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Home My WebLink AboutBPW Meeting Minutes 06-19-24Board of Public Works and Safety Meeting Minutes Wednesday, June 19, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor Finkam called the meeting to order at 10:02 AM MEMBERS PRESENT Mayor Finkam, Board Members Laura Campbell and Alan Potasnik, and City Clerk Jacob Quinn and Jessica Dieckman are also present. MINUTES Minutes from the June 05, 2024, Regular Meeting. Board Member Campbell moved to approve. Board Member Potasnik seconded. Minutes approved 3-0. BID OPENINGS Bid Opening for Used “AS-IS” Communication Center RV No Bids Received Bid Opening for Used “AS-IS” Fire Safety RV Trailer No Bids Received Bid Opening for Eighteen Used “AS-IS’ Police Vehicles Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: Contractor Bid Chicago Motors Inc. $61,349.00 Bid Opening for 24-STR-03 Path Preservation Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: Contractor Bid All Star Paving, LLC $246,750.00 Hasco, Inc $221,750.00 Howard Asphalt, LLC $174,500.00 Docusign Envelope ID: E082C82B-17D6-40A5-98AE-6D1786ACB407 Bid Opening for 24-STR-04 Road Rejuvenation Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: Contractor Bid All Star Paving, LLC $332,500.00 Bid Opening for Six Points Road Water Main Extension Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: Contractor Bid TPI Utility Construction, LLC $499,350.00 Miller Pipeline, LLC $818,840.00 F.A. Wilhelm Construction Co., Inc $627,000.00 DayStar Directional Drilling $595,336.60 TABLED ITEMS Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One Valet TABLED ON 05-01-24 REMAINS TABLED Mayor Finkam briefly speaks, that we are working on the process for the valet system for this request so it doesn’t back up traffic on main. Secondly, we have had more requests and want to have a system in place for these requests going forward. Request to Use Carter Green and City Streets; Special Request to Use Electricity and James Building Restrooms; 2025 Carmel Marathon Weekend; April 19, 2025; 4:00 AM to 5:00 PM; Jay Druba; Full Circle Events TABLED 06-05-24. Board Member Campbell moved to take the request from the table. Board Member Potasnik seconded 3-0. Board Member Campbell briefly speaks; this request had been tabled because of a discrepancy in the number of attendees listed on the request form. The form originally had 7,000 attendees, but it was changed to 5,000. The police department approves of this change. Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0 CONTRACTS Request for Purchase of Professional Services; CrossRoad Engineers, P.C.; ($60,000.00); 22-ENG-13, 2022 Bond Various Path Projects; Additional Services Amendment 9b; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Purchase of Professional Services; HWC Engineering, Inc.; ($60,710.00); 17-SW-15 Small Structure Replacement, Westfield Blvd Near 109th Street; Additional Services Amendment 2; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3- 0. Request for Professional Services Agreement; Woodlinn Enterprises, Inc.; ($50,000); Consulting Fees; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Docusign Envelope ID: E082C82B-17D6-40A5-98AE-6D1786ACB407 Request for Purchase of Goods and Services; Pyrotecnico Fireworks, Inc.; ($79,500.00); Fireworks Display; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Midtown Plaza; Special Request to Use Electricity; Showing of Cricket World Cup Game; June 9, 2024; 8:00 AM to 3:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request to Use/Close City Streets; Merchants Bank Topping Out Ceremony; June 20, 2024; 10:00 AM to 1:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request to Use/Close City Streets; Special Request to Use Electricity; Kids Concerts; July 10, 2024; 2:00 PM to 10:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request to Use Midtown Plaza; Special Request to Use Electricity; Inauguration of the Olympic Ceremony; July 26, 2024; 11:30 AM to 5:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request to Amend Approval to Use Civic Square Gazebo/Lawn; Amending Event Date; (Originally Approved by the Board on 06-05-24); Special Request to Use Electricity and Fountain Restrooms; International Dance Festival; September 1, 2024; 11:00 AM to 10:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. OTHER Request for Replacement of Section 2(N) of the City of Carmel Civilian Personnel Policy Handbook; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Grant of Easement Agreement; Duke Energy Indiana, LLC; 475 3RD Ave SW, Carmel, IN 46032; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Lane and Sidewalk Closure; 720 S Rangeline Road; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Open Pavement Cut and Lane Restriction; 11380 Illinois; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Open Pavement Cut and Alley Closure; 441 2nd Ave NE; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Docusign Envelope ID: E082C82B-17D6-40A5-98AE-6D1786ACB407 Request for Open Pavement Cut and Sidewalk Restriction; 2450 E Smoky Row; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Open Pavement Cut and Alley Closure; 43 W Main Street; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; Spring Mill Run Stream Restoration; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Water Quality Preservation Easement; 4281 West 106th Street; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Grant of Perpetual Stormwater Quality Management Easement; 4281 West 106th Street; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3- 0. Request for Consent to Encroach; 12485 Carmel Garden; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Consent to Encroach; 12671 Tuscany Blvd; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Consent to Encroach; 14211 Beaument Blvd; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Consent to Encroach; 14385 Arnett Drive; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Open Pavement Cut and Lane Restriction; 10740 Crooked Stick Lane; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Open Pavement Cut and Lane Restriction; Clay Center Road between Helford Lane and Brighton Ave; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Consent to Encroach; 730 Altam Ave; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. ADD-ONS Mayor Finkam briefly suggests that we need to amend the process for receiving late add-ons to the Board for future meetings. Board Member Potasnik moved to add-on item to the agenda. Member Campbell seconded. Approved 3-0. Docusign Envelope ID: E082C82B-17D6-40A5-98AE-6D1786ACB407 Request to Use Carter Green; Specialty Request to Use Electricity; Celebrate Curators; July 31, 2024; 10:00 AM to 6:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Board Member Potasnik moved to add-on item to the agenda. Member Campbell seconded. Approved 3-0. Request to Use/Close City Streets; Waterwood of Carmel Annual Neighborhood Block Party; July 16, 2024; 5:00 PM to 8:30 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Board Member Potasnik moved to add-on item to the agenda. Member Campbell seconded. Approved 3-0. Request to Use Monon & Main Plaza; Flavor-Ice Giveaway; July 13, 2024; 3:00 PM to 8:00 PM; Lisa Elmore, Hamilton County Republican Party; TABLED Mayor Finkam briefly says she would like more time to review this process and policies. Board Member Campbell moved to table this request. Board Member Potasnik seconded. Tabling approved 3-0. Board Member Potasnik moved to add-on item to the agenda. Member Campbell seconded. Approved 3-0. Request to Amend Approval to Use Civic Square Gazebo and Lawn; Amending Event Time; (Originally Approved by the Board on 04-03-24); Special Request to Use Fountain Restrooms; Shabbat in the Park; June 21, 2024; 6:00 PM to 10:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Board Member Potasnik moved to add-on item to the agenda. Member Campbell seconded. Approved 3-0. Request for Interlocal Agreement between The City of Carmel and Hamilton County; One Time Distribution of Public Health Grant Funds for Lucas Chest Compression System Devices; Lucas Ray Deputy Chief, Fire Department briefly speaks; we are requesting $5,000 from the Health Department for the purchase of a Lucas Device. This will be carried by EMS. Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. ADJOURNMENT Board Member Campbell adjourned the meeting at 10:27 AM. APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Mayor Sue Finkam ATTEST: __________________________________ Jacob Quinn – City Clerk Docusign Envelope ID: E082C82B-17D6-40A5-98AE-6D1786ACB407