders for Service stoppage if given in good faith and upon reasonable belief that sufficient grounds exist therefore. J. The City's Right to Carry Out the Services. If Contractor defaults or neglects to carry out the Services in accordance with the Contract Documents and fails within seven (7) days after receipt of written notice from the City to commence and continue correction of such default or negligence with diligence and promptness, the City may, without prejudice to other remedies the City may have, correct such deficiencies. In such case, an appropriate Change Order shall be issued deducting from payments then or thereafter due Contractor the cost of correcting such deficiencies. If payments then or thereafter due Contractor are not sufficient to cover such amounts, Contractor shall pay the difference to the City. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 5 K. Warranty. Contractor warrants to the City that the materials and equipment furnished under the Contract Documents shall be of good quality as required or permitted by the Contract Documents, that the Services, including Contractor Equipment and Containers, will be free from defects not inherent in the quality required or permitted, and the Services will conform with the requirements of the contract documents. Services, Contractor Equipment and Containers not conforming to these requirements, including substitutions not properly approved and authorized, shall be considered defective. L. Abnormal Weather. The City has a superior Street Department that does an outstanding job of salting and plowing Carmel City Streets. During winter weather occurrences, road conditions in the City can often be significantly better than roads in surrounding communities. Even during times where Hamilton County has declared a weather emergency for County Roads, most often that travel restriction is not adopted by the City. For abnormal weather and other conditions, the Contractor is expected to follow these procedures: (1) The contractor may not sub residential trash and/or recycling service for any reason under the Contract without first consulting with and obtaining the permission of the City’s Director of Utilities. If the Director of Utilities is unable to be reached, then the Director of Administration shall assume Director of Utilities role for the City. Contractor takes every precaution possible to avoid any service interruptions due to serve weather conditions. Contractor will notify the City’s Director of Utilities (or alternatively, the Chief of Staff) of any necessary Service suspension due to concerns regarding the safety, security, and well-being of Contractor’s employees due to weather. Contractor requires that the safety of its employees remain the top priority when dealing with any abnormal weather conditions. (2) Contractor shall convey information pertaining specifically to the City and not information regarding other Municipalities to City residents when they call-in inquiring service schedules and possible delays. (3) City service information must be clearly communicated on the Contractor’s website even if that information differs from Contractor’s entire service area. (4) City service information must be clearly communicated on the contractor’s voice messaging system, even if that information differs from the message pertaining to the rest of the Contractor’s service area. M. Indemnification. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless City and its officers, directors, employees, agents and consultants and Residential Unit owners from and against all claims, costs, losses and damages (including but not limited to all attorneys' fees and costs) caused by, arising out of or resulting from the performance of the Services, provided that any such claim, costs, loss or damage: (i) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting therefrom, and (ii) is caused by any City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 6 negligent act or omission of Contractor material supplier, person or organization directly or indirectly employed by any of them to perform or furnish any of the Services or anyone for whose acts any of them may be liable. In any and all claims against the City or any of its agents, officers, directors, or employees by any employee (or the survivor or personal representative of such employee) of Contractor, material supplier, person or organization directly or indirectly employed by any of them to perform or furnish any of the Services, or anyone for whose acts any of them may be liable, the indemnification obligation under this section shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for Contractor or any such material supplier or other person or organization under workers' compensation acts, disability benefit acts or other employee benefit acts. All representations, indemnifications, warranties and guarantees made in, required by or given in accordance with the Contract Documents, as well as all continuing obligations indicated in the Contract Documents, will survive final payment, completion and acceptance of the Services and termination or completion of the Contract. 2. Contract Documents. The Contract Documents consist of this Contract, the Plans and Specifications identified in Exhibit A hereto, and written modifications issued after execution of this Contract. The Contract Documents form the Contract for Services and represent the entire and integrated agreement between the parties hereto and supersede any and all prior negotiations, representations or agreements, either written or oral. The Contract Documents shall not be construed to create a contractual relationship of any kind between any persons or entities other than the City and Contractor. The Plans are the graphic and pictorial portions of the Contract Documents, wherever located and whenever issued, showing the location for the Services. The Specifications are that portion of the Contract Documents, consisting of the written requirements for materials, equipment, standards and workmanship for the Services, and performance of related Services including the directions, provisions and requirements pertaining to performance of the Services. Contractor shall promptly call to the attention of the City any discrepancy or conflict in the Plans and Specifications that affect the Services. Any part of the Services shown on the Plans but not specifically mentioned in the Specifications, or vice versa, shall be considered as part of the Services as though included in both. In the event of an inconsistency or conflict between the Plans and Specifications, or within either document not clarified by addendum, the better quality or greater quantity of Services shall be provided. Likewise, the Services to be undertaken by Contractor shall include all incidental Services necessary as customarily done for the completion of the Services and Project even though it may not be specifically described in the Specifications or Plans. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 7 Contractor has carefully studied and compared the Contract Documents with each other and with information furnished by the City and has reported to the City all errors, inconsistencies or omissions. Contractor shall have no rights against the City for errors, inconsistencies or omissions in the Contract Documents unless Contractor recognized such error, inconsistency or omission and reported it prior to the date of this Contract. Contractor shall perform no Services knowing it involves a recognized error, inconsistency or omission in the Contract Documents. Contractor warrants and represents to the City that the Plans and Specifications for the Services are suitable and adapted for said Services and guarantees the sufficiency of said Plans and Specifications for their intended purpose and agrees that it will perform the Services and complete the same to the satisfaction of the City. 3. Contract Sum and Payment. The City agrees to pay Contractor monthly for the provision of the Services to each Residential Unit for the preceding month as prescribed in Contractor's Bid Form attached hereto as Exhibit B (the "Contract Sum"). Contractor agrees that its payment from the City is contingent upon only the actual amounts received by the City from each Residential Unit; thus, the Contractor assumes the risk of nonpayment by the Residents, subject to City's good faith efforts to collect for the Services and enforce its collection rights against the Residents; actual receipt of payment from the Resident for Service provided to the Residential Unit shall be a condition precedent to the City's obligation to make payment to the Contractor. By the fifth day of the month, the Contractor shall submit a detail Application for Payment to the City for all Services rendered based on the number of Residential Units receiving Services the proceeding calendar month and as required by the Contract Documents. The City shall remit payment by the 5th day of the month thereafter or within thirty (30) days following actually receipt of Contractor's Application for Payment. All payments shall be based on the total number of Residential Units and the Residential Unit cost as detailed in the Bid Form submitted by the Contractor and made a part of this Contract. The Contract Sum, including authorized adjustments, is the total amount payable by the City to Contractor for performance of the Services under the Contract Documents. In determining the Contract Sum, Contractor has taken into account the level of completeness of the Contract Documents and has exercised its best skill and efforts to make (1) appropriate judgments and inferences in connection with the requirements of the Contract Documents, and (2) all inquiries to clarify the Contract Documents as necessary to calculate and establish the Contract Sum. The Contract Sum may be changed only by written amendment. A. Alternates/Unit Prices. Contractor has included in the Contract Sum the alternates and unit prices described in Exhibit B hereto. Items covered by alternates and unit prices shall be supplied for such amounts and by such persons or entities as the City may direct. Unless otherwise provided in the Contract Documents: (1) materials and equipment under an alternate and unit price shall be selected promptly by the City to avoid delay in the Services; (2) alternates and unit prices shall cover the cost to Contractor of the Services provided and all required taxes; (3) Contractor's costs for labor, overhead, profit and other expenses contemplated for stated alternate and unit price amounts are City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 8 included in the Contract Sum; and (4) whenever alternate and unit price Services are more than or less than alternates and unit prices, the Contract Sum shall be adjusted accordingly by written amendment executed by both parties hereto. The amount of the amendment shall reflect the difference between actual costs and the alternate and unit price sum specified. B. Applications for Payment. All payments provided herein are subject to funds as provided by the City and the laws of the State of Indiana. The City shall make payments within thirty (30) days of actual receipt of Contractor's Application for Payment for labor and materials for the Services. Payments will be due on the fifth day of the month for Services provided the preceding month and will be paid monthly. At least thirty (30) days before the date established for each progress payment, Contractor shall submit to the City an itemized Application for Payment for Services completed in accordance with the Contract Documents. Such Application for Payment shall be supported by such data substantiating Contractor's right to payment as the City may require. C. Interest. Unless otherwise expressly provided in the Contract Documents, payments due to Contractor under the terms of the Contract Documents and unpaid shall bear no interest and Contractor shall be entitled to no interest, statutory or otherwise. D. Change in Law Adjustments. Contractor may increase the rates for Services as a result of increases in costs incurred due to (a) changes in local, state, federal or international rules, ordinances or regulations; (b) changes in taxes, fees or other governmental charges (other than income or real property taxes); (c) uncontrollable prolonged operational changes (i.e., a major bridge closure); and (d) changes in costs due to a force majeure event. Any of the foregoing cost adjustments shall be retroactive to the effective date of such increase or change in cost. Contractor shall provide the City with written notice that includes a justification for any rate increase under this subsection at least 30 days prior to the implementation of said rate increase. 4. Term. Contractor shall commence the Services promptly upon receipt of written notice from the City to proceed and Contractor shall provide Services until December 31, 2030, subject to adjustments authorized by the City. The term "day" as used in the Contract Documents shall mean calendar day unless otherwise specifically defined. Time limits stated in the Contract Documents are of the essence of this Contract. Contractor shall not knowingly, except by agreement or instruction of the City in writing, prematurely commence operations on the site or elsewhere prior to the effective date of insurance required by paragraph 7 to be furnished by Contractor. A. Commencement. It is not incumbent upon the City to notify Contractor when to begin (other than the notice to proceed), cease or resume the Services, to give early notice of the rejection of faulty Services, nor in any way to superintend so as to relieve Contractor of responsibility or of any consequence of neglect or carelessness by Contractor or its subordinates. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 9 . B. Delay. Should provision of the Services be delayed by any fault or neglect or act or failure to act of Contractor or any of its officers, agents, servants or employees so as to cause any additional cost, expense, liability or damage to the City, or any damages or additional costs or expenses for which the City may or shall become liable, Contractor shall and does hereby agree to compensate the City for and indemnify them against all such costs, expenses, damages and liability. C. Excusable Delay. If contractor is delayed, suspended, accelerated, interfered with, or otherwise hindered (collectively referred to as “hindrance” or “hindrances”) at any time in the progress, performance or completion of any portion or portions of the whole of the Services contemplated by the Contract Documents as a result of flood, cyclone, hurricane, tornado, earthquake or other similar catastrophe, or as the result of acts of God, the public enemy, acts of the Government or fires, epidemics, quarantine restrictions, strikes or labor disputes, freight embargoes or unusual delay in transportation, unavoidable casualties, or abnormal weather or on account of any acts or omissions of the City or others engaged by it (except as herein provided), or by their employees, agents or representatives or by changes ordered in the Services, or by any other causes which Contractor could not reasonably control or circumvent, and which are not otherwise assumed by Contractor pursuant to the provisions of the Contract Documents, then the Contract Time for completion of the portion or portions of the Services directly affected by such hindrance shall, upon timely written request of Contractor, be extended by a period equivalent to the time lost by reason of the aforesaid causes by Change Order approved and signed by the City. All claims for an extension of the Contract Time shall be based on written notice delivered to the City within twenty-four (24) hours of the commencement of the event or occurrence giving rise to the claim. Such notice must set forth (a) the cause of the hindrance, (b) a description of the portion or portions of the Services affected thereby, and (c) all details pertinent thereto, including supporting data and the specific number of days requested. It is a condition precedent to the consideration or validity of all claims for an extension of the Contract Time that such claims be made in writing and delivered in strict accordance with all applicable time limits provided above. Otherwise, such claims shall be waived, invalid and unenforceable as against the City. D. Renewal. Pursuant to Indiana Code § 5-22-17-4 and upon written amendment executed by both parties hereto, this Contract may be renewed under the same terms and conditions stated herein for a term not longer than the length of the original Contract. The Contract Sum shall increase at a rate of 4% per annum over the term of the renewal Contract. The Contract Sum increase of 4% for the renewal term shall be based on the Contract Sum for the final year of the expiring Contract. 5. Changes in the Services. A Change in the Services to a non-selected bid alternate may be accomplished after execution of this Contract only by written amendment executed by both parties City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 10 hereto. Changes in the Services shall be performed under applicable provisions of the Contract Documents, and Contractor shall proceed promptly. 6. Safety. Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the Services. 7. Insurance and Bonds. A. Performance, Payment and Other Bonds. (1) Contractor shall furnish a Performance Bond in an amount equal to one hundred percent (100%) and a Payment Bond in an amount equal to twenty five percent (25%) of the Contract Price as security for the faithful performance and payment of all Contractor's obligations under the Contract Documents in a form substantially similar to Exhibits C and D. These Bonds shall remain in effect at least until one (1) year after the final payment and settlement with the Contractor and as provided otherwise by law. All Bonds shall be in the form prescribed by the Contract Documents except as provided otherwise by law, and shall be executed by such sureties as are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Audit Staff, Bureau of Government Financial Operations, U.S. Treasury Department. All Bonds signed by an agent must be accompanied by a certified copy of such agent's authority to act. If the surety on any Bond furnished by Contractor is declared a bankrupt or becomes insolvent or its right to do business is terminated in Indiana, or it ceases to meet the requirements of this paragraph, Contractor shall within ten (10) days substitute another Bond and surety, both of which must be acceptable to City. B. Licensed Sureties and Insurers (1) All Bonds and Insurance required by the Contract Documents to be purchased and maintained by Contractor shall be obtained from a surety or insurance companies that are duly licensed or authorized in Indiana to issue Bonds or insurance policies for the limits and coverage so required. The surety and insurance companies providing any coverage on this Project shall have and maintain during the term of this Contract a minimum A.M. Best (Best's Key Rating Guide) rating classification of "A-". C. Certificates of Insurance (1) Contractor shall deliver to the City certificates of insurance (and applicable, blanket-form policy endorsements) which Contractor is required to purchase and maintain in accordance with paragraph 7(D). City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 11 (2) The Contractor shall provide an ACORD form certificate of insurance for all coverage required with the City, naming the City as Certificate Holder. (3) The certificate of insurance shall show that all coverage are provided on an occurrence basis and shall indicate the aggregate limit if applicable. Binders will be accepted as evidence of coverage for only the first ninety (90) days and cannot be renewed or extended beyond that time. (4) All insurance policies other than Workers’ Compensation and, if applicable, Umbrella/Excess Liability must include a provision stating a minimum thirty (30) days' prior written notice will be provided to the City for any cancellation, non- renewal or material change. The Contractor shall cease operations upon the occurrence of any such cancellation, non-renewal or material change, and shall not resume operations until satisfactory replacement insurance is provided, coverage is effective and certificates of insurance are received. D. Contractor's Liability Insurance (1) Contractor shall purchase and maintain such liability and other insurance as is required for the Services and that will provide protection from claims which may arise out of or result from Contractor's performance of the Services and other obligations under the Contract Documents whether it is to be performed by Contractor, any supplier, or by anyone directly or indirectly employed by any of them to perform any of the Services, or by anyone for whose acts any of them may be liable which are applicable to the Services, including: a) Claims under workers' compensation disability benefits and other similar employee benefit acts which are applicable to the Services including private entities performing Services and exempt from the coverage on account of number of employees or occupation, which entities shall maintain voluntary compensation coverage at the same limits specified for the mandatory coverage for the duration of the Services. In case any such Service is sublet, the Contractor shall require the subcontractor to provide insurance for all employees of the subcontractor engaged in such Services unless such employees are covered by the coverage afforded by the Contractor's insurance. If any Work under this Contract involves activities within the scope of the United States Long Shoremen's and Harbor Worker's Act and/or the Jones Act, coverage for such exposure shall be provided with a minimum limit of $1,000,000 per occurrence. b) Claims for damages because of bodily injury, occupational sickness or disease or death of Contractor's employees, or persons or entities City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 12 excluded by statute from the requirements of 7(D)(1), but required by the Contract Documents to provide the insurance required therein; c) Claims for damages because of bodily injury, sickness or disease or death of any person other than Contractor's employees. d) Claims for damages insured by customary personal injury liability coverage which are sustained: (i) by any person as a result of an offense directly or indirectly related to the employment of such person by Contractor or (ii) by any other person for any other reason; e) Claims for damages, other than to the Work itself because of injury to or destruction of tangible property wherever located, including loss of use resulting therefrom; f) Claims for bodily injury or property damage arising out of completed operations; and g) Claims involving contractual liability insurance applicable to the Contractor's obligations under the indemnification requirements of paragraph 1(L) of the Contract. (2) Contractor shall purchase and maintain commercial general liability and commercial automobile liability insurance during the entire term of this Contract. The policies shall be based on terms commonly referred to in the insurance industry as an occurrence coverage form (Claims made policy forms are not acceptable.) a) The certificate of insurance for commercial general liability insurance shall indicate the amount of the aggregate limit remaining as of the date of the certificate. b) The commercial general liability coverage shall include premises coverage, products and completed operations coverage, personal injury coverage, coverage for explosion, collapse, and underground coverage, broad form property damage and contractual liability coverage to satisfy the indemnification clause in its entirety included in paragraph 1(L) of the Contract. (3) The Contractor shall purchase and maintain commercial automobile liability coverage for any owned or leased vehicles. Non-owned and hired auto liability coverage shall also be included. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 13 (4) This policy shall cover the total Services and include explosion, collapse, and underground coverage for the entire Services provided by the Contractor. (5) The policy shall stipulate that the "designated Contractor" includes the Contractor engaged in the Services. (6) Minimum Limits of Insurance: The minimum limits of liability for all coverage in each of the proceeding paragraphs above shall be as follows, unless otherwise specifically required by law, whichever is greater. Coverage shall be maintained without interruption from the date of commencement of the Services until date of final payment and termination of any coverage required to be maintained after final payment. a) Workers Compensation/Employer's Liability: Coverage A (Worker's Compensation) - Statutory Coverage B (Employer's Liability) - $1,000,000/each accident; $1,000,000 Disease-each employee; $1,000,000 Disease -policy limit. This coverage to be valid in all states covered for the Services. b) Commercial General Liability: General Aggregate (except Products/Completed Operations) - $2,000,000; Bodily Injury & Property Damage - $1,000,000 Combined Single Limit/Per Occurrence; Personal Advertising $1,000,000/occurrence; Products/Completed Operations General Aggregate - $2,000,000; Coverage to include exposures listed in 7(D)(2)(b); Coverage includes Contractual Liability and Board Form Property Damage including Completed Operations; Coverage to apply on a "Per Project" basis in order that coverage will not be diminished by unrelated work. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 14 c) Commercial Automobile liability (Owned, Leased, Hired/Non-Owned): Bodily Injury & Property Damage - $5,000,000 / occurrence. (8) All coverage provided above shall be endorsed to include the City and Residential Unit Owner as Additional Insured via blanket-form endorsement except for A (Worker's Compensation) and will stipulate that this coverage is primary respecting any other coverage the City might have. The additional insured endorsement will include "Completed Operations" of the Contractor. The coverage requirements apply to all Contractors' and suppliers; Contractor is responsible to verify these requirements for each and every one of its Suppliers. a) If a commercial umbrella liability policy is used to satisfy the minimum limits of liability requirements, the combined limits must equal these minimum limits of liability. b) If the aggregate liability limits required by this Contract for any policy subsequently falls below the aggregate limits required, immediate steps shall be taken to effect reinstatement of the minimum aggregate liability limits. A revised certificate of insurance is required to confirm compliance with this requirement. Any additional premiums resulting from such reinstatement shall be at no additional cost to the City. c) With respect to products and/or completed operations insurance coverage, will remain in effect for at least three (3) years after final payment (and Contractor shall furnish the City an ACORD form certificate of insurance as satisfactory evidence to City and any such other insured or additional insured of continuation of such insurance at final payment and three (3) years thereafter). d) These coverage requirements and minimum coverage limits are to provide the minimum acceptable insurance coverage and their existence does not in any way limit or reduce the Contractor or subcontractor's indemnity obligations under the Contract Documents. e) No representation or warranty is made by the City regarding the sufficiency or adequacy of the insurance requirements, coverage or limits stated in the Contract Documents. The Contractor is advised to consult with insurance agents or professional advisors to determine coverage needs and requirements. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 15 8. Default and Remedies. A. City Default. Contractor may terminate this Contract if the Services are stopped for a period of thirty (30) days through no act or fault of Contractor or its agents or employees or any other persons performing portions of the Work under Contractor because the City has not made payment within the stated in the Contract Documents. If the Services are stopped for a period of ninety (90) days under an order of any court or other public authority having jurisdiction, or as a result of any act of government such as a declaration of a national emergency making materials unavailable, through no act or fault of contractor or its agents or employees, or any other persons performing any of the Services under contract with contractor, then contractor may, upon seven (7) days' written notice to the City, terminate this Contract and recover from the City payment for all Services executed to date. Recovery by Contractor of lost anticipated profit and other consequential damages is hereby specifically excluded. B. Termination for City's Convenience. This Contract may be terminated by the City in whole or in part without cause and for its convenience upon seven (7) days' written notice to Contractor. In the event of such termination for convenience, Contractor shall be compensated for Services performed up to the date of termination, but the City shall not be liable for any additional or consequential damages. Such entitlement of Contractor shall constitute Contractor's sole and exclusive remedy and recovery, and in no event shall Contractor be entitled to recover anticipated profits and/or overhead on unperformed Services. C. Contractor Default. Contractor shall be in default of this Contract if (1) Contractor fails to perform or comply with its obligations under this Contract; (2) the City reasonably believes that Contractor is not capable of satisfactorily completing the Services; (3) Contractor becomes insolvent, is unable to meet current obligations, or seeks relief under the Bankruptcy Code or other similar law or procedure; (4) a receiver is appointed for Contractor or its property; or (5) Contractor is dissolved or otherwise ceases to exist. If Contractor is in default, the City may, at its option, proceed as follows: (1) terminate this Contract; (2) withhold payment of all or any portion of the Contract Sum until (i) the default is cured and the Services are completed, and (ii) all costs, expenses, and damages, including supervision and any other damages incurred by the City because of default, have been determined; and/or (3) exercise any other remedy available at law or in equity. All costs, expenses, and damages incurred by the City due to a default by Contractor may be deducted from the Contract Sum. Upon demand, Contractor shall pay the City the amount, if any, by which the costs, expenses and damages incurred by the City exceed the unpaid balance of the Contract Sum. Contractor shall pay the City's reasonable attorneys' fees and expenses in connection with any lawsuit or other proceeding between the City and Contractor relating to the enforcement of this Contract. 9. Miscellaneous Provisions. A. Existing Collection Contracts. By executing this Contract, Contractor agrees to terminate its existing contract(s) for collection Services within the Service limits as City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 16 detailed by this Contract at no cost to the City or the Residential Unit Owner being serviced. Contractor acknowledges that this Contract is sufficient consideration for Contractor's agreement to terminate these existing contracts within the Service limits. In addition, Contractor acknowledges and understands that there may be existing contracts within the Service limits held by other providers that may have to be phased out prior to Contractor assuming Service obligations for the entire Service area. As such, all Residential Units will be phased in as is reasonable without the City or Residential Unit Owner incurring any additional costs. B.Governing Law. This Contract shall be governed by the laws of the State of Indiana. C.Successors and Assigns. The City and Contractor respectively bind themselves, their successors, assigns and legal representatives to the other party hereto in respect to covenants, agreements and obligations contained in the Contract Documents. Neither party to this Contract shall assign this Contract without the written consent of the other, which consent shall not be unreasonable withheld. If either party attempts to make such an assignment without such consent, that party shall nevertheless remain legally responsible for all obligations under this Contract. D.Notice. Any notice provided for in this Contract will be sufficient if it is in writing and is delivered by postage prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein: If to City: John Duffy AND Utility Director Carmel Utilities 30 W. Main St, Ste 220 Carmel, Indiana 46032 Corporation Counsel Department of Law One Civic Square Carmel, Indiana 46032 If to Contractor: ATTENTION: Notwithstanding the above, notice of termination shall be effective if given orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the date of such oral notice. E.Rights and Remedies. Duties and obligations imposed by the Contract Documents and rights and remedies available thereunder shall be in addition to and not a limitation of duties, obligations, rights and remedies otherwise imposed or available by law. No act or failure to act by the City or Contractor shall constitute a waiver of a right or duty afforded them under this Contract, nor shall such action or failure to act constitute approval of or acquiescence in a thereunder. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 17 F. Severability. In the event that any provision, term or other portion of the contract, or any document or item referred to in the contract, shall be found to be invalid or unenforceable, then such provision, term or other portion shall be reformed in accordance with applicable law. The invalidity or unenforceability of any provision, term or other portion of the Contract, or any document item referred to in the contract, shall not affect the validity or enforceability of any other provision, term or other portion of the contract, or any document or item referred to in the contract. G. Waiver. A waiver by either party or any breach of any provision of these specifications or any contract document shall not be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of any provision itself. No inspection, observation, payment or acceptance of compensation for any period subsequent to any breach shall be deeded a waiver of any right or acceptance of defective performance. Where the condition to be waived is to material part of the contract such that a waiver would affect the essential bargains to the parties, the waiver must take the form of a contract modification as provided for elsewhere in these specifications and contract documents. H. Venue. In the event it becomes necessary to litigate any term or condition of the Contract, the parties shall agree that the County of Hamilton, State of Indiana shall be proper venue to settle such disputes. I. Government Compliance. Contractor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes which may be applicable to Contractor’s performance of its obligations under this Contract, and all relevant provisions thereof are incorporated herein by this reference. Contractor agrees to indemnify and hold harmless City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules, regulations and codes. This indemnification obligation shall survive the termination of this Contract. J. E-Verify. Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated herein by this reference (the “Indiana E-Verify Law”), Contractor is required to enroll in and verify the work eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein as Exhibit G, affirming that it is enrolled and participating in the E-verify program and does not knowingly employ unauthorized aliens. In support of the Affidavit, Contractor shall provide the City with documentation indicating that it has enrolled and is participating in the E-Verify program. Should the Contractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed, terminate this Contract in accordance with either the provisions hereof or those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E- Verify program cease to exist. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 18 K. Iran Certification. Pursuant to I.C. § 5-22-16.5, the Contractor shall certify that, in signing this document, it does not engage in investment activities within the Country of Iran. L. Debarment and Suspension. The Contractor certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the Contractor. The Contractor certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Contractor shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement. M. Nondiscrimination. Contractor represents and warrants that it and all of its officers, employees, agents, contractors and subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting discrimination against any employee, applicant for employment or other person in the provision of any Goods and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of employment and any other matter related to their employment or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status. N. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Contractor and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 20 EXHIBIT A PLANS AND SPECIFICATIONS SPECIFICATIONS A. SCOPE OF SERVICES Residential Solid Waste, Yard Waste, Recycling Collection and Disposal. The Contractor shall provide a comprehensive Solid Waste and Yard Waste collection and disposal service consisting of weekly pick-up of bagged, containerized and/or bundled household Solid Waste and Yard Waste from all Residential Units (the “Services”), except certain apartment/townhome complexes that have previously been identified as not being part of the City-Wide Program. Such Services will also include weekly curbside commingled Recycling from all Residential Units except certain apartment/townhome complexes that have previously been identified as not being part of the City-Wide Program within the City's limits as defined herein. The Services are to start on January 1, 2024, and continue for a seven (7) year contract term. B. AREA TO BE SERVICED The Services shall be provided to all Residential Units within the City's limits as defined in Exhibit 1 attached hereto. C. DEFINITIONS For the purpose of this Contract, the following definitions apply: 1. Alleyside: Alleyside will refer to as close as possible to the alley but not more than five (5) feet from the alley, and where a fence exists, the alleyside of the fence. 2. Bulky Waste. Such items include, but are not limited to, stoves, washers, dryers, furniture, and other items with weights or volumes greater than those allowed for by approved Containers. This term shall also include items that previously contained refrigerants, such as refrigerators, air conditioners, freezers, and dehumidifiers, as long as the resident can provide the Contractor with appropriate documentation showing that the CFC's or HCFC's have been properly removed by a licensed technician. 3. Bundles. Rubbish or Yard Waste security tied together forming an easily handled package not exceeding four feet (4') in length, eighteen inches (18") in diameter nor weighing more than forty (40) pounds. 4. Bulky Brush & Landscape Waste: Bulky Brush & Landscape waste is defined as tree and shrub limbs and trimmings, which are greater than three (3) inches in diameter; tree trunks; root balls; and similar items. Landscape/brush waste & debris must not exceed City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 21 eight (8) cubic yards. Shrub and tree limbs and branches must be cut into lengths of less than eight (8) feet. 4. Container(s). One (1) or two (2) ninety-six (96) gallon (+/- five (5) gallons) or at customers' request sixty five (65) gallon (+/- five (5) gallons) reusable container(s) with wheels used for storing Solid Waste, Yard Waste and Recycling. Container(s) should provide sufficient strength to be picked up using mechanical means by Contractor. 5. Construction Debris. Waste including building materials resulting from construction, remodeling, repair or demolition operations. 6. Curbside. Curbside will refer to that portion of the right of way adjacent to and within five (5) feet of paved, traveled roadways. 7. Hazardous Materials. Any waste designated as "hazardous" by the United States Environmental Protection Agency or appropriate state agency as the same is now in effect or may hereinafter be amended. This term shall also include any flammable/volatile liquids. 8. Public Street. Any public street or thoroughfare dedicated to public use, controlled by the City including alleyways and as designated in Exhibit 1. 9. Overage Tags. Separately purchased tags by Resident from the City to place on any excess Solid Waste or Yard Waste over the normal Container limit. Overage Tags will be supplied by Contractor to City which will include the additional cost of any additional Services. 10. Recycling. Recycle waste including Recycling qualified commingled items such as: 1) Aluminum, aluminum foil and foil pans; 2) Steel, empty steel paint cans, tin and bimetal cans; 3) Plastics (#1 through #7), no Styrofoam allowed; 4) Glass containers (amber, clear, blue, and green in color); 5) Corrugated cardboard, paperboard, fiberboard; 6) Newspapers, magazines, phone books and catalogues; and 7) Additional items as designated by the Contractor. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 22 11. Refuse/Garbage. Putrescible animal or vegetable waste resulting from the handling, preparation, cooking, serving or consumption of food, and including all paper, wrappings, boxes and cartons used to contain such food. 12. Resident. The individual currently occupying a Residential Unit. 13. Residential Unit. A room or series of rooms located within a building or mobile home and forming a single inhabitable unit with facilities, which are used, or are intended to be used for living, cooking, eating and sleeping. a. Single-Family Residential Unit - A residential dwelling unit separated from any other dwelling unit by open space, and designed for occupancy for one person or family. b. Multi-Family Residential Unit - A building or related group of buildings not to exceed four (4) units located on the same lot, tract or parcel of real estate, with each dwelling unit being completely independent of the other. c. Townhouse - Any multi-story family residential unit sharing one or more common walls with another similar residential unit. 14. Rubbish/Trash. Nonputrescrible waste consisting of matter such as cans, glass, papers, cardboard, plastics, metals, ashes, etc. 15. Solid Waste. All putrescible and nonputrescible matter, including garbage and rubbish, but excluding hazardous materials and other matter that is specifically excluded elsewhere in these Specifications. 16. Unacceptable Waste. Unacceptable Waste means: (1) Hazardous Materials; (2) radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous, or toxic waste as defined by Applicable Law; or (3) any otherwise regulated waste. 17. Waste Material. Waste Material is all Solid Waste and Recycling that are not excluded by this Agreement. Waste Material does not include any Unacceptable Waste. 18 Yard Waste. All compost type materials including grass clippings, brush, and Christmas trees, etc. D. DESCRIPTION OF SERVICES 1. Solid Waste Collection Service. Collection of Solid Waste from each qualifying Residential Unit, one (1) time per week. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 23 a. Containers. Each pickup shall consist of a maximum of three (3) ninety-six (96) gallon (+/- five (5) gallon) trash and recycling containers and bundles per residential unit. One (1) ninety-six (96) gallon (+/- five (5) gallon) trash container and one (1) ninety-six (96) gallon (+/- five (5) gallon) recycling container will be standard. A second ninety-six (96) (+/- five (5) gallon) for either trash or recycling will be furnished upon the Resident’s request at no cost to the City or Resident. b. Out of Town Residents. Residents who are out of town and will not be using the Services or water service for minimum periods of one (1) month or more will not be charged the monthly fee for those months the Resident does not use the Services or water service. Residents shall request the suspension of Services a minimum of one (1) week prior to the City's customer serviced office and specify the length of the Service suspension. City will notify the Contractor within forty-eight (48) hours of receipt of the need to suspend Services. c. Christmas Tree. The Contractor will be required to pick up one (1) Christmas tree per Residential Unit over and above the Container limit as no additional charge. This Service shall begin on December 26th and end on the Friday closest to January 15th of each year. d. Planned Unit Developments (PUD). Collection shall be front street curbside with the exception of those planned unit developments (PUD) and Old Town Carmel homes where alley facing garages may necessitate alley pickup. e. Declined Collections. The Contractor may decline to collect Solid Waste for a reason specified in the Contract Documents (i.e., not properly bagged, bundled or contained; improper placement, non-residential Solid Waste; Hazardous Waste; etc.). Where the Contractor has reason to leave Solid Waste uncollected at a Residential Unit, the Contractor shall inform the Resident by tagging uncollected items. 2. Yard Waste Collection Service a. The pickup limit of brush will be included with the Solid Waste Container quantities. A Bundle will be considered as one (1) Container within the Container limit. 1) During the months of April, May and from October 15 to December 15, each Residential Unit is allowed up to twenty (20) bags per week of leaves and other Yard Waste in lawn bags or tied Bundles. The bags shall be furnished by the Residents at their own cost. The bags may be paper or plastic and can have up to a 40 gallon capacity size rating. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 24 2) The Contractor is to make every reasonable effort to dispose of easily identifiable Yard Waste in an environmentally friendly manner (i.e. composting or chipping Christmas Trees into usable mulch). b. Collection Schedule. The Contractor shall provide, as applicable to federal regulation standards, weekly Yard Waste collection and disposal Services, yard Waste collection should be scheduled on the same day as Sold Waste and Recycling Collection. 3. Recycling Collection Service a. Collection of Recycling from each qualifying Residential Unit, once every week or once every two (2) weeks or depending on the Bid accepted by the City. The Recycling Collection day shall be the same day as the Solid Waste and Yard collection day. b. Gross volume of Recycling materials collected shall be weighed daily on a local certified scale to be agreed upon by the City and the Contractor. c. A monthly record of the amount of Recycling materials in tons and pounds shall be kept by the Contractor. This record shall be submitted to the City on a monthly basis by the 15th of each following month. d. Collection shall be curbside with the exception of those planned unit developments (PUD) and Old Town Carmel homes where alley facing garages necessitate alley pickup. e. If market conditions develop that limit or inhibit Contractor from selling some or all of the Recycling, Contractor may at its option and upon notice to City (i) redefine Recycling, (ii) suspend or discontinue any or all Services, or (iii) dispose of the Waste Material in a landfill and update the pricing to City accordingly. Any such actions, if taken, may be reversed or further changed as market conditions dictate. 4. Special Needs Services. For those Residents with special needs who are physically unable to wheel their Container to the curb, the Contractor is to provide a special service where it will go to the garage or other visible location and wheel the Container down and return it for the Residents. Residents are to contact the Contractor directly to register for such service. 5. Special Services. The City has some Residents that would prefer not to us a Container, and would prefer to be able to place a single bag at the curb for pick-up. The number of Residents that City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 25 would prefer this Service is estimated to be one thousand (1,000). Contractor is requested to provide a written statement on a separate sheet of paper with its Bid stating whether it is able to provide this Service and if so, whether or not it would result in an increase / decrease in charge for each Residential Unit. If there would be an increase / decrease in the costs per Residential Unit charge, how much would be charged for each Residential Unit in the way of an increase / decrease spread across ALL Residential Units. Also, please state any limitations in terms of bag weight and type of bag that Residents can use. E. CONTRACTOR SERVICE RESPONSIBILITIES AND REQUIREMENTS 1. Solid Waste, Yard Waste and Recycling Services. The Contractor shall provide Service for weekly collection and disposal of Solid Waste, yard Waste and Recycling from all residential units, except certain apartment/townhome complexes that have previously been identified as not being part of the City-Wide Program. a. The Contractor shall supply all Containers required to each Resident Unit for the Services. Containers shall be delivered by Contractor to additional Residential Units as they become eligible for Services. 1) Cost for Containers shall not be paid for directly, but included as part of the total cost of the Services per Residential Unit. 2) Any replacement Container(s) in excess of one (2) per year to the same Resident for the same Residential Unit may be billed by the City at the Contractor's cost, plus delivery fee to the Resident and Residential Unit. b. If Residents so desire, they may purchase Overage Tags from the City to place any excess Solid Waste or Yard Waste over their normal Container limit. The City shall be responsible for collection of payment from the participating Residents. 1) The Contractor shall supply Overage Tags to the City for an agreed upon price which will include the additional cost of collection. c. The Contractor shall supply to City Residents any and all information relating to additional Service options that may be offered to them not covered or mentioned in these Specifications relating to Solid Waste, Yard Waste and Recycling collection. d. All collections shall be made on City owned streets or alleys where available. No collections shall be made on private property including streets or alleys unless a right of entry agreement is made between the Contractor and the property owner and is approved by the City. All collections shall be made within five (5) feet of the curb or edge of the street or alley. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 26 e. The Contractor is prohibited from comingling Solid Waste, Yard Waste or Recycling collected from ineligible residential units, commercial or other business establishments or from areas outside the corporate City limits while providing the Services. f. Within the Container limit, the Contractor is required to pick-up all Solid Waste, Yard Waste and Recyclables placed in approved reusable and non-reusable Containers and additional items, which are properly placed in Bundles. However, as appropriate, a single item need not be bagged, contained or placed in Bundles to qualify for the Services. g. Bulky Waste. The Contractor shall provide Services for collection and disposal of Bulky Waste from all Residential Units, except certain apartment/townhome complexes that have previously been identified as not being part of the City-Wide Program on an on-call basis. A forty-eight (48) hours advanced notice must be given to the Contractor prior to pick-up. 1) The Contractor shall not be required to pick-up more than one (1) of such item from each Residential Unit each week. Requested pickup of Bulky Items may occur on designated day(s) by Contractor’s designation. 2) The Contractor shall not be required to pick-up Bulky Wastes that contain or previously contained refrigerants unless the Resident can provide the Contractor with appropriate written verification showing that the CFC’s or HCFC's have been properly removed by a licensed technician. 3) Contractor will be required to submit a fee schedule to the City for pickup of all Bulky Waste. The cost will be the responsibility of the Resident and will be billed by the Contractor. 2. Solid Waste, Yard Waste and Recycling does NOT require pick-up of: a. Solid Waste exceeding the contracted limit per week excluding bags with Overage Tags, b. Solid Waste not properly contained or placed in Bundles, c. Solid Waste not appropriately placed for collection, d. Hazardous Materials, e. Medical Waste of any type including but not limited to medical sharps, City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 27 f. Dead animals, g. Liquids, including, but not limited to paint, sludge, oil or other chemicals, h. Bulky Waste containing refrigerants in which the Resident cannot provide the Contractor with appropriate documentation showing that the CFC’s or HCFC's have been properly removed by a licensed technician, i. Solid Waste, Yard Waste or Recycling that are generated from a different location than the Residential Unit, j. Any Solid Waste and Yard Waste that is specifically excluded by federal, state or local laws from being disposed of in a landfill if that is the type of disposal facility being utilized, k. Tree limbs or branches exceeding four feet (4') in length or four inches (4") in diameter. Bundles not properly secured or exceeding maximum dimensions, l. Construction Debris, and m. Bulky Waste when forty-eight (48) hour prior notice is not given. 3. Contractor's Collection Routes. The City shall be divided into sectors for the purpose of provision of the Services. Each sector shall be scheduled to receive all Services on the same day. Contractor shall submit its proposed sectors with its Bid for consideration by City. The City reserves the right to review, comment on and finally approve Contractor's sectors for the Services. a. If during the course of the Contract, the Contractor wishes to change the collection schedule, the Contractor shall bear the cost and responsibility of informing the Residents of the new collection schedule. Any changes in schedules and/or routes shall not be made without the prior written approval of the City. Current routs are shown on exhibit 1. b. Exceptions may be made only after the City has been notified that the Contractor has reasonably determined that an exception is necessary to complete collection of an existing route due to unusual circumstances or upon the mutual agreement of the City and the Contractor. c. Recycle Collection should be on the same day as Solid Waste collection. Yard Waste collection should be on the same day as Solid Waste collection. The Contractor shall immediately notify the City of any delays or deviations from a normally scheduled route. 4. Contractor's Collection Schedule City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 28 a. Hours and Days of Collection. The hours and days of Services are to be from 7 a.m. to 5 p.m. Monday through Friday. All Services shall be provided at least once per week Monday through Friday, year-round to all qualifying Residential Units within the City's corporate limits. Yard Waste Service shall be provided at least once per week, Monday through Friday, from approximately March 15 until December 15. b. Holidays. The holidays listed below may be observed as non-service days by the Contractor. The suspension of Services on these holidays does not relieve the Contractor of its obligation to provide Services to each Residential Unit at least once each week. Whenever these holidays fall on a regularly scheduled collection day, the collection schedule for that day as well as the rest of the week may be delayed one day. Under these circumstances only, Saturday collection is acceptable. 1) New Year's Day, 2) 4th of July, 3) Thanksgiving Day, and 4) Christmas Day. c. Additional holidays may be granted upon Contractor request and City approval in writing. F. CONTRACTOR'S EQUIPMENT 1. Contractor's vehicles shall be licensed in the State of Indiana and shall operate in compliance with all applicable state, federal and municipal regulations. All vehicles shall be manufactured and maintained to conform to the American National Standards Institute's (ANSI) standards. 2. Contractor's vehicles and other equipment shall shall remain Contractor’s property and shall be kept in proper repair and sanitary condition. The Residents shall be liable for all loss or damage to such equipment (except for normal wear and tear and for loss or damage resulting from Contractor’s handling of the equipment). The Residents shall use the equipment only for its proper and intended purpose and shall not overload (by weight or volume), move, or alter the equipment. The Residents shall provide safe, unobstructed access to the equipment on the scheduled collection day. The Contractor may charge an additional fee for any additional collection service required by the failure to provide access. a. Contractor must have vehicles washed a minimum of two (2) times per week. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 29 b. Each vehicle shall bear as a minimum, the name and website of the Contractor plainly visible on both cab doors. d. Each vehicle shall have at least one (1) broom and one (1) shovel to clean Solid Waste that may be spilled or otherwise scattered during the process of collection. e. All vehicles shall be sufficiently secure so as to prevent any littering of Solid Waste and/or leaking of fluid. No vehicles shall be willfully overloaded. 3. The Contractor will be solely responsible for collecting or cleaning up any litter, fluids refuse or landscape waste which may leak, spill or blow off a vehicle due to the vehicle operator's failure to properly monitor the load, to operate the vehicle, or due to failure of any mechanism. 4. Contractor's Alley Collection Vehicles a. Where alley collection is required, Contractor shall not operate equipment in the alleys which causes damage to structures, vehicles or payment in the alleys and which exerts more than thirty-three (33) pounds per square inch of contact with the pavement. The following standards are believed to be able to navigate alleys. 1) A vehicle that has a body capacity of not more than 10 cubic yards; 2) A height of not more than 79 inches; 3) A width of not more than 90 inches; and 4) A length of not more than 188 inches. b. Any use of larger vehicles may be banned if there are more than two (2) incidences of property and/or pavement damage. Collection vehicles must be enclosed and secure so as to prevent any littering. Vehicles other than properly equipped packer vehicles operating in the alley shall discharge their loads into a proper packer vehicle not less frequently than every block where alley pickup is required. Packer vehicles exceeding the gross vehicle weight limit shall use the streets in the area and receive the loads from the alley vehicles on area streets rather than in area alleys. c. Contractor shall provide the gross weight of the alley vehicles when full and the number of axles and wheels on each vehicle with Contractor's Bid. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 30 5. Contractor shall not be responsible for any damages to City’s or Residents’ pavement, curbing or other driving surfaces resulting from Contractor’s providing service, except to the extent caused by Contractor’s negligence. G. CONTRACTOR'S EMPLOYEES 1. The Contractor shall provide courteous and neat personnel for its collection crews and provide courteous and knowledgeable personnel for its customer service offices. a. The Contractor's collection employees working within the City shall be required to wear a uniform of some matter clearly showing that the employee is employed by the Contractor. b. All of the Contractor's vehicle operators working within the City shall carry a valid Indiana driver's license for the class of vehicle operated. Such vehicle operators shall obey all traffic regulations, including weight and speed limits. c. The Contractor shall prohibit its drivers and crew members from consuming any alcoholic beverages while working or using a controlled substance that negatively affects their ability to perform their duties under this Contract. d. If the City determines that any of the Contractor's employees is unfit or unsuitable to perform the Services as a result of intoxication, drug use or by virtue of abusive or obnoxious behavior, then, upon the City's written request, the Contractor shall remove such employee from Services within the City and furnish a suitable and competent replacement employee. H. CONTRACTOR'S DISPOSAL SITE 1. The Contractor shall furnish the City with the name and location of the waste disposal and/or recycling facility which will receive the Solid Waste, Yard Waste and Recyclables generated under the Contract. The proposed disposal facility and recycling facility shall meet all the requirements of the State of Indiana and the jurisdiction in which said facility is located. a. The City reserves the right in its sole discretion to approve any change in Solid Waste and Yard Waste disposal methods or Recycling methods regardless of the initiating party. 2. Contractor shall furnish the City with copy of a Contract executed by said waste disposal site or recycling facility agreeing to receive all Solid Waste and Yard Waste and/or Recycling generated under the Contract for the duration of this Contract. The requirements of this paragraph may be satisified by Contractor’s provision of a written acknowledgment from a qualified disposal / recycling center or a contract with a qualified facility with pricing information redacted. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 31 3. Choice of disposal site and recycling facility is made by the Contractor who will assume all fees. 4. The Contractor shall be solely responsible for compliance with all Federal, State, County, and local laws, ordinances, and regulations, as amended from time to time, governing the disposal of refuse at said facility. I. CONTRACTOR SUPPORT OF CITY'S PUBLIC EDUCATION PROGRAM 1. The Contractor shall provide to the City an annual sum of $10,000 to be applied towards the development, printing and distribution of public education materials including but not limited to newsletters, brochures, print and radio advertisements and public displays. Any printed material will include both the Contractor's and City's name and logo. a. In addition to the above sum, the Contractor will pay for all printing and mailing costs for one (1) initial mailing to all Residents explaining the details of the Services. J. CONTRACTOR RESIDENT AND CITY SERVICE REQUIREMENTS 1. Contractor's Office. The Contractor shall establish and maintain an office or other facility to which the public and City personnel may call or send inquiries or complaints and from which the general public and City personnel may receive instructions. Such office or facility shall be equipped with adequate telephone communications, local or toll free phone numbers for Residents to call in missed pickups or complaints. 2. Contractor's Staffing. Contractor's office shall have at least one (1) responsible person in charge and present during all collections hours, including Saturday following an observed holiday. a. The Contractor shall provide the City with at least one (1) separate telephone number which may be used by City personnel to communicate with the Contractor after regular business hours or during an emergency. K. CONTRACTOR COMPLAINT PROCEDURE 1. The Contractor shall receive, investigate, and respond to all complaints of unsatisfactory Service within twenty-four (24) hours after the complaint is received. Any complaint initially received by the City will be directed to the Contractor's office. a. Any item filed as a complaint, not properly tagged or reported to the City the day of schedule pick up, shall be the responsibility of the Contractor to correct. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 32 b. In the event a complaint is not resolved within twenty-four (24) hours, and where no fault can be found on the Resident's part as determined by the City, the City shall have the right to demand an explanation and/or resolution to its satisfaction, which may include a special collection of the Solid Waste, Yard Waste or Recycling. 1) Where the collection from a household is inadvertently missed on a day preceding a Holiday or weekend, the complaint shall be resolved and Service shall be provided on the next service day. c. In the event the Contractor disputes a determination made by the City concerning the lack of fault of the Resident, the Contractor may appeal such determination to the City by notifying the City within twenty-four (24) hours after the complaint is received or the Contractor fails to resolve a complaint within twenty-four (24) hours after such determination is made. Such notification may initially be made by telephone, but must then be followed-up in writing. d. In the event the Contractor unreasonably fails to resolve a complaint within twenty-four (24) hours after the complaint is received or the Contractor fails to resolve a complaint within twenty-four (24) hours after the City makes its final determination, the Contractor shall pay the City the sum of $250.00 for the first complaint, and if not resolved within additional forty-eight (48) hours period, $500.00 for the second and subsequent complaints until the complaint is resolved. e. The Contractor shall pay to the City reimbursement for all costs incurred pertaining to correcting a complaint due to negligence on the part of the Contractor, including administrative and attorney’s fees. f. The Contractor shall maintain a daily log of complaints received in a format approved by the City. A copy of these complaints and their resolution shall be provided to the City at the end of each month with the invoice for Services. L. CONTRACTOR PROVISION OF CONTAINERS 1. Contractor shall provide one (1) or two (2) ninety (96) gallon (+/- five (5) gallons) or one (1) sixty five (65)) gallon (+/- five (5) gallons) (optional) wheeled Containers (rotational molded only) for trash collection to each Residential Unit. The Contractor is also to provide one (1) ninety-six (96) gallon (+/- five (5) gallons) or sixty-five (65) gallon (+/- five (5) gallons) wheeled Container for Recycling to each Residential Unit. a. The Containers must conform to ANSI standards and must be approved by the City or its designee. The Containers must be a City approved color and will have the name of the Contractor displayed on the side. The Contractor needs to be City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 33 prepared to offer a smaller sixty-five (65)) gallon (+/- five (5) gallons) wheeled Container (rotational molded only) for both Solid Waste and Recycling upon individual request. Contractor shall provide the Container company and Container specification with its Bid. 2. The Contractor will be responsible for providing and delivering Containers to new Residents, replacing stolen containers, replacing and/or repairing damaged or unusable Containers at no extra cost but limited to two (2) Containers per year per Residential Unit. 3. The Contractor shall exercise reasonable care not to damage a reusable Container, and to replace the same in an upright position on the sidewalk, curbside, driveway, or alley out of the traveled portion of the right-of-way. Full restitution shall be made for damages by the Contractor upon proof of negligence of its actions. a. The Contractor shall handle all Containers with reasonable care to avoid damage and spills. Where collection crews break or spill any item of waste, the crews shall immediately clean up the debris. b. The Contractor shall not be responsible for collecting or cleaning up refuse, recycling, or landscape litter that has blown, fallen, leaked or been scattered from bags, cans, bins or other Containers through no fault of the Contractor. 4. The Contractor shall return all empty Containers at each stop to the general location at which they were found. Empty Containers shall not be placed in the middle of driveways, in driveway aprons, or near the curb in a manner that will increase the likelihood that an empty Container will block a sidewalk or fall or roll into the street. M. CONTRACTOR'S COLLECTION, REPORTING DATA & SUBMISSION OF ENVIRONMENTAL FEATURES 1. The Contractor shall collect and report to the City the following information computed on a quarterly basis. Such reporting shall be submitted to the City by the month following the end of the calendar quarter. a. Number of curbside recycling collection Residential Units setting out materials; b. Summary of tonnages of all Recyclable collected by material type. c. Tonnage of trash disposed of (or collected) by moth; and d. Other statistics that may be required by the State of Indiana. 2. The Contractor shall submit the following summary reports on an annual basis: a. Summary of participation rates of Recycling; City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 34 b. Collected material amounts of both trash and Recyclables; c. Summary of successes and problems and measures taken to resolve problems; and d. Those reports that may be required by the State of Indiana. 3. The Contractor shall tag and identify any Containers/Container(s) or items exceeding the contracted limit. A list of violations shall be submitted to the City on a daily basis. 4. The Contractor shall notify the City of any changes before they are made regarding company policies or personnel that directly affect this Contract. 5. Environmental Features: with its Bid Form submission, Contractor shall supply and/or detail and outline any environmental features of its processes if applicable. Examples include use of alternative fueled vehicles or composting/mulching of landscape debris. N. CITY RESPONSIBILITIES AND REQUIREMENTS 1. The City shall pay the Contractor monthly for Services provided to all Residential Units for the preceding month. By the fifth (5th) day of the month, the Contractor shall submit a detailed Application for Payment to the City for all Services rendered based on number of Residential Units receiving Services the preceding calendar month and as required by the Contract Documents. The City shall remit payment by the fifth (5th) day of the month thereafter or within thirty (30) days following actual receipt of the Contractor's Application for Payment. If any dispute arises, the undisputed amount shall be paid by the City to Contractor. a. The total rate per Residential Unit shall be based on the Base Bid and/or Alternates as provided in Contractor's Bid in the Bid Form included in the Contract Documents. b. Contractor agrees that its payment from the City is contingent upon only the actual amounts received by the City from each Residential Unit for the Services; thus, the Contractor assumes the risk of nonpayment by the Residents, subject to City's good faith efforts to collect for those Services and enforce its collection rights against the Residents including termination of the Services and separate water services as provided by statute. Actual receipt of payment from the Resident for Service provided to the Residential Unit shall be a condition precedent to the City's obligation to make payment to the Contractor. 2. The City shall supply the most current City map possible to the Contractor for route scheduling purposes. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 35 3. The City shall provide the Contractor an initial schedule for the Services with designated daily routes indicated. This schedule shall either be a street/alley list or street/alley map indicating on which days a given location is to be collected. The map will indicate all private streets and alleys that are not to be used by the Contractor. O. RESIDENT RIGHTS, RESPONSIBILITIES AND REQUIREMENTS 1. Location of Containers for Service. Residents shall place Containers close to the curb (or in those areas without curbs, close to the edge of the payment), to facilitate collection by the Contractor. 2. Residents are responsible for placing containers, bags and/or Bundles in the appropriate street or alley location before 7:00 a.m. on the designated collection day. 3. Resident Separate Disposal. Any Residents wanting to dispose of large quantities of non-containerized refuse, landscape waste, or construction debris shall be allowed to solicit competitive prices for such Services from refuse collection contractors and select any contractor. a. The Resident shall be solely responsible for full payment for all such services. No such private collection agreement shall effect the terms of these services. 4. Title to Waste. Contractor shall acquire title to Waste Materials when they are loaded into Contractor’s truck. Title to and liability for any Unacceptable Waste shall remain with the Residents and shall at no time pass to Contractor. 5. Right of Refusal. If anything listed as an Unacceptable Waste is discovered before it is collected by Contractor, Contractor may refuse to collect the entire pick-up that contains those items. In such situations, Contractor shall contact the City and the City shall promptly undertake appropriate action to ensure that such items are removed and properly disposed of by the depositor or generator of the items. In the event such items are present but not discovered until after it has been collected by Contractor, Contractor may, in its sole discretion, remove, transport, and dispose of such items at a facility authorized to accept those items, in accordance with applicable law and charge the depositor or generator for all direct and indirect costs incurred due to the removal, remediation, handling, transportation, delivery, and disposal of those items. The City shall provide all reasonable assistance to Contractor to conduct an investigation to determine the identity of the depositor or generator of those items and to collect the costs incurred by Contractor in connection with such items. Subject to the City’s providing all such reasonable assistance to Contractor, Contractor shall release City from any liability for any such costs incurred by Contractor in connection with excluded items, except to the extent that the items are determined to be attributed to the City. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 36 EXHIBIT B CONTRACT SUM Qty Size Pick-up Schedule 4th Year Price 5th Year Price 6th Year Price $ 5,375,400.00 + $ 5,617,200.00 + $ 5,870,160.00 + $ 6,134,280.00 + $ 6,409,560.00 + $ 6,696,000.00 + 7th Year Price Total Price $ 7,001,040.00 = $ 43,103,640.00 2) Residential Unit Monthly - Cost per month, per Residential Unit 1st Year Price 2nd Year Price 3rd Year Price 4th Year Price 5th Year Price 6th Year Price $ 14.45 $ 15.10 $ 15.78 $ 16.49 $ 17.23 $ 18.00 7th Year Price $ 18.82 Solid/Yard Container(s) Recycling Max 2 1 96 gal 96 gal Weekly Weekly 1) Cost per year, per Residential Unit Multiplied by 31,000 estimated Residential Units 1st Year Price 2nd Year Price 3rd Year Price *Solid Waste, Yard Waste and Recycling must be picked up on the same day *Customer May choose 2 recycling containers and 1 trash container *All bid prices shall include the cost of Containers *Contractor shall provide 65 gall container(s) upon request City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 37 EXHIBIT C PERFORMANCE BOND CONTRACTOR/PRINCIPAL: SURETY OWNER: City of Carmel, Indiana, Board of Public Works and Safety CONTRACT: 2023 City-Wide Solid Waste, Yard Waste, Recycling Collection and Disposal. Date: BOND Bond Number: _________________ Contract Date: ________________ Penal Sum (100% of Contract Sum):__[Words]__________ ($_______________) Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Performance Bond to be duly executed by an authorized officer, agent, or representative. "Contractor" "Surety" Company: _____________________________ Company: ___________________________ Signature: _____________________________ By: _________________________________ Printed: _______________________________ Printed: _____________________________ Title: __________________________________ Countersigned: _______________________ The above addresses are to be used for giving any required notice. Provide execution by any additional parties, such as joint venturers, if necessary. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 38 1. The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns, including interest at the maximum legal rate from date of demand and any attorneys’ fees and court costs incurred by City to enforce this instrument for the performance of the Contract, which is incorporated herein by reference. 2. If the Contractor performs the Contract, whether during the original term, and any extensions which may be granted by the City, with or without notice to the Surety, and during any period of guaranty or warranty provided therein, and if Contractor shall satisfy all claims and demands incurred under such Contract, and shall fully indemnify, defend and save harmless the City from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the City all outlay and expense, including attorneys’ fees, which the City may incur in making good any default, then the Surety and the Contractor shall have no obligation under this Bond; otherwise to remain in full force and effect. 3. The Surety’s obligation under this Bond shall arise after: 3.1 The City provides notice to the Contractor and the Surety that the City is considering declaring a Contractor Default. Such notice shall indicate whether the City is requesting a conference among the City, Contractor and Surety to discuss the Contractor’s performance. If the City does not request a conference, the Surety may, within seven (7) calendar days after receipt of the City’s notice, request such a conference. If the Surety timely requests a conference, the City shall attend. Unless the City agrees otherwise, any conference requested shall be held within seven (7) calendar days of the Surety’s receipt of the City’s notice. If the City, the Contractor and the Surety agree, the Contractor shall be allowed a reasonable time to perform the Contract, but such an agreement shall not waive the City’s right, if any, subsequently to declare a Contractor Default; 3.2 The City declares a Contractor Default, terminates the Contract and notifies the Surety; and 3.3 The City has agreed to pay the Balance of the Contract Price in accordance with the terms of the Contract to the Surety or to a contractor selected to perform the Contract. 4. Failure on the part of the City to comply with the notice requirement in Section 3.1 shall not constitute a failure to comply with a condition precedent to the Surety’s obligations, or release the Surety from its obligations. 5. The Surety shall promptly and at the Surety’s expense take one of the following actions: City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 39 5.1 Arrange for the Contractor, with the prior consent of the City, to perform and complete the Contract; 5.2 Undertake to perform and complete the Contract itself, through its agents or independent contractors; or 5.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the City for a contract for performance and completion of the Contract, arrange for a contract to be prepared for execution by the City and a contractor selected with the City’s concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Contract, and pay to the City the amount of damages, including attorneys’ fees in excess of the Balance of the Contract Price incurred by the City as a result of the Contractor Default. 6. If the Surety does not proceed as provided in Section 5 with reasonable promptness, the Surety shall be deemed to be in default on this Bond seven (7) days after receipt of an additional written notice from the City to the Surety demanding that the Surety perform its obligations under this Bond, and the City shall be entitled to enforce any remedy available to the City. 7. If the Surety elects to act under Section 5.1, 5.2 or 5.3, then the responsibilities of the Surety to the City shall not be greater than those of the Contractor under the Contract, and the responsibilities of the City to the Surety shall not be greater than those of the City under the Contract. Subject to the commitment by the City to pay the Balance of the Contract Price, the Surety is obligated, without duplication, for 7.1 The responsibilities of the Contractor for correction of defective work and completion of the Contract; 7.2 Additional legal, design professional and delay costs resulting from the Contractor’s Default, and resulting from the actions or failure to act of the Surety under Section 5; and 7.3 Liquidated damages, or if no liquidated damages are specified in the Contract, actual damages caused by delayed performance or non-performance of the Contractor or any combination of both liquidated and actual damages. 8. The Surety shall not be liable to the City or others for obligations of the Contractor that are unrelated to the Contract, and the balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 40 accrue on this Bond to any person or entity other than the City or its heirs, executors, administrators, successors and assigns. 9. The Surety hereby waives notice of any change, including changes of time, to the Contract or to related subcontracts, purchase orders and other obligations. 10. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the services or work are performed or located and shall be instituted within three (3) years after a declaration of Contractor Default or within three (3) years after the Contractor ceased working or within three (3) years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. 11. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the services or work were to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 41 EXHIBIT D PAYMENT BOND CONTRACTOR / PRINCIPAL: (Name and Address): SURETY: (Name and Address of Contractor Place of Business): OWNER: City of Carmel, Indiana, Board of Public Works and Safety CONTRACT: 2023 City-Wide Solid Waste, Yard Waste, Recycling Collection and Disposal. Date: BOND Bond Number: Date: (Not earlier than Bid due date): Penal Sum (25% of Contract Price):________________ $_______________ Surety and Contractor, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Payment Bond to be duly executed by an authorized officer, agent, or representative. “Contractor” Company:____________________________ Signature:____________________________ Printed:______________________________ Title:________________________________ “Surety” Company:____________________________ Signature:____________________________ Printed:______________________________ Title:________________________________ Countersigned:________________________ The above addresses are to be used for giving any required notice. Provide execution by any additional parties, such as joint venturers, if necessary. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 42 1. The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the City to pay for labor, materials and equipment furnished for use in the performance of the Contract, which is incorporated herein by reference, plus interest at the maximum legal rate from date of demand and any attorneys’ fees and court costs incurred by City to enforce this instrument, subject to the following terms. 2. If the Contractor shall promptly make payment of all sums due to Claimants, and defends, indemnifies and holds harmless the City from claims, demands, liens or suits by any person or entity seeking payment for labor, materials or equipment or insurance premiums furnished for use in the performance of the Contract, then the Surety and the Contractor shall have no obligation under this Bond. 3. The Surety’s obligation to the City under this Bond shall arise after the City has notified the Contractor and the Surety of claims, demands, liens or suits against the City or the City’s property by any person or entity seeking payment for labor, materials or equipment furnished for use in the performance of the Contract. The Surety shall promptly and at the Surety’s expense defend, indemnify and hold harmless the City against a duly tendered claim, demand, lien or suit. 4. The Surety’s obligations to the Claimant under this Bond shall arise after Claimant has complied with the requirements under applicable Indiana statute. 5. The City shall not be liable for the payment of any costs or expenses of any Claimant under this Bond, and shall have under this Bond no obligation to make payments to, or give notice on behalf of, Claimants or otherwise have any obligations to Claimants under this Bond, except as specified by Indiana statute. 6. The Surety hereby waives notice of any change, including changes of time, to the Contract or to related subcontracts, purchase orders and other obligations. 7. No suit or action shall be commenced by a Claimant under this Bond other than in a court of competent jurisdiction in the location in which the work or services are performed. 8. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 43 9. Upon request by any person or entity appearing to be a potential beneficiary of this Bond, the Contractor and City shall promptly furnish a copy of this Bond or shall permit a copy to be made. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 44 EXHIBIT E CONTRACTOR'S AFFIDAVIT AND WAIVER OF LIENS AND CLAIMS (__) FINAL (__) PARTIAL (__) PAYMENT TO FOLLOW OWNER: City of Carmel, Indiana Department of PROJECT: City-Wide Residential Solid Waste, Public Works and Safety Yard Waste, Recycling Collection and Disposal CONTRATOR: ___________________________ CONTRACT DATE: ______________________ _____________________________________________________being duly sworn states that he or she is the ________________________________________________ of CONTRACTOR, which was awarded Contract No. __________________________________________ with the City in accordance with the contract terms and conditions to install and/or furnish certain materials and labor as follows: weekly pick- up of bagged, containerized and/or bundled household Solid Waste and Yard Waste from all eligible Residential Units within the corporate limits of the City. Such program will also include at least bi-weekly (and, alternatively weekly) curbside commingles Recycling from all eligible Residential Units ("Services"), DOES HEREBY STATE, WARRANT AND REPRESENT ON BEHALF OF THE CONTRACTOR the following: PARTIAL WAIVER That the balance due from the City is the sum of ($_________________). ( ) Receipt of which is hereby acknowledged; or ( ) Payment of which has been promised as the sole consideration for this AFFIDAVIT AND WAIVER OF LIENS AND CLAIMS and which is given to and for said amount effective upon receipt of such payment. FINAL WAIVER That the final balance due from the City is the sum of ($ __________________). ( ) Receipt of which is hereby acknowledged; or ( ) Payment of which has been promised as the sole consideration for this AFFIDAVID AND WAIVER OF LIENS AND CLAIMS which is given to and for said amount effective upon receipt of such payment. THEREFORE, through the date hereof, Contractor waives and releases the City of all liens or claims, including, but not limited to, claims for materials, equipment, labor, superintendence and other Services or Services performed or furnished by Contractor and further affirms that no other party has any claim or right to lien on account of any materials, equipment, labor, superintendence and other Services or Services performed or furnished to or for Contractor. Contractor agrees to indemnify, defend and hold the City harmless, including costs and attorneys' fees, from and against any and all claims or liens for any subcontractors, materials, supplies, equipment or labor furnished for, in connection with or incorporated into the Services by, through or under Contractor through the date hereof. This Affidavit and Waiver of Liens is given to induce City to pay the amount indicated above. Contractor represents that all employees, subcontractors or materialmen have been paid or will be paid from these funds. City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 45 That through the date hereof, all Affidavits and Waiver of Liens and Claims are true, correct and unconditional and that there is no claim either legal or equitable to defeat the validity of said Affidavits and Waiver of Liens and Claims. That the following are the names of all parties who have furnished material or labor, or both, for said Services and all parties having contracts or subcontracts for specific portions of said Services or for material used in the construction thereof and the amount due or to become due to each, and that the items mentioned include all labor and material required to complete and said Services according to Project plans and specifications: 1 2 3 4 5 6 7 CONTRACTOR TYPE OF WORK AMOUNT OF CONTRACT TOTAL RETAINED NET PREVIOUSLY PAID NET AMOUNT THIS PAYMENT BALANCE TO BECOME DUE TOTAL AMOUNT OF ORIGINAL CONTRACT _________________ WORK COMPLETED TO DATE _______________ EXTRAS TO CONTRACT _________________ LESS RETAINAGE ________________ TOTAL CONTRACT & EXTRAS _________________ NET AMOUNT EARNED ________________ CREDITS TO CONTRACT _________________ NET PREVIOUSLY PAID ________________ ADJUSTED TOTAL CONTRACT ________________ BALANCE TO BECOME DUE ________________ City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 46 This instrument has been executed as of the _____ day of ______________________________ 2023. CONTRACTOR: ______________________________________ By: ______________________________________ Name: _______________________________________ Title: ______________________________________ STATE OF INDIANA ) ) SS: COUNTY OF _______________ ) Sworn to and subscribed before me the undersigned authority on the ______ day of ______________________, 2023. My Commission Expires: _______________________________________ Notary Public - Signature ____________________ My County of Residence: _______________________________________ Notary Public - Printed Name ____________________ (SEAL) City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 47 EXHIBIT F MATERIAL SUPPLIER'S AFFIDAVIT AND WAIVER OF LIENS AND CLAIMS (__) FINAL (__) PARTIAL (__) PAYMENT TO FOLLOW OWNER: City of Carmel, Indiana Department of PROJECT: City-Wide Residential Solid Waste, Public Works and Safety Yard Waste, Recycling Collection and Disposal MATERIAL SUPPLIER: ___________________________ CONTRACT DATE: ______________________ _____________________________________________________being duly sworn states that he or she is the ________________________________________________ of MATERIAL SUPPLIER, which was awarded Contract No. __________________________________________ with the City in accordance with the Contract terms and conditions to install and/or furnish certain materials and labor as follows: weekly pick-up of bagged, containerized and/or bundled household Solid Waste and Yard Waste from all eligible Residential Units, except certain apartment/townhome complexes that have previously been identified as not being part of the City Wide Program within the corporate limits of the City. Such program will also include at least bi-weekly (and, alternatively weekly) curbside commingles Recycling from all eligible Residential Units ("Services"), DOES HEREBY STATE, WARRANT AND REPRESENT ON BEHALF OF THE CONTRACTOR the following: PARTIAL WAIVER That the balance due from the City is the sum of ($_________________). ( ) Receipt of which is hereby acknowledged; or ( ) Payment of which has been promised as the sole consideration for this AFFIDAVIT AND WAIVER OF LIENS AND CLAIMS and which is given to and for said amount effective upon receipt of such payment. FINAL WAIVER That the final balance due from the City is the sum of ($ ____________________). ( ) Receipt of which is hereby acknowledged; or ( ) Payment of which has been promised as the sole consideration for this AFFIDAVIT AND WAIVER OF LIENS AND CLAIMS which is given to and for said amount effective upon receipt of such payment. THEREFORE, through the date hereof, Material Supplier waives and releases the City of all liens or claims, including, but not limited to, claims for materials, equipment, labor, superintendence and other Services or Services performed or furnished by Material Supplier and further affirms that no other party has any claim or right to lien on account of any materials, equipment, labor, superintendence and other Services or Services performed or furnished to or for Contractor. Material Supplier agrees to indemnify, defend and hold the City harmless, including costs and attorneys' fees, from and against any and all claims or liens for any subcontractors, materials, supplies, equipment or labor furnished for, in connection with or incorporated into the Services by, through or under Material Supplier through the date hereof. This City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 48 Affidavit and Waiver of Liens is given to induce City to pay the amount indicated above. Material Supplier represents that all employees, subcontractors or materialmen have been paid or will be paid from these funds. That through the date hereof, all Affidavits and Waiver of Liens and Claims are true, correct and unconditional and that there is no claim either legal or equitable to defeat the validity of said Affidavits and Waiver of Liens and Claims. That the following are the names of all parties who have furnished material or labor, or both, for said Services and all parties having contracts or subcontracts for specific portions of said Services or for material used in the construction thereof and the amount due or to become due to each, and that the items mentioned include all labor and material required to complete and said Services according to Project plans and specifications: This instrument has been executed as of the _____ day of ______________________________ 2023. MATERIAL SUPPLIER: ______________________________________ By: ______________________________________ Name: _______________________________________ Title: ______________________________________ City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 49 STATE OF INDIANA ) ) SS: COUNTY OF _______________ ) Sworn to and subscribed before me the undersigned authority on the ______ day of ______________________, 2016. My Commission Expires: _______________________________________ Notary Public - Signature ____________________ My County of Residence: _______________________________________ Notary Public - Printed Name ____________________ (SEAL) City-Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Page 50 EXHIBIT G E-VERIFY AFFIDAVIT Pursuant to Ind. Code §22-5-1.7-11, the Contractor entering into the Contract with the City of Carmel, Indiana, Board of Public Works and Safety (“City”) is required to enroll in and verify the work eligibility status of all its newly hired employees through the E-Verify Program. The Contractor is not required to verify the work eligibility status of all its newly hired employees through the E-Verify Program if the E- Verify Program no longer exists. The undersigned, on behalf of the Contractor, being first duly sworn, deposes and states that the Contractor does not knowingly employ and unauthorized alien. The undersigned further affirms that, prior to entering into its Contract with City, the undersigned Contractor will enroll in and agrees to verify the work eligibility status of all its newly hired employees through the E-Verify Program. Republic Services of Indiana, L.P. By (Written Signature) (Printed Name): (Title): Important – Notary Signature and Seal Required in the Space Below STATE OF _______________ SS: COUNTY OF _____________ Subscribed and sworn to before me this _____ day of _________________, 20__ My commission expires: ____________________ (Signed): Residing in ________________ County, State CITY OF CARMEL, INDIANA Information CARTER GREEN SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. FACILITY* Neighborhood Name/Streets to be closed 1. CITY FACILITY REQUESTED: Mark all that apply CARTER GREEN (area between Palladium & James Building) PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts) 2. STREET(S) REQUESTED: Include addresses as appropriate Department Recommendation MAC: Yes Streets: YesENG: Yes CPD: Yes Parks: Yes CFD: Yes UPLOAD MAP Type of Closure: Further Info for type of closure REQUESTS: CITY SERVICES NEEDED: Event Use/Purpose: Description of Event: An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Mark all that apply ELECTRICITY JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other Use of electricity for speaker if feel necessary to amplify wedding voices 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS: Wedding for my daughter at the amphitheater in the Green at 4:30pm on May 17th,2025 Provide a brief description of event Wedding Ceremony for my daughter and her fiance. They are having their reception at the Palladium afterwards, and thought this would be the perfect space to host ceremony, which keeps guests parked in one place. My daughter loves this area, it holds a special place in her heart. Growing up she has spent countless Saturday mornings at the farmers market, and has spent several winters working the chriskindlemart, as well as at Cake Bake. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT Event Date Start Event Date End If multiple dates, please list Set-Up time AM/PM* Tear Down Time AM/PM* Event Start time: AM/PM* Event end time: AM/PM* Rehearsal Rehearsal Date: Rehearsal Start Time: AM/PM* Rehearsal End Time: AM/PM* Number of People Expected: Fees? 5/17/2025 5/17/2025 1:30:00 PM 5:30:00 PM 4:30:00 PM 5:15:00 PM NA 5/16/2025 5:00:00 PM 7:00:00 PM 150 Will a Fee be charged for this event? If yes, please describe below. YES NO EVENT SET UP: Mark all that apply Stage Vendors Contact Person Email Phone Number: Cell Number: Name/Organization: Address Organization Type:* Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571- 2600) Bounce House N/A Other Chairs Not sure, probably will have my sons friends set up a couple rows of chairs and our florist add flowers Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Mark all that apply VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED - Please see Section R under “General Terms and Conditions” in the Public Use Policy. N/A 6. CONTACT INFORMATION: Sarah Bryson Bryson/ Curtis Wedding City Cicero State / Province / Region IN Postal / Zip Code 46034 Country USA Street Address Address Line 2 Individual Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previsously granted request to use a City facility for any lawful reason. Is the requestor a citizen of the City of Carmel? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation * Special Event/Facility Use Policy * * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Sarah Bryson Name of Organization/Applicant Signature of Authorized Agent/Applicant Sarah Bryson Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 6/24/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    Department RecommendationMAC: Yes Streets: YesENG: Yes CPD: Yes Parks: Yes CFD: Yes Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: City Services Needed 2. STREET(S) REQUESTED: Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Event Date End* 5. EVENT DETAILS Lauth Associate Family Picnic Provide a brief description of event We will be hosting a picnic for our associates with a catered lunch. We plan to bring some lawn games, i.e.: corn hole, sack races, etc. We will ask guests to bring lawn chairs and blankets for grass seating and will serve food and soft drinks from the gazebo area. Our planned time frame is noon to 5 pm. We will set up from noon to 1 and host until 4 pm. Clean up from 4 to 5 pm. Our office is nearby so we can handle trash cleanup and tear down without assistance. We would like to have nearby restrooms available if they are open for public use. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT NA 8/4/2024 Tear Down Time:* 5:00:00 PM Event End time:* 4:00:00 PM Rehearsal End: Rehearsal End Time: 150 Will a Fee be charged for this event? If yes, please describe below. Yes No Event Use/Purpose: Description of Event: Event Date Start * 8/4/2024 If multiple dates, please list Set-Up Time:* 12:00:00 PM Event Start time:* 1:00:00 PM Rehearsal Rehearsal Date: Rehearsal Start: Rehearsal Start Time: Number of People Expected:* Fees? EVENT SET UP: Stage Size of Stage Vendors Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. 10 x 10 Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Judy Knafel jknafel@lauth.net 3175178189 Lauth Group, Inc. City Carmel State / Province / Region IN Postal / Zip Code 46032 Country USA Street Address 10 West Carmel Drive Address Line 2 Suite 100 For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Lauth Group, Inc. Name of Organization/Applicant Signature of Authorized Agent/Applicant Judy L. Knafel, Vice President, Marketing Printed Name and Title (If applicable) 317517889 Phone Number (Required) 10 West Carmel Drive, Suite 100 Carmel, IN 46032 Address of Organization/Applicant 6/13/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other 3.1 miles of Carmel city streets (see route below)    Department RecommendationMAC: Yes Streets: Yes ENG: Yes CPD: YesParks: Yes CFD: Yes Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: No streets need to be closed Include addresses as appropriate An easy to read, color map of the area is required with submission. Mia's Movement Walk-Run.pdf 1.12MB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: No road closures. Officer Mason Hoke from the Carmel Police Department will be crossing the participants from the OLMC Sports Fields onto Oak Ridge Rd. The participants will follow Oak Ridge to Bennett Rd and follow signs for the 5K walk/run. 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other No special requests 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose: Description of Event: Event Date Start*Event Date End* If multiple dates, please list Set-Up Time:*Tear Down Time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other I have been in contact with Lieutenant Jeffrey Horner and he has arranged for Carmel Police Officer Mason Hoke to work the event. He will be crossing the participants over Oak Ridge Road. Officer Hoke did this last year and was absolutely wonderful! He made such positive connections with the kids and their parents, building long term trust. Lieutenant Horner has the required forms (the request for employment, the Indemnification Agreement and the FOXP! Foundation Certificate of Insurance.) 5. EVENT DETAILS The 3rd Annual FOXP1 5K Walk/Run for Awareness is hosted by Mia's Movement. Amelia (Mia) Dury was diagnosed with FOXP1 syndrome when she was 10 months old. It is a rare genetic syndrome caused by a mutation to the FOXP1 gene. When this gene does not function properly, it can lead to a wide range of developmental delays and medical needs.) Provide a brief description of event I am asking for approval from the City of Carmel again to host Mia's Movement (5K Walk/Run for approximately 350 participants) on August 10, 2024 at OLMC Sports Fields, 14598 Oak Ridge Road, Carmel, IN 46032. We have approval from Our Lady of Mount Carmel where the event will start and finish, but since we are using Carmel City streets, we would appreciate and would love to have your approval for this event as well. Thank you so much. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 8/10/2024 8/10/2024 8:00:00 AM 11:55:00 AM 9:00:00 AM 10:30:00 AM NA 350 Fees? Fees (cont'd) Vendors Contact Person* Email * Phone Number:* Will a Fee be charged for this event? If yes, please describe below. Yes No Purpose of fee Donations accepted for the FOXP1 Foundation for further research. EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other We will set up some tables for snacks and water at OLMC Sports Fields.. We have approval from Father Richard Doerr, Our Lady of Mount Carmel Pastor. I also will be putting directional signage along the 3.1 route. I always ask permission from each resident along the route before I put the 18"x24" sign in their yard. I will put a sign at each turn on August 9th and will remove each sign by 11:00am after the event on August 10th. In the past, all the residents have been wonderful and are fine with a sign in their yard for less than 24 hours. Nancy Dury Name of Merchants(s) doing the setup 3173453194 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Nancy Dury and Caroline Dury Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. same International FoxP1 Foundation/The Dury Family City Carmel State / Province / Region IN Postal / Zip Code 46032 Country United States Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. FOXP1 Foundation/Dury Family/Nancy Dury Name of Organization/Applicant Signature of Authorized Agent/Applicant Nancy Dury Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 7/2/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Carter Green & East Patio of Palladium    Department Recommendation MAC: Yes Streets: YesENG: Yes CPD: Yes Parks: Yes CFD: Yes Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Carter Green 'horseshoe' road that goes past the Tarkington/James Building, around the amphitheater along the Monon, and then across the Palladium. Parking spots on 3rd Avenue will be reserved for Market parking (emergency services, a sponsored 'display' on the east side of the street, support vehicles for the Market (i.e. Mainscape trucks), and occasionally dedicated parking for our entertainers). Include addresses as appropriate An easy to read, color map of the area is required with submission. Christkindlmarkt Footprint - BPW Request 2024.pdf 177.53KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other Will occasionally need access to cross the Monon so vehicles can access the Market. 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Standard Cones* Tall Skinny Cones* No Parking Signs * Event Use/Purpose: Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Standard Cones needed 12 Please note the number of Tall Skinny Cones needed 6 Please note the number of NO PARKING SIGNS needed 12 5. EVENT DETAILS Carmel Christkindlmarkt Event Date End* Provide a brief description of event The Carmel Christkindlmarkt is a seasonal German Christmas Market that takes place at the Carter Green in Carmel. The appx. 6 week event features unique and authentic German products, food, and live entertainment. Market will be set up by the Carmel Street Dept beginning in early October. Electrical hookups will be handled by Carmel Utilities and/or the City's Communications team. The 'horseshoe drive' around Carter Green will be coned off once setup begins, and closer to the Market's opening in mid November, more 'permanent' barriers will be put up (either bollards) or concrete barriers. When 'permanent' barriers are placed, emergency access to the Carter Green will be from the east side of the Monon via Bank Street. If Bank Street is still closed due to construction, then Monon Green Blvd will be used. Parking on 3rd Ave at Carter Green will be coned off and reserved for Market related parking. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 1/10/2025 Set up begins after Farmers Market ends in late September. Tear down of huts will be completed before Festival of Ice in January 2025. Market will have a soft open/ VIP & Media Day on 11/20. Grand opening will be Saturday, 11/23, and continue through Christmas Eve. The Market will be open Wednesdays and Thursdays (4pm to 9pm), Fridays and Saturdays (12pm to 9pm), and Sundays (12pm to 8pm). Select Mondays and Tuesdays will host private events. NA Tear Down Time:* 8:00:00 AM Event End time:* 9:00:00 PM Rehearsal End: Rehearsal End Time: 400,000 Will a Fee be charged for this event? If yes, please describe below. Yes No Description of Event: Event Date Start * 9/30/2024 If multiple dates, please list Set-Up Time:* 8:00:00 AM Event Start time:* 12:00:00 PM Rehearsal Rehearsal Date: Rehearsal Start: Rehearsal Start Time: Number of People Expected:* Fees? EVENT SET UP: Stage appx. 32'x12' Size of Stage Vendors Vendors Present* Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximently how many vendors will be present? 30 6. CONTACT INFORMATION: Michael Nahmias michael@carmelchristkindlmarkt.com 8125930374 8125930374 Carmel Christkindlmarkt, Inc City Carmel State / Province / Region IN Postal / Zip Code 46082 Country USA Street Address PO Box 22 Address Line 2 Non-Profit Organization Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: It was recommended to us to include the steps of the Palladium and the adjacent garden paths as a precaution against potential protests. Inclusion of 3rd Avenue is meant to include reserved parking spaces for the Market. It was also recommended to include the sidewalk on the west side of 3rd Ave as a precaution against potential protests. Parking spaces will not be utilized every day of the Market, and will be available to the public most of the time. Middle lane of 3rd Ave will be utilized for Emergency vehicles while Market is in session. Pa l l a d i u m F i r e E x i t Eg r e s s - ~28 ’ 64. Sp i e l h a u s ~2 4 ’ x 1 2 ’ 62 . We r k s t a t t 12’x 1 2’ De-water Zone Leave Open ~14’x12’ *Yellow Arrows indicate where structures are ‘facing’ 62. Werkstatt Souvenirs 12’x8’ 63. Ki n d e r e c k e ~2 4 ’ x 1 2 ’ “She-Shed” Kinderecke Storage Blue Rectangles = Ramps Corner of hut to granite = ~8.5’ ~12’ between huts Photo-op 12’x12’ Back of hut to concrete banding = ~2 Opening in fencing = ~12’ Lighted Archway Au x . S t a g e 6’ x 1 2 ’ 62. Nursing Station 6’x12’ Palladium East Patio Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Carmel Christkindlmarkt, Inc Name of Organization/Applicant Signature of Authorized Agent/Applicant VP of Operations Printed Name and Title (If applicable) 8125930374 Phone Number (Required) PO Box 22, Carmel, IN 46082 10 Carter Green, Carmel, IN 46032 (location of event) Address of Organization/Applicant 5/17/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    Department Recommendation MAC: Yes Streets: YesENG: Yes CPD: YesParks: Yes CFD: Yes Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: City Services Needed 2. STREET(S) REQUESTED: Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Cones* Crowd-Control Gates * Standard Cones* Event Use/Purpose: Description of Event: Event Date Start* Event Date End* If multiple dates, please list Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Crowd-Control Gates needed 25 Please note the number of Standard Cones needed 10 5. EVENT DETAILS Carmel High School Class of 2014 - 10 Year Reunion Provide a brief description of event CHS 10th Year Reunion for the class of 2014. Based on initial survey results from students in the 2014 class, we anticipate ~150 CHS alumni plus approximately 100- 150 additional guests of the alumni. I've been communicating with Mayor Finkam to discuss working together on initiatives to bring back and retain young people to Carmel. We hope to work with the Mayor's office to incorporate that initiative into this event. The event is loosely scheduled, with a couple speakers and appetizers/drinks for general socialization. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 9/28/2024 9/28/2024 If this venue space is not available on September 28, our next preference would be October 12, 2024. Set-Up Time:* Event Start time:* Rehearsal Rehearsal Date: Rehearsal Start: Number of People Expected:* Fees? Fees (cont'd) 11:00:00 AM 2:00:00 PM NA Rehearsal Start Time: Tear Down Time:* 7:00:00 PM Event End time:* 6:00:00 PM Rehearsal End: Rehearsal End Time: 250 Will a Fee be charged for this event? If yes, please describe below. Yes No Purpose of fee Each attendee is required to purchase a $50 ticket. This will cover the expenses of hosting the event, and no 'profit' will be made or kept by anyone planning the event. EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. 20x20 Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other A-Classic Party Rentals Name of Merchants(s) doing the setup 3172517368 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Vendors Present* Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 3-4 6. CONTACT INFORMATION: State / Province / Region IN Country USA Carlton Anker Carmel High School Class of 2014 Street Address Address Line 2 City Indianapolis Postal / Zip Code 46260 Individual Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Carlton Anker - on behalf of Carmel High School Class of 2014 Name of Organization/Applicant Signature of Authorized Agent/Applicant Carlton Anker Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 6/20/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Carmel City Center    Department RecommendationMAC: Yes Streets: YesENG: Yes CPD: YesParks: Yes CFD: Yes Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Veteran's Way, Hanover Place Include addresses as appropriate An easy to read, color map of the area is required with submission. Screenshot 2024-05-22 140434.png 910.43KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Barricades* Standard Cones* No Parking Signs * Event Use/Purpose: Description of Event: Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Barricades needed 4 Please note the number of Standard Cones needed 30 Please note the number of NO PARKING SIGNS needed 20 5. EVENT DETAILS OktoberFest Provide a brief description of event Annual fall German festival themed event at Carmel City Center highlighting area merchants. Attach additional pages if needed-SEE BELOW Event Date Start*Event Date End* If multiple dates, please list Set-Up Time:* Event Start time:* Rehearsal Number of People Expected:* Fees? ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 10/4/2024 7:00:00 AM 6:00:00 PM 10/4/2024 Tear Down Time:* 11:00:00 PM Event End time:* 10:00:00 PM NA 2,000 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage 24 ft. x 14 ft. Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Party Time Rental Name of Merchants(s) doing the setup 3175362022 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Vendors Present* Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 9 6. CONTACT INFORMATION: Tierra Bush tbush@carmel.in.gov 3176182799 City of Carmel City Carmel State / Province / Region IN Postal / Zip Code 46032 Country Street Address 1 Civic Square Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. City of Carmel Name of Organization/Applicant Signature of Authorized Agent/Applicant Tierra R. Bush, Community Relations Specialist - Events Printed Name and Title (If applicable) 3176182799 Phone Number (Required) Address of Organization/Applicant 6/12/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ DEDICATION & DEED OF PUBLIC RIGHTS-OF-WAY A portion of Tax Parcel No. 16-09-25-00-00-014.001 THIS INDENTURE WITNESSETH: That Carmel Midtown Community Development Corporation, an Indiana domestic nonprofit corporation (the "Grantor"), the fee simple owner of the real property depicted and described on the attached Exhibits A & B (“Property”) incorporated herein by this reference, which Property is located in the City of Carmel, Hamilton County, State of Indiana, hereby grants, conveys and warrants in fee simple and with no reversionary rights whatsoever retained, all of Grantor’s rights, title, and interest in the Property, to the City of Carmel, Indiana, an Indiana municipal corporation (“Grantee”), subject to all existing easements and rights-of-way of record, for the sum of Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged. The undersigned represents and warrants that they are the authorized representative of the Grantor; that Grantor is a limited liability company validly existing in the State of its origin and where required, in the State where the subject real estate is situated; that Grantor is the fee simple owner of the Property; that Grantor has full capacity to convey the Property; that they have full authority to execute and deliver this instrument on behalf of Grantor and that said authority has not been revoked; that they are therefore, fully authorized and empowered to convey the Property to the City of Carmel, Indiana, and that on the date of execution of this Dedication and Deed of Public Rights-of-Way, they had full authority to so act; and that all necessary action for the making of this conveyance has been duly taken. The Grantor assumes and agrees to pay real estate taxes and assessments on the Property for 2024, payable 2025, and all prior years. This obligation shall survive the conveyance of the Property and shall be enforceable by the Grantee in the event of any non-payment. [Signature page to follow] . . f� IN WITNESS WHEREOF,Grantor has executed this Instrument to be effective as of the _iL day of }A y 2024. sTATE oFJnctia V\C\ coUNTY oF t1am11 roVl ) ) SS:) GRANTOR: Carmel Midtown Community Development Corporationan Indian�_ration � -=-= _ By:�..:::::=:r- Name: Title: On J � I AA IO ' 2024, before me, J i,j d n e: 1,1 Jt1 a VJ 0 personally appearedH e,n r e, rte tfK y , who proved to me on the basis of satisfactory evidence to be theperson whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her authorized capacity, and that by his/her signature on the instrument the person, or the entity upon behalfof which the person acted, executed the instrument. WITNESS my hand and official seal. Signruure '¼d,YWJ (j \Y � Grantee's Tax Mailing Addressand after recording return to: City of Carmel One Civic Square Carmel, IN 46032 (SEAL) SYDNEY STRONG NOTARY PUBLIC SEAL STATE OF INDIANA MY COMMISSION EXPIRES NOVEMBER 16, 2030 COMMISSION NUMBER NP0745015 I affirm, under the penalties for perjury, that I have taken reasonable care to redact each and every Social Security number from this document, unless it is required by law. Sergey Grechukhin. Instrument prepared by: Sergey Grechukhin, City of Carmel, One Civic Square, Carmel, IN 46032. City of Carmel BOARD OF PUBLIC WORKS & SAFETY ACCEPTANCE OF DEDICATION & DEED OF PUBLIC RIGHTS-OF-WAY WHEREAS, the foregoing Grantor having filed with the City of Carmel, Indiana, an Indiana municipal corporation ("City"), its Dedication and Deed of Public Rights-of-Way of certain real property ("Property") to the City for the purpose of establishing City rights-of-way; WHEREAS, the City believes that said fee simple conveyance of the Property is desirable, necessary and in the City's best interests; and NOW THEREFORE, the City, by and through its Board of Public Works and Safety, hereby accepts said Dedication and Deed, and orders that the Dedication and Deed of Public Rights-of-Way described herein be recorded in the Recorder's Office of Hamilton County, Indiana, and that the Property be, and the same hereby is, declared open and dedicated to the City. SO ORDERED: CITY OF CARMEL BOARD OF PUBLIC WORKS & SAFETY Sue Finkam, Presiding Officer Date: Laura Campbell, Member Date: Alan Potasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: STATE OF INDIANA ) ) SS: COUNTY OF HAMILTON ) Before me, a Notary Public in and for said County and State, personally appeared SUE FINKAM, LAURA CAMPBELL and ALAN POTASNIK, by me known, and by me known to be the Members of the City of Carmel Board of Public Works and Safety, and JACOB QUINN, Clerk of THE CITY OF CARMEL, who acknowledged the execution of the foregoing Dedication and Deed of Public Rights-of-Way on behalf of the City of Carmel, Indiana. Witness my hand and Notarial Seal this day of , 20 . NOTARY PUBLIC My Commission No./Expiration: Printed Name My County of Residence: RESOLUTION NO. BPW 07-17-24-01 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: Cross References: Instrument No. 2020061588 Instrument No. 9709752192 PARTIAL RELEASE OF EASEMENT This PARTIAL RELEASE OF EASEMENT (this “Release”) is made as of the day of , 2024, by THE CITY OF CARMEL, INDIANA (the “City”). WITNESSETH: WHEREAS, Michael and Mary Kinney are the owners of certain real estate located in the City of Carmel, Hamilton County, Indiana pursuant to a certain Warranty Deed recorded on September 8, 2020 as Instrument Number 2020061588 in the Office of the Recorder of Hamilton County, Indiana (the "Real Estate"); WHEREAS, the Real Estate is subject to a certain Grant of Easement recorded in the Office of the Recorder of Hamilton County, Indiana as instrument No. 9709752192 (the "Easement"); WHEREAS, the City wishes to disclaim, waive, terminate, release and relinquish any rights and interests it may have to use the Landscaping portion of the Easement. The Drainage Easement remains in place. NOW, THEREFORE, in consideration of the foregoing premises and the mutual agreements hereinafter contained, the parties agree as follows: 1. Recitals. The foregoing recitals are hereby affirmed by the City and incorporated herein. 2. Release and Termination. The City, as the benefitted party, hereby disclaims, waives, terminates, releases and relinquishes any rights and interests it has or may have in and to the Landscaping Easement, and declares that the Landscape Easement is EXTINGUISHED in all respects as of the date hereof. 3. Authority. The undersigned executing this Release certifies that he or she is duly authorized and empowered to execute and deliver this Release. [SIGNATURES ON FOLLOWING PAGE] SIGNATURE PAGE OF CITY TO RELEASE OF EASEMENT IN WITNESS WHEREOF, this Release has been executed and delivered as of the day and year first above written. Sue Finkam, Presiding Officer Date: Laura Campbell, Member Date: Alan Potasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: STATE OF INDIANA ) ) SS: COUNTY OF ) Before me, a Notary Public in and for said County and State, personally appeared [ ], the [ ] of The City of Carmel, Indiana who, after having been duly sworn, acknowledged the execution of the foregoing Release of Easement for and on behalf of said utility. WITNESS, my hand and Notarial Seal this day of , 2024. ( ) Notary My Commission Expires: My County of Residence: I affirm under the penalties of perjury, that I have taken reasonable care to redact each Social Security Number in this document, unless required by law. Allison N. Lynch-McGrath SIGNATURE PAGE TO RELEASE OF EASEMENT C 9.0' 9.0 ' EXISTINGPARKINGLOT C/L 1 0 8 T H S T R E E T 50 ' R / W C/L BELLEFONTAINE STREET 50' R/W PROPOSEDDRIVE PROPOSEDDRIVE W 15 . 4 ' 15 . 4 ' W W W W 75.4' 17.3' PAT I O PAT I O 35.6' W EX I S T I N G RE S I D E N C E 33.4' . / / 24-138 1"=30' KG CW 4-22-24 1 KEY READY - 108TH STREET SITE PLAN - PRE/POST CONDITIONS KEY READY PROPERTIES 721 WEST AUMAN DRIVE CARMEL, IN 46032 Prepared For:SH E E T N O : DATE: DRAWN BY: CHECKED BY: SCALE: PROJECT NO: Project Name: Sheet Title Plotted:May 08, 2024 - 4:10pm: MGibson Drawing name: G:\.shortcut-targets-by-id\1-8lgNVB0mIXLaSuSEX1_q6JYe8QTkmCC\MJ Gibson\HGS Projects\2024\24-138 Key Ready Prop - Bellefontaine\24-138 KEY READY - BELLEFONTAINE LOT 169 AND 170.dwg DATE:REVISION NO: NO T E : C O N T R A C T O R T O C O M P L Y W I T H A L L A P P L I C A B L E S E C T I O N S O F TH E " I N D I A N A H A N D B O O K F O R E R O S I O N C O N T R O L I N D E V E L O P I N G AR E A S " P U B L I S H E D B Y T H E D I V I S I O N O F S O I L C O N S E R V A T I O N , IN D I A N A D E P A R T M E N T O F N A T U R A L R E S O U R C E S , O C T O B E R 1 9 9 2 , FO R T H E P R O P E R I N S T A L L A T I O N A N D M A T E R I A L S U S E D F O R A L L ER O S I O N C O N T R O L M E A S U R E S S H O W N O N T H E S E P L A N S . SB Ge n e r a l n o t e s 1) P r o p o s e d 1 s t f l o o r e l e v a t i o n o f R E S I D E N C E s h a l l b e 8 4 8 . 6 ' 2) T h e p r o p o s e d f i n i s h f l o o r a n d f i n i s h g r a d e e l e v a t i o n s s h o w n a r e m i n i m u m e l e v a t i o n s i n o r d e r t o p r o v i d e p o s i t i v e s u r f a c e dr a i n a g e a w a y f r o m t h e p r o p o s e d r e s i d e n c e . T h e f i n i s h g r a d e e l e v a t i o n s s h a l l n o t i n a n y w a y s h e d s u r f a c e s t o r m w a t e r f l o w on t o t h e a d j o i n i n g p r o p e r t i e s u n l e s s p r o v i s i o n s h a v e b e e n m a d e w i t h t h e a d j o i n i n g p r o p e r t y o w n e r s a n d t h e g o v e r n i n g ju r i s d i c t i o n . s h a l l o w f l o w l i n e s s h a l l b e m a d e b y t h e f i n i s h g r a d e s u b c o n t r a c t o r a l o n g t h e c o m m o n l i n e s w i t h a d j o i n i n g p r o p e r t y ow n e r s t o d i r e c t t h e s t o r m w a t e r f l o w a s s h o w n o n t h i s p l o t p l a n . T h e b u i l d e r s h a l l n o t i f y t h i s f i r m i f f i e l d a d j u s t m e n t s a r e ma d e lo w e r i n g t h a n t h e e l e v a t i o n s s h o w n o r r e d i r e c t i n g t h e s u r f a c e s t o r m w a t e r f l o w s . 3) T h e d i m e n s i o n s s h o w n o n t h e p r o p o s e d r e s i d e n c e a r e b a s e d u p o n p l a n s p r o v i d e d b y t h e b u i l d e r . P r i o r t o c o n s t r u c t i o n t h e bu i l d e r s h a l l v e r i f y n o c h a n g e s h a v e b e e n m a d e f r o m t h o s e s h o w n h e r e o n . 4) T h i s p l o t p l a n h a s b e e n p r e p a r e d f o r u s e i n o b t a i n i n g a b u i l d i n g p e r m i t a n d i s n o t i n t e n d e d t o i d e n t i f y l o t o r p r o p e r t y l i n e s . T h e dim e n s i o n s s h o w n t o l o t l i n e s o r l i n e s r e p r e s e n t i n g p r o p e r t y l i n e s a r e s h o w n b a s e d u p o n l i m i t e d f i e l d e v i d e n c e o f s a i d l i n e s a n d th e d i m e n s i o n s a r e s u b j e c t t o t h e s a m e l i m i t a t i o n s w h i c h m i g h t a f f e c t t h e a c c u r a c y o f t h e d i m e n s i o n s . 5) N o w e t l a n d s s h a l l b e d i s t u r b e d d u r i n g o r a f t e r t h e c o n s t r u c t i o n o f t h e s i t e i m p r o v e m e n t s . 6) A n y s u b s u r f a c e d r a i n a g e t i l e s e n c o u n t e r e d d u r i n g t h e c o n s t r u c t i o n o f t h e s i t e i m p r o v e m e n t s s h a l l b e p r o t e c t e d f r o m d a m a g e an d i f n e c e s s a r y r e r o u t e d w i t h t h e d r a i n a g e f l o w w i t h i n p e r p e t u a t e d . I f s a i d t i l e i s d a m a g e d , r e p a i r s s h a l l b e m a d e i m m e d i a t e l y to r e s t o r e t h e t i l e t o i t s o r i g i n a l c o n d i t i o n . 7) D i s t u r b e d a r e a s a r e t o b e r e - s e e d e d a s s o o n a s p r a c t i c a l h o w e v e r d i s t u r b e d a r e a s w h i c h r e m a i n u n w o r k e d f o r l o n g e r t h a n 1 5 da y s s h a l l b e t r e a t e d w i t h t e m p o r a r y s e e d i n g . 8) T h e b u i l d e r a n d / o r a n y u n d e r g r o u n d s i t e c o n t r a c t o r s h a l l c a l l I n d i a n a 8 1 1 t o v e r i f y t h e l o c a t i o n o f t h e u n d e r g r o u n d u t i l i t i e s o n t h i s sit e a n d r e p o r t a n y c o n f l i c t s t o M J G i b s o n L a n d S u r v e y i n g p r i o r t o c o m m e n c i n g w o r k . 9) T h i s s u r v e y s h a l l n o t a c t a s a r e t r a c e m e n t s u r v e y ( “ b o u n d a r y s u r v e y ) . I n t h e e v e n t t h e m i n i m u m s i d e y a r d s o r m i n i m u m se t b a c k s a r e b e i n g h e l d f o r a n y s t r u c t u r e a r e t r a c e m e n t s u r v e y i s r e c o m m e n d e d p r i o r t o c o m m e n c i n g w i t h c o n s t r u c t i o n o f t h e re s i d e n c e o r a c c e s s o r y s t r u c t u r e s . T h i s p l o t p l a n s h a l l n o t b e u s e d t o l o c a t e o r d e t e r m i n e l o t o r p r o p e r t y l i n e s . NO T E : 1.) E R O S I O N C O N T R O L M E A S U R E M U S T B E F U N C T I O N A L A N D MA I N T A I N E D T H R O U G H C O N S T R U C T I O N . 2. ) S E D I M E N T D I S C H A R G E A N D T R A C K I N G F R O M L O T S H A L L B E MIN I M I Z E D . 3. ) A D J A C E N T L O T S D I S T U R B E D B Y A N I N D I V I D U A L L O T O P E R A T O R MU S T B E R E P A I R E D A N D S T A B I L I Z E D . 4.) C H A N G E S O R D E V I A T I O N S T O T H I S P L A N S H A L L B E S U B M I T T E D TO T H E C I T Y O F C A R M E L F O R A P P R O V A L . 5. ) T H E I N D I V I D U A L L O T O P E R A T O R I S R E S P O N S I B L E F O R IN S T A L L A T I O N A N D M A I N T E N A N C E O F A L L E R O S I O N A N D S E D I M E N T CO N T R O L M E A S U R E U N T I L T H E L O T I S S T A B I L I Z E D . T H E O P E R A T O R MU S T C O M P L Y W I T H A L L R E Q U I R E M E N T S O F T H E S T O R M W A T E R MA N A G E M E N T O R D I N A N C E O F T H E C I T Y O F C A R M E L , I N D I A N A . CO N S T R U C T I O N D R I V E : TE M P O R A R Y C O N S T R U C T I O N D R I V E T O C O M P L Y W I T H CI T Y O F C A R M E L O R D I N A N C E S . R E N IA D SURV L I A NDN ET I S REG O R A YDE KENNETH G R EGORY GA R R I SON PL O T & E R O S I O N C O N T R O L P L A N LO T N O . 1 6 9 HO M E P L A C E FI R S T A D D I T I O N IN S T R U M E N T N O . 1 9 1 4 0 0 4 1 7 3 HA M I L T O N C O U N T Y , I N D I A N A I, t h e u n d e r s i g n e d R e g i s t e r e d L a n d S u r v e y o r , h e r e b y c e r t i f y t h a t I h a v e c o n d u c t e d a s u r v e y t o e s t a b l i s h A P l o t P l a n o f p r o p o s e d im p r o v e m e n t s a n d t o t h e b e s t o f m y k n o w l e d g e , i n f o r m a t i o n a n d b e l i e f t h i s d r a w i n g i s a n a c c u r a t e r e p r e s e n t a t i o n o f t h a t su r v e y o f t h e f o l l o w i n g d e s c r i b e d r e a l e s t a t e : Lo t N u m b e r 1 6 9 i n H o m e p l a c e F i r s t A d d i t i o n i n H a m i l t o n C o u n t y , I n d i a n a a s p e r p l a t t h e r e o f r e c o r d e d a s I n s t r u m e n t N o . 19 1 4 0 0 4 1 7 3 i n t h e o f f i c e o f t h e r e c o r d e r o f H a m i l t o n C o u n t y , I n d i a n a CE R T I F I E D : 5 - 3 - 2 4 RE C E R T I F I E D : 5 - 8 - 2 4 ME G 7 8 0 . 5 6 780 . 4 1 MEG 7 8 0 . 0 1 ST - 1 0 0 RIM = 7 8 1 . 4 0 ST - 1 0 1 RIM = 7 8 0 . 3 3 ST - 1 0 3 RIM = ? ? ? ST- 1 0 2 RIM = ? ? ? ST - 1 0 4 RIM = ? ? ? 162 L F O F 1 4 " D I P @ 1 . 0 0 % ST - 2 0 0 RIM = 7 8 1 . 4 0 40' BOX TRUCK NO PARKING FIRE LANENO PARKING FIRE LANENO PARKINGNO PARKING FIRE LANEKINGPAR NO 77 9 . 6 5 779 . 6 5 779 . 6 5 ME G ME G MEGMEG MEGMEG MEGMEG ST - 2 0 2 RIM = 7 8 1 . 4 0 ST- 2 0 1 RIM = 7 8 1 . 4 0 EX I S T I N G E A S T D R Y D E T E N T I O N B A S I N TO T A L C O N T R I B U T I N G A R E A = 3 . 6 5 A C R E S BO T T O M O F D R Y B A S I N = 7 7 1 . 8 2 2 Y E A R E L E V A T I O N = 7 7 6 . 8 0 2 Y E A R R E L E A S E R A T E = 7 . 0 2 C F S 2 Y E A R S T O R A G E V O L U M E = 0 . 0 4 0 A C / F T 10 Y E A R E L E V A T I O N = 7 7 7 . 3 9 10 Y E A R R E L E A S E R A T E = 8 . 2 9 C F S 10 Y E A R S T O R A G E V O L U M E = 0 . 1 2 1 A C / F T 100 Y E A R E L E V A T I O N = 7 7 8 . 1 9 100 Y E A R R E L E A S E R A T E = 9 . 1 0 C F S 100 Y E A R S T O R A G E V O L U M E = 0 . 3 6 9 A C / F T OV E R T O P P I N G ELE V . = 7 7 9 . 8 5 OV E R T O P P I N G ELE V . = 7 8 0 . 4 5 100 Y E A R EL E V . = 7 8 1 . 9 4 20 6 0 020 4 0 NE W B U I L D I N G A D D I T I O N FF E = 7 8 2 . 0 0 1. S E E D R A W I N G G 0 . 1 F O R G E N E R A L N O T E S A N D A D D I T I O N A L L E G E N D . 2. T O P O G R A P H I C C O N D I T I O N S A N D E X I S T I N G U T I L I T I E S S H O W N W E R E P R O V I D E D BY S C H N E I D E R G E O M A T I C S D A T E D 0 9 / 0 5 / 2 0 2 3 . T H E E N G I N E E R M A K E S N O GU A R A N T E E S T H A T T H E U N D E R G R O U N D U T I L I T I E S S H O W N C O M P R I S E A L L SU C H U T I L I T I E S I N T H E A R E A , E I T H E R I N S E R V I C E O R A B A N D O N E D . 3. C O N T R A C T O R S H A L L V E R I F Y A L L E X I S T I N G C O N D I T I O N S I N T H E P R O J E C T A R E A IN C L U D I N G U N D E R G R O U N D U T I L I T Y C O N D I T I O N S , L O C A T I O N A N D D E P T H P R I O R TO A N Y O T H E R S I T E C O N S T R U C T I O N . R E P O R T A N Y D I S C R E P A N C I E S T O T H E EN G I N E E R . 4. N O E A R T H D I S T U R B I N G A C T I V I T Y M A Y C O M M E N C E W I T H O U T A N A P P R O V E D STO R M W A T E R M A N A G E M E N T P E R M I T . 5. U T I L I T Y R E L O C A T I O N S R E Q U I R E D B Y T H E P R O J E C T S H A L L B E T H E RE S P O N S I B I L I T Y O F T H E D E V E L O P E R . U T I L I T Y L I N E R E L O C A T I O N S R E Q U I R E D FO R R O A D P R O J E C T S T H A T R E S U L T I N A C O N F L I C T W I T H P R O P O S E D DE V E L O P M E N T S H A L L B E T H E D E V E L O P E R S R E S P O N S I B I L I T Y T O R E S O L V E WIT H T H E U T I L I T Y . E X I S T I N G P O L E L I N E S R E Q U I R E D T O B E R E L O C A T E D T O WIT H I N O N E F O O T O F P R O P O S E D R I G H T - O F - W A Y L I N E . 6. D A M A G E T O T H E E X I S T I N G R I G H T - O F - W A Y S H A L L R E S T O R E D / R E P A I R E D T O T H E SA T I S F A C T I O N O F T H E C I T Y A T T H E C O M P L E T I O N O F T H E P R O J E C T . T H E CO N T R A C T O R I S E N C O U R A G E D T O I N S P E C T T H E R I G H T - O F - W A Y W I T H T H E C I T Y PR I O R T O T H E S T A R T O F C O N S T R U C T I O N T O D O C U M E N T T H E E X I S T I N G CO N D I T I O N O F T H E R I G H T - O F - W A Y . S E E S H E E T G 0 . 1 F O R A D D I T I O N A L IN F O R M A T I O N O N T H E C I T Y O F C A R M E L ' S P A V I N G A N D C U R B P O L I C I E S . 7. S E E S T O R M S T R U C T U R E T A B L E O N S H E E T S U 1 . 2 F O R P I P E S I Z E S , M A T E R I A L AN D I N V E R T S O F S T O R M S E W E R . 8. A L L E X I S T I N G P E R I M E T E R R O A D D R A I N A G E S T R U C T U R E S A N D B R I D G E S AC R O S S T H E F R O N T A G E O F T H I S D E V E L O P M E N T A R E I N D I C A T E D O N T H E PLA N S . P R O V I S I O N S H A V E B E E N M A D E T O I M P R O V E O R R E P L A C E A N Y DR A I N A G E S T R U C T U R E S A N D B R I D G E S A S N E C E S S A R Y O R A S R E Q U E S T B Y TH E C I T Y O T A C C O M M O D A T E T H E P A V E M E N T W I D E N I N G , A U X I L I A R Y L A N E S , MU L T I - U S E P A T H , A N D A N Y O T H E R R E Q U I R E D I M P R O V E M E N T S T O T H E PR O P E R T Y O R T H E R O A D W A Y . T H E C O S T T O I M P R O V E O R R E P L A C E A N Y DR A I A N G E S T R U C T U R E S A N D B R I D G E S W I L L B E B O R N E B Y T H E D E V E L O P E R . 9. A L L P A V I N G W I T H I N T H E E X I S T I N G A N D P R O P O S E D C I T Y R I G H T - O F - W A Y S H A L L CO N F O R M T O T H E R E Q U I R E M E N T S O F T H E D E P A R T M E N T O F E N G I N E E R I N G . TH E C O N T R A C T O R S H A L L C O N T A C T T H E D E P A R T M E N T O F E N G I N E E R I N G T O SC H E D U L E A P R E - C O N S T R U C T I O N M E E T I N G T O R E V I E W T H E D E P A R T M E N T ' S CO N S T R U C T I O N R E Q U I R E M E N T S , S T A F F N O T I F I C A T I O N R E Q U I R E M E N T S , RE Q U I R E D I N S P E C T I O N S F O R C E R T A I N S T A G E S O F T H E W O R K A N D T O R E V I E W TH E A U T H O R I T Y O F T H E D E P A R T M E N T A S I T R E L A T E S T O W O R K W I T H I N T H E EXI S T I N G A N D P R O P O S E D R I G H T - O F - W A Y . GE N E R A L N O T E S GR A D I N G P L A N L E G E N D EX I S T I N G B U I L D I N G PR O P O S E D B U I L D I N G A D D I T I O N 100 % C L O G G E D I N L E T G R A T E P O N D I N G EX I S T I N G S P O T E L E V A T I O N MAT C H E X I S T I N G G R A D E TO P O F C U R B BO T T O M O F C U R B ED G E O F P A V E M E N T FL O W L I N E EX I S T I N G C O N T O U R W / E L E V A T I O N PR O P O S E D C O N T O U R W / E L E V A T I O N PR O P O S E D S P O T E L E V A T I O N PR O P O S E D C U R B E L E V A T I O N ME G TC BC EP TCBC 750 . 6 5 FL EX I S T I N G S T O R M S E W E R EX I S T I N G S A N I T A R Y S E W E R EX I S T I N G W A T E R L I N E EX I S T I N G E L E C T R I C L I N E PR O P O S E D S T O R M S E W E R PR O P O S E D S T O R M M A N H O L E PR O P O S E D N Y L O P L A S T S T R U C T U R E PR O P O S E D S T O R M / S A N I T A R Y C L E A N O U T PR O P O S E D S A N I T A R Y S E W E R PR O P O S E D S A N I T A R Y M A N H O L E SEE S U R V E Y S H E E T F O R A D D I T I O N A L L E G E N D I N F O R M A T I O N SO U T H P L A Y G R O U N D ME C H A N I C A L CO U R T Y A R D TAC R E V I E W 1 2 - 1 5 - 2 0 2 3 1 TAC C O M M E N T R E S P O N S E 2 CO N S T R U C T I O N L I M I T S NE W B U I L D I N G A D D I T I O N FF E = 7 7 9 . 6 7 ML A G = 7 8 0 . 5 0 MF P G = 7 8 1 . 5 0 CO N S T R U C T I O N L I M I T S CO N S T R U C T I O N L I M I T S CO N S T R U C T I O N L I M I T S CO N S T R U C T I O N LIM I T S TE M P O R A R Y C L A S S R O O M S D U R I N G RE N O V A T I O N O F M A I N B U I L D I N G - SE E E N L A R G E M E N T G 1 . 2 ML A G = 7 8 1 . 4 0 MF P G = 7 8 2 . 4 0 3-5 - 2 0 2 4 TAC C O M M E N T R E S P O N S E 3 5 - 1 4 - 2 0 2 4 WE S T O N P O I N T E D R . REDD ROAD 9 12 15 16 G G G G G G G G G G G G G G G G G W W W W W W W W W W W W W W W W W C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM E E E E E E E E E E E E E E R 8" P V C @ 1 . 0 % 8" P V C @ 1 . 0 % 8" P V C @ 1 . 0 % E E E E E E E E E E E E EEEEE W W WWWW PR O P O S E D B U I L D I N G 3,5 0 0 ± S F W W W W W W W W W W W W D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D FF E = 9 0 2 . 2 5 E STM STM STM STM STM ST M STM STM ST M STM STM STM ST M STM CO N V E R T T O GR A T E D T O P 90 0 . 4 0 GR A D E T O DR A I N , U N I F O R M SLO P E O F 1 0 % IN V . = 8 9 7 . 6 8 IN V . O U T = 8 9 6 . 9 5 IN V . O U T = 8 9 7 . 2 0 EX I S T I N G P O N D I N F O . N.P . = 8 9 2 . 0 0 10 Y R . = 8 9 4 . 2 0 10 0 Y R . = 8 9 5 . 2 4 OV E R F L O W = 8 9 6 . 8 0 MF P G = 8 9 8 . 8 0 ML A G = 9 0 1 . 2 0 IN V . = 8 9 7 . 5 8 BO R R O W N O T E EA R T H W O R K C O N T R A C T O R S S H A L L I D E N T I F Y O F F S I T E BO R R O W A R E A S A N D H A U L R O U T E S P R I O R T O O B T A I N I N G PE R M I T . BE N C H M A R K D A T A CA R M E L R E Q U I R E M E N T S 1. N O E A R T H D I S T U R B I N G A C T I V I T Y M A Y T A K E P L A C E WIT H O U T A N A P P R O V E D S T O R M W A T E R MA N A G E M E N T P E R M I T . 2. D E C O R A T I V E S I G N S , S P R I N K L E R S Y S T E M S , T R E E S , LAN D S C A P I N G M O U N D S , F E N C E S , L I G H T P O L E S O R OT H E R S U C H A M E N I T I E S A R E N O T P E R M I T T E D W I T H I N TH E R I G H T - 0 F - W A Y . 3. M . F . P . G . = M I N I M U M F L O O D P R O T E C T I O N G R A D E M.F . P . G . O F A L L S T R U C T U R E S F R O N T I N G A P O N D O R OP E N D I T C H S H A L L B E N O L E S S T H A N 2 F E E T A B O V E AN Y A D J A C E N T 1 0 0 - Y E A R L O C A L O R R E G I O N A L FLO O D E L E V A T I O N S , W H I C H E V E R I S G R E A T E R , F O R ALL W I N D O W S , D O O R S , P I P E E N T R A N C E S , W I N D O W WEL L S , A N D A N Y O T H E R S T R U C T U R E M E M B E R WH E R E F L O O D W A T E R S C A N E N T E R A B U I L D I N G . 4. M . L . A . G . = L O W E S T A D J A C E N T G R A D E I S T H E ELE V A T I O N O F T H E L O W E S T G R A D E A D J A C E N T T O A ST R U C T U R E W H E N T H E S O I L M E E T S T H E FO U N D A T I O N A R O U N D T H E O U T S I D E O F T H E ST R U C T U R E . ( I N C L U D I N G S T R U C T U R A L M E M B E R S SU C H A S B A S E M E N T W A L K O U T , P A T I O S , D E C K S , PO R C H E S , S U P P O R T P O S T , O R P I E R S , A N D R I M O F TH E W I N D O W W E L L . C300 Grading Plan C0 4 0 . 0 GRADING & DRAINAGE PLAN W2 4 . 0 0 1 8 JK 06/28/2024 DD DD EVERWISE CARMEL 10920 N. MICHIGAN ROAD, ZIONSVILLE, IN 46077 W24.0018 10 9 abcd 8 7 6 efgh 10 9 8 7 6 5 4 3 2 Part of Section 6, Township 17 North, Range 3 East, Clay Township, Hamilton County, Indiana 1 PREPARED FOR:PRO J E C T N O . SHE E T N O . abcd 5 4 3 2 e 1 fh REVISED FOR DUMPSTER ENCLOSURE UPDATES 06.06.2024 DD g WEIHE Landscape Architecture 06/ 2 8 / 2 0 2 4 PROJECT NO.:REVISIONS AND ISSUESDATE BY DWG NAME: DESIGNED BY: DRAWN BY: CHECKED BY: DATE: W SN E Kn o w w h a t ' s R STE V E N S C O T T R U C K E R P . E . 1 1 3 0 0 2 7 9 REVISED FOR CITY OF CARMEL COMMENTS 06.28.2024 DD GR A D I N G & D R A I N A G E N O T E S 1. T H E C O N T R A C T O R S H A L L R E F E R T O T H E S T O R M W A T E R P O L L U T I O N PR E V E N T I O N P L A N S ( S W P P P s ) A N D D E T A I L S F O R S U P P O R T I N G T H E CO N S T R U C T I O N S C H E D U L E W I T H S E D I M E N T A T I O N C O N T R O L M E A S U R E S PR I O R T O C O M M E N C I N G E A R T H M O V I N G A C T I V I T I E S . 2. A L L C O N S T R U C T I O N S H A L L B E P E R F O R M E D I N C O M P L I A N C E W I T H O.S . H . A . S T A N D A R D S F O R W O R K E R S A F E T Y . 3. T H E P L A N S S H O W T H E L O C A T I O N O F A L L U T I L I T I E S S H O W N I N AV A I L A B L E R E C O R D S A N D F O U N D B Y O B S E R V A T I O N O F S U R F A C E CO N D I T I O N S D U R I N G C O M P L E T I O N O F T O P O G R A P H I C S U R V E Y I N G . T H E AC C U R A C Y O F T H I S I N F O R M A T I O N I S G U A R A N T E E D A N D T H E R E M A Y B E OT H E R U T I L I T I E S N O T S H O W N I N R E C O R D S O R O B S E R V E D O N T H E GR O U N D S U R F A C E . 4. T H E C O N T R A C T O R S H A L L C O N T A C T A L L U T I L I T Y C O M P A N I E S A N D SE W E R A U T H O R I T I E S T O L O C A T E T H E I R U T I L I T Y A N D S E W E R A S S E T S WIT H I N C O N S T R U C I T I O N L I M I T S . T H E L O C A T I O N O F U T I L I T I E S A N D SE W E R S A N D T H E I R P R O T E C T I O N D U R I N G C O N S T R U C T I O N I S T H E EX P R E S S E D R E S P O N S I B I L I T Y O F T H E C O N T R A C T O R . 5. T H E C O N T R A C T O R S H A L L C O N F I R M A L L E A R T H W O R K Q U A N T I T I E S PR I O R T O B I D D I N G T H E P R O J E C T . I F A N E X C E S S O R S H O R T A G E O F EA R T H I S F O U N D O R S U S P E C T E D , I T S H A L L B E I M M E D I A T E L Y R E P O R T E D TO T H E P R O J E C T M A N A G E R P R I O R T O B I D D I N G . A C O S T C H A N G E OR D E R W I L L N O T B E I S S U E D T O C O M P E N S A T E F O R E X C E S S E S O R SH O R T A G E S F O U N D D U R I N G T H E C O N S T R U C T I O N P R O C E S S . 6. T O P S O I L S H A L L B E S T R I P P E D A N D S T O C K P I L E D I N A C C O R D A N C E W I T H SP E C I F I C A T I O N S . S U R P L U S T O P S O I L S H A L L B E H A U L E D O F F S I T E B Y TH E C O N T R A C T O R A T T H E C O N T R A C T O R ' S E X P E N S E . 7. S U I T A B L E F I L L M A T E R I A L S H A L L B E I N A C C O R D A N C E W I T H SP E C I F I C A T I O N S A N D T H E G E O T E C H N I C A L R E P O R T . 8. T H E C O N T R A C T O R S H A L L B E R E S P O N S I B L E F O R A L L M O I S T U R E CO N D I T I O N I N G O F F I L L M A T E R I A L A N D S H A L L I N C L U D E C O S T S R E L A T E D TO M O I S T U R E C O N D I T I O N I N G I N U N I T B I D P R I C E S . 9. A L L A R E A S T O R E C E I V E C O M P A C T E D B A C K F I L L S H A L L B E PR O O F R O L L E D A N D A P P R O V E D B Y T H E P R O J E C T M A N A G E R , E N G I N E E R , OR G E O T E C H N I C A L R E P R E S E N T A T I V E P R I O R T O C O M M E N C I I N G BA C K F I L L A N D C O M P A C T I O N . 10 . S E W E R A N D U T I L I T Y T R E N C H E S B E N E A T H O R W I T H I N F I V E F E E T O F PR O P O S E D P A V E M E N T S U R F A C E S S H A L L B E B A C K F I L L E D W I T H CO M P A C T E D G R A N U L A R F I L L I N A C C O R D A N C E W I T H D E T A I L S A N D SP E C I F I C A T I O N S . 11 . T H E C O N T R A C T O R S H A L L M A I N T A I N T H E M I N I M U M H O R I Z O N T A L A N D VE R T I C A L S E P A R A T I O N B E T W E E N S E W E R A N D W A T E R L I N E S D I R E C T E D BY S P E C I F I C A T I O N S . 1. ALL B I D D I N G C O N T R A C T O R S , S U B C O N T R A C T O R S , A N D S U B T I E R S A R E E N T I R E L Y RES P O N S I B L E F O R A L L Q U A N T I T Y T A K E O F F S P R I O R T O S U B M I T T I N G B I D S A N D PRO V I D I N G B A L A N C E D U N I T P R I C E S F O R A L L W O R K I T E M S . U N B A L A N C E D B I D S WIL L B E C O N S I D E R E D T O B E D I S Q U A L I F I E D . 2. T H E C O N T R A C T O R S H A L L B E R E S P O N S I B L E F O R O B T A I N I N G O R V E R I F Y I N G THA T A L L P E R M I T S A N D A P P R O V A L S A R E O B T A I N E D F R O M T H E R E S P E C T I V E CIT Y , C O U N T Y , A N D S T A T E A G E N C I E S P R I O R T O S T A R T I N G C O N S T R U C T I O N . 3. T H E C O N T R A C T O R S H A L L B E R E S P O N S I B L E F O R D E T E R M I N I N G T H E E X A C T LO C A T I O N O F A L L E X I S T I N G U T I L I T I E S I N T H E V I C I N I T Y O F T H E C O N S T R U C T I O N AR E A P R I O R T O S T A R T I N G C O N S T R U C T I O N . 4. T H E C O N T R A C T O R S H A L L B E R E S P O N S I B L E F O R N O T I F Y I N G A N D CO O R D A N A T I N G C O N S T R U C T I O N W I T H A L L R E S P E C T I V E U T I L I T I E S . 5. T H E C O N T R A C T O R S H A L L P R O V I D E O F F - S T R E E T P A R K I N G F O R A L L E M P L O Y E E S AN D S U B C O N T R A C T O R S . 6. N O M U D O R C O N S T R U C T I O N D E B R I S O F A N Y K I N D M A Y B E T A K E N O R T R A C K E D OFF S I T E O N T O P U B L I C A C C E S S R O U T E S . T H E C O N T R A C T O R , A T T H E CO N T R A C T O R ' S E X P E N S E , S H A L L I M M E D I A T E L Y R E M O V E A L L S U C H M U D O R DEB R I S F R O M P U B L I C A C C E S S R O U T E S . 7. E X I S T I N G C O N T O U R S R E P R E S E N T T H E G R O U N D A N D P A V E M E N T S U R F A C E S EXI S T I N G O N T H E D A T E O F T H E S U R V E Y . T H E C O N T R A C T O R S H A L L P E R F O R M A PRE L I M I N A R Y T O P O G R A P H I C S U R V E Y A N D N O T I F Y T H E P R O J E C T M A N A G E R O F AN Y D I S C R E P A N C I E S ( B E T W E E N P L A N A N D A C T U A L C O N D I T I O N S ) A T L E A S T TW O ( 2 ) W O R K I N G D A Y S P R I O R T O C O M M E N C E M E N T O F L A Y O U T O F PRO P O S E D W O R K . A N Y Q U E S T I O N S R E G A R D I N G T H E L A Y O U T O F W O R K DU R I N G O R A F T E R T H E L A Y O U T S H A L L B E D I R E C T E D T O T H E P R O J E C T MAN A G E R A T L E A S T T W O ( 2 ) W O R K I N G D A Y S P R I O R T O C O M M E N C E M E N T O F ACT U A L C O N S T R U C T I O N W O R K . 8. A L L C O N T R O L P O I N T S S H O W N O N T H E D R A W I N G S S H A L L B E P R E S E R V E D . I F DA M A G E D , T H E C O N T R A C T O R A T T H E C O N T R A C T O R ' S E X P E N S E S H A L L REP L A C E T H E M . 9. D I M E N S I O N S S H A L L N O T B E S C A L E D F R O M P L A N S H E E T S E X C E P T W H E N PER F O R M I N G L A Y O U T O F P R O P O S E D G R A D I N G C O N T O U R S . E L E C T R O N I C DES I G N F I L E S W I L L B E A V A I L A B L E F O R U S E B Y T H E C O N T R A C T O R A S IN S T R U M E N T S O F S E R V I C E . 10 . S I T E G R A D I N G A N D P A V I N G S H A L L B E L A I D O U T A N D P E R F O R M E D CO N S I D E R I N G L I N E A R I N T E R P O L A T I O N B E T W E E N G R A D I N G C O N T O U R S A N D SPO T E L E V A T I O N S S H O W N O N T H E G R A D I N G P L A N . 11. G R A D I N G P L A N S , P R O F I L E S , A N D D E T A I L S H A V E B E E N D E S I G N E D T O P R O V I D E ADE Q U A T E P O S I T I V E S U R F A C E D R A I N A G E A T A L L L O C A T I O N S W I T H I N T H E FO O T P R I N T O F I M P R O V E M E N T S . N O D E V I A T I O N S F R O M P L A N S , P R O F I L E S , AND D E T A I L S S H A L L B E M A D E W I T H O U T W R I T T E N P E R M I S S I O N F R O M T H E PR O J E C T M A N A G E R P R I O R T O C O M M E N C E M E N T O F W O R K . 12. A L L R E Q U E S T S F O R C L A R I F I C A T I O N R E G A R D I N G P R O P O S E D G R A D I N G CO N T O U R S A N D I N T E R P R E T A T I O N B E T W E E N P R O F I L E S , S E C T I O N S , D E T A I L S AND C O N T O U R S S H A L L B E D I R E C T E D T O T H E P R O J E C T M A N A G E R A T L E A S T TW O ( 2 ) W O R K I N G D A Y S P R I O R T O C O M M E N C E M E N T O F L A Y O U T O F PR O P O S E D W O R K . 13. A N Y Q U E S T I O N S R E G A R D I N G C O O R D I N A T I O N B E T W E E N P L A N , P R O F I L E A N D DET A I L S H E E T S O R L A Y O U T S H A L L B E D I R E C T E D T O T H E P R O J E C T M A N A G E R A T LEA S T T W O ( 2 ) W O R K I N G D A Y S P R I O R T O C O M M E N C E M E N T O F A C T U A L CO N S T R U C T I O N W O R K . 14. T H E C O N T R A C T O R S H A L L P R O T E C T E X I S T I N G I M P R O V E M E N T S A N D N E W WOR K . T H E C O N T R A C T O R , A T T H E C O N T R A C T O R ' S E X P E N S E , P R I O R T O F I N A L SU R F A C E T R E A T M E N T O R P A V I N G , S H A L L R E W O R K A L L D A M A G E D O R P O N D E D ARE A S . 15. O C C U P A T I O N A L S A F E T Y A N D H E A L T H A D M I N I S T R A T I O N ( O S H A ) S T A N D A R D S FO R E X C A V A T I O N S ; F I N A L R U L E 2 9 C F R P A R T 1 9 2 6 , S U B P A R T " P " A P P L I E S T O ALL E X C A V A T I O N S E X C E E D I N G F I V E ( 5 ) F E E T I N D E P T H . 16. E X C A V A T I O N E X C E E D I N G T W E N T Y ( 2 0 ) F E E T I N D E P T H R E Q U I R E T H E D E S I G N O F A T R E N C H S A F E T Y S Y S T E M B Y A R E G I S T E R E D P R O F E S S I O N A L E N G I N E E R . 17. T H E C O N T R A C T O R S H A L L B E R E S P O N S I B L E F O R M A I N T A I N I N G Q U A L I T Y CO N T R O L T H R O U G H O U T T H I S P R O J E C T . 18. T E M P O R A R Y T R A F F I C C O N T R O L D U R I N G C O N S T R U C T I O N T O C O N F O R M T O APP L I C A B L E L O C A L S T A N D A R D S . 19. T H E E N G I N E E R A N D O W N E R D I S C L A I M A N Y R O L E I N T H E C O N S T R U C T I O N ME A N S A N D M E T H O D S A S S O C I A T E D W I T H T H E P R O J E C T A S D E T A I L E D I N T H E S E PL A N S . 20 . A N Y E X I S T I N G S T O R M D R A I N A G E O R S A N I T A R Y S E W E R P I P E S E N C O U N T E R E D DUR I N G E X C A V A T I O N S H A L L B E R E P A I R E D A N D C O N N E C T E D T O N E W S T O R M SE W E R S . SIT E T B M s TB M 1 : C U T " X " O N T H E T H E N O R T H B O L T O F A F I R E H Y D R A N T L O C A T E D I N NO R T H E A S T Q U A D R A N T O F W E S T O N P O I N T E D R I V E A N D R E E D R O A D EL E V . 9 0 1 . 8 0 ( N A V D 8 8 ) TB M 2 : C U T S Q U A R E O N T H E W E S T S I D E O F L I G H T P O L E B A S E A T T H E SO U T H E A S T C O R N E R O F T H E S I T E . EL E V . 9 0 1 . 8 2 ( N A V D 8 8 ) THE B A S I S O F B E A R I N G S F O R T H I S P L A T O F S U R V E Y I S T H E U S E O F A S T A T E PLA N E G R I D S Y S T E M D E R I V E D F R O M T H E E A S T Z O N E O F T H E I N D I A N A S T A T E PLA N E C O O R D I N A T E S Y S T E M ( 1 3 0 1 I N E A S T ) , 2 0 1 1 A D J U S T M E N T A S DET E R M I N E D B Y R T K G P S M E A S U R E M E N T S U T I L I Z I N G I N D O T ' S I N C O R S R T K NET W O R K A N D / O R T R I M B L E ' S V R S N O W R T K N E T W O R K . FL O O D P L A I N N O T E : TH E S I T E D O E S N O T L I E I N A S P E C I A L F L O O D HA Z A R D A R E A A S E S T A B L I S H E D B Y T H E F E D E R A L EM E R G E N C Y M A N A G E M E N T A G E N C Y - N A T I O N A L FLO O D I N S U R A N C E P R O G R A M , W H E N P L O T T E D BY S C A L E O N F L O O D I N S U R A N C E R A T E M A P . 89 0 89 5 90 0 90 5 89 0 89 5 90 0 90 5 WE S T O N P O I N T E D R . REDD ROAD 9 15 16 G G G G G G G G G G G G W W W W W W W W W W W W W W C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM E E E E E E E E E E E R E E E E E E E E E E E E E W W W W W W W W W W W W W W W 5 8 8 11 E STM STM STM STM STM STM STM STM STM ST M STM STM STM STM ST O R M S E W E R N O T E S 1. T H E C O N T R A C T O R S H A L L A D H E R E T O A L L T E R M S A N D C O N D I T I O N S A S OUT L I N E D I N T H E E P A O R A P P L I C A B L E S T A T E G E N E R A L N . P . D . E . S . P E R M I T F O R ST O R M W A T E R D I S C H A R G E A S S O C I A T E D W I T H C O N S T R U C T I O N A C T I V I T I E S A N D ST O R M W A T E R P O L L U T I O N P R E V E N T I O N P L A N . 2. R E F E R T O T H E I N D I A N A D E P A R T M E N T O F T R A N S P O R T A T I O N ( I N D O T ) S T A N D A R D SP E C I F I C A T I O N S , L A T E S T E D I T I O N , F O R B A S I C M A T E R I A L S A N D C O N S T R U C T I O N MET H O D S . T H E S E C T I O N S B E L O W F O R V A R I O U S I T E M S A R E T O C L A R I F Y T H E IN T E N T O F T H E R E Q U I R E M E N T S F O R T H I S P R O J E C T . P L E A S E N O T E T H A T O T H E R SE C T I O N S O F T H E I N D O T S T A N D A R D S P E C I F I C A T I O N S M A Y A L S O B E APP L I C A B L E . 3. T H E C O N T R A C T O R S H A L L C O N T A C T A P P L I C A B L E S T A T E U N D E R G R O U N D LO C A T I O N S E R V I C E A T L E A S T 7 2 H O U R S P R I O R T O A N Y W O R K A N D S H A L L CON T A C T T H E O W N E R A N D / O R E N G I N E E R S H O U L D U T I L I T I E S A P P E A R T O B E I N CON F L I C T W I T H T H E P R O P O S E D I M P R O V E M E N T S . I T S H A L L B E T H E RE S P O N S I B I L I T Y O F T H E C O N T R A C T O R T O R E L O C A T E A L L E X I S T I N G U T I L I T I E S WH I C H C O N F L I C T W I T H T H E P R O P O S E D I M P R O V E M E N T S S H O W N O N T H E P L A N S . 4. T H E P L A N S S H O W T H E L O C A T I O N O F A L L K N O W N U T I L I T I E S L O C A T E D W I T H I N TH E L I M I T S O F C O N S T R U C T I O N A C C O R D I N G T O I N F O R M A T I O N P R O V I D E D B Y T H E VA R I O U S U T I L I T Y C O M P A N I E S , P R E V I O U S C O N S T R U C T I O N P L A N S A N D A S EV I D E N C E D B Y O B S E R V A T I O N O F A B O V E G R O U N D C O N D I T I O N S B Y T H E SU R V E Y O R . T H E A C C U R A C Y O F T H I S I N F O R M A T I O N I S N O T G U A R A N T E E D . 5. T H E C O N T R A C T O R S H A L L C O N T A C T A L L U T I L I T Y C O M P A N I E S T O L O C A T E M A I N S , CON D U I T S , S E R V I C E L I N E S , E T C . W I T H I N T H E C O N S T R U C T I O N L I M I T S . T H E LO C A T I O N A N D P R O T E C T I O N O F U T I L I T Y S T R U C T U R E S , T H E I R S U P P O R T A N D MAI N T E N A N C E D U R I N G C O N S T R U C T I O N ( I N C O O P E R A T I O N W I T H A P P L I C A B L E UT I L I T Y C O M P A N Y ) I S T H E E X P R E S S E D R E S P O N S I B I L I T Y O F T H E C O N T R A C T O R . 6. T H E C O N T R A C T O R S H A L L C O N T A C T A L L A P P L I C A B L E U T I L I T I E S A N D V E R I F Y A N Y AND A L L F E E S A S S O C I A T E D W I T H T H E I N S T A L L A T I O N O F A L L U T I L I T I E S . 7. A L L C O N S T R U C T I O N O N T H I S S I T E T O B E P E R F O R M E D I N C O M P L I A N C E W I T H O.S . H . A . S T A N D A R D S F O R W O R K E R S A F E T Y . 8. A N Y P A R T O F S T O R M S E W E R T R E N C H E S R U N N I N G U N D E R O R W I T H I N 5 ' O F PA V E M E N T T O B E B A C K F I L L E D W I T H G R A N U L A R M A T E R I A L . 9. I T I S T H E C O N T R A C T O R S R E S P O N S I B I L I T Y T O V E R I F Y L O C A T I O N , S I Z E , A N D EL E V A T I O N O F E X I S T I N G U T I L I T I E S , S T R U C T U R E S , P I P E S , P A V E M E N T S , E T C . A S RE L A T E D T O T H E I R W O R K . N O T I F Y E N G I N E E R O F A N Y C O N F L I C T A N D / O R DIS C R E P A N C I E S I N T H E C O N S T R U C T I O N D O C U M E N T S . 10. M A I N T A I N 1 0 ' H O R I Z O N T A L A N D 1 8 " V E R T I C A L C L E A R A N C E B E T W E E N S T O R M / SA N I T A R Y S E W E R S Y S T E M S A N D D O M E S T I C / F I R E L I N E S E R V I C E . S A N I T A R Y SE W E R L I N E I N P R O X I M I T Y O F W A T E R L I N E S H A L L B E C 9 0 0 W A T E R M A I N G R A D E PV C . 11. C O N T R A C T O R T O I N S T A L L C O N C R E T E C R A D L E S W H E N T H E V E R T I C A L SE P A R A T I O N ( A S M E A S U R E D F R O M T H E E X T E R I O R O F T H E P I P E S ) B E T W E E N SA N I T A R Y S E W E R S , W A T E R M A I N S A N D S T O R M S E W E R S I S 1 8 " O R L E S S . 12. I F A N Y E X I S T I N G S T R U C T U R E S T O R E M A I N A R E D A M A G E D D U R I N G CON S T R U C T I O N , I T S H A L L B E T H E C O N T R A C T O R S R E S P O N S I B I L I T Y T O R E P A I R AND / O R R E P L A C E T H E E X I S T I N G S T R U C T U R E A S N E C E S S A R Y T O R E T U R N I T T O EX I S T I N G C O N D I T I O N S O R B E T T E R . 13. W H E N P E R F O R M I N G E X C A V A T I O N S D U R I N G P E R I O D S O F W E T W E A T H E R , PR O V I D E A D E Q U A T E D E W A T E R I N G , D R A I N A G E A N D G R O U N D W A T E R MAN A G E M E N T T O C O N T R O L M O I S T U R E O F S O I L S . 14. C O M P A C T E D " B " B O R R O W B A C K F I L L R E Q U I R E D O V E R A L L U T I L I T I E S I N P A V E D ARE A S . 15. A L L U T I L I T Y S T R U C T U R E S I N P A V E D A R E A S S H A L L B E F L U S H W I T H P A V E M E N T AND S H A L L H A V E T R A F F I C B E A R I N G R I N G A N D C O V E R S . 16. C O O R D I N A T E L O C A T I O N S A N D C O N N E C T I O N S O F B U I L D I N G S T O R M L I N E S W I T H PL U M B I N G D R A W I N G S . 17. F O L L O W A L L L O C A L A N D S T A T E C O D E S I N R E F E R E N C E T O S T O R M S E W E R IN S T A L L A T I O N . 18. A L L E X I S T I N G M A N H O L E A N D C A T C H B A S I N G R A T E S S H A L L B E A D J U S T E D T O NE W F I N I S H G R A D E E L E V A T I O N S . 19. E X I S T I N G P I P E S W I T H I N C O N S T R U C T I O N L I M I T S A R E T O B E C L E A N E D O U T T O RE M O V E A L L S I L T A N D D E B R I S . 20. A L L S T O R M P I P E C O N N E C T I O N S A T S T R U C T U R E S S H A L L B E G R O U T E D T O ASS U R E C O N N E C T I O N A T S T R U C T U R E I S W A T E R T I G H T . 21. A L L S T O R M S E W E R S T R U C T U R E S I N P A V E D A R E A S S H A L L B E F L U S H W I T H PA V E M E N T A N D S H A L L H A V E T R A F F I C B E A R I N G R I N G A N D C O V E R S . 22. A L L S T O R M S E W E R S T R U C T U R E S S H A L L H A V E A S M O O T H U N I F O R M P O U R E D MO R T A R C H A N N E L F R O M I N V E R T I N T O I N V E R T O U T . 23. N E W P I P E S A N D S T R U C T U R E S W I T H I N C O N S T R U C T I O N L I M I T S A R E T O B E CLE A N E D O U T T O R E M O V E A L L S I L T A N D D E B R I S P R I O R T O F I N A L T U R N O V E R T O TH E O W N E R . 24. A L L H D P E P I P E S H A L L B E D U A L W A L L E D , H A N C O R H Q , A D S N - 1 2 P I P E O R APP R O V E D E Q U A L . 25. A L L F I T T I N G S A N D A C C E S S O R I E S I N C L U D I N G B U T N O T L I M I T E D T O E N D C A P S , CLE A N O U T S , R E D U C E R S , E T C . , S H A L L B E O F H D P E M A T E R I A L C O M P A R A B L E WIT H S T O R A G E P I P E S . 26. P R O V I D E B A C K F I L L W I T H A M I N I M U M O F 4 " B E D D I N G M A T E R I A L O F # 8 AGG R E G A T E C O M P A C T E D I N 8 " L I F T S T O 9 5 % M A X I M U M D R Y D E N S I T Y . 27. V E R I F Y E X I S T I N G S T O R M I N V E R T E L E V A T I O N S P R I O R T O S T A R T I N G N E W S T O R M SE W E R C O N N E C T I O N . EL E C T R I C A L R I S E R GU Y A N C H O R EL E C T R I C J U N C T I O N B O X OR N A M E N T A L L I G H T GE N E R A T O R ST R E E T L I G H T EL E C T R I C M A N H O L E EL E C T R I C O U T L E T UT I L I T Y P O L E UT I L I T Y P O L E W / T R A N S F O R M E R TR A N S F O R M E R CO M M U N I C A T I O N S J U N C T I O N B O X CO M M U N I C A T I O N S M A N H O L E CO M M U N I C A T I O N S P E D E S T A L RIG H T O F W A Y L I N E FE N C E GUA R D R A I L BO U N D A R Y L I N E CIS T E R N DR I N K I N G F O U N T A I N FIR E D E P T H O O K U P FIR E H Y D R A N T PO S T I N D I C A T O R V A L V E CH I L L E D W A T E R M A N H O L E WAT E R M A N H O L E SP R I N K L E R C O N T R O L B O X SP R I N K L E R C O N T R O L V A L V E SP R I N K L E R SP I G O T WEL L H E A D WAT E R M E T E R WAT E R V A L V E GA S M E T E R GA S V A L V E EL E C T R I C M E T E R LIQ U I D P R O P A N E G A S T A N K MO N I T O R I N G W E L L TR A F F I C S I G N A L P O L E TR A F F I C S I G N A L BO L L A R D FLA G P O L E PA R K I N G M E T E R PO S T SIG N PA R K I N G W H E E L S T O P DO W N S P O U T AC C E S S I B L E S P A C E GA T E P O S T CO M M U N I C A T I O N S R I S E R ST O R M C L E A N O U T BE E H I V E I N L E T CU R B I N L E T FLO O R D R A I N RO U N D I N L E T SQ U A R E I N L E T ST O R M M A N H O L E SA N I T A R Y S E W E R C L E A N O U T LIF T S T A T I O N SA N I T A R Y S E W E R M A N H O L E SA N I T A R Y S T U B M A R K E R SE P T I C T A N K PA R K I N G L O T L I G H T ( 1 H E A D ) PA R K I N G L O T L I G H T ( 3 H E A D ) PA R K I N G L O T L I G H T ( 4 H E A D ) PA R K I N G L O T L I G H T ( 2 H E A D ) HE A V Y D U T Y A S P H A L T CO N C R E T E P A V E M E N T RIG H T O F W A Y P A V E M E N T DIS T R I B U T I O N B O X RO W R I G H T O F W A Y ES M T E A S E M E N T D.& U . E . D R A I N A G E A N D U T I L I T Y E A S E M E N T FF E F I N I S H F L O O R E L E V A T I O N CM P C O R R U G A T E D M E T A L P I P E RC P R E I N F O R C E D C O N C R E T E P I P E PV C P O L Y V I N Y L C H L O R I D E P I P E VC P V I T R I F I E D C L A Y P I P E HD P E H I G H D E N S I T Y P O L Y E T H Y L E N E P I P E DIP D U C T I L E I R O N P I P E SS D S U B S U R F A C E D R A I N P I P E ST M S T O R M SA N S A N I T A R Y ST R S T R U C T U R E CO C L E A N O U T STA N D A R D D U T Y A S P H A L T STO N E PA V E M E N T ST O R M S E W E R P L A N AN D P R O F I L E L E G E N D UT I L I T I E S AB B R E V I A T I O N S OT H E R LIN E T Y P E S FL O W L I N E IN D E X C O N T O U R IN T E R M E D I A T E C O N T O U R SA N I T A R Y S E W E R M A I N ST O R M S E W E R M A I N UN D E R G R O U N D G A S UN D E R G R O U N D W A T E R AE R I A L E L E C T R I C UN D E R G R O U N D E L E C T R I C UN D E R G R O U N D C O M M U N I C A T I O N S AE R I A L C O M M U N I C A T I O N S OVE R H E A D U T I L I T Y FO R C E M A I N G G G W W E(A ) E(A ) E E E C C C C(A ) C(A ) OH U OHU FM FM AE R I A L F I B E R O P T I C C A B L E FO( A ) FO( A ) UN D E R G R O U N D F I B E R O P T I C FO FO EM E R G E N C Y F L O O D R O U T E SA N I T A R Y S E W E R L A T E R A L SAN SAN RO O F D R A I N STM STM SU B S U R F A C E D R A I N FLO W D I R E C T I O N A N D S L O P E LE G E N D EXI S T I N G G R A D E FIN I S H E D G R A D E GR A N U L A R B A C K F I L L W SN E ST O R M S T R U C T U R E T . O . C . EL E V A T I O N L O C A T I O N PAV E D A R E A I N L E T TOP O F C A S T I N G ( T . O . C . ) ELE V A T I O N L O C A T I O N BEE H I V E I N L E T TOP O F C A S T I N G ( T . O . C . ) ELE V A T I O N L O C A T I O N CHA I R B A C K C U R B TOP O F C A S T I N G ( T . O . C . ) EL E V A T I O N L O C A T I O N SO L I D L I D C A S T I N G TOP O F C A S T I N G ( T . O . C . ) ELE V A T I O N L O C A T I O N END S E C T I O N I N V E R T ELE V A T I O N L O C A T I O N C601 Storm PnP C0 5 0 . 0 STORM PLAN & PROFILE W2 4 . 0 0 1 8 JK W24.0018 06/28/2024 DD DD EVERWISE CARMEL 10920 N. MICHIGAN ROAD, ZIONSVILLE, IN 46077 TH E S T O R M S E W E R S Y S T E M S H A L L B E C O N S T R U C T E D P E R D E S I G N S P E C I F I E D AN D A S A P P R O V E D B Y T H E C I T Y O F C A R M E L O N T H E F I N A L A P P R O V E D CO N S T R U C T I O N P L A N S . D E V I A T I O N S F R O M T H E A P P R O V E D D E S I G N S H A L L O N L Y BE P E R M I T T E D D U E T O S P E C I A L C I R C U M S T A N C E S O R D I F F I C U L T Y D U R I N G CO N S T R U C T I O N A N D W I L L R E Q U I R E P R I O R F I E L D A P P R O V A L F R O M A DE S I G N A T E D R E P R E S E N T A T I V E O F T H E C I T Y O F C A R M E L I N A D D I T I O N T O SU P P L E M E N T A L A P P R O V A L B Y T H E D E S I G N E N G I N E E R . A N E X P L A N A T I O N O F A N Y SU C H D E V I A T I O N S H A L L B E I N C L U D E D A S A R E Q U I R E M E N T O N A S - B U I L T / R E C O R D DR A W I N G S S U B M I T T E D F O R R E L E A S E O F P E R F O R M A N C E G U A R A N T E E S . AP P R O V E D D E S I G N S L O P E S I D E N T I F I E D A S G E N E R A T I N G V E L O C I T I E S O F 2 . 5 F P S OR L E S S O R 1 0 F P S O R G R E A T E R ( A T F U L L F L O W C A P A C I T Y ) S H A L L R E Q U I R E AS - B U I L T C E R T I F I C A T I O N A T T H E T I M E O F C O N S T R U C T I O N , P R I O R T O BA C K F I L L I N G T H E P I P E . T H E C O N T R A C T O R I S I N S T R U C T E D T O A S - B U I L T E A C H SE C T I O N O F S T O R M P I P E A S I T I S B E I N G I N S T A L L E D T O E N S U R E C O M P L I A N C E WIT H T H E D E S I G N P L A N S A N D A S A P P R O V E D B Y T H E C I T Y O F C A R M E L . 10 9 abcd 8 7 6 efgh 10 9 8 7 6 5 4 3 2 Part of Section 6, Township 17 North, Range 3 East, Clay Township, Hamilton County, Indiana 1 PREPARED FOR:PRO J E C T N O . SHE E T N O . abcd 5 4 3 2 e 1 fh REVISED FOR DUMPSTER ENCLOSURE UPDATES 06.06.2024 DD g WEIHE Landscape Architecture 06/ 2 8 / 2 0 2 4 PROJECT NO.:REVISIONS AND ISSUESDATE BY DWG NAME: DESIGNED BY: DRAWN BY: CHECKED BY: DATE: Kn o w w h a t ' s R STE V E N S C O T T R U C K E R P . E . 1 1 3 0 0 2 7 9 REVISED FOR CITY OF CARMEL COMMENTS 06.28.2024 DD WE S T O N P O I N T E D R . REDD ROAD 9 15 16 G G G G G G G G G G G G W W W W W W W W W W W W W W C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM E E E E E E E E E E E R E E E E E E E E E E E E E W W W W W W W W W W W W W W W 5 8 8 11 E STM STM STM STM STM STM STM STM STM ST M STM STM STM STM 89 2 89 5 90 0 90 5 89 2 89 5 90 0 90 5 ST O R M S E W E R N O T E S 1. T H E C O N T R A C T O R S H A L L A D H E R E T O A L L T E R M S A N D C O N D I T I O N S A S OUT L I N E D I N T H E E P A O R A P P L I C A B L E S T A T E G E N E R A L N . P . D . E . S . P E R M I T F O R ST O R M W A T E R D I S C H A R G E A S S O C I A T E D W I T H C O N S T R U C T I O N A C T I V I T I E S A N D ST O R M W A T E R P O L L U T I O N P R E V E N T I O N P L A N . 2. R E F E R T O T H E I N D I A N A D E P A R T M E N T O F T R A N S P O R T A T I O N ( I N D O T ) S T A N D A R D SP E C I F I C A T I O N S , L A T E S T E D I T I O N , F O R B A S I C M A T E R I A L S A N D C O N S T R U C T I O N MET H O D S . T H E S E C T I O N S B E L O W F O R V A R I O U S I T E M S A R E T O C L A R I F Y T H E IN T E N T O F T H E R E Q U I R E M E N T S F O R T H I S P R O J E C T . P L E A S E N O T E T H A T O T H E R SE C T I O N S O F T H E I N D O T S T A N D A R D S P E C I F I C A T I O N S M A Y A L S O B E APP L I C A B L E . 3. T H E C O N T R A C T O R S H A L L C O N T A C T A P P L I C A B L E S T A T E U N D E R G R O U N D LO C A T I O N S E R V I C E A T L E A S T 7 2 H O U R S P R I O R T O A N Y W O R K A N D S H A L L CON T A C T T H E O W N E R A N D / O R E N G I N E E R S H O U L D U T I L I T I E S A P P E A R T O B E I N CON F L I C T W I T H T H E P R O P O S E D I M P R O V E M E N T S . I T S H A L L B E T H E RE S P O N S I B I L I T Y O F T H E C O N T R A C T O R T O R E L O C A T E A L L E X I S T I N G U T I L I T I E S WH I C H C O N F L I C T W I T H T H E P R O P O S E D I M P R O V E M E N T S S H O W N O N T H E P L A N S . 4. T H E P L A N S S H O W T H E L O C A T I O N O F A L L K N O W N U T I L I T I E S L O C A T E D W I T H I N TH E L I M I T S O F C O N S T R U C T I O N A C C O R D I N G T O I N F O R M A T I O N P R O V I D E D B Y T H E VA R I O U S U T I L I T Y C O M P A N I E S , P R E V I O U S C O N S T R U C T I O N P L A N S A N D A S EV I D E N C E D B Y O B S E R V A T I O N O F A B O V E G R O U N D C O N D I T I O N S B Y T H E SU R V E Y O R . T H E A C C U R A C Y O F T H I S I N F O R M A T I O N I S N O T G U A R A N T E E D . 5. T H E C O N T R A C T O R S H A L L C O N T A C T A L L U T I L I T Y C O M P A N I E S T O L O C A T E M A I N S , CON D U I T S , S E R V I C E L I N E S , E T C . W I T H I N T H E C O N S T R U C T I O N L I M I T S . T H E LO C A T I O N A N D P R O T E C T I O N O F U T I L I T Y S T R U C T U R E S , T H E I R S U P P O R T A N D MAI N T E N A N C E D U R I N G C O N S T R U C T I O N ( I N C O O P E R A T I O N W I T H A P P L I C A B L E UT I L I T Y C O M P A N Y ) I S T H E E X P R E S S E D R E S P O N S I B I L I T Y O F T H E C O N T R A C T O R . 6. T H E C O N T R A C T O R S H A L L C O N T A C T A L L A P P L I C A B L E U T I L I T I E S A N D V E R I F Y A N Y AND A L L F E E S A S S O C I A T E D W I T H T H E I N S T A L L A T I O N O F A L L U T I L I T I E S . 7. A L L C O N S T R U C T I O N O N T H I S S I T E T O B E P E R F O R M E D I N C O M P L I A N C E W I T H O.S . H . A . S T A N D A R D S F O R W O R K E R S A F E T Y . 8. A N Y P A R T O F S T O R M S E W E R T R E N C H E S R U N N I N G U N D E R O R W I T H I N 5 ' O F PA V E M E N T T O B E B A C K F I L L E D W I T H G R A N U L A R M A T E R I A L . 9. I T I S T H E C O N T R A C T O R S R E S P O N S I B I L I T Y T O V E R I F Y L O C A T I O N , S I Z E , A N D EL E V A T I O N O F E X I S T I N G U T I L I T I E S , S T R U C T U R E S , P I P E S , P A V E M E N T S , E T C . A S RE L A T E D T O T H E I R W O R K . N O T I F Y E N G I N E E R O F A N Y C O N F L I C T A N D / O R DIS C R E P A N C I E S I N T H E C O N S T R U C T I O N D O C U M E N T S . 10. M A I N T A I N 1 0 ' H O R I Z O N T A L A N D 1 8 " V E R T I C A L C L E A R A N C E B E T W E E N S T O R M / SA N I T A R Y S E W E R S Y S T E M S A N D D O M E S T I C / F I R E L I N E S E R V I C E . S A N I T A R Y SE W E R L I N E I N P R O X I M I T Y O F W A T E R L I N E S H A L L B E C 9 0 0 W A T E R M A I N G R A D E PV C . 11. C O N T R A C T O R T O I N S T A L L C O N C R E T E C R A D L E S W H E N T H E V E R T I C A L SE P A R A T I O N ( A S M E A S U R E D F R O M T H E E X T E R I O R O F T H E P I P E S ) B E T W E E N SA N I T A R Y S E W E R S , W A T E R M A I N S A N D S T O R M S E W E R S I S 1 8 " O R L E S S . 12. I F A N Y E X I S T I N G S T R U C T U R E S T O R E M A I N A R E D A M A G E D D U R I N G CON S T R U C T I O N , I T S H A L L B E T H E C O N T R A C T O R S R E S P O N S I B I L I T Y T O R E P A I R AND / O R R E P L A C E T H E E X I S T I N G S T R U C T U R E A S N E C E S S A R Y T O R E T U R N I T T O EX I S T I N G C O N D I T I O N S O R B E T T E R . 13. W H E N P E R F O R M I N G E X C A V A T I O N S D U R I N G P E R I O D S O F W E T W E A T H E R , PR O V I D E A D E Q U A T E D E W A T E R I N G , D R A I N A G E A N D G R O U N D W A T E R MAN A G E M E N T T O C O N T R O L M O I S T U R E O F S O I L S . 14. C O M P A C T E D " B " B O R R O W B A C K F I L L R E Q U I R E D O V E R A L L U T I L I T I E S I N P A V E D ARE A S . 15. A L L U T I L I T Y S T R U C T U R E S I N P A V E D A R E A S S H A L L B E F L U S H W I T H P A V E M E N T AND S H A L L H A V E T R A F F I C B E A R I N G R I N G A N D C O V E R S . 16. C O O R D I N A T E L O C A T I O N S A N D C O N N E C T I O N S O F B U I L D I N G S T O R M L I N E S W I T H PL U M B I N G D R A W I N G S . 17. F O L L O W A L L L O C A L A N D S T A T E C O D E S I N R E F E R E N C E T O S T O R M S E W E R IN S T A L L A T I O N . 18. A L L E X I S T I N G M A N H O L E A N D C A T C H B A S I N G R A T E S S H A L L B E A D J U S T E D T O NE W F I N I S H G R A D E E L E V A T I O N S . 19. E X I S T I N G P I P E S W I T H I N C O N S T R U C T I O N L I M I T S A R E T O B E C L E A N E D O U T T O RE M O V E A L L S I L T A N D D E B R I S . 20. A L L S T O R M P I P E C O N N E C T I O N S A T S T R U C T U R E S S H A L L B E G R O U T E D T O ASS U R E C O N N E C T I O N A T S T R U C T U R E I S W A T E R T I G H T . 21. A L L S T O R M S E W E R S T R U C T U R E S I N P A V E D A R E A S S H A L L B E F L U S H W I T H PA V E M E N T A N D S H A L L H A V E T R A F F I C B E A R I N G R I N G A N D C O V E R S . 22. A L L S T O R M S E W E R S T R U C T U R E S S H A L L H A V E A S M O O T H U N I F O R M P O U R E D MO R T A R C H A N N E L F R O M I N V E R T I N T O I N V E R T O U T . 23. N E W P I P E S A N D S T R U C T U R E S W I T H I N C O N S T R U C T I O N L I M I T S A R E T O B E CLE A N E D O U T T O R E M O V E A L L S I L T A N D D E B R I S P R I O R T O F I N A L T U R N O V E R T O TH E O W N E R . 24. A L L H D P E P I P E S H A L L B E D U A L W A L L E D , H A N C O R H Q , A D S N - 1 2 P I P E O R APP R O V E D E Q U A L . 25. A L L F I T T I N G S A N D A C C E S S O R I E S I N C L U D I N G B U T N O T L I M I T E D T O E N D C A P S , CLE A N O U T S , R E D U C E R S , E T C . , S H A L L B E O F H D P E M A T E R I A L C O M P A R A B L E WIT H S T O R A G E P I P E S . 26. P R O V I D E B A C K F I L L W I T H A M I N I M U M O F 4 " B E D D I N G M A T E R I A L O F # 8 AGG R E G A T E C O M P A C T E D I N 8 " L I F T S T O 9 5 % M A X I M U M D R Y D E N S I T Y . 27. V E R I F Y E X I S T I N G S T O R M I N V E R T E L E V A T I O N S P R I O R T O S T A R T I N G N E W S T O R M SE W E R C O N N E C T I O N . EL E C T R I C A L R I S E R GU Y A N C H O R EL E C T R I C J U N C T I O N B O X OR N A M E N T A L L I G H T GE N E R A T O R ST R E E T L I G H T EL E C T R I C M A N H O L E EL E C T R I C O U T L E T UT I L I T Y P O L E UT I L I T Y P O L E W / T R A N S F O R M E R TR A N S F O R M E R CO M M U N I C A T I O N S J U N C T I O N B O X CO M M U N I C A T I O N S M A N H O L E CO M M U N I C A T I O N S P E D E S T A L RIG H T O F W A Y L I N E FE N C E GUA R D R A I L BO U N D A R Y L I N E CIS T E R N DR I N K I N G F O U N T A I N FIR E D E P T H O O K U P FIR E H Y D R A N T PO S T I N D I C A T O R V A L V E CH I L L E D W A T E R M A N H O L E WAT E R M A N H O L E SP R I N K L E R C O N T R O L B O X SP R I N K L E R C O N T R O L V A L V E SP R I N K L E R SP I G O T WEL L H E A D WAT E R M E T E R WAT E R V A L V E GA S M E T E R GA S V A L V E EL E C T R I C M E T E R LIQ U I D P R O P A N E G A S T A N K MO N I T O R I N G W E L L TR A F F I C S I G N A L P O L E TR A F F I C S I G N A L BO L L A R D FLA G P O L E PA R K I N G M E T E R PO S T SIG N PA R K I N G W H E E L S T O P DO W N S P O U T AC C E S S I B L E S P A C E GA T E P O S T CO M M U N I C A T I O N S R I S E R ST O R M C L E A N O U T BE E H I V E I N L E T CU R B I N L E T FLO O R D R A I N RO U N D I N L E T SQ U A R E I N L E T ST O R M M A N H O L E SA N I T A R Y S E W E R C L E A N O U T LIF T S T A T I O N SA N I T A R Y S E W E R M A N H O L E SA N I T A R Y S T U B M A R K E R SE P T I C T A N K PA R K I N G L O T L I G H T ( 1 H E A D ) PA R K I N G L O T L I G H T ( 3 H E A D ) PA R K I N G L O T L I G H T ( 4 H E A D ) PA R K I N G L O T L I G H T ( 2 H E A D ) HE A V Y D U T Y A S P H A L T CO N C R E T E P A V E M E N T RIG H T O F W A Y P A V E M E N T DIS T R I B U T I O N B O X RO W R I G H T O F W A Y ES M T E A S E M E N T D.& U . E . D R A I N A G E A N D U T I L I T Y E A S E M E N T FF E F I N I S H F L O O R E L E V A T I O N CM P C O R R U G A T E D M E T A L P I P E RC P R E I N F O R C E D C O N C R E T E P I P E PV C P O L Y V I N Y L C H L O R I D E P I P E VC P V I T R I F I E D C L A Y P I P E HD P E H I G H D E N S I T Y P O L Y E T H Y L E N E P I P E DIP D U C T I L E I R O N P I P E SS D S U B S U R F A C E D R A I N P I P E ST M S T O R M SA N S A N I T A R Y ST R S T R U C T U R E CO C L E A N O U T STA N D A R D D U T Y A S P H A L T STO N E PA V E M E N T ST O R M S E W E R P L A N AN D P R O F I L E L E G E N D UT I L I T I E S AB B R E V I A T I O N S OT H E R LIN E T Y P E S FL O W L I N E IN D E X C O N T O U R IN T E R M E D I A T E C O N T O U R SA N I T A R Y S E W E R M A I N ST O R M S E W E R M A I N UN D E R G R O U N D G A S UN D E R G R O U N D W A T E R AE R I A L E L E C T R I C UN D E R G R O U N D E L E C T R I C UN D E R G R O U N D C O M M U N I C A T I O N S AE R I A L C O M M U N I C A T I O N S OVE R H E A D U T I L I T Y FO R C E M A I N G G G W W E(A ) E(A ) E E E C C C C(A ) C(A ) OH U OHU FM FM AE R I A L F I B E R O P T I C C A B L E FO( A ) FO( A ) UN D E R G R O U N D F I B E R O P T I C FO FO EM E R G E N C Y F L O O D R O U T E SA N I T A R Y S E W E R L A T E R A L SAN SAN RO O F D R A I N STM STM SU B S U R F A C E D R A I N FLO W D I R E C T I O N A N D S L O P E LE G E N D EXI S T I N G G R A D E FIN I S H E D G R A D E GR A N U L A R B A C K F I L L W SN E ST O R M S T R U C T U R E T . O . C . EL E V A T I O N L O C A T I O N PAV E D A R E A I N L E T TOP O F C A S T I N G ( T . O . C . ) ELE V A T I O N L O C A T I O N BEE H I V E I N L E T TOP O F C A S T I N G ( T . O . C . ) ELE V A T I O N L O C A T I O N CHA I R B A C K C U R B TOP O F C A S T I N G ( T . O . C . ) EL E V A T I O N L O C A T I O N SO L I D L I D C A S T I N G TO P O F C A S T I N G ( T . O . C . ) ELE V A T I O N L O C A T I O N EN D S E C T I O N I N V E R T ELE V A T I O N L O C A T I O N C601 Storm PnP C0 5 0 . 1 STORM PLAN & PROFILE W2 4 . 0 0 1 8 JK W24.0018 06/28/2024 DD DD EVERWISE CARMEL 10920 N. MICHIGAN ROAD, ZIONSVILLE, IN 46077 TH E S T O R M S E W E R S Y S T E M S H A L L B E C O N S T R U C T E D P E R D E S I G N S P E C I F I E D AN D A S A P P R O V E D B Y T H E C I T Y O F C A R M E L O N T H E F I N A L A P P R O V E D CO N S T R U C T I O N P L A N S . D E V I A T I O N S F R O M T H E A P P R O V E D D E S I G N S H A L L O N L Y BE P E R M I T T E D D U E T O S P E C I A L C I R C U M S T A N C E S O R D I F F I C U L T Y D U R I N G CO N S T R U C T I O N A N D W I L L R E Q U I R E P R I O R F I E L D A P P R O V A L F R O M A DE S I G N A T E D R E P R E S E N T A T I V E O F T H E C I T Y O F C A R M E L I N A D D I T I O N T O SU P P L E M E N T A L A P P R O V A L B Y T H E D E S I G N E N G I N E E R . A N E X P L A N A T I O N O F A N Y SU C H D E V I A T I O N S H A L L B E I N C L U D E D A S A R E Q U I R E M E N T O N A S - B U I L T / R E C O R D DR A W I N G S S U B M I T T E D F O R R E L E A S E O F P E R F O R M A N C E G U A R A N T E E S . AP P R O V E D D E S I G N S L O P E S I D E N T I F I E D A S G E N E R A T I N G V E L O C I T I E S O F 2 . 5 F P S OR L E S S O R 1 0 F P S O R G R E A T E R ( A T F U L L F L O W C A P A C I T Y ) S H A L L R E Q U I R E AS - B U I L T C E R T I F I C A T I O N A T T H E T I M E O F C O N S T R U C T I O N , P R I O R T O BA C K F I L L I N G T H E P I P E . T H E C O N T R A C T O R I S I N S T R U C T E D T O A S - B U I L T E A C H SE C T I O N O F S T O R M P I P E A S I T I S B E I N G I N S T A L L E D T O E N S U R E C O M P L I A N C E WIT H T H E D E S I G N P L A N S A N D A S A P P R O V E D B Y T H E C I T Y O F C A R M E L . 10 9 abcd 8 7 6 efgh 10 9 8 7 6 5 4 3 2 Part of Section 6, Township 17 North, Range 3 East, Clay Township, Hamilton County, Indiana 1 PREPARED FOR:PRO J E C T N O . SHE E T N O . abcd 5 4 3 2 e 1 fh REVISED FOR DUMPSTER ENCLOSURE UPDATES 06.06.2024 DD g WEIHE Landscape Architecture 06/ 2 8 / 2 0 2 4 PROJECT NO.:REVISIONS AND ISSUESDATE BY DWG NAME: DESIGNED BY: DRAWN BY: CHECKED BY: DATE: Kn o w w h a t ' s R STE V E N S C O T T R U C K E R P . E . 1 1 3 0 0 2 7 9 REVISED FOR CITY OF CARMEL COMMENTS 06.28.2024 DD 89 0 89 5 90 0 90 5 89 0 89 5 90 0 90 5 WE S T O N P O I N T E D R . REDD ROAD 9 15 16 G G G G G G G G G G G G W W W W W W W W W W W W W W C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM E E E E E E E E E E E R E E E E E E E E E E E E E W W W W W W W W W W W W W W W 5 8 8 11 E STM STM STM STM STM STM STM STM STM ST M STM STM STM STM 10 0 10 1 10 2 20 0 201 20 2 900 . 8 8 898 . 9 5 899 . 7 6 900 . 5 3 901 . 1 8 900 . 5 3 PR O P O S E D M A N H O L E PA V E D I N L E T , B O X S T R U C T U R E , R E C T A N G U L A R C A S T I N G PA V E D I N L E T , B O X S T R U C T U R E , R E C T A N G U L A R C A S T I N G EX I S T I N G C U R B I N L E T PA V E D I N L E T , B O X S T R U C T U R E , R E C T A N G U L A R C A S T I N G CU R B I N L E T , B O X R-1 7 7 2 R-3 4 0 5 R-3 4 0 5 EX I S T I N G R-3 4 0 5 R-3 4 0 5 IN V I N ( N ) = 8 9 6 . 5 4 ( 1 2 " R C P ) IN V I N ( E ) = 8 9 6 . 6 3 ( 1 2 " R C P ) IN V O U T ( S ) = 8 9 6 . 4 4 ( 1 2 " E X . S T M ) IN V I N ( E ) = 8 9 6 . 8 8 ( 1 2 " R C P ) IN V O U T ( S ) = 8 9 6 . 7 8 ( 1 2 " R C P ) IN V O U T ( W ) = 8 9 7 . 3 7 ( 1 2 " R C P ) IN V I N ( N ) = 8 9 7 . 1 2 ( 1 2 " H D P E ) IN V I N ( E ) = 8 9 7 . 0 2 ( 1 2 " E X . S T M ) IN V O U T ( W ) = 8 9 7 . 0 2 ( 1 2 " E X . S T M ) IN V I N ( N ) = 8 9 7 . 3 1 ( 1 2 " R C P ) IN V O U T ( S ) = 8 9 7 . 2 1 ( 1 2 " H D P E ) IN V O U T ( S ) = 8 9 7 . 5 8 ( 1 2 " R C P ) CU R B I N L E T T Y P E A CU R B I N L E T T Y P E A CU R B I N L E T T Y P E A CU R B I N L E T T Y P E A 10 0 101 10 2 201 20 2 10 0 10 0 101 200 20 1 12 " 12 " 12 " 12 " 12 " 12 " 12 " RC P Slo t t e d D r a i n EX . S T M RC P RC P HD P E RC P 87 ' 48 ' 59 ' 77 ' 15 8 ' 23 ' 77 ' 1.6 0 % 1.6 0 % 0.6 8 % 0.3 1 % 0.3 1 % 0.3 9 % 0.3 5 % Tr e n c h D r a i n Tre n c h D r a i n ST O R M S E W E R N O T E S 1. T H E C O N T R A C T O R S H A L L A D H E R E T O A L L T E R M S A N D C O N D I T I O N S A S OUT L I N E D I N T H E E P A O R A P P L I C A B L E S T A T E G E N E R A L N . P . D . E . S . P E R M I T F O R ST O R M W A T E R D I S C H A R G E A S S O C I A T E D W I T H C O N S T R U C T I O N A C T I V I T I E S A N D ST O R M W A T E R P O L L U T I O N P R E V E N T I O N P L A N . 2. R E F E R T O T H E I N D I A N A D E P A R T M E N T O F T R A N S P O R T A T I O N ( I N D O T ) S T A N D A R D SP E C I F I C A T I O N S , L A T E S T E D I T I O N , F O R B A S I C M A T E R I A L S A N D C O N S T R U C T I O N MET H O D S . T H E S E C T I O N S B E L O W F O R V A R I O U S I T E M S A R E T O C L A R I F Y T H E IN T E N T O F T H E R E Q U I R E M E N T S F O R T H I S P R O J E C T . P L E A S E N O T E T H A T O T H E R SE C T I O N S O F T H E I N D O T S T A N D A R D S P E C I F I C A T I O N S M A Y A L S O B E APP L I C A B L E . 3. T H E C O N T R A C T O R S H A L L C O N T A C T A P P L I C A B L E S T A T E U N D E R G R O U N D LO C A T I O N S E R V I C E A T L E A S T 7 2 H O U R S P R I O R T O A N Y W O R K A N D S H A L L CON T A C T T H E O W N E R A N D / O R E N G I N E E R S H O U L D U T I L I T I E S A P P E A R T O B E I N CON F L I C T W I T H T H E P R O P O S E D I M P R O V E M E N T S . I T S H A L L B E T H E RE S P O N S I B I L I T Y O F T H E C O N T R A C T O R T O R E L O C A T E A L L E X I S T I N G U T I L I T I E S WH I C H C O N F L I C T W I T H T H E P R O P O S E D I M P R O V E M E N T S S H O W N O N T H E P L A N S . 4. T H E P L A N S S H O W T H E L O C A T I O N O F A L L K N O W N U T I L I T I E S L O C A T E D W I T H I N TH E L I M I T S O F C O N S T R U C T I O N A C C O R D I N G T O I N F O R M A T I O N P R O V I D E D B Y T H E VA R I O U S U T I L I T Y C O M P A N I E S , P R E V I O U S C O N S T R U C T I O N P L A N S A N D A S EV I D E N C E D B Y O B S E R V A T I O N O F A B O V E G R O U N D C O N D I T I O N S B Y T H E SU R V E Y O R . T H E A C C U R A C Y O F T H I S I N F O R M A T I O N I S N O T G U A R A N T E E D . 5. T H E C O N T R A C T O R S H A L L C O N T A C T A L L U T I L I T Y C O M P A N I E S T O L O C A T E M A I N S , CON D U I T S , S E R V I C E L I N E S , E T C . W I T H I N T H E C O N S T R U C T I O N L I M I T S . T H E LO C A T I O N A N D P R O T E C T I O N O F U T I L I T Y S T R U C T U R E S , T H E I R S U P P O R T A N D MAI N T E N A N C E D U R I N G C O N S T R U C T I O N ( I N C O O P E R A T I O N W I T H A P P L I C A B L E UT I L I T Y C O M P A N Y ) I S T H E E X P R E S S E D R E S P O N S I B I L I T Y O F T H E C O N T R A C T O R . 6. T H E C O N T R A C T O R S H A L L C O N T A C T A L L A P P L I C A B L E U T I L I T I E S A N D V E R I F Y A N Y AND A L L F E E S A S S O C I A T E D W I T H T H E I N S T A L L A T I O N O F A L L U T I L I T I E S . 7. A L L C O N S T R U C T I O N O N T H I S S I T E T O B E P E R F O R M E D I N C O M P L I A N C E W I T H O.S . H . A . S T A N D A R D S F O R W O R K E R S A F E T Y . 8. A N Y P A R T O F S T O R M S E W E R T R E N C H E S R U N N I N G U N D E R O R W I T H I N 5 ' O F PA V E M E N T T O B E B A C K F I L L E D W I T H G R A N U L A R M A T E R I A L . 9. I T I S T H E C O N T R A C T O R S R E S P O N S I B I L I T Y T O V E R I F Y L O C A T I O N , S I Z E , A N D EL E V A T I O N O F E X I S T I N G U T I L I T I E S , S T R U C T U R E S , P I P E S , P A V E M E N T S , E T C . A S RE L A T E D T O T H E I R W O R K . N O T I F Y E N G I N E E R O F A N Y C O N F L I C T A N D / O R DIS C R E P A N C I E S I N T H E C O N S T R U C T I O N D O C U M E N T S . 10. M A I N T A I N 1 0 ' H O R I Z O N T A L A N D 1 8 " V E R T I C A L C L E A R A N C E B E T W E E N S T O R M / SA N I T A R Y S E W E R S Y S T E M S A N D D O M E S T I C / F I R E L I N E S E R V I C E . S A N I T A R Y SE W E R L I N E I N P R O X I M I T Y O F W A T E R L I N E S H A L L B E C 9 0 0 W A T E R M A I N G R A D E PV C . 11. C O N T R A C T O R T O I N S T A L L C O N C R E T E C R A D L E S W H E N T H E V E R T I C A L SE P A R A T I O N ( A S M E A S U R E D F R O M T H E E X T E R I O R O F T H E P I P E S ) B E T W E E N SA N I T A R Y S E W E R S , W A T E R M A I N S A N D S T O R M S E W E R S I S 1 8 " O R L E S S . 12. I F A N Y E X I S T I N G S T R U C T U R E S T O R E M A I N A R E D A M A G E D D U R I N G CON S T R U C T I O N , I T S H A L L B E T H E C O N T R A C T O R S R E S P O N S I B I L I T Y T O R E P A I R AND / O R R E P L A C E T H E E X I S T I N G S T R U C T U R E A S N E C E S S A R Y T O R E T U R N I T T O EX I S T I N G C O N D I T I O N S O R B E T T E R . 13. W H E N P E R F O R M I N G E X C A V A T I O N S D U R I N G P E R I O D S O F W E T W E A T H E R , PR O V I D E A D E Q U A T E D E W A T E R I N G , D R A I N A G E A N D G R O U N D W A T E R MAN A G E M E N T T O C O N T R O L M O I S T U R E O F S O I L S . 14. C O M P A C T E D " B " B O R R O W B A C K F I L L R E Q U I R E D O V E R A L L U T I L I T I E S I N P A V E D ARE A S . 15. A L L U T I L I T Y S T R U C T U R E S I N P A V E D A R E A S S H A L L B E F L U S H W I T H P A V E M E N T AND S H A L L H A V E T R A F F I C B E A R I N G R I N G A N D C O V E R S . 16. C O O R D I N A T E L O C A T I O N S A N D C O N N E C T I O N S O F B U I L D I N G S T O R M L I N E S W I T H PL U M B I N G D R A W I N G S . 17. F O L L O W A L L L O C A L A N D S T A T E C O D E S I N R E F E R E N C E T O S T O R M S E W E R IN S T A L L A T I O N . 18. A L L E X I S T I N G M A N H O L E A N D C A T C H B A S I N G R A T E S S H A L L B E A D J U S T E D T O NE W F I N I S H G R A D E E L E V A T I O N S . 19. E X I S T I N G P I P E S W I T H I N C O N S T R U C T I O N L I M I T S A R E T O B E C L E A N E D O U T T O RE M O V E A L L S I L T A N D D E B R I S . 20. A L L S T O R M P I P E C O N N E C T I O N S A T S T R U C T U R E S S H A L L B E G R O U T E D T O ASS U R E C O N N E C T I O N A T S T R U C T U R E I S W A T E R T I G H T . 21. A L L S T O R M S E W E R S T R U C T U R E S I N P A V E D A R E A S S H A L L B E F L U S H W I T H PA V E M E N T A N D S H A L L H A V E T R A F F I C B E A R I N G R I N G A N D C O V E R S . 22. A L L S T O R M S E W E R S T R U C T U R E S S H A L L H A V E A S M O O T H U N I F O R M P O U R E D MO R T A R C H A N N E L F R O M I N V E R T I N T O I N V E R T O U T . 23. N E W P I P E S A N D S T R U C T U R E S W I T H I N C O N S T R U C T I O N L I M I T S A R E T O B E CLE A N E D O U T T O R E M O V E A L L S I L T A N D D E B R I S P R I O R T O F I N A L T U R N O V E R T O TH E O W N E R . 24. A L L H D P E P I P E S H A L L B E D U A L W A L L E D , H A N C O R H Q , A D S N - 1 2 P I P E O R APP R O V E D E Q U A L . 25. A L L F I T T I N G S A N D A C C E S S O R I E S I N C L U D I N G B U T N O T L I M I T E D T O E N D C A P S , CLE A N O U T S , R E D U C E R S , E T C . , S H A L L B E O F H D P E M A T E R I A L C O M P A R A B L E WIT H S T O R A G E P I P E S . 26. P R O V I D E B A C K F I L L W I T H A M I N I M U M O F 4 " B E D D I N G M A T E R I A L O F # 8 AGG R E G A T E C O M P A C T E D I N 8 " L I F T S T O 9 5 % M A X I M U M D R Y D E N S I T Y . 27. V E R I F Y E X I S T I N G S T O R M I N V E R T E L E V A T I O N S P R I O R T O S T A R T I N G N E W S T O R M SE W E R C O N N E C T I O N . EL E C T R I C A L R I S E R GU Y A N C H O R EL E C T R I C J U N C T I O N B O X OR N A M E N T A L L I G H T GE N E R A T O R ST R E E T L I G H T EL E C T R I C M A N H O L E EL E C T R I C O U T L E T UT I L I T Y P O L E UT I L I T Y P O L E W / T R A N S F O R M E R TR A N S F O R M E R CO M M U N I C A T I O N S J U N C T I O N B O X CO M M U N I C A T I O N S M A N H O L E CO M M U N I C A T I O N S P E D E S T A L RIG H T O F W A Y L I N E FE N C E GUA R D R A I L BO U N D A R Y L I N E CIS T E R N DR I N K I N G F O U N T A I N FIR E D E P T H O O K U P FIR E H Y D R A N T PO S T I N D I C A T O R V A L V E CH I L L E D W A T E R M A N H O L E WAT E R M A N H O L E SP R I N K L E R C O N T R O L B O X SP R I N K L E R C O N T R O L V A L V E SP R I N K L E R SP I G O T WEL L H E A D WAT E R M E T E R WAT E R V A L V E GA S M E T E R GA S V A L V E EL E C T R I C M E T E R LIQ U I D P R O P A N E G A S T A N K MO N I T O R I N G W E L L TR A F F I C S I G N A L P O L E TR A F F I C S I G N A L BO L L A R D FLA G P O L E PA R K I N G M E T E R PO S T SIG N PA R K I N G W H E E L S T O P DO W N S P O U T AC C E S S I B L E S P A C E GA T E P O S T CO M M U N I C A T I O N S R I S E R ST O R M C L E A N O U T BE E H I V E I N L E T CU R B I N L E T FLO O R D R A I N RO U N D I N L E T SQ U A R E I N L E T ST O R M M A N H O L E SA N I T A R Y S E W E R C L E A N O U T LIF T S T A T I O N SA N I T A R Y S E W E R M A N H O L E SA N I T A R Y S T U B M A R K E R SE P T I C T A N K PA R K I N G L O T L I G H T ( 1 H E A D ) PA R K I N G L O T L I G H T ( 3 H E A D ) PA R K I N G L O T L I G H T ( 4 H E A D ) PA R K I N G L O T L I G H T ( 2 H E A D ) HE A V Y D U T Y A S P H A L T CO N C R E T E P A V E M E N T RIG H T O F W A Y P A V E M E N T DIS T R I B U T I O N B O X RO W R I G H T O F W A Y ES M T E A S E M E N T D.& U . E . D R A I N A G E A N D U T I L I T Y E A S E M E N T FF E F I N I S H F L O O R E L E V A T I O N CM P C O R R U G A T E D M E T A L P I P E RC P R E I N F O R C E D C O N C R E T E P I P E PV C P O L Y V I N Y L C H L O R I D E P I P E VC P V I T R I F I E D C L A Y P I P E HD P E H I G H D E N S I T Y P O L Y E T H Y L E N E P I P E DIP D U C T I L E I R O N P I P E SS D S U B S U R F A C E D R A I N P I P E ST M S T O R M SA N S A N I T A R Y ST R S T R U C T U R E CO C L E A N O U T STA N D A R D D U T Y A S P H A L T STO N E PA V E M E N T ST O R M S E W E R P L A N AN D P R O F I L E L E G E N D UT I L I T I E S AB B R E V I A T I O N S OT H E R LIN E T Y P E S FL O W L I N E IN D E X C O N T O U R IN T E R M E D I A T E C O N T O U R SA N I T A R Y S E W E R M A I N ST O R M S E W E R M A I N UN D E R G R O U N D G A S UN D E R G R O U N D W A T E R AE R I A L E L E C T R I C UN D E R G R O U N D E L E C T R I C UN D E R G R O U N D C O M M U N I C A T I O N S AE R I A L C O M M U N I C A T I O N S OVE R H E A D U T I L I T Y FO R C E M A I N G G G W W E(A ) E(A ) E E E C C C C(A ) C(A ) OH U OHU FM FM AE R I A L F I B E R O P T I C C A B L E FO( A ) FO( A ) UN D E R G R O U N D F I B E R O P T I C FO FO EM E R G E N C Y F L O O D R O U T E SA N I T A R Y S E W E R L A T E R A L SAN SAN RO O F D R A I N STM STM SU B S U R F A C E D R A I N FLO W D I R E C T I O N A N D S L O P E LE G E N D EXI S T I N G G R A D E FIN I S H E D G R A D E GR A N U L A R B A C K F I L L W SN E ST O R M S T R U C T U R E T . O . C . EL E V A T I O N L O C A T I O N PAV E D A R E A I N L E T TOP O F C A S T I N G ( T . O . C . ) ELE V A T I O N L O C A T I O N BEE H I V E I N L E T TOP O F C A S T I N G ( T . O . C . ) ELE V A T I O N L O C A T I O N CHA I R B A C K C U R B TOP O F C A S T I N G ( T . O . C . ) EL E V A T I O N L O C A T I O N SO L I D L I D C A S T I N G TO P O F C A S T I N G ( T . O . C . ) ELE V A T I O N L O C A T I O N EN D S E C T I O N I N V E R T ELE V A T I O N L O C A T I O N C601 Storm PnP C0 5 0 . 2 STORM PLAN & PROFILE W2 4 . 0 0 1 8 JK W24.0018 06/28/2024 DD DD EVERWISE CARMEL 10920 N. MICHIGAN ROAD, ZIONSVILLE, IN 46077 TH E S T O R M S E W E R S Y S T E M S H A L L B E C O N S T R U C T E D P E R D E S I G N S P E C I F I E D AN D A S A P P R O V E D B Y T H E C I T Y O F C A R M E L O N T H E F I N A L A P P R O V E D CO N S T R U C T I O N P L A N S . D E V I A T I O N S F R O M T H E A P P R O V E D D E S I G N S H A L L O N L Y BE P E R M I T T E D D U E T O S P E C I A L C I R C U M S T A N C E S O R D I F F I C U L T Y D U R I N G CO N S T R U C T I O N A N D W I L L R E Q U I R E P R I O R F I E L D A P P R O V A L F R O M A DE S I G N A T E D R E P R E S E N T A T I V E O F T H E C I T Y O F C A R M E L I N A D D I T I O N T O SU P P L E M E N T A L A P P R O V A L B Y T H E D E S I G N E N G I N E E R . A N E X P L A N A T I O N O F A N Y SU C H D E V I A T I O N S H A L L B E I N C L U D E D A S A R E Q U I R E M E N T O N A S - B U I L T / R E C O R D DR A W I N G S S U B M I T T E D F O R R E L E A S E O F P E R F O R M A N C E G U A R A N T E E S . AP P R O V E D D E S I G N S L O P E S I D E N T I F I E D A S G E N E R A T I N G V E L O C I T I E S O F 2 . 5 F P S OR L E S S O R 1 0 F P S O R G R E A T E R ( A T F U L L F L O W C A P A C I T Y ) S H A L L R E Q U I R E AS - B U I L T C E R T I F I C A T I O N A T T H E T I M E O F C O N S T R U C T I O N , P R I O R T O BA C K F I L L I N G T H E P I P E . T H E C O N T R A C T O R I S I N S T R U C T E D T O A S - B U I L T E A C H SE C T I O N O F S T O R M P I P E A S I T I S B E I N G I N S T A L L E D T O E N S U R E C O M P L I A N C E WIT H T H E D E S I G N P L A N S A N D A S A P P R O V E D B Y T H E C I T Y O F C A R M E L . 10 9 abcd 8 7 6 efgh 10 9 8 7 6 5 4 3 2 Part of Section 6, Township 17 North, Range 3 East, Clay Township, Hamilton County, Indiana 1 PREPARED FOR:PRO J E C T N O . SHE E T N O . abcd 5 4 3 2 e 1 fh REVISED FOR DUMPSTER ENCLOSURE UPDATES 06.06.2024 DD g WEIHE Landscape Architecture 06/ 2 8 / 2 0 2 4 PROJECT NO.:REVISIONS AND ISSUESDATE BY DWG NAME: DESIGNED BY: DRAWN BY: CHECKED BY: DATE: Kn o w w h a t ' s R STE V E N S C O T T R U C K E R P . E . 1 1 3 0 0 2 7 9 REVISED FOR CITY OF CARMEL COMMENTS 06.28.2024 DD WHEREAS, the official plat of the Subdivision was recorded in PC 4 SLIDE 518, Instrument Number 2009-1339 in the Office of the Hamilton County Recorder on 01/12/2009, as WOODHALL LANE, (the “Plat”); and WHEREAS, the current Owner wishes to install a Pool concrete pad on the Lot (the “Site Improvement”); and WHEREAS, Owner has given the City a sketch (“Sketch”) depicting the location of the Site Improvement on the Lot, a copy of which is attached hereto and incorporated herein by this reference as Exhibit B; and WHEREAS, the Site Improvement will be constructed on portions of the Lot designated as 25-foot Tree Preservation Easement , identified as "25' Tree Preservation Easement" on Exhibit B (the “Easement”); and WHEREAS, the Easement is beneficial to the City and its residents; and WHEREAS, as indicated on the Sketch, the Site Improvement will encroach (the “Encroachment”) upon the Easement, which Encroachment is crosshatched on Exhibit B; and WHEREAS, City of Carmel Board of Public Works and Safety approves the Owner’s request for a variance from Carmel City Code Section 6-227(4); and WHEREAS, Owner and City acknowledge the location of the Encroachment; and WHEREAS, Owner acknowledges that this Agreement does not imply any approval of existing or future improvements not indicated by Owner on Exhibit B; and WHEREAS, the location of the Site Improvement as indicated by the Owner on Exhibit B should not materially interfere with the City’s use of the Easement. CONSENT TO ENCROACH THIS CONSENT TO ENCROACH (hereinafter the "Agreement") is entered into by and between Goyal, Shashwat M & Sajal h&w, 10520 Woodhall Ln, Carmel, Hamilton County, Indiana 46032, (individually and collectively, "Owner"), and the City of Carmel, Hamilton County, Indiana, by and through its Board of Public Works and Safety ("City"). WITNESSETH: WHEREAS, Owner owns in fee simple Lot 1 ("Lot") in WOODHALL LANE, which is located within the corporate limits of the City of Carmel, Indiana ("Subdivision"), which real estate is more particularly described in Exhibit A, attached hereto and incorporated herein by the reference; and The parties executing this Agreement represent and warrant that they are authorized to enter into and execute this Agreement for and on behalf of the party which they represent. 9. The foregoing preambles, recitations and definitions are made a part hereof as though such were fully set forth herein. 1. The City consents to the Encroachment for only so long as (i) the Encroachment exists; and (ii) Owner complies with all of the terms and provisions of this Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties mutually promise, agree and covenant as follows: Owner covenants and agrees not to extend, increase, modify, alter, landscape, reconfigure or otherwise change the Site Improvement from what is depicted on Exhibit B, and to maintain the Site Improvement in good condition and repair. 2. 3. 4.Owner agrees that City shall have the right to remove any portion of the Site Improvement as City deems necessary, in City's sole discretion, to install, protect and/or repair any utility lines, sewer lines or drainage ditches located in the Easement, or for any other lawful purpose, and that, should the City take such action, the City shall incur no obligation to repair, replace or reimburse Owner for the cost of any damages thereby caused to the Site Improvment, the Lot, or to Owner Owner agrees and acknowledges that the City’s consent to encroach upon the Easement, as provided in this instrument, regards the City’s Easement interests only, and does not constitute permission or authority for the Owner to otherwise enter on, in, under, over, or upon the property interests of any other person without that person’s consent even if such property interests are also located within the Easement. Owner agrees to indemnify and hold harmless City, its officers, officials, members, employees, invitees, licensees and agents, from and against any and all losses, liabilities, damages, claims, judgments, attorney fees and costs arising from any bodily injury and/or death, and from any destruction or damage to any property or improvements, located on the Lot, or otherwise, and/or for any failure of proper disclosure pursuant to Paragraph 12 hereof, which results directly or indirectly from any act of Owner, its employees, contractors and/or agents in, on, under, across or to the Easement. Owner agrees to reimburse City for any and all costs and expenses incurred by City to replace or repair any damage to the Easement and any improvements located therein caused by the installation, construction, maintenance and/or operation of the Site Improvement. The parties agree that the terms of this Agreement shall be binding upon and inure to the benefit of their respective heirs, administrators, successors and assigns. 5. 6. 7. 8. This Agreement shall be effective as of the date on which it is last executed by a party hereto.10. "CITY" CITY OF CARMEL, INDIANA, BY AND THROUGH ITS BOARD OF PUBLIC WORKS AND SAFETY BY: Sue Finkam, Presiding Officer Laura Campbell, Member Alan Potasnik, Member Jacob Quinn, Clerk Date: Date: Date:Date: STATE OF INDIANA COUNTY OF HAMILTON ) ) SS: ) Before me, a Notary Public in and for said County and State, personally appeared SUE FINKAM, LAURA CAMPBELL and ALAN POTASNIK, by me known, and by me known to be the Members of the City of Carmel Board of Public Works and Safety, and Jacob Quinn, Clerk of THE CITY OF CARMEL, who acknowledged the execution of the foregoing “CONSENT TO ENCROACH” on behalf of the City of Carmel, Indiana. Witness my hand and Notarial Seal this _____ day of ______________, 20__. NOTARY PUBLICMy Commission Expires: Printed Name My County of Residence: This instrument was prepared by Sergey Grechukhin, Esquire, Transactions Chief, One Civic Square, Carmel, Indiana 46032. I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security Number in this document, unless required by law. Sergey Grechukhin, Esquire Exhibit A This Resolution was prepared by Benjamin Legge, City Attorney, on July 1, 2024 at 2:39 p.m. No subsequent revision to this Resolution has been reviewed by Mr. Legge for legal sufficiency or otherwise. RESOLUTION NO. BPW 07-17-24-04 A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND PRESENTATION OF PISTOL AND BADGE WHEREAS, pursuant to IC 5-22-22-6, the Board of Public Works and Safety of the City of Carmel, Indiana (“Board”), may transfer to another certain personal property; and WHEREAS, Officer Gregory Scott Dewald has provided 20 years of meritorious service to the Carmel community as a Carmel Police Officer, and will be retiring on July 1, 2024; and WHEREAS, it has been a long-standing policy and practice of the Carmel Police Department to present to each of its sworn officers, upon retirement, their badge and firearm. NOW, THEREFORE, BE IT RESOLVED by the Board, as follows: Section 1. The foregoing Recitals are incorporated herein by this reference. Section 2. The following items may be transferred and presented to Officer Gregory Scott Dewald upon his retirement, at the direction of the Chief of Police: Officer Gregory Scott Dewald’s Service Weapon, Glock Model 17, 9 mm Pistol with optic and accessories and Carmel Police Department Badge/marked “Retired.” SO RESOLVED. Resolution No. BPW 07-17-24-04 Page One of Two Pages This Resolution was prepared by Benjamin Legge, City Attorney, on July 1, 2024 at 2:39 p.m. No subsequent revision to this Resolution has been reviewed by Mr. Legge for legal sufficiency or otherwise. PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this ___ day of , 2024, by a vote of ayes and nays. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety (“Board”) By: Sue Finkam, Presiding Officer Date: Laura Campbell, Member Date: Alan Potasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: Resolution No. BPW 07-17-24-04 Page Two of Two Pages June 24, 2024 City of Carmel Board of Public Works and Safety One Civic Square Carmel, IN 46032 Dear Members: City of Carmel Carm(d Police Diepar1tmien1t 1000 South Rangd:i.ne Road Carmd, fodliana 46032 I respectfully request Board approval to have the below listed weapon and badge deleted from the Police Department inventory: Glock Model 17, 9mm Pistol with optic, and accessories Carmel Police Department Badge marked Retired. As has been the custom and practice of the City and Department, the weapon and badge will be presented to Officer Gregory Scott Dewald, who will retire on July 1, 2024, from the Carmel Police Department, with twenty years of service to the Carmel community as a police officer. Carmel Police Department DS/bf (317)571-2500 A Nationally Accredited: Law Enforcement Agency www.carmelpd.com