HomeMy WebLinkAboutPaperless Packet for BPW Meeting 08-07-24Board of Public Works and Safety Meeting
Agenda
Wednesday, August 7, 2024 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the July 17, 2024, Regular Meeting
2. BID OPENINGS AND AWARDS
a. Bid Opening for 24-STR-05 Crack Seal; Matt Higginbotham, Street Commissioner
3. TABLED ITEMS
a. Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin
Harbin, Tier One Valet TABLED ON 05-01-24
4. CONTRACTS
a. Request for Agreement of Professional Services; Lochmueller Group, Inc.;
($255,750.00); 22-ENG-16-Cherry Tree Estates Path & Bridge Design; Additional
Services Amendment 2; Brad Pease, Director of Engineering
b. Resolution BPW 08-07-24-01; Request for Acknowledgment of Contract between City
and Vendor; Comcate Software Inc; ($68,462.00); Implementation Fee and Annual
License Fee; Seth Wanlass, Interm Director of Information and Communications
c. Resolution BPW 08-07-24-02; Request for Acknowledgment of Contract between City
and Vendor; Howard Asphalt, LLC dba Howard Companies; ($174,500.00); 24-STR-
03 Path Preservation; Matt Higginbotham, Street Commissioner
d. Request for Purchase of Goods and Services; All Star Paving, Inc.; ($332,500.00); 24-
STR-04 Road Rejuvenation; Matt Higginbotham, Street Commissioner
e. Request for Purchase of Goods and Services; Shuck’s Welding & Fabrication;
(69,826.40); 22-STR-03 Trailers; CO #2; Matt Higginbotham, Street Commissioner
f. Request for Agreement between City of Carmel and Vendor; TPI Utility
Construction, LLC.; ($499,350.00); Six Points Water Main Extension; John Duffy,
Director of Utilities
5. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Use Midtown Plaza; Live Music; August 14 through November 13, 2024;
5:00 PM to 10:00 PM; Jeff Blair, Fork and Ale House
b. Request to Use/Close City Streets; Carmel Fire Department Open House; August 15,
2024; 10:00 AM to 10:00 PM; Joel Heavner, Carmel Fire Department
c. Request to Use Midtown Plaza; Special Request to Use Electricity; Free Workout;
August 16, August 26, September 6, September 27, October 4, 2024; Jennifer Wilkins,
Shred 415
d. Request to Use Midtown Plaza; Screening of Documentary, Inches to Miles; August
23, 2024; 8:30 PM to 11:00 PM; Christy Heber, Carmel Runners Club
e. Request to Use Midtown Plaza; Free Yoga Class; August 24, 2024; 8:00 AM to 11:00
AM; Cindi Odle, Fire & Flow Carmel
f. Request to Use Civic Square Gazebo and Lawn and Use/Close City Streets; Special
Request to Use Electricity; Indiana’s Women’s Running Festival; August 31, 2024;
5:00 AM to 11:30 AM; Todd Oliver, Carmel Road Racing Group
g. Request to Use Veteran’s Memorial Freedom Circle and Plaza; Annual 9/11
Remembrance Ceremony; September 11, 2024; 7:00 AM to 10:30 AM; Renee Butts,
Carmel Fire Department
h. Request to Use Midtown Plaza; Special Request to Use Electricity; Carmel on Canvas
Plein Air Competition; September 13 through September 15, 2024; 7:00 AM to 6:00
PM; Tierra Bush, City of Carmel
i. Request a Waiver of City Code § 6-158(d)(4); Private Event at 5363 Randolph
Crescent Drive Carmel, IN 46032; September 21, 2024; 3:00 PM to 12:00 AM; Manny
Herceg, Property Owner
j. Request to Use Midtown Plaza; Mommy and Me Stroller Workout; September 27,
2024; 10:00 AM to 11:00 AM; Debra Sexton, FIT4MOM North Indy
k. Request to Use Midtown Plaza; Special Request to Use Electricity; Pop Up Fitness
Class; September 28, 2024; 8:00 AM to 11:00 AM; Libby Twer, Pure Barre Carmel
l. Request to Use/Close City Streets; Ridge Road Oktoberfest; September 28, 2024; 3:00
PM to 11:59 PM; Cindy Schleich
m. Request to Use Midtown Plaza; Special Request to Use Electricity; The Musical
Playhouse of Carmel; October 5, 2024; 9:00 AM to 5:00 PM; Meg Osborne, The
Musical Playhouse of Carmel
n. Request to Use Midtown Plaza and Use/Close City Street; The Arts of Autumn;
October 12, 2024; 9:00 AM to 9:00 PM; Kenna Dishmond, City of Carmel
o. Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity
and Fountain Restrooms; Pet Fair/Adoption Day; October 26, 2024; 7:00 AM to 2:00
PM; Renee Butts, Carmel Fire Department
6. OTHER
a. Request for Curb Cut; 4625 W. 116th Street; Property Owner
b. Request for Open Pavement Cut and Sidewalk Restriction; 270 W Smoky Row;
Elevation Excavation
c. Request for Drainage Easement; 11303 Ditch Road; Property Owner
d. Request for Consent to Encroach; 1639 Asherwood Lane; Cooper Holdings, LLC
e. Request for a Secondary Plat; Five-Ten Subdivision; Tom Lazzara, Custom Living USA
f. Uniform Conflict of Interest Disclosure Statement; Ben Krieg
g. Uniform Conflict of Interest Disclosure Statement; Joseph Waters
7. ADD-ONS
8. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, July 17, 2024 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5 6
MEETING CALLED TO ORDER 7
8 Board Member Campbell called the meeting to order at 10:02 AM. 9 10 MEMBERS PRESENT 11
12
Board Members Laura Campbell and Alan Potasnik. City Clerk Jacob Quinn and Jessica Dieckman are 13
also present. 14 15 MINUTES 16
17
Minutes from the June 19, 2024, Regular Meeting. Board Member Potasnik moved to approve. Board 18 Member Campbell seconded. Minutes approved 2-0. 19 20
BID OPENINGS, RECOMMENDATIONS, AND AWARDS 21
22
Bid Recommendation for Eighteen Used “AS-IS’ Police Vehicles: Brady Myers, Deputy Chief of 23
Police Services, the Police Department, would respectfully recommend declining or rejecting this bid. 24
The Police Department would like to take the police vehicles to auction. Board Member Potasnik 25
moves to approve the rejection of the bid. Board Member Campbell seconded. Bid Rejected 2-0 26
27
Bid Award AV-Improvements; Morgan Rhinehart, Information and Communication Systems 28
recommended awarding the quote to AVI Improvements for $534,741.00 as they were the lowest bid 29 and most responsive. Board Member Potasnik moved to approve. Board Member Campbell seconded. 30 Award approved 2-0. 31
32
Bid Award for 24-STR-03 Path Preservation; Crystal Edmondson, Street Department recommended 33
awarding the quote to Howard Asphalt LLC, for $174,500.00 as they were the lowest bid and most 34 responsive. Board Member Potasnik moved to approve. Board Member Campbell seconded. Award 35 approved 2-0. 36
37
Bid Award for 24-STR-04 Road Rejuvenation; Crystal Edmondson, Street Department recommended 38
awarding the quote to Allstar Paving, LLC, for $332,500.00 as they were the lowest bid and most 39
responsive. Board Member Potasnik moved to approve. Board Member Campbell seconded. Award 40 approved 2-0. 41 42
Bid Award for Test Production Well; Mike Hendricks, Carmel Utilities recommended awarding the 43
quote to National Water Services, LLC, for $284,482.00 as they were the lowest bid and most 44
responsive. Board Member Potasnik moved to approve. Board Member Campbell seconded. Award 45 approved 2-0. 46
47
Bid Award for Six Points Road Water Main Extension; Mike Hendricks, Carmel Utilities 48 recommended awarding the quote to TPI Utility Construction, LLC, for $499,350.00 as they were the 49
lowest bid and most responsive. Board Member Potasnik moved to approve. Board Member Campbell 50
seconded. Award approved 2-0. 51 52
53
TABLED ITEMS 54
Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One 55
Valet TABLED ON 05-01-24 REMAINS TABLED 56
57
WITHDRAWN: Request to Use Monon & Main Plaza; Flavor-Ice Giveaway; July 13, 2024 3:00 PM to 58
8:00 PM; Lisa Elmore, Hamilton County Republican Party TABLED 06-19-24 59
60
CONTRACTS 61
Resolution BPW 07-17-24-02; Request for Acknowledgment of Contract between City and Vendor; 62
Commercial Office Environments, Inc.; ($68,989.30); Furniture and Fixtures; Board Member 63
Potasnik moved to approve. Board Member Campbell seconded. Resolution was approved 2-0. 64
Resolution BPW 07-17-24-05; Request for Acknowledgment of Contract between City and Vendor; 65
AT&T; ($55,820.00); 22-ENG-01, Monon Blvd Phase 3 Reimbursement Agreement; Board Member 66
Potasnik moved to approve. Board Member Campbell seconded. Resolution was approved 2-0. 67
Resolution BPW 07-17-24-06; Request for Acknowledgment of Contract between City and Vendor; 68
Landscape Structures, Inc; ($2,237,300.00); 22-ENG-01-Monon Blvd, Playground Equipment; 69
Michael Klitzing Director of Carmel Parks and Recreation briefly speaks; we have several 70
illustrations of the Playgrounds. We want to expand and re-innovate the current playgrounds in the 71
community. This one will be called The Play Garden. This will be along the Monon and City Center 72
Drive. We liked Landscape Structures, Inc. because they were the most creative with their designs. We 73
also have a great history with Landscape Structures, Inc., and have been working with them for years. 74
It will likely be completed in 2025. Board Member Potasnik moved to approve. Board Member 75
Campbell seconded. Resolution was approved 2-0. 76
Request for Purchase of Goods and Services; AVI Systems, Inc.; ($534,741.00); AV-Improvements; 77
Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was 78
approved 2-0. 79
Request for Purchase of Goods and Services; Engledow, Inc; ($107,964.00); Holiday Market 80
Decorations; Additional Services Amendment; Board Member Potasnik moved to approve. Board 81
Member Campbell seconded. Request was approved 2-0. 82
Resolution BPW 07-17-24-03: Request for Acknowledgement of Contract between City and Vendor; 83
Republic Services of Indiana, L.P. ($43,103,640.00); City-Wide Residental Solid Waste, Yard Waste, 84
Recycling Collection and Disposal Contract; Sergey Grechukhin, Corporation Counsel briefly speaks; 85
this is just a housekeeping item. This contract was awarded in December and was just not returned to 86
the BPW for final approval. Mayor Brainard executed this contract and has been up and in operation 87
for the last six months. Board Member Potasnik moved to approve. Board Member Campbell 88
seconded. Resolution was approved 2-0. 89
Request for Agreement between City of Carmel and Vendor; National Water Services, LLC; 90
($284,482.00); Test Production Well; Board Member Potasnik moved to approve. Board Member 91
Campbell seconded. Request was approved 2-0. 92
93
REQUEST TO USE CITY STREETS/PROPERTY 94
Request to Use Carter Green; Special Request to Use Electricity; Wedding; May 17, 2025; 1:30 PM to 95
5:30 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 96
was approved 2-0. 97
Request to Use Civic Square Gazebo and Lawn; Special Request to Use Fountain Restrooms; Luath 98
Associate Family Picnic; August 4, 2024; 12:00 PM to 5:00 PM; Board Member Potasnik moved to 99
approve. Board Member Campbell seconded. Request was approved 2-0. 100
Request to Use/Close City Streets; Mia’s Movement 5k; August 10, 2024; 8:00 AM to 11:55 AM; 101
Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was 102
approved 2-0. 103
Request to Use Carter Green & East Patio of Palladium; Special Request to Use Electricity and 104
Reflecting Pool Restrooms; Carmel Christkindlmarkt; September 30, 2024 through January 10, 2025; 105
8:00 AM to 8:00 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. 106
Request was approved 2-0. 107
Request to Use Civic Square Gazebo and Lawn; Carmel High School Class of 2014 10-Year Reunion; 108
September 28, 2024; 11:00 AM to 7:00 PM; Board Member Potasnik moved to approve. Board 109
Member Campbell seconded. Request was approved 2-0. 110
Request to Use Carmel City Center and Close City Streets; Special Request to Use Electricity; 111
OktoberFest; October 4, 2024; 7:00 AM to 11:00 PM; Board Member Potasnik moved to approve. 112
Board Member Campbell seconded. Request was approved 2-0. 113
114
OTHER 115
Request of Right of Way Dedication; 622 S Rangeline; Board Member Potasnik moved to approve. 116
Board Member Campbell seconded. Request was approved 2-0. 117
Resolution BPW 07-17-24-01; Request for Acknowledgment of Contract between City and Vendor; 118
Grant of Easement Agreement; 10455 N College Ave, Carmel, IN 46032; Board Member Potasnik 119
moved to approve. Board Member Campbell seconded. Resolution was approved 2-0. 120
Request for Partial Release of Easement; Board Member Potasnik moved to approve. Board Member 121
Campbell seconded. Request was approved 2-0. 122
Request for Curb Cut; 747 E 108TH Street; Board Member Potasnik moved to approve. Board Member 123
Campbell seconded. Request was approved 2-0. 124
Request for Stormwater Technical Standards Waiver; Cherry Tree Elementary; Board Member 125
Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. 126
Request for Stormwater Technical Standards Waiver; 10920 Michigan Road; Board Member Potasnik 127
moved to approve. Board Member Campbell seconded. Request was approved 2-0. 128
Request for Consent to Encroach; 2218 Irish Rose Lane; Board Member Potasnik moved to approve. 129
Board Member Campbell seconded. Request was approved 2-0. 130
Request for Consent to Encroach; 10520 Woodhall Lane; Board Member Potasnik moved to approve. 131
Board Member Campbell seconded. Request was approved 2-0. 132
Request for a Replat; Sanctuary at 116th, Section 3 Lots 106 & 108; Board Member Potasnik moved to 133
approve. Board Member Campbell seconded. Request was approved 2-0. 134
Resolution BPW 07-17-24-04; A Resolution of the Board of Public Works and Safety of the City of 135
Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Officer Gregory 136
Scott Dewald; 20 Years of Meritorious Service; Board Member Potasnik moved to approve. Board 137
Member Campbell seconded. Resolution was approved 2-0. 138
139
ADD-ONS 140
Board Member Potasnik moved to add an item to the agenda. Member Campbell seconded. Add-on 141
Approved 2-0. 142
Resolution BPW 07-17-24-07; A Resolution of the Board of Public Works and Safety of the City of 143
Carmel, Indiana, Amending the Small Purchase Policy; Sergey Grechukhin, Corporation Counsel 144
briefly speaks; The resolution amends previously-adopted Small Purchases Policy by changing the 145
City executive responsible for review and execution of contracts between $20,000 to $50,000 from the 146
Chief of Staff to CFO/Controller. This is the only change. We conducted several discussions regarding 147
this change, and the consensus was that with the new budgeting format and financial considerations 148
associated with contracts generally, it would make a lot more sense for the City’s financial officer to 149
have a secondary review and signatory power rather than Chief of Staff whose duties rarely involve 150
monetary transactions. Board Member Potasnik moved to approve. Board Member Campbell 151
seconded. Resolution was approved 2-0. 152
153
ADJOURNMENT 154
155
Board Member Campbell adjourned the meeting at 10:21 AM. 156 157
158
159 160
161
162
APPROVED: ____________________________________ 163 Jacob Quinn – City Clerk 164 165
166
_____________________________________ 167
Mayor Sue Finkam 168 169 170
ATTEST: 171
__________________________________ 172
Jacob Quinn – City Clerk 173 174
Re: Valet Parking Plan
Tre on Main
10 E Main St
Carmel, IN 46032
To Whom It May Concern:
We are seeking approval for a valet parking lane to serve the guests of Tre on Main. Map
attached showing the proposed plan. Requested days and hours are: Tuesday – Thursday
4:45pm – 10pm, and Friday – Saturday 4:45pm – 11pm.
In addition to any signage the city would install, we propose adding our own sign at the
beginning of the valet lane, stating “No stopping or parking in this area”. Extra signage and
proper training should allow us to keep traPic flowing. If traPic were to begin to back up
towards Main Street, our team would be trained to instruct guests to circle the block and
come back to the lane when it’s clear to pull in.
Sincerely,
Jus$n Harbin
Tier 1 Valet | Carmel, IN
P: 317.443.8144
E: jharbin@>er1valet.com
W: >er1valet.com
CzTfshfzHsfdivlijobu7;66qn-Kvm41-3135
Lochmueller Group, Inc.
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #112462
Contract NotToExceed $255,750.00
SECTION 3 CITY'SRESPONSIBILITIES
3.1 City shall provide such information asisreasonably necessary forProfessional tounderstand theServices
requested.
3.2 City shallprovide alldata required forprovision ofServices. Professional mayassume that alldata soprovided
iscorrect and complete.
3.3. Cityshall arrange forProfessional toenter upon public andprivate property asreasonably required for
Professional toperform theServices.
3.4 City shall designate payment oftheServices fromCitybudget appropriation number 2200 044-628.712022
Bond fund.
3.5 Cityshall designate theMayor ortheir duly authorized representative toactonCity’sbehalf onallmatters
regarding theServices.
SECTION 4 PROFESSIONAL'SRESPONSIBILITIES
4.1 Professional shall perform theServices pursuant totheterms ofthisAgreement andwithin any applicable time
and cost estimate.
4.2 Professional shall coordinate with Cityitsperformance oftheServices.
4.3 Professional shall provide theServices by following andapplying atalltimes reasonable andlawful standards
asaccepted intheindustry.
SECTION 5 COMPENSATION
5.1 Professional estimates thatthetotal price for theServices tobeprovided toCityhereunder shallbenomore
than TwoHundred Fifty Five Thousand Seven Hundred Fifty Dollars ($255,750,00) (the “Estimate”).
Professional shall submit an invoice toCitynomorethan once every thirty (30) days forServices provided City
during thetime period encompassed bysuchinvoice. Invoices shall besubmitted onaformcontaining the
same information as that contained onthe Professional Services Invoice attached hereto asExhibit B,
incorporated herein bythisreference. City shallpay Professional forallundisputed Services rendered and
stated onsuchinvoice within thirty five (35) days fromthe dateofCity’sreceipt ofsame.
5.2 Professional agrees nottoprovide anyServices toCitythatwould cause thetotalcost ofsametoexceed the
Estimate, without City’spriorwritten consent.
SECTION 6 TERM
Unless otherwise terminated inaccordance withthetermination provisions set forth inSection 7.1hereinbelow,
2
Lochmueller Group, Inc.
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #112462
Contract NotToExceed $255,750.00
this Agreement shall beineffect from theEffective Date through December 31, 2024.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated
byCity orProfessional, without cause, upon thirty (30) days’ notice.
7.1.2 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated
byCity, forcause, immediately upon Professional’sreceipt ofCity’s “Notice toCease Services.”
7.1.3 Intheevent offullorpartial Agreement termination, and asfullandcomplete compensation
hereunder, Professional shallbepaid forallsuch Services rendered andexpenses incurred asofthe
dateoftermination thatare not indispute, except that such payment amount shallnotexceed the
Estimate. Disputed compensation amounts shall beresolved asallowed bylaw.
7.2 Binding Effect
CityandProfessional, andtheir respective officers, officials, agents, partners and successors ininterest are
bound totheother astoallAgreement terms, conditions andobligations.
7.3 NoThird Party Beneficiaries
Nothing contained herein shall beconstrued togiverights orbenefits toanyone other than theparties hereto.
7.4 Relationship
Therelationship ofthe parties hereto shall be asprovided for inthis Agreement, and neither Professional nor
anyofitsagents, employees orcontractors areCity employees. Professional shall have thesole responsibility
topay toorforitsagents, employees and contractors allstatutory, contractual andother benefits and/or
obligations asthey become due. Professional hereby warrants andindemnifies Cityforand fromany andall
costs, fees, expenses and/ordamages incurred by City asaresult ofany claim forwages, benefits orotherwise
byany agent, employee orcontractor ofProfessional regarding orrelated tothesubject matter ofthis
Agreement. This indemnification obligation shall survive thetermination ofthisAgreement.
7.5 Insurance
7.5.1 Professional shall, as acondition precedent tothisAgreement, purchase and thereafter maintain such
insurance aswill protect itand Cityfromthe claims set forth below which mayarise out oforresultfrom
Professional'soperations under thisAgreement, whether such operations bebyProfessional orbyits
subcontractors orbyanyone directly orindirectly employed byanyofthem, orbyanyone directly forwhose
acts anyofthem may be liable:
1) Claims under Worker'sCompensation and Occupational Disease Acts, andanyother
employee benefits actsapplicable tothe performance ofthe work;
3
Lochmueller Group, Inc.
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #112462
Contract NotToExceed $255,750.00
2) Claims for damages because ofbodily injury and personal injury, including death, and;
3) Claims fordamages toproperty.
Professional'sinsurance shall benotlessthanthe amounts shown below:
A. Commercial General Liability (Occurrence Basis)
Bodily Injury, personal injury, property damage,
Contractual liability, product/completed operations
Each Occurrence Limit $1,000,000.00
Damage toRented Premises $100,000.00
each occurrence)
Medical Expense Limit $5,000.00
Personal andAdvertising Injury Limit $500,000.00
General Aggregate Limit $2,000,000.00 (Other than
Products Completed
Operations)
NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT
Products/Completed Operations $1,000,000.00
B. Auto Liability $1,000,000.00 (combined
single limit) (owned, hired & non-owned)
Bodily injury & property damage $1,000,000.00
each accident
C. Excess/Umbrella Liability $2,000,000 (each occurrence
andaggregate)
D. Worker'sCompensation & Disability Statutory
E. Employer’sLiability:
Bodily Injury byAccident/Disease: $100,000eachemployee
Bodily Injury byAccident/Disease: $250,000eachaccident
Bodily Injury byAccident/Disease: $500,000 policylimit
F. Professional Liability Insurance. TheProfessional shall carryand maintain during the
continuance ofthis Agreement, professional liability insurance inthe amount of
2,000,000forsingle limitclaims and $3,000,000 inthe aggregate. The Professional's
4
Lochmueller Group, Inc.
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #112462
Contract NotToExceed $255,750.00
policy ofinsurance shall contain prior acts coverage sufficient tocover allServices
performed bythe Professional forthisProject. Upon City'srequest, Professional shall
giveprompt written notice toCity ofanyandallclaims made against thispolicy during
the period inwhich this policy isrequired tobemaintained pursuant tothisAgreement.
Iftheinsurance iswritten onaclaims-made basis and coverage iscancelled atany
time, theProfessional willobtain, atitscost, anextended reporting endorsement
which provides continuing coverage forclaims based upon alleged actsoromissions
during the term ofthe Agreement untilallapplicable statute oflimitation periods have
expired.
7.5.2 Professional shall provide theCity with acertificate ofinsurance, naming theCity asan
additional insured," (excluding Professional Liability) showing such coverage then inforce (butnot
less than theamount shown above) shall befiledwith Citypriortocommencement ofanywork. These
certificates shall contain aprovision thatthepolicies and thecoverage afforded will notbecanceled
untilatleast thirty (30) days after written notice hasbeen given toCity.
7.5.3 Professional may, withtheprior approval ofthe City, substitute different types ofcoverage for
those specified if thetotal amount ofrequired protection isnot reduced. Professional shall be
responsible foralldeductibles.
7.5.4Nothing intheabove provisions shall operate as orbeconstrued as limiting theamount ofliability
ofProfessional tothe above enumerated amounts.
7.6 Liens
Professional shall notcause orpermit thefilingofany lien on anyofCity’sproperty. Intheevent such alienis
filed andProfessional fails to remove itwithin ten (10) days afterthe date offiling, Cityshallhave therightto
payorbondoversuch lienatProfessional’ssole costandexpense.
7.7 Default
Inthe event Professional: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis
Agreement, including Professional’swarranties; (b) fails toperform theServices asspecified; (c) failstomake
progress soastoendanger timely and proper completion oftheServices and does not correct such failure or
breach within five (5) business days after receipt ofnotice from Cityspecifying same; or (d) becomes insolvent,
files, orhas filed against it, apetition forreceivership, makes ageneral assignment forthebenefit of creditors
ordissolves, each such event constituting anevent ofdefault hereunder, City shall have theright toterminate
alloranypartofthis Agreement, without liability toProfessional andtoexercise anyother rights orremedies
available toitatlaworinequity.
7.8 Government Compliance
Professional agrees tocomply with alllaws, executive orders, rules andregulations applicable toProfessional’s
performance ofitsobligations under thisAgreement, allrelevant provisions ofwhich being hereby incorporated
herein bythisreference, tokeep allofProfessionals’ required professional licenses and certifications valid and
current, andtoindemnify and hold harmless Cityfrom any andalllosses, damages, costs, liabilities, damages,
5
Lochmueller Group, Inc.
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #112462
Contract NotToExceed $255,750.00
costs andattorney fees resulting from anyfailure byProfessional todo so. This indemnification obligation shall
survive thetermination ofthis Agreement.
7.9 Indemnification
Professional shallindemnify and holdharmless Cityand itsofficers, officials, employees andagents fromall
losses, liabilities, claims, judgments andliens, including, but notlimited to, alldamages, costs, expenses and
attorney fees arising outofanyintentional ornegligent act oromission ofProfessional and/or anyofits
employees, agents orcontractors inthe performance ofthisAgreement. This indemnification obligation shall
survive thetermination ofthis Agreement.
7.10 Discrimination Prohibition
Professional represents and warrants that itand each ofitsemployees, agents andcontractors shall comply
withallexisting and future laws prohibiting discrimination against anyemployee, applicant foremployment
and/orother person inthesubcontracting ofworkand/orintheperformance ofany Services contemplated by
thisAgreement with respect tohire, tenure, terms, conditions orprivileges ofemployment orany matter directly
orindirectly related toemployment, subcontracting orwork performance hereunder because ofrace, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status orVietnam eraveteran status. This
indemnification obligation shall survive thetermination ofthis Agreement.
7.11 E-Verify
Pursuant toI.C. § 22-5-1.7etseq., Professional shall enroll inandverify thework eligibility status ofallof its
newly-hired employees using the E-Verify program, ifithasnotalready done soasofthedate ofthis
Agreement. Professional isfurther required toexecute the attached Affidavit, herein referred toasExhibit C,
which isanAffidavit affirming that: (i) Professional isenrolled and isparticipating inthe E-Verify program, and
ii) Professional does notknowingly employ any unauthorized aliens. This Addendum incorporates by
reference, andinitsentirety, attached Exhibit C. Insupport oftheAffidavit, Professional shall provide theCity
withdocumentation thatithas enrolled andisparticipating inthe E-Verify program. ThisAgreement shall not
take effect untilsaidAffidavit issigned byProfessional and delivered tothe City’sauthorized representative.
Should Professional subcontract forthe performance ofany work under this Addendum, the
Professional shall require anysubcontractor(s) tocertify byaffidavit that: (i) the subcontractor does not
knowingly employ orcontract with anyunauthorized aliens, and (ii) the subcontractor hasenrolled and is
participating inthe E-Verify program. Professional shall maintain acopy ofsuch certification fortheduration of
theterm ofany subcontract. Professional shallalsodeliver acopy ofthe certification tothe City within seven
7) daysoftheeffective date ofthe subcontract.
If Professional, orany subcontractor ofProfessional, knowingly employs orcontracts with any
unauthorized aliens, orretains anemployee orcontract with aperson thatthe Professional orsubcontractor
subsequently learns isanunauthorized alien, Professional shall terminate theemployment oforcontract with
theunauthorized alien within thirty (30) days (“Cure Period”). Should the Professional oranysubcontractor of
Professional failtocurewithin theCure Period, the City hasthe right toterminate thisAgreement without
consequence.
TheE-Verify requirements ofthisAgreement will notapply, should theE-Verify program ceasetoexist.
6
Lochmueller Group, Inc.
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #112462
Contract NotToExceed $255,750.00
7.12 Severability
Ifany provision ofthisAgreement isheldtobeinvalid, illegal orunenforceable byacourt ofcompetent
jurisdiction, thatprovision shallbestricken, andallother provisions ofthisAgreement thatcanoperate
independently ofsame shall continue infullforce and effect.
7.13 Notice
Anynotice, invoice, order orother correspondence required orallowed tobesentpursuant tothisAgreement
shall bewritten and either hand-delivered orsentbyprepaid U.S. certified mail, return receipt requested,
addressed tothe parties asfollows:
CITY:
CityofCarmel CityofCarmel
Engineering Department Office ofCorporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
PROFESSIONAL:
Lochmueller Group, Inc.
6200Vogel Road
Evansville, Indiana 47715
Notwithstanding theabove, City may orally provide toProfessional anynotice required orpermitted bythis
Agreement, provided that such notice shall also then besent asrequired by thisparagraph within ten (10)
business days from thedateofsuch oralnotice.
7.14 Effective Date
Theeffective date (“Effective Date”) ofthisAgreement shallbethedate onwhich the lastoftheparties hereto
executes same.
7.15 Governing Law; Lawsuits
This Agreement shallbe governed byandconstrued inaccordance with the laws oftheState ofIndiana, except
foritsconflict oflaws provisions, aswell asbyallordinances and codes ofthe City ofCarmel, Indiana. The
parties agree that, intheevent alawsuit isfiledhereunder, theywaive anyright toajury trialthey may have,
agree tofile such lawsuit inan appropriate court inHamilton County, Indiana only, and agree that such court
istheappropriate venue forandhas jurisdiction over same.
7
Lochmueller Group, Inc.
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #112462
Contract NotToExceed $255,750.00
7.16 Waiver
Anydelay orinaction onthepart ofeither party inexercising orpursuing its rights and/orremedies hereunder
orunder law shall notoperate towaive any such rights and/orremedies nor inanyway affect therights ofsuch
partytorequire suchperformance atany time thereafter.
7.17 Non-Assignment
Professional shall notassign orpledge thisAgreement nor delegate itsobligations hereunder without City’s
priorwritten consent.
7.18 Entire Agreement
ThisAgreement contains theentire agreement of andbetween theparties hereto with respect tothe subject
matter hereof, and noprioragreement, understanding orrepresentation pertaining tosuch subject matter,
written ororal, shall beeffective forany purpose. No provision ofthisAgreement may beamended, added to
orsubtracted fromexcept byanagreement inwriting signed by both parties hereto and/ortheir respective
successors ininterest. Totheextent anyprovision contained inthis Agreement conflicts with any provision
contained inanyexhibit attached hereto, theprovision contained inthisAgreement shallprevail.
7.19 Representation and Warranties
Each party hereto represents andwarrants thatitisauthorized toenter intothis Agreement andthat any person
orentity executing thisAgreement onbehalf ofsuch party has the authority tobind suchparty ortheparty
which theyrepresent, asthecase maybe.
7.20 Headings
Allheadings andsections ofthisAgreement areinserted forconvenience only and donotform apart ofthis
Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof.
7.21 Advice ofCounsel
The parties warrant that they haveread thisAgreement and fullyunderstand it, have hadanopportunity to
obtain theadvice andassistance ofcounsel throughout the negotiation ofsame, andenter intosame freely,
voluntarily, and without any duress, undue influence orcoercion.
7.22 Copyright
City acknowledges that various materials which may beused and/orgenerated byProfessional inperformance
ofServices, including forms, jobdescription formats, comprehensive position questionnaire, compensation and
classification planandreports are copyrighted. Cityagrees that allownership rights and copyrights thereto lie
with Professional, andCity willuse them solely forand on behalf ofits own operations. City agrees thatitwill
take appropriate action withitsemployees tosatisfy itsobligations withrespect touse, copying, protection and
security ofProfessional’sproperty.
8
Lochmueller Group, Inc.
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #112462
Contract NotToExceed $255,750.00
7.23 Personnel
Professional represents thatithas, orwill secure atitsownexpense, allpersonnel required inperforming the
services under thisagreement. Such personnel shall not beemployees of orhave anycontractual relationship
withCity. Alloftheservices required hereunder willbeperformed byProfessional orunder hissupervision and
allpersonnel engaged intheworkshall befullyqualified toperform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect toallmatters covered under thisagreement
forthree (3) years after the expiration orearly termination ofthisAgreement. City shall have freeaccess atall
proper times tosuch records andthe righttoexamine and audit the same and tomake transcripts there from,
and toinspect allprogram data, documents, proceedings andactivities.
7.25 Accomplishment ofProject
Professional shall commence, carryon, andcomplete theproject with allpracticable dispatch, in asound
economical and efficient manner, inaccordance with theprovisions thereof andallapplicable laws. In
accomplishing theproject, Professional shall take such steps asareappropriate toensure that thework
involved isproperly coordinated withrelated work being carried onwithin City’sorganization.
7.26 Debarment And Suspension
7.26.1 TheProfessional certifies byentering into this Agreement thatneither itnoritsprincipals norany ofits
subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily
excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical
subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer,
director, owner, partner, key employee orother person with primary management orsupervisory
responsibilities, oraperson whohasacritical influence on orsubstantive control over theoperations of the
Professional.
7.26.2 The Professional certifies thatithasverified thestate and federal suspension anddebarment status
for allsubcontractors receiving funds under thisAgreement and shall besolely responsible forany recoupment,
penalties orcosts that might arise from useofasuspended ordebarred subcontractor. The Professional shall
immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s
request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for
worktobeperformed under this Agreement.
7.27 Access toPublic Records Act
Professional understands andagrees thatany “publicrecord”, as that term isdefined inIndiana Code 5-14-3-
2(m), as amended, that isrelated tothesubject matter ofthisAgreement, whether thesame isinthe
possession or control oftheProfessional ortheCity, shall be subject torelease under and pursuant tothe
provisions ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, et seq., as
amended.
9
EXHIBIT B
Invoice
Date:
Name ofCompany:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
David A. Henkel, PE, PTOE
Lochmueller Group, Inc.
Regional Leader - Central IN
25th July 24
David A. Henkel, PE, PTOE
DavidA. Henkel, PTOE
RESOLUTION NO. BPW 08-07-24-02
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theAgreement attached hereto (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzTfshfzHsfdivlijobu7;1:qn-Kvm41-3135
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
3.3 Final Payment. Final payment, constituting theentire unpaid balance ofthe Contract Price, including
anyretainage, shall bepaid byCity toContractor within ninety-one (91) days after ithasbecome due
and payable. Final payment toContractor shallnot become due and payable until and unless all
Goods andServices are delivered, and allWork fortheProject isotherwise fully completed and
performed inaccordance with theContract Documents and issatisfactory toandapproved byCity.
3.4 Effect ofFinal Payment. The making offinalpayment shall constitute awaiver ofClaims byCity
except those arising from:
a. Liens, claims, security interests orencumbrances arising outoftheContract andunsettled;
b. Failure ofthe Work tocomply withthe requirements oftheContract Documents;
c. Terms ofspecial warranties required bytheContract Documents;
d. Claims previously made inwriting andremaining unsettled asofthedate offinalpayment;
e. Claims byCityattributable todefective work orprior corrective work, appearing after final
inspection;
f. Failure ofthe Work tocomply withthe requirements oftheContract Documents;
g. Cityclaims and other rights arising under theterms ofanygeneral orspecial warranties,
guarantees ormaintenance bonds specified bytheContract Documents orarising
thereunder; and
h. City claims andotherrights with respect toContractor’sandSurety’scontinuing obligations
under theContract andtheContract Document.
3.5 Acceptance byContractor ofanysum tendered by Cityasfinal payment shall constitute awaiver of
allclaims by Contractor withrespect tothisAgreement, except those claims authorized bythis
Agreement, previously made inwriting and submitted inatimely manner, and specifically identified
and reserved byContractor asunresolved intheapplication for finalpayment.
4. CONTRACT DOCUMENTS:
4.1 Scope ofWork. Contractor agrees toprovide alllabor, goods, material, shipping, receiving,
supervision, services, supplies, machinery, equipment, storage and any necessary rigging as
required forthe Project assetforth inthe attached Exhibit “A” andanyreferences, addenda and/or
attachments thereto, Project Manual (ifapplicable), CityofCarmel General Conditions, Cityof
Carmel Supplementary Conditions, andallapplicable Drawings andSpecifications (collectively
Contract Documents”), allofsuch Contract Documents are fully incorporated herein. Contractor
acknowledges thatallreferenced Contract Documents are apartofthisAgreement.
4.2 Contractor Site andDocument Review. Contractor acknowledges that ithashad anadequate
opportunity toexamine sufficiently toitssatisfaction the site oftheWork andto review and/orobtain
copies oftheContract Documents andtobecome fullyfamiliar withthem, and that itshallnot be
excused from anyconditions existing and detectable atthe site oranyprovisions set forth inthe
Contract Documents due toanylack ofknowledge orunderstanding ofthe existence orcontents
thereof atthetime ofexecuting thisAgreement. Contractor acknowledges theContract Documents
tobesuitable for Contractor’sWork and sufficient for their intended purpose, andagrees toperform
theWork and tocomplete thesame forthe Contract Price and within theProject timeline, infulland
strictaccordance with theContract Documents and toCity’ssatisfaction, and thatitwillperform the
Work so asnot toviolate any term, covenant orcondition ofthe Contract Documents orapplicable
codes and laws.
2
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
4.3 AllDrawings, Specifications andother items defined herein asContract Documents that have been
prepared forthe Project and furnished toContractor byoronbehalf ofCityorother third party are
without any representation or warranty bytheCity astothe acceptability, accuracy orsuitability
thereof fortheWork. Citymakes norepresentation orwarranty toContractor concerning the
acceptability, accuracy orcompleteness oftheContract Documents orother information anddata
prepared bypersons other thanCity, and accordingly, City shall have noliability toContractor with
respect toanypatent orlatent defects, deficiencies, errors andomissions therein.
4.4 Contractor represents thatithasreviewed the Contract Documents, visited thesite and provided City
with written notice ofanyconcerns ornecessary clarifications resulting fromthese reviews and
investigations priortosubmitting itsproposal orbidtoCityandexecuting thisAgreement. Contractor
waives therighttorequest andincrease inthe Contract Priceorextension oftheProject completion
deadline asaresult ofitsfailure toraisesuch concerns orclarifications with City.
4.5 Intent oftheContract Documents. The Contract Documents shall be deemed toinclude andrequire
allitems andaspects oflabor, material, equipment, services and transportation incidental toor
necessary fortheproper and efficient execution and completion oftheWork as itrelates tothe
Project. The Contract Documents are complementary, andwhat isrequired by any onedocument
shall beasbinding asifrequired byall. Work notspecifically covered intheContract Documents or
which issubject toquestion andinterpretation because ofconflicts, duplications orambiguities may,
atCity'soption, berequired of Contractor ifitisconsistent therewith and isreasonably inferable
therefrom asbeing necessary toproduce the results intended bythisAgreement. Assuch, anypart
ofthe Work shown onDrawings butnotspecifically mentioned intheSpecifications orviceversa
shall beconsidered aspartofthe Work, thesame as though included inboth.
4.6 Shop Drawings and Submittals. Contractor shall submit shop drawings, product data, samples and
similar submittals required bytheContract Documents with reasonable promptness and insuch
sequence as tocause nodelayintheWork orintheactivities ofothercontractors orsubcontractors.
IfContractor shall make changes indesign, including dimensional changes, either through shop
drawings oractual field work, itshall accept the responsibility forthe structural and functional
adequacy ofsuch changes and their acceptance byCity orProject’sarchitect. Any structural or
functional inadequacies which maydevelop because ofsuch changes shall beremedied by
Contractor unless such change isspecifically included inachange order.
4.7 Taxes. Asapublic, municipal entity, theCity ofCarmel, and its various departments, areexempt
fromsales and compensating use taxes onalltangible personal property (materials, equipment and
components) pursuant tothelawoftheState ofIndiana. Contractor shall notinclude any charges
representing suchtaxes on anyinvoices hereunder. Contractor shall beresponsible forallfranchise
fees andtaxes ofany kind whatsoever.
5. WARRANTY:
5.1 Inaddition toallwarranties required byContract Documents, Contractor expressly warrants thatthe
Goods and Services/theWork covered bythis Agreement willconform tothose certain
specifications, descriptions and/orquotations regarding same aswereprovided toContractor byCity
and/orby Contractor toand accepted byCity, allofwhich documents areincorporated herein by
reference, and thattheGoods andServices/the Work will be delivered and/orperformed inatimely,
goodand workmanlike manner andfreefrom defect. Contractor acknowledges thatitknows ofCity’s
intended use andexpressly warrants that theGoods andServices provided toCity pursuant tothis
3
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
Agreement havebeen selected by Contractor based upon City’sstated useandarefitand sufficient
fortheirparticular purpose.
5.2 Further, Contractor warrants toCitythatmaterials and equipment furnished under theContract
Documents willbe ofthebestquality andnew unless theContract Documents require orpermit
otherwise. The performance oftheWork shall not limit, voidorotherwise compromise ordiminish
anyequipment ormanufacturer warranty thatistobeissued under theContract Documents. Goods,
Work, materials, orequipment not conforming tothese requirements may beconsidered defective.
Contractor’swarranty excludes remedy fordamage ordefect caused byabuse, alterations tothe
Work notexecuted byContractor, improper orinsufficient maintenance, improper operation, or
normal wear andtear and normal usage. Ifrequired bythe City, theContractor shall furnish
satisfactory evidence astothekind andquality ofmaterials and equipment.
5.3 Contractor shall, atitssole expense, promptly andproperly repair, replace orotherwise correct any
Work that is (i) rejected byCity or Architect, or (ii) known, observed ordiscovered atanytimeby
Contractor, City orArchitect tobedefective orfailing toconform tothe Contract Documents andshall
payCity forallexpenses incurred inany delay caused byremedying defective orotherwise
nonconforming Work.
5.4 Ifwithin two (2) years afterfinal completion oftheProject, orsuch longer period asestablished with
respect toContractor’sobligations under the Contract Documents, theWork oranyportion thereof is
found tobenotinaccordance with the requirements oftheContract Documents, Contractor shall
correct itpromptly afterreceipt ofwritten notice from City todoso. Contractor’sobligations under this
Section shall survive completion and acceptance oftheWork and Project and termination ofthe
Agreement.
5.5 Any and allwarranties whichareavailable onany material orequipment orother service which is
partoftheWork willbe provided toCity atnoadditional cost. Upon completion oftheWork,
Contractor shall assign toCityall warranties obtained orobtainable byContractor from
manufacturers andsuppliers ofequipment andmaterials incorporated into theWork bywritten
instrument ofassignment inaformacceptable toCity. Contractor shall furnish City with copies ofall
warranties, guarantees, operating manuals relative toequipment installed, and acomplete set of
reproducible drawings withallfield changes noted onthem relating totheimprovements constructed
under theContract. Theassignment ofsuchmanufacturer andsupplier warranties shall not relieve
Contractor ofany ofits ownwarranty obligations under this Article, whichshall remain infullforce
and effect.
5.6 Notwithstanding anything tothe contrary contained inContract Documents with respect to
warranties, itisunderstood andagreed thatthe foregoing warranties and guarantees shall notaffect,
limitorimpair City'srightagainst Contractor with regard tolatent defects inthe Work which donot
appear within theapplicable warranty period following acceptance ofthe Work and which could not,
bytheexercise ofreasonable care and duediligence, beascertained ordiscovered byCitywithin
suchwarranty period. Contractor shall beand remain liable and responsible tocorrect and cure any
such latent defects which arereported toContractor byCityinwriting within ninety (90) days after
such latent defect first appears orcould, bytheexercise ofreasonable care andduediligence, be
ascertained or discovered byCity. City’swarranty rights and remedies with respect tolatent defects
shall remain infull force and effect andforthe same duration as withany other warranty provided in
this Article orotherwise available orprescribed bylaw.
4
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
6. TIME AND PERFORMANCE:
6.1 This Agreement shall become effective as ofthelast date onwhich aparty hereto executes same
Effective Date”), andboth parties shall thereafter perform their obligations hereunder inatimely
manner. Time isoftheessence ofthis Agreement.
6.2 Contractor shall continuously monitor the construction schedule and advise Cityonaregular basis of
thestatus ofContractor’sprogress with respect tosuch schedule atany timeCity’srepresentative
requests Contractor todoso, including the furnishing ofinformation onthe status ofshop drawings,
samples, submittals and materials, machinery orequipment which may be inthecourse of
preparation ofmanufacture.
6.3 If, intheopinion ofCity, Contractor isbehind schedule intheperformance oftheWorkorisfailing,
without cause, tomaintain progress oftheWork ortoconform tothe general progress ofallwork for
the Project, Contractor agrees that itshall, atitsown expense, perform such overtime work, use
extralabor, and undertake allother means necessary tobringthe Work back on schedule.
6.4 Ifthere are anyconflicting times ordurations foraction, submissions, notices orresponses thereto
byContractor between oramong the Contract Documents, thecontrolling timeorduration for such
action, submissions, notices orresponses thereto byContractor shall betheearlier of such times
and shorter ofsuch durations, unless Cityexpressly agrees inwriting otherwise.
7. MEANS AND METHODS:
Contractor isresponsible forthe means, methods, techniques, sequences orprocedures, and safety
precautions and programs inconnection withprovision ofGoods and Services andrelated work under the
Contract Documents. Atalltimes during performance oftheWork, Contractor shall maintain and designate
toCityadequate, experienced andcooperative supervisory personnel, including afull-time on-siteproject
manager orsuperintendent ifrequired by Contract Document orfederal, state orlocal laws, rules and
regulations. City shall not have control over orcharge of, andshallnotberesponsible for, means, methods,
techniques, sequences orprocedures, orforthesafety precautions andprograms inconnection with the
performance oftheWork byContractor andshallnot beresponsible forany omission orfailure onthepartof
theContractor toproperly perform itsobligations. Contractor shall beresponsible toCity forContractor’s
negligent acts oromissions orfailure toperform.
8. DISCLOSURE AND WARNINGS:
Ifrequested byCity, Contractor shall promptly furnish toCity, insuch form anddetail asCity may direct, alist
ofallchemicals, materials, substances and items used inorduring theprovision oftheGoods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. Atthetimeofthe delivery oftheGoods andServices provided hereunder, Contractor agrees
tofurnish toCity sufficient written warning and notice (including appropriate labels oncontainers and
packing) ofanyhazardous material utilized inorthatisapart ofthe Goods and Services.
9. PROTECTION OFWORK:
Contractor shall atitsown expense takeallnecessary precautions toprotect thework ofother trades from
anydamage caused byContractor’soperations, and watch over, care forandprotect from damage orinjury
byanycause whatsoever, allofContractor’sWork, complete orotherwise, and allofitsmaterials, supplies,
tools, machinery and equipment atornear theProject.
5
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
10. SUBCONTRACTS:
Byappropriate agreement, written where legally required forvalidity, Contractor shall require each
subcontractor, totheextent oftheWork to beperformed bythe subcontractor, to bebound toContractor by
terms oftheContract Documents, and toassume toward Contractor alltheobligations andresponsibilities,
including theresponsibility for safety ofContractor’sWork, which Contractor, by theseContract Documents,
assumes toward City. Each subcontract agreement shall preserve andprotect therights ofCityunder the
Contract Documents with respect tothe Work tobeperformed bysubcontractor so that contracting thereof
willnotprejudice such rights, andshall allow tosubcontractor, unless specifically provided otherwise inthe
contract agreement, the benefit ofallrights, remedies and redress against Contractor that Contractor, bythe
Contract Documents, hasagainst City. Where appropriate, Contractor shall require each subcontractor to
enter intosimilar agreements withitssubcontractors.
11. LIENS:
Contractor shall notcause orpermit thefiling ofany lien on any ofCity’sproperty. In theevent any such lien
isfiled and Contractor failstoremove such lien within ten (10) daysafter thefiling thereof, bypayment or
bonding, Cityshall have theright topaysuch lienor obtain such bond, allatContractor’ssole costand
expense.
12. DEFAULT:
Intheevent Contractor: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis
Agreement, including Contractor’swarranties; (b) failstoprovide the Goods andServices as specified
herein; (c) failstomake progress soastoendanger timely andproper provision ofthe Goods and Services
and does notcorrect such failure orbreach within five (5) business days (orsuch shorter period oftime asis
commercially reasonable under the circumstances) after receipt ofnotice from City specifying such failure or
breach; or (d) becomes insolvent, is placed intoreceivership, makes ageneral assignment forthebenefit of
creditors ordissolves, eachsuch event constituting anevent ofdefault hereunder, Cityshall have the rightto
1) terminate allorany parts ofthisAgreement, without liability toContractor; and (2) exercise allother rights
and remedies available toCityatlaw and/orinequity.
13. INSURANCE AND INDEMNIFICATION:
13.1 Contractor shall procure and maintain infull force and effect during thetermof this Agreement, with
an insurer licensed todobusiness intheState ofIndiana, such insurance asisnecessary fortheprotection
ofCityand Contractor fromallclaims fordamages under any workers’ compensation, occupational disease
and/orunemployment compensation act; forbodily injuries including, but notlimited to, personal injury,
sickness, disease ordeath ofortoany of Contractor’sagents, officers, employees, contractors and
subcontractors; and, forany injury toordestruction ofproperty, including, but notlimited to, anyloss ofuse
resulting therefrom. Thecoverage amounts shall benoless than those amounts set forth inattached Exhibit
C. Contractor shall cause itsinsurers toname City asanadditional insured onallsuch insurance policies,
shallpromptly provide City, upon request, with copies ofallsuch policies, and shall provide that such
insurance policies shall not becanceled without thirty (30) days prior notice toCity. Contractor shall
indemnify andhold harmless City from andagainst any and allliabilities, claims, demands orexpenses
including, butnot limited to, reasonable attorney fees) forinjury, death and/ordamages toany person or
property arising from orinconnection withContractor’sprovision ofGoods andServices pursuant toorunder
this Agreement orContractor’suse ofCity property.
13.2 Notwithstanding any other provision ofthisAgreement tothecontrary, should anypolicy required by
theContract Documents becanceled orotherwise terminated before thecompletion of theWork hereunder,
Contractor shallexertallreasonable efforts toprocure andmaintain inforce similar insurance from insurers
6
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
satisfactory toCity and provide certificates ofsuch insurance toCity upon itswritten request. Should
Contractor failorneglect toprovide the required insurance, orallow anyrequired coverage tolapse, City
shall havethe right, but nottheduty, toprovide such insurance anddeduct the costthereof from anymoney
due toContractor any andallpremiums paid byCityforandonaccount ofsaid insurance. Thepolicy or
policies, and each certificate ofinsurance, shall further provide thatthe insurance willnot becancelled bythe
Insurer orthelimitsofliability reduced byendorsement prior toatleast thirty (30) days after written notice by
certified mail ofsuchcancellation orchange has been provided bytherespective insurer toCity. No less
than fourteen (14) daysprior tothe expiration, cancellation ortermination ofany suchpolicy, Contractor shall
supply City with anewandreplacement Certificate ofInsurance and Additional Insured endorsement as
proof ofrenewal oftheoriginal policy andcoverage, with suchneworreplacement policy andendorsements
inthesame manner and forthesame coverage and amounts infavor ofCity assetforth inthisParagraph.
13.3 Indemnity. Tothefullest extent permitted bylaw, Contractor shall indemnify, hold harmless and
defend City andallofitsofficers, directors and employees, fromand against allclaims, suits, demands,
causes ofaction, damages, losses, costs andexpenses, including reasonable attorney'sandContractor’s
feesand expenses, butonlytothe extent caused byContractor’snegligent performance oftheWork under
thisAgreement, oroccasioned byanybreach ornonperformance ofitsterms, provided thatanysuchclaim,
suit, demand, cause ofaction, damage, loss, cost, fees orexpense: (a) isattributable tobodily injury,
sickness, disease ordeath, orpatent infringement, orinjury toordestruction oftangible orrealproperty,
including thelossofusethereof andconsequential damages resulting therefrom, orisattributable to
damages fromeconomic harm orloss; and (b) iscaused inwhole orinpart byany negligent actoromission,
wrongful act, orotherbreach ofduty ofContractor oranyone directly orindirectly employed byitoranyone
forwhose acts itmaybeliable, regardless ofwhether such claim, suit, damage, loss, cost orexpense is
caused inpart byanyjoint, several orcomparative, butnot sole, negligent act oromission, ofCity.
13.4 The foregoing obligations ofContractor shallnotbeaffected orlimited inanyway byanyinsurance
required ofor provided to Contractor under the Agreement. The indemnification and hold harmless
obligations asprovided herein shall not negate, abridge orotherwise reduce any other right andremedy of
City orobligation ofindemnity by Contractor which would otherwise exist infavor ofCity under this
Agreement.
14. GOVERNMENT COMPLIANCE:
Contractor agrees tocomply with allfederal, state and local laws, executive orders, rules, regulations and
codes which may beapplicable toContractor’sperformance ofitsobligations under thisAgreement, andall
relevant provisions thereof areincorporated herein bythis reference. Contractor agrees toindemnify and
hold harmless City from any loss, damage and/orliability resulting from anysuch violation ofsuch laws,
orders, rules, regulations andcodes. This indemnification obligation shall survive thetermination ofthis
Agreement.
15. NONDISCRIMINATION:
Contractor represents and warrants that itand allofitsofficers, employees, agents, contractors and
subcontractors shallcomply with alllawsoftheUnited States, theState ofIndiana andCityprohibiting
discrimination against anyemployee, applicant for employment orother person intheprovision ofanyGoods
and Services provided bythisAgreement with respect totheirhire, tenure, terms, conditions andprivileges of
employment and any other matter related totheiremployment orsubcontracting, because ofrace, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnam eraveteran
status.
7
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
16. E-VERIFY:
Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended from time totime, and asisincorporated
herein bythis reference (the “Indiana E-Verify Law”), Contractor isrequired toenroll inand verify thework
eligibility status ofits newly-hired employees using theE-Verify program, andtoexecute the Affidavit
attached herein asExhibit D, affirming that itisenrolled andparticipating intheE-verify program and does
not knowingly employ unauthorized aliens. Insupport oftheAffidavit, Contractor shall provide theCity
with documentation indicating that ithasenrolled and isparticipating inthe E-Verify program.
Should Contractor subcontract fortheperformance ofanywork under andpursuant tothis Agreement, it
shall fully comply with theIndiana E-Verify Law as regards each suchsubcontractor. Should theContractor
orany subcontractor violate the Indiana E-Verify law, theCitymay require acure ofsuch violation and
thereafter, ifnotimely cure isperformed, terminate this Agreement inaccordance with either the provisions
hereof orthose setforth inthe Indiana E-Verify Law. Therequirements ofthis paragraph shall notapply
should theE-Verify program cease toexist.
17. OWNERSHIP AND USE OFDOCUMENTS:
TheReports, Recommendations, Analyses, Surveys, Data, Calculations, Drawings, Schedules, Specifications
andother documents prepared oremployed byContractor during thecourse offurnishing theWork toCity
under thisAgreement shallbeand become theproperty ofthe City, whether the Project iscompleted ornot;
accordingly, such materials may beused by theCity for information andreference and inconnection with City’s
involvement ontheProject. Suchitems anddocuments may alsobeused byCityforcompletion ofthe Project
orwork with respect thereto byothers ifContractor isindefault under this Agreement, inwhich case Contractor
shall provide City with reproducible copies ofsuch reports, recommendations, analyses, surveys, data,
calculations, drawings, schedules, specifications and other documents forsuchuse butshall not beobligated to
sign, certify orseal such copies. Contractor may utilize thename, images ordescriptions ofthe Project inits
promotional andmarketing materials, except thatitshallnotutilize, publish oradvertise any unique ordistinctive
components ofthe design, drawings orspecifications fortheProject insuch promotional and marketing
materials without firstobtaining thewritten consent ofCity. Contractor will have noliability toCityarising from
City’suseoralteration oftheabove-referenced documents onany unrelated project.
18. NOIMPLIED WAIVER:
Thefailure of either party torequire performance bythe other ofanyprovision ofthis Agreement shall not
affect therightofsuch partytorequire such performance atany time thereafter, nor shall thewaiver byany
party ofabreach ofany provision ofthis Agreement constitute awaiver ofany succeeding breach ofthe
same orany other provision hereof.
19. NON-ASSIGNMENT:
Contractor shall notassign orpledge this Agreement, whether ascollateral foraloan orotherwise, and shall
notdelegate itsobligations under this Agreement without City’sprior written consent.
20. RELATIONSHIP OFPARTIES:
The relationship oftheparties hereto shall beasprovided forinthisAgreement, and neither Contractor nor
any ofitsofficers, employees, contractors, subcontractors and agents areemployees ofCity. The contract
price setforth herein shall bethefulland maximum compensation andmonies required ofCity tobepaid to
Contractor under orpursuant tothis Agreement.
21. GOVERNING LAW; CONFLICT RESOLUTION:
21.1 General. Cityand Contractor arefully committed toworking with eachother throughout theProject
andagree tocommunicate regularly with each otheratalltimes soastoavoid orminimize disputes
8
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
ordisagreements. Ifdisputes ordisagreements doarise, City and Contractor each commit to
resolving such disputes ordisagreements inanamicable, professional and expeditious manner so
astoavoid unnecessary losses, delays and disruptions totheWork.
Cityand Contractor shallcommence allclaims and causes ofaction, whether incontract, tort, or
otherwise, against theotherarising out oforrelated tothisAgreement within theperiod specified by
applicable law, butifnototherwise specified byapplicable law, within notmore thanten (10) years
after thedateofSubstantial Completion ofthe Work.
AllContract Documents are tobeconstrued inaccordance with andgoverned bythelaws ofthe
State ofIndiana, except foritsconflict oflaws provisions.
21.2 Litigation. Claims, disputes andother matters incontroversy arising outoforrelated tothis
Agreement, nototherwise resolved inaccordance withtheprovisions above, theparties agree that,
intheevent alawsuit isfiled hereunder, they waive theirright toajury trial, agree tofile anysuch
lawsuit inanappropriate court inHamilton County, Indiana only, andagree thatsuch court isthe
appropriate venue for and has jurisdiction oversame, andany hearing, trial orconference shall take
place inthatlocale, unless agreed tootherwise inwriting byCity and Contractor. City and Contractor
consent tothechoice oflaw, the choice ofdispute resolution designated by them, venue asprovided
herein, andtopersonal jurisdiction over each ofthem asprovided herein andwaive anyrightto
object tothe exercise ofpersonal jurisdiction bythe court andtoexclusive venue inthislocale.
Anyaward, judgment oragreement insettlement ofadispute concerning such matters and resulting
from negotiations orlitigation inwhich City andContractor are parties orparticipants shall beas
binding upon surety asthough surety were named and joined insuch proceeding, provided that
Contractor has been given areasonable opportunity tojoin, participate, assist orprovide supporting
evidence inthe presentation ofany claim, defense orother issue incontroversy thatissettled or
resolved thereby.
21.3 Continuation ofWork. Provided City continues tomake payments ofamounts notindispute, no
dispute under this Paragraph shall interfere with theprogress oftheWork, and Contractor shall
proceed withfurnishing the Work, including disputed performance, despite theexistence of, and
without awaiting theresolution of, anysuch dispute. Thefailure orrefusal ofContractor tocontinue
performing under such circumstances shallconstitute adefault under thisAgreement.
21.4 Claims Against Third Parties. Inany instance orproceeding whereby any claim, dispute orother
matter incontroversy between City and Contractor involves, arises from orgives rise toasimilar
claim, dispute orother matter incontroversy asbetween City andanother third-party, Contractor
shall furnish andpresent toCity non-privileged evidence, documentation and other information to
support itsclaim, defense orother position with respect thereto.
21.5 Waiver ofConsequential Damages. Contractor waives anyclaims against City forconsequential
damages arising out oforrelating tothisAgreement. This waiver includes damages incurred by
Contractor forprincipal office expenses, including the compensation ofpersonnel stationed there
and other components ofhome office overhead, forlosses offinancing, business andreputation, for
lossofmanagement oremployee productivity orofthe services ofsuchpersons and forlossofprofit
except anticipated profit arising directly from theWork being performed hereunder. This waiver is
applicable, without limitation, toallconsequential damages due toeither party’stermination in
9
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
accordance with this Agreement.
22. SEVERABILITY:
Ifany term ofthisAgreement isinvalid orunenforceable under any statute, regulation, ordinance, executive
order orother rule oflaw, suchterm shallbedeemed reformed ordeleted, butonly totheextent necessary to
comply with same, and theremaining provisions ofthisAgreement shall remain infullforce andeffect.
23. NOTICE:
Any notice provided for inthis Agreement will besufficient ifitisinwriting andisdelivered bypostage
prepaid U.S. certified mail, return receipt requested, tothe party tobenotified attheaddress specified
herein:
IftoCity: CityofCarmel AND CityofCarmel
Street Department Office ofCorporation Counsel
st3400W131 Street One Civic Square
Carmel, Indiana 46074 Carmel, Indiana 46032
IftoContractor: Howard Asphalt, LLCd/b/aHoward Companies
2916Kentucky Avenue
Indianapolis, Indiana 46221
Notwithstanding theabove, notice oftermination under paragraph 19 hereinbelow shall beeffective ifgiven
orally, aslongaswritten notice isthen provided as set forth hereinabove within five (5) business days from
thedate ofsuchoral notice.
24. TERMINATION:
24.1 Notwithstanding anything tothecontrary contained inthis Agreement, City may, upon notice to
Contractor, immediately terminate thisAgreement forcause, inthe event ofadefault hereunder by
Contractor and/orifsufficient funds arenotappropriated orencumbered topay for theGoods and
Services tobeprovided hereunder. Inthe event ofsuch termination, Contractor shall beentitled to
receive onlypayment for theundisputed invoice amount representing conforming Goods and
Services delivered asofthe date oftermination, except thatsuch payment amount shallnot exceed
theContract Price amount ineffect atthe time oftermination, unless the parties have previously
agreed inwriting toagreater amount.
24.2 Citymay terminate thisAgreement atanytimeupon thirty (30) days prior notice toContractor. Inthe
event ofsuch termination, Contractor shallbe entitled toreceive onlypayment forthe undisputed
invoice amount ofconforming Goods andServices delivered asofthe date oftermination, except
thatsuch payment amount shall not exceed theContract Price amount ineffect atthetime of
termination, unless theparties have previously agreed inwriting toagreater amount.
25. REPRESENTATIONS AND AUTHORITY TO EXECUTE:
Theparties represent and warrant that theyareauthorized toenterinto this Agreement andthatthe persons
executing this Agreement havethe authority tobind theparty which they represent.
10
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
26. FINAL COMPLETION AND CLOSEOUT:
Inaddition toany requirements forfinal completion and closeout listed inGeneral and Supplementary
Conditions, asacondition offinal payment andContract closeout, Contractor certifies orshall submit toCity
thefollowing:
a. Contractor certifies that payrolls, billsformaterials and equipment, and other indebtedness
connected with theWork, forwhich CityorCity’sproperty might beresponsible orencumbered,
lessamounts withheld bytheCity) have been paid orotherwise satisfied;
b. Anyapplicable Contractor guarantees andwarranties;
c. Acertificate evidencing thatinsurance required bytheContract Documents toremain inforce
after final payment iscurrently ineffect;
d. Consent ofsurety, ifany, tofinal payment;
e. As-constructed record copyoftheContract Documents marked toindicate field changes and
selections made during construction;
f. Ifapplicable, allmanufacturer’swarranties, product data, testing and/orinspection results or
reports, and maintenance andoperations manuals;
g. Ifrequired byCity, other data establishing payment orsatisfaction ofobligations, such as
receipts, or releases andwaivers ofliens, claims, security interests, orencumbrances, arising
outoftheContract, totheextent and insuch form asmay bedesignated byCity;
h. Anyother submittals required bythe Contract Documents; and
i. Satisfactory evidence that any claims orliens filedhave been discharged orsatisfied. Ifan
architect, aconsultant, orasubcontractor, orother person orentity providing services orwork
fortheContractor, refuses tofurnish arelease orwaiver required byCity, theContractor may
furnish abond satisfactory tothe Citytoindemnify City against such liens, claims, security
interests, orencumbrances. Ifsuch liens, claims, security interests, orencumbrances remains
unsatisfied after payments aremade, the Contractor shall refund toCity allmoney that City may
becompelled topayin discharging such liens, claims, security interests, orencumbrances,
including allcosts and reasonable attorney’sfees.
27. TERM:
Unless otherwise terminated inaccordance with thetermination provisions under Contract Documents
hereinabove, this Agreement shall beineffect from the Effective Date through satisfactory completion ofthe
Work and delivery ofallGoods andServices according totheestablished schedule.
28. HEADINGS:
Allheading and sections ofthis Agreement areinserted forconvenience onlyand donotform apartofthis
Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof.
29. BINDING EFFECT:
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound totheother with respect toallofthecovenants, terms, warranties and obligations
set forth inAgreement.
30. NOTHIRD PARTY BENEFICIARIES:
This Agreement gives norights orbenefits toanyone other than Cityand Contractor.
31. DEBARMENT AND SUSPENSION:
31.1 The Contractor certifies byentering intothisAgreement that neither itnoritsprincipals nor any of its
11
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily
excluded fromentering into this Agreement byanyfederal agency orbyanydepartment, agency orpolitical
subdivision ofthe State ofIndiana. The term “principal” forpurposes ofthis Agreement means anofficer,
director, owner, partner, key employee orother person with primary management orsupervisory
responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe
Contractor.
31.2 TheContractor certifies thatithasverified thestate andfederal suspension and debarment status
forallsubcontractors receiving funds under this Agreement and shallbesolely responsible forany
recoupment, penalties orcosts that might arise from useofasuspended ordebarred subcontractor. The
Contractor shall immediately notify theCity ifany subcontractor becomes debarred orsuspended, andshall,
attheCity’srequest, take allsteps required bytheCity toterminate itscontractual relationship with the
subcontractor for work tobeperformed under thisAgreement.
32. PRIOR WORK:
Inthe event that Contractor has delivered anyGoods and Services and/orperformed any oftheWork under
this Agreement prior tothe date ofthisAgreement, pursuant toanauthorization toproceed orverbal directive
issued byCity toContractor oraletter ofintent orverbal understanding entered into byand between Cityand
Contractor, thisAgreement andalloftheterms andconditions thereof, including the payment obligations of
Cityforsuch prior deliveries and/orperformance, shall govern such priordeliveries and/orperformance tothe
same extent asthough they were performed ordelivered after the date hereof, andany amounts that were
earned byContractor and paid byCity toContractor, orearned byContractor and still tobepaid byCity to
Contractor, forsuch other previously delivered Goods andServices orperformed Work, shallbeapplied asa
credit against Contractor’soverall compensation under this Agreement.
33. RIGHT TO ATTORNEY FEES:
Inthe event City employs attorneys orincurs other expenses itmay deem necessary toprotect orenforce its
rights under the Agreement where Contractor isindefault orbreach oftheAgreement, orCity otherwise is
required toundertake performance ofContractor’sobligations hereunder because ofContractor’sfailure or
refusal toperform, Contractor agrees topay theattorney fees, costs and expenses soincurred byCity.
Furthermore, wherever intheAgreement Contractor agrees topayexpenses incurred byCity such expenses
shall include, but are notlimited to, attorney fees incurred byCity.
34. DRUG FREE WORK SITE:
Contractor anditsemployees shall comply withallprovisions ofthe Drug Free Workplace Act of1988 as
amended. Theunlawful manufacture, distribution, dispensation, possession oruse ofacontrolled substance
intheworkplace isprohibited. Contractor isresponsible forthedevelopment implementation, administration
and enforcement ofaformal substance abuse policy (“Substance Abuse Policy”) which, as, aminimum,
meets the standards set forth bythe City.
35. COMPLIANCE WITH IND. CODE § 5-16-13:
Totheextent that this Project andAgreement issubject totherequirements ofIndiana Code § 5-16-13et
seq., which areincorporated byreference as iffully restated herein, Contractor shallcomply with all
applicable requirements setforththerein.
36. ACCESS TOPUBLIC RECORDS ACT:
Contractor understands andagrees that any “public record”, asthat term isdefined inIndiana Code 5-14-3-
2(m), asamended, that isrelated to the subject matter ofthe Contract, whether the same isinthe
12
Howard Asphalt, LLCd/b/aHoward Companies
Street Department - 2024
Appropriation #2201 220143-502.01Motor Vehicle Highway Fund; P.O. #112451
Contract NotToExceed $174,500.00
possession or control ofContractor orCity, shall besubject torelease under and pursuant tothe provisions
ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, etseq., asamended.
37. COMPETING LAWS:
As between inconsistent provisions among Federal, Stateandlocal laws, Contractor should generally comply
withthe more stringent requirement, unless aFederal law, rule orregulation requires thatthe affected
Federal provision be observed, notwithstanding theexistence ofamore stringent applicable State orlocal
requirement.
38. IRAN CERTIFICATION:
Pursuant toI.C. § 5-22-16.5, theContractor shallcertify that, insigning thisAgreement, itdoes notengage in
investment activities within the Country ofIran.
39. ADVICE OFCOUNSEL:
Theparties warrant thattheyhave read thisAgreement and understand it, have hadtheopportunity toobtain
legal advice and assistance of counsel throughout thenegotiation ofthisAgreement, andenter intosame
freely, voluntarily, andwithout anyduress, undue influence orcoercion.
40. ENTIRE AGREEMENT:
ThisAgreement, together with anyexhibits attached hereto orreferenced herein, constitutes the entire
agreement between Contractor andCitywith respect tothesubject matter hereof, and supersedes allprior
oral orwritten representations andagreements regarding same. Notwithstanding any other term orcondition
setforth herein, butsubject toparagraph 16hereof, totheextent any term orcondition contained inany
exhibit attached tothisAgreement orinanydocument referenced herein conflicts withanyterm orcondition
contained in thisAgreement, the term orcondition contained in thisAgreement shall govern andprevail.
This Agreement mayonly bemodified bywritten amendment executed byboth parties hereto, ortheir
successors ininterest.
13
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $1,000,000 each employee
Bodily Injury by Accident/Disease: $1,000,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability:
General Aggregate Limit (other than
Products/Completed Operations): $6,000,000
Products/Completed Operations: $5,000,000
Personal & Advertising Injury
Each Occurrence Limit: $5,000,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Injury and Property Damage: $5,000,000 each occurrence
Umbrella Excess Liability
If a commercial umbrella liability policy is used to satisfy the minimum limits of liability
requirements, the combined limits must equal these minimum limits of liability.
Page1of1INDIANARETAILTAXEXEMPT
CERTIFICATENO. 0031201550020PURCHASEORDERNUMBERCityofCarmelFEDERALEXCISETAXEXEMPT112451
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
7/22/2024372681
HOWARD COMPANIES StreetDepartment
VENDORSHIP2916KENTUCKYAVE 3400 W. 131stStreet
TO Carmel, IN 46074-
INDIANAPOLIS, IN 46221 - MattHigginbotham(317) 733-2001
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
90037
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 22012201Motor Vehicle Highway FND
Account: 43-502.01
1Each24-STR-03 Path Preservation$174,500.00$174,500.00
SubTotal 174,500.00
SendInvoiceTo:
Street Department
3400 W. 131stStreet
Carmel, IN 46074-
317) 733-2001 PLEASEINVOICEINDUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
174,500.00PAYMENT
A/PVOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORNSHIPPREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE ISAN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAYFOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ONALL SHIPPING LABEL
THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDEREDBYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. LeeHigginbotham
TITLECommissioner
CONTROL NO. 112451 CONTROLLER
CzBmmjtpoMzodi.NdHsbuibu:;52bn-Bvh12-3135
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
3.3 Final Payment. Final payment, constituting theentire unpaid balance ofthe Contract Price, including
anyretainage, shall bepaid byCity toContractor within ninety-one (91) days after ithasbecome due
and payable. Final payment toContractor shallnot become due and payable until and unless all
Goods andServices are delivered, and allWork fortheProject isotherwise fully completed and
performed inaccordance with theContract Documents and issatisfactory toandapproved byCity.
3.4 Effect ofFinal Payment. The making offinalpayment shall constitute awaiver ofClaims byCity
except those arising from:
a. Liens, claims, security interests orencumbrances arising outoftheContract andunsettled;
b. Failure ofthe Work tocomply withthe requirements oftheContract Documents;
c. Terms ofspecial warranties required bytheContract Documents;
d. Claims previously made inwriting andremaining unsettled asofthedate offinalpayment;
e. Claims byCityattributable todefective work orprior corrective work, appearing after final
inspection;
f. Failure ofthe Work tocomply withthe requirements oftheContract Documents;
g. Cityclaims and other rights arising under theterms ofanygeneral orspecial warranties,
guarantees ormaintenance bonds specified bytheContract Documents orarising
thereunder; and
h. City claims andotherrights with respect toContractor’sandSurety’scontinuing obligations
under theContract andtheContract Document.
3.5 Acceptance byContractor ofanysum tendered by Cityasfinal payment shall constitute awaiver of
allclaims by Contractor withrespect tothisAgreement, except those claims authorized bythis
Agreement, previously made inwriting and submitted inatimely manner, and specifically identified
and reserved byContractor asunresolved intheapplication for finalpayment.
4. CONTRACT DOCUMENTS:
4.1 Scope ofWork. Contractor agrees toprovide alllabor, goods, material, shipping, receiving,
supervision, services, supplies, machinery, equipment, storage and any necessary rigging as
required forthe Project assetforth inthe attached Exhibit “A” andanyreferences, addenda and/or
attachments thereto, Project Manual (ifapplicable), CityofCarmel General Conditions, Cityof
Carmel Supplementary Conditions, andallapplicable Drawings andSpecifications (collectively
Contract Documents”), allofsuch Contract Documents are fully incorporated herein. Contractor
acknowledges thatallreferenced Contract Documents are apartofthisAgreement.
4.2 Contractor Site andDocument Review. Contractor acknowledges that ithashad anadequate
opportunity toexamine sufficiently toitssatisfaction the site oftheWork andto review and/orobtain
copies oftheContract Documents andtobecome fullyfamiliar withthem, and that itshallnot be
excused from anyconditions existing and detectable atthe site oranyprovisions set forth inthe
Contract Documents due toanylack ofknowledge orunderstanding ofthe existence orcontents
thereof atthetime ofexecuting thisAgreement. Contractor acknowledges theContract Documents
tobesuitable for Contractor’sWork and sufficient for their intended purpose, andagrees toperform
theWork and tocomplete thesame forthe Contract Price and within theProject timeline, infulland
strictaccordance with theContract Documents and toCity’ssatisfaction, and thatitwillperform the
Work so asnot toviolate any term, covenant orcondition ofthe Contract Documents orapplicable
codes and laws.
2
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
4.3 AllDrawings, Specifications andother items defined herein asContract Documents that have been
prepared forthe Project and furnished toContractor byoronbehalf ofCityorother third party are
without any representation or warranty bytheCity astothe acceptability, accuracy orsuitability
thereof fortheWork. Citymakes norepresentation orwarranty toContractor concerning the
acceptability, accuracy orcompleteness oftheContract Documents orother information anddata
prepared bypersons other thanCity, and accordingly, City shall have noliability toContractor with
respect toanypatent orlatent defects, deficiencies, errors andomissions therein.
4.4 Contractor represents thatithasreviewed the Contract Documents, visited thesite and provided City
with written notice ofanyconcerns ornecessary clarifications resulting fromthese reviews and
investigations priortosubmitting itsproposal orbidtoCityandexecuting thisAgreement. Contractor
waives therighttorequest andincrease inthe Contract Priceorextension oftheProject completion
deadline asaresult ofitsfailure toraisesuch concerns orclarifications with City.
4.5 Intent oftheContract Documents. The Contract Documents shall be deemed toinclude andrequire
allitems andaspects oflabor, material, equipment, services and transportation incidental toor
necessary fortheproper and efficient execution and completion oftheWork as itrelates tothe
Project. The Contract Documents are complementary, andwhat isrequired by any onedocument
shall beasbinding asifrequired byall. Work notspecifically covered intheContract Documents or
which issubject toquestion andinterpretation because ofconflicts, duplications orambiguities may,
atCity'soption, berequired of Contractor ifitisconsistent therewith and isreasonably inferable
therefrom asbeing necessary toproduce the results intended bythisAgreement. Assuch, anypart
ofthe Work shown onDrawings butnotspecifically mentioned intheSpecifications orviceversa
shall beconsidered aspartofthe Work, thesame as though included inboth.
4.6 Shop Drawings and Submittals. Contractor shall submit shop drawings, product data, samples and
similar submittals required bytheContract Documents with reasonable promptness and insuch
sequence as tocause nodelayintheWork orintheactivities ofothercontractors orsubcontractors.
IfContractor shall make changes indesign, including dimensional changes, either through shop
drawings oractual field work, itshall accept the responsibility forthe structural and functional
adequacy ofsuch changes and their acceptance byCity orProject’sarchitect. Any structural or
functional inadequacies which maydevelop because ofsuch changes shall beremedied by
Contractor unless such change isspecifically included inachange order.
4.7 Taxes. Asapublic, municipal entity, theCity ofCarmel, and its various departments, areexempt
fromsales and compensating use taxes onalltangible personal property (materials, equipment and
components) pursuant tothelawoftheState ofIndiana. Contractor shall notinclude any charges
representing suchtaxes on anyinvoices hereunder. Contractor shall beresponsible forallfranchise
fees andtaxes ofany kind whatsoever.
5. WARRANTY:
5.1 Inaddition toallwarranties required byContract Documents, Contractor expressly warrants thatthe
Goods and Services/theWork covered bythis Agreement willconform tothose certain
specifications, descriptions and/orquotations regarding same aswereprovided toContractor byCity
and/orby Contractor toand accepted byCity, allofwhich documents areincorporated herein by
reference, and thattheGoods andServices/the Work will be delivered and/orperformed inatimely,
goodand workmanlike manner andfreefrom defect. Contractor acknowledges thatitknows ofCity’s
intended use andexpressly warrants that theGoods andServices provided toCity pursuant tothis
3
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
Agreement havebeen selected by Contractor based upon City’sstated useandarefitand sufficient
fortheirparticular purpose.
5.2 Further, Contractor warrants toCitythatmaterials and equipment furnished under theContract
Documents willbe ofthebestquality andnew unless theContract Documents require orpermit
otherwise. The performance oftheWork shall not limit, voidorotherwise compromise ordiminish
anyequipment ormanufacturer warranty thatistobeissued under theContract Documents. Goods,
Work, materials, orequipment not conforming tothese requirements may beconsidered defective.
Contractor’swarranty excludes remedy fordamage ordefect caused byabuse, alterations tothe
Work notexecuted byContractor, improper orinsufficient maintenance, improper operation, or
normal wear andtear and normal usage. Ifrequired bythe City, theContractor shall furnish
satisfactory evidence astothekind andquality ofmaterials and equipment.
5.3 Contractor shall, atitssole expense, promptly andproperly repair, replace orotherwise correct any
Work that is (i) rejected byCity or Architect, or (ii) known, observed ordiscovered atanytimeby
Contractor, City orArchitect tobedefective orfailing toconform tothe Contract Documents andshall
payCity forallexpenses incurred inany delay caused byremedying defective orotherwise
nonconforming Work.
5.4 Ifwithin two (2) years afterfinal completion oftheProject, orsuch longer period asestablished with
respect toContractor’sobligations under the Contract Documents, theWork oranyportion thereof is
found tobenotinaccordance with the requirements oftheContract Documents, Contractor shall
correct itpromptly afterreceipt ofwritten notice from City todoso. Contractor’sobligations under this
Section shall survive completion and acceptance oftheWork and Project and termination ofthe
Agreement.
5.5 Any and allwarranties whichareavailable onany material orequipment orother service which is
partoftheWork willbe provided toCity atnoadditional cost. Upon completion oftheWork,
Contractor shall assign toCityall warranties obtained orobtainable byContractor from
manufacturers andsuppliers ofequipment andmaterials incorporated into theWork bywritten
instrument ofassignment inaformacceptable toCity. Contractor shall furnish City with copies ofall
warranties, guarantees, operating manuals relative toequipment installed, and acomplete set of
reproducible drawings withallfield changes noted onthem relating totheimprovements constructed
under theContract. Theassignment ofsuchmanufacturer andsupplier warranties shall not relieve
Contractor ofany ofits ownwarranty obligations under this Article, whichshall remain infullforce
and effect.
5.6 Notwithstanding anything tothe contrary contained inContract Documents with respect to
warranties, itisunderstood andagreed thatthe foregoing warranties and guarantees shall notaffect,
limitorimpair City'srightagainst Contractor with regard tolatent defects inthe Work which donot
appear within theapplicable warranty period following acceptance ofthe Work and which could not,
bytheexercise ofreasonable care and duediligence, beascertained ordiscovered byCitywithin
suchwarranty period. Contractor shall beand remain liable and responsible tocorrect and cure any
such latent defects which arereported toContractor byCityinwriting within ninety (90) days after
such latent defect first appears orcould, bytheexercise ofreasonable care andduediligence, be
ascertained or discovered byCity. City’swarranty rights and remedies with respect tolatent defects
shall remain infull force and effect andforthe same duration as withany other warranty provided in
this Article orotherwise available orprescribed bylaw.
4
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
6. TIME AND PERFORMANCE:
6.1 This Agreement shall become effective as ofthelast date onwhich aparty hereto executes same
Effective Date”), andboth parties shall thereafter perform their obligations hereunder inatimely
manner. Time isoftheessence ofthis Agreement.
6.2 Contractor shall continuously monitor the construction schedule and advise Cityonaregular basis of
thestatus ofContractor’sprogress with respect tosuch schedule atany timeCity’srepresentative
requests Contractor todoso, including the furnishing ofinformation onthe status ofshop drawings,
samples, submittals and materials, machinery orequipment which may be inthecourse of
preparation ofmanufacture.
6.3 If, intheopinion ofCity, Contractor isbehind schedule intheperformance oftheWorkorisfailing,
without cause, tomaintain progress oftheWork ortoconform tothe general progress ofallwork for
the Project, Contractor agrees that itshall, atitsown expense, perform such overtime work, use
extralabor, and undertake allother means necessary tobringthe Work back on schedule.
6.4 Ifthere are anyconflicting times ordurations foraction, submissions, notices orresponses thereto
byContractor between oramong the Contract Documents, thecontrolling timeorduration for such
action, submissions, notices orresponses thereto byContractor shall betheearlier of such times
and shorter ofsuch durations, unless Cityexpressly agrees inwriting otherwise.
7. MEANS AND METHODS:
Contractor isresponsible forthe means, methods, techniques, sequences orprocedures, and safety
precautions and programs inconnection withprovision ofGoods and Services andrelated work under the
Contract Documents. Atalltimes during performance oftheWork, Contractor shall maintain and designate
toCityadequate, experienced andcooperative supervisory personnel, including afull-time on-siteproject
manager orsuperintendent ifrequired by Contract Document orfederal, state orlocal laws, rules and
regulations. City shall not have control over orcharge of, andshallnotberesponsible for, means, methods,
techniques, sequences orprocedures, orforthesafety precautions andprograms inconnection with the
performance oftheWork byContractor andshallnot beresponsible forany omission orfailure onthepartof
theContractor toproperly perform itsobligations. Contractor shall beresponsible toCity forContractor’s
negligent acts oromissions orfailure toperform.
8. DISCLOSURE AND WARNINGS:
Ifrequested byCity, Contractor shall promptly furnish toCity, insuch form anddetail asCity may direct, alist
ofallchemicals, materials, substances and items used inorduring theprovision oftheGoods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. Atthetimeofthe delivery oftheGoods andServices provided hereunder, Contractor agrees
tofurnish toCity sufficient written warning and notice (including appropriate labels oncontainers and
packing) ofanyhazardous material utilized inorthatisapart ofthe Goods and Services.
9. PROTECTION OFWORK:
Contractor shall atitsown expense takeallnecessary precautions toprotect thework ofother trades from
anydamage caused byContractor’soperations, and watch over, care forandprotect from damage orinjury
byanycause whatsoever, allofContractor’sWork, complete orotherwise, and allofitsmaterials, supplies,
tools, machinery and equipment atornear theProject.
5
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
10. SUBCONTRACTS:
Byappropriate agreement, written where legally required forvalidity, Contractor shall require each
subcontractor, totheextent oftheWork to beperformed bythe subcontractor, to bebound toContractor by
terms oftheContract Documents, and toassume toward Contractor alltheobligations andresponsibilities,
including theresponsibility for safety ofContractor’sWork, which Contractor, by theseContract Documents,
assumes toward City. Each subcontract agreement shall preserve andprotect therights ofCityunder the
Contract Documents with respect tothe Work tobeperformed bysubcontractor so that contracting thereof
willnotprejudice such rights, andshall allow tosubcontractor, unless specifically provided otherwise inthe
contract agreement, the benefit ofallrights, remedies and redress against Contractor that Contractor, bythe
Contract Documents, hasagainst City. Where appropriate, Contractor shall require each subcontractor to
enter intosimilar agreements withitssubcontractors.
11. LIENS:
Contractor shall notcause orpermit thefiling ofany lien on any ofCity’sproperty. In theevent any such lien
isfiled and Contractor failstoremove such lien within ten (10) daysafter thefiling thereof, bypayment or
bonding, Cityshall have theright topaysuch lienor obtain such bond, allatContractor’ssole costand
expense.
12. DEFAULT:
Intheevent Contractor: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis
Agreement, including Contractor’swarranties; (b) failstoprovide the Goods andServices as specified
herein; (c) failstomake progress soastoendanger timely andproper provision ofthe Goods and Services
and does notcorrect such failure orbreach within five (5) business days (orsuch shorter period oftime asis
commercially reasonable under the circumstances) after receipt ofnotice from City specifying such failure or
breach; or (d) becomes insolvent, is placed intoreceivership, makes ageneral assignment forthebenefit of
creditors ordissolves, eachsuch event constituting anevent ofdefault hereunder, Cityshall have the rightto
1) terminate allorany parts ofthisAgreement, without liability toContractor; and (2) exercise allother rights
and remedies available toCityatlaw and/orinequity.
13. INSURANCE AND INDEMNIFICATION:
13.1 Contractor shall procure and maintain infull force and effect during thetermof this Agreement, with
an insurer licensed todobusiness intheState ofIndiana, such insurance asisnecessary fortheprotection
ofCityand Contractor fromallclaims fordamages under any workers’ compensation, occupational disease
and/orunemployment compensation act; forbodily injuries including, but notlimited to, personal injury,
sickness, disease ordeath ofortoany of Contractor’sagents, officers, employees, contractors and
subcontractors; and, forany injury toordestruction ofproperty, including, but notlimited to, anyloss ofuse
resulting therefrom. Thecoverage amounts shall benoless than those amounts set forth inattached Exhibit
C. Contractor shall cause itsinsurers toname City asanadditional insured onallsuch insurance policies,
shallpromptly provide City, upon request, with copies ofallsuch policies, and shall provide that such
insurance policies shall not becanceled without thirty (30) days prior notice toCity. Contractor shall
indemnify andhold harmless City from andagainst any and allliabilities, claims, demands orexpenses
including, butnot limited to, reasonable attorney fees) forinjury, death and/ordamages toany person or
property arising from orinconnection withContractor’sprovision ofGoods andServices pursuant toorunder
this Agreement orContractor’suse ofCity property.
13.2 Notwithstanding any other provision ofthisAgreement tothecontrary, should anypolicy required by
theContract Documents becanceled orotherwise terminated before thecompletion of theWork hereunder,
Contractor shallexertallreasonable efforts toprocure andmaintain inforce similar insurance from insurers
6
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
satisfactory toCity and provide certificates ofsuch insurance toCity upon itswritten request. Should
Contractor failorneglect toprovide the required insurance, orallow anyrequired coverage tolapse, City
shall havethe right, but nottheduty, toprovide such insurance anddeduct the costthereof from anymoney
due toContractor any andallpremiums paid byCityforandonaccount ofsaid insurance. Thepolicy or
policies, and each certificate ofinsurance, shall further provide thatthe insurance willnot becancelled bythe
Insurer orthelimitsofliability reduced byendorsement prior toatleast thirty (30) days after written notice by
certified mail ofsuchcancellation orchange has been provided bytherespective insurer toCity. No less
than fourteen (14) daysprior tothe expiration, cancellation ortermination ofany suchpolicy, Contractor shall
supply City with anewandreplacement Certificate ofInsurance and Additional Insured endorsement as
proof ofrenewal oftheoriginal policy andcoverage, with suchneworreplacement policy andendorsements
inthesame manner and forthesame coverage and amounts infavor ofCity assetforth inthisParagraph.
13.3 Indemnity. Tothefullest extent permitted bylaw, Contractor shall indemnify, hold harmless and
defend City andallofitsofficers, directors and employees, fromand against allclaims, suits, demands,
causes ofaction, damages, losses, costs andexpenses, including reasonable attorney'sandContractor’s
feesand expenses, butonlytothe extent caused byContractor’snegligent performance oftheWork under
thisAgreement, oroccasioned byanybreach ornonperformance ofitsterms, provided thatanysuchclaim,
suit, demand, cause ofaction, damage, loss, cost, fees orexpense: (a) isattributable tobodily injury,
sickness, disease ordeath, orpatent infringement, orinjury toordestruction oftangible orrealproperty,
including thelossofusethereof andconsequential damages resulting therefrom, orisattributable to
damages fromeconomic harm orloss; and (b) iscaused inwhole orinpart byany negligent actoromission,
wrongful act, orotherbreach ofduty ofContractor oranyone directly orindirectly employed byitoranyone
forwhose acts itmaybeliable, regardless ofwhether such claim, suit, damage, loss, cost orexpense is
caused inpart byanyjoint, several orcomparative, butnot sole, negligent act oromission, ofCity.
13.4 The foregoing obligations ofContractor shallnotbeaffected orlimited inanyway byanyinsurance
required ofor provided to Contractor under the Agreement. The indemnification and hold harmless
obligations asprovided herein shall not negate, abridge orotherwise reduce any other right andremedy of
City orobligation ofindemnity by Contractor which would otherwise exist infavor ofCity under this
Agreement.
14. GOVERNMENT COMPLIANCE:
Contractor agrees tocomply with allfederal, state and local laws, executive orders, rules, regulations and
codes which may beapplicable toContractor’sperformance ofitsobligations under thisAgreement, andall
relevant provisions thereof areincorporated herein bythis reference. Contractor agrees toindemnify and
hold harmless City from any loss, damage and/orliability resulting from anysuch violation ofsuch laws,
orders, rules, regulations andcodes. This indemnification obligation shall survive thetermination ofthis
Agreement.
15. NONDISCRIMINATION:
Contractor represents and warrants that itand allofitsofficers, employees, agents, contractors and
subcontractors shallcomply with alllawsoftheUnited States, theState ofIndiana andCityprohibiting
discrimination against anyemployee, applicant for employment orother person intheprovision ofanyGoods
and Services provided bythisAgreement with respect totheirhire, tenure, terms, conditions andprivileges of
employment and any other matter related totheiremployment orsubcontracting, because ofrace, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnam eraveteran
status.
7
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
16. E-VERIFY:
Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended from time totime, and asisincorporated
herein bythis reference (the “Indiana E-Verify Law”), Contractor isrequired toenroll inand verify thework
eligibility status ofits newly-hired employees using theE-Verify program, andtoexecute the Affidavit
attached herein asExhibit D, affirming that itisenrolled andparticipating intheE-verify program and does
not knowingly employ unauthorized aliens. Insupport oftheAffidavit, Contractor shall provide theCity
with documentation indicating that ithasenrolled and isparticipating inthe E-Verify program.
Should Contractor subcontract fortheperformance ofanywork under andpursuant tothis Agreement, it
shall fully comply with theIndiana E-Verify Law as regards each suchsubcontractor. Should theContractor
orany subcontractor violate the Indiana E-Verify law, theCitymay require acure ofsuch violation and
thereafter, ifnotimely cure isperformed, terminate this Agreement inaccordance with either the provisions
hereof orthose setforth inthe Indiana E-Verify Law. Therequirements ofthis paragraph shall notapply
should theE-Verify program cease toexist.
17. OWNERSHIP AND USE OFDOCUMENTS:
TheReports, Recommendations, Analyses, Surveys, Data, Calculations, Drawings, Schedules, Specifications
andother documents prepared oremployed byContractor during thecourse offurnishing theWork toCity
under thisAgreement shallbeand become theproperty ofthe City, whether the Project iscompleted ornot;
accordingly, such materials may beused by theCity for information andreference and inconnection with City’s
involvement ontheProject. Suchitems anddocuments may alsobeused byCityforcompletion ofthe Project
orwork with respect thereto byothers ifContractor isindefault under this Agreement, inwhich case Contractor
shall provide City with reproducible copies ofsuch reports, recommendations, analyses, surveys, data,
calculations, drawings, schedules, specifications and other documents forsuchuse butshall not beobligated to
sign, certify orseal such copies. Contractor may utilize thename, images ordescriptions ofthe Project inits
promotional andmarketing materials, except thatitshallnotutilize, publish oradvertise any unique ordistinctive
components ofthe design, drawings orspecifications fortheProject insuch promotional and marketing
materials without firstobtaining thewritten consent ofCity. Contractor will have noliability toCityarising from
City’suseoralteration oftheabove-referenced documents onany unrelated project.
18. NOIMPLIED WAIVER:
Thefailure of either party torequire performance bythe other ofanyprovision ofthis Agreement shall not
affect therightofsuch partytorequire such performance atany time thereafter, nor shall thewaiver byany
party ofabreach ofany provision ofthis Agreement constitute awaiver ofany succeeding breach ofthe
same orany other provision hereof.
19. NON-ASSIGNMENT:
Contractor shall notassign orpledge this Agreement, whether ascollateral foraloan orotherwise, and shall
notdelegate itsobligations under this Agreement without City’sprior written consent.
20. RELATIONSHIP OFPARTIES:
The relationship oftheparties hereto shall beasprovided forinthisAgreement, and neither Contractor nor
any ofitsofficers, employees, contractors, subcontractors and agents areemployees ofCity. The contract
price setforth herein shall bethefulland maximum compensation andmonies required ofCity tobepaid to
Contractor under orpursuant tothis Agreement.
21. GOVERNING LAW; CONFLICT RESOLUTION:
21.1 General. Cityand Contractor arefully committed toworking with eachother throughout theProject
andagree tocommunicate regularly with each otheratalltimes soastoavoid orminimize disputes
8
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
ordisagreements. Ifdisputes ordisagreements doarise, City and Contractor each commit to
resolving such disputes ordisagreements inanamicable, professional and expeditious manner so
astoavoid unnecessary losses, delays and disruptions totheWork.
Cityand Contractor shallcommence allclaims and causes ofaction, whether incontract, tort, or
otherwise, against theotherarising out oforrelated tothisAgreement within theperiod specified by
applicable law, butifnototherwise specified byapplicable law, within notmore thanten (10) years
after thedateofSubstantial Completion ofthe Work.
AllContract Documents are tobeconstrued inaccordance with andgoverned bythelaws ofthe
State ofIndiana, except foritsconflict oflaws provisions.
21.2 Litigation. Claims, disputes andother matters incontroversy arising outoforrelated tothis
Agreement, nototherwise resolved inaccordance withtheprovisions above, theparties agree that,
intheevent alawsuit isfiled hereunder, they waive theirright toajury trial, agree tofile anysuch
lawsuit inanappropriate court inHamilton County, Indiana only, andagree thatsuch court isthe
appropriate venue for and has jurisdiction oversame, andany hearing, trial orconference shall take
place inthatlocale, unless agreed tootherwise inwriting byCity and Contractor. City and Contractor
consent tothechoice oflaw, the choice ofdispute resolution designated by them, venue asprovided
herein, andtopersonal jurisdiction over each ofthem asprovided herein andwaive anyrightto
object tothe exercise ofpersonal jurisdiction bythe court andtoexclusive venue inthislocale.
Anyaward, judgment oragreement insettlement ofadispute concerning such matters and resulting
from negotiations orlitigation inwhich City andContractor are parties orparticipants shall beas
binding upon surety asthough surety were named and joined insuch proceeding, provided that
Contractor has been given areasonable opportunity tojoin, participate, assist orprovide supporting
evidence inthe presentation ofany claim, defense orother issue incontroversy thatissettled or
resolved thereby.
21.3 Continuation ofWork. Provided City continues tomake payments ofamounts notindispute, no
dispute under this Paragraph shall interfere with theprogress oftheWork, and Contractor shall
proceed withfurnishing the Work, including disputed performance, despite theexistence of, and
without awaiting theresolution of, anysuch dispute. Thefailure orrefusal ofContractor tocontinue
performing under such circumstances shallconstitute adefault under thisAgreement.
21.4 Claims Against Third Parties. Inany instance orproceeding whereby any claim, dispute orother
matter incontroversy between City and Contractor involves, arises from orgives rise toasimilar
claim, dispute orother matter incontroversy asbetween City andanother third-party, Contractor
shall furnish andpresent toCity non-privileged evidence, documentation and other information to
support itsclaim, defense orother position with respect thereto.
21.5 Waiver ofConsequential Damages. Contractor waives anyclaims against City forconsequential
damages arising out oforrelating tothisAgreement. This waiver includes damages incurred by
Contractor forprincipal office expenses, including the compensation ofpersonnel stationed there
and other components ofhome office overhead, forlosses offinancing, business andreputation, for
lossofmanagement oremployee productivity orofthe services ofsuchpersons and forlossofprofit
except anticipated profit arising directly from theWork being performed hereunder. This waiver is
applicable, without limitation, toallconsequential damages due toeither party’stermination in
9
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
accordance with this Agreement.
22. SEVERABILITY:
Ifany term ofthisAgreement isinvalid orunenforceable under any statute, regulation, ordinance, executive
order orother rule oflaw, suchterm shallbedeemed reformed ordeleted, butonly totheextent necessary to
comply with same, and theremaining provisions ofthisAgreement shall remain infullforce andeffect.
23. NOTICE:
Any notice provided for inthis Agreement will besufficient ifitisinwriting andisdelivered bypostage
prepaid U.S. certified mail, return receipt requested, tothe party tobenotified attheaddress specified
herein:
IftoCity: CityofCarmel AND CityofCarmel
Street Department Office ofCorporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
IftoContractor: AllStar Paving, Inc.
4320NUSHighway 31
Seymour, Indiana 47274
Notwithstanding theabove, notice oftermination under paragraph 19 hereinbelow shall beeffective ifgiven
orally, aslongaswritten notice isthen provided as set forth hereinabove within five (5) business days from
thedate ofsuchoral notice.
24. TERMINATION:
24.1 Notwithstanding anything tothecontrary contained inthis Agreement, City may, upon notice to
Contractor, immediately terminate thisAgreement forcause, inthe event ofadefault hereunder by
Contractor and/orifsufficient funds arenotappropriated orencumbered topay for theGoods and
Services tobeprovided hereunder. Inthe event ofsuch termination, Contractor shall beentitled to
receive onlypayment for theundisputed invoice amount representing conforming Goods and
Services delivered asofthe date oftermination, except thatsuch payment amount shallnot exceed
theContract Price amount ineffect atthe time oftermination, unless the parties have previously
agreed inwriting toagreater amount.
24.2 Citymay terminate thisAgreement atanytimeupon thirty (30) days prior notice toContractor. Inthe
event ofsuch termination, Contractor shallbe entitled toreceive onlypayment forthe undisputed
invoice amount ofconforming Goods andServices delivered asofthe date oftermination, except
thatsuch payment amount shall not exceed theContract Price amount ineffect atthetime of
termination, unless theparties have previously agreed inwriting toagreater amount.
25. REPRESENTATIONS AND AUTHORITY TO EXECUTE:
Theparties represent and warrant that theyareauthorized toenterinto this Agreement andthatthe persons
executing this Agreement havethe authority tobind theparty which they represent.
10
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
26. FINAL COMPLETION AND CLOSEOUT:
Inaddition toany requirements forfinal completion and closeout listed inGeneral and Supplementary
Conditions, asacondition offinal payment andContract closeout, Contractor certifies orshall submit toCity
thefollowing:
a. Contractor certifies that payrolls, billsformaterials and equipment, and other indebtedness
connected with theWork, forwhich CityorCity’sproperty might beresponsible orencumbered,
lessamounts withheld bytheCity) have been paid orotherwise satisfied;
b. Anyapplicable Contractor guarantees andwarranties;
c. Acertificate evidencing thatinsurance required bytheContract Documents toremain inforce
after final payment iscurrently ineffect;
d. Consent ofsurety, ifany, tofinal payment;
e. As-constructed record copyoftheContract Documents marked toindicate field changes and
selections made during construction;
f. Ifapplicable, allmanufacturer’swarranties, product data, testing and/orinspection results or
reports, and maintenance andoperations manuals;
g. Ifrequired byCity, other data establishing payment orsatisfaction ofobligations, such as
receipts, or releases andwaivers ofliens, claims, security interests, orencumbrances, arising
outoftheContract, totheextent and insuch form asmay bedesignated byCity;
h. Anyother submittals required bythe Contract Documents; and
i. Satisfactory evidence that any claims orliens filedhave been discharged orsatisfied. Ifan
architect, aconsultant, orasubcontractor, orother person orentity providing services orwork
fortheContractor, refuses tofurnish arelease orwaiver required byCity, theContractor may
furnish abond satisfactory tothe Citytoindemnify City against such liens, claims, security
interests, orencumbrances. Ifsuch liens, claims, security interests, orencumbrances remains
unsatisfied after payments aremade, the Contractor shall refund toCity allmoney that City may
becompelled topayin discharging such liens, claims, security interests, orencumbrances,
including allcosts and reasonable attorney’sfees.
27. TERM:
Unless otherwise terminated inaccordance with thetermination provisions under Contract Documents
hereinabove, this Agreement shall beineffect from the Effective Date through satisfactory completion ofthe
Work and delivery ofallGoods andServices according totheestablished schedule.
28. HEADINGS:
Allheading and sections ofthis Agreement areinserted forconvenience onlyand donotform apartofthis
Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof.
29. BINDING EFFECT:
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound totheother with respect toallofthecovenants, terms, warranties and obligations
set forth inAgreement.
30. NOTHIRD PARTY BENEFICIARIES:
This Agreement gives norights orbenefits toanyone other than Cityand Contractor.
31. DEBARMENT AND SUSPENSION:
31.1 The Contractor certifies byentering intothisAgreement that neither itnoritsprincipals nor any of its
11
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily
excluded fromentering into this Agreement byanyfederal agency orbyanydepartment, agency orpolitical
subdivision ofthe State ofIndiana. The term “principal” forpurposes ofthis Agreement means anofficer,
director, owner, partner, key employee orother person with primary management orsupervisory
responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe
Contractor.
31.2 TheContractor certifies thatithasverified thestate andfederal suspension and debarment status
forallsubcontractors receiving funds under this Agreement and shallbesolely responsible forany
recoupment, penalties orcosts that might arise from useofasuspended ordebarred subcontractor. The
Contractor shall immediately notify theCity ifany subcontractor becomes debarred orsuspended, andshall,
attheCity’srequest, take allsteps required bytheCity toterminate itscontractual relationship with the
subcontractor for work tobeperformed under thisAgreement.
32. PRIOR WORK:
Inthe event that Contractor has delivered anyGoods and Services and/orperformed any oftheWork under
this Agreement prior tothe date ofthisAgreement, pursuant toanauthorization toproceed orverbal directive
issued byCity toContractor oraletter ofintent orverbal understanding entered into byand between Cityand
Contractor, thisAgreement andalloftheterms andconditions thereof, including the payment obligations of
Cityforsuch prior deliveries and/orperformance, shall govern such priordeliveries and/orperformance tothe
same extent asthough they were performed ordelivered after the date hereof, andany amounts that were
earned byContractor and paid byCity toContractor, orearned byContractor and still tobepaid byCity to
Contractor, forsuch other previously delivered Goods andServices orperformed Work, shallbeapplied asa
credit against Contractor’soverall compensation under this Agreement.
33. RIGHT TO ATTORNEY FEES:
Inthe event City employs attorneys orincurs other expenses itmay deem necessary toprotect orenforce its
rights under the Agreement where Contractor isindefault orbreach oftheAgreement, orCity otherwise is
required toundertake performance ofContractor’sobligations hereunder because ofContractor’sfailure or
refusal toperform, Contractor agrees topay theattorney fees, costs and expenses soincurred byCity.
Furthermore, wherever intheAgreement Contractor agrees topayexpenses incurred byCity such expenses
shall include, but are notlimited to, attorney fees incurred byCity.
34. DRUG FREE WORK SITE:
Contractor anditsemployees shall comply withallprovisions ofthe Drug Free Workplace Act of1988 as
amended. Theunlawful manufacture, distribution, dispensation, possession oruse ofacontrolled substance
intheworkplace isprohibited. Contractor isresponsible forthedevelopment implementation, administration
and enforcement ofaformal substance abuse policy (“Substance Abuse Policy”) which, as, aminimum,
meets the standards set forth bythe City.
35. COMPLIANCE WITH IND. CODE § 5-16-13:
Totheextent that this Project andAgreement issubject totherequirements ofIndiana Code § 5-16-13et
seq., which areincorporated byreference as iffully restated herein, Contractor shallcomply with all
applicable requirements setforththerein.
36. ACCESS TOPUBLIC RECORDS ACT:
Contractor understands andagrees that any “public record”, asthat term isdefined inIndiana Code 5-14-3-
2(m), asamended, that isrelated to the subject matter ofthe Contract, whether the same isinthe
12
AllStarPaving, Inc.
Street Department - 2024
Appropriation #2201 220143-502.02Motor Vehicle Highway Fund; P.O. #112450
Contract NotToExceed $332,500.00
possession or control ofContractor orCity, shall besubject torelease under and pursuant tothe provisions
ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, etseq., asamended.
37. COMPETING LAWS:
As between inconsistent provisions among Federal, Stateandlocal laws, Contractor should generally comply
withthe more stringent requirement, unless aFederal law, rule orregulation requires thatthe affected
Federal provision be observed, notwithstanding theexistence ofamore stringent applicable State orlocal
requirement.
38. IRAN CERTIFICATION:
Pursuant toI.C. § 5-22-16.5, theContractor shallcertify that, insigning thisAgreement, itdoes notengage in
investment activities within the Country ofIran.
39. ADVICE OFCOUNSEL:
Theparties warrant thattheyhave read thisAgreement and understand it, have hadtheopportunity toobtain
legal advice and assistance of counsel throughout thenegotiation ofthisAgreement, andenter intosame
freely, voluntarily, andwithout anyduress, undue influence orcoercion.
40. ENTIRE AGREEMENT:
ThisAgreement, together with anyexhibits attached hereto orreferenced herein, constitutes the entire
agreement between Contractor andCitywith respect tothesubject matter hereof, and supersedes allprior
oral orwritten representations andagreements regarding same. Notwithstanding any other term orcondition
setforth herein, butsubject toparagraph 16hereof, totheextent any term orcondition contained inany
exhibit attached tothisAgreement orinanydocument referenced herein conflicts withanyterm orcondition
contained in thisAgreement, the term orcondition contained in thisAgreement shall govern andprevail.
This Agreement mayonly bemodified bywritten amendment executed byboth parties hereto, ortheir
successors ininterest.
13
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $1,000,000 each employee
Bodily Injury by Accident/Disease: $1,000,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability:
General Aggregate Limit (other than
Products/Completed Operations): $6,000,000
Products/Completed Operations: $5,000,000
Personal & Advertising Injury
Each Occurrence Limit: $5,000,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Injury and Property Damage: $5,000,000 each occurrence
Umbrella Excess Liability
If a commercial umbrella liability policy is used to satisfy the minimum limits of liability
requirements, the combined limits must equal these minimum limits of liability.
Page1of1INDIANARETAILTAXEXEMPT
CERTIFICATENO. 0031201550020PURCHASEORDERNUMBERCityofCarmelFEDERALEXCISETAXEXEMPT112450
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
7/22/2024376645
ALLSTAR PAVING INC StreetDepartment
VENDORSHIP4320NUSHWY31 3400 W. 131stStreet
TO Carmel, IN 46074-
SEYMOUR, IN 47274 - MattHigginbotham(317) 733-2001
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
90036
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 22012201Motor Vehicle Highway FND
Account: 43-502.02
1Each24-STR-04 Road Rejuvenation$332,500.00$332,500.00
SubTotal 332,500.00
SendInvoiceTo:
Street Department
3400 W. 131stStreet
Carmel, IN 46074-
317) 733-2001 PLEASEINVOICEINDUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
332,500.00PAYMENT
A/PVOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORNSHIPPREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE ISAN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAYFOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ONALL SHIPPING LABEL
THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDEREDBYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. LeeHigginbotham
TITLECommissioner
CONTROL NO. 112450 CONTROLLER
CityofCarmel Street Department
Change OrderForm
33.TUS.14UsbjmfstProjectName: __________________________________________
CzTfshfzHsfdivlijobu3;38qn-Kvm42-3135
3ChangeOrderNo.: ______________________________________
Listeditemsforthischangeorder:
Beejujpobmpgxbmmtboesppggpstqfdjgjdusbjmfst
333.TUS.14UsbjmfstChangeOrderNo. ____ isforworkcompletedregarding (projectname) ___________________________.
448-66:/43Contractpricepriortothischangeorder $ ________________________
7:-937/51Contractpricewillbe/decreased bythis change
518-496/83orderNewcontractpriceincludingthischangeorder $ ________________________
Cumulative % AdjustedContractAmountChange fromPriceOriginalContract
Original ContractN/A N/A47:-631/43
CO1: 42-:72/11*%448-66:/43.9/76& Efevdu.Sfnpwbmpgxbmmtgspntqfdjgjdusbjmfst
Efevdu.Sfnpwbmpgxbmmtgspntqfdjgjdusbjmfst
Beejujpo.Jodsfbtfenfubmdptutgpsgsbnft
CO2: 7:-937/51%518-496/8321/36& Beejujpo.Xbmmtboesppgt
gpstqfdjgjdusbjmfst
CO3:
CITYOFCARMELTO:
3CONTRACTCHANGEORDERNO.: ______________
18035035DATE: _______________________________________
33.TUS.14UsbjmfstPROJECTNAME: ______________________________
O0BCITYREQ. NO.: _______________________________
217722CITYPONO.: _________________________________
1702603133CITYPODATE: _______________________________
I.
Youaredirectedtomakethefollowing changes inthisContract:
3ChangeOrderNo. ____ listedbelow.
SCHEDULED ADJUSTMENTITEMAMOUNTOR (-) DAYS
Beejujpopgxbmmtboesppggpsgpvs 2:-935/11O0B7(y35(usbjmfstgspnofxhspvq
Beejujpopgxbmmtboesppggpsgjwf 41-289/51O0B23(y35(usbjmfstgspnofxhspvq
Beejujpopgxbmmtboesppggpsgpvs 2:-935/11O0B7(y35(usbjmfstgspnfyjtujohhspvq
Thefollowing referenced Documents further describethechanges outlinedinParagraph I, andaretobe
considered apartofthisChange Order: R.F.P.: ______ W.D.C. No.: ______ Other: __________________
Thechanges resultinthefollowing adjustment ofContract PriceandContract Time:
448-66:/43ContractPricepriortothisChangeOrder $ _________________
7:-937/51ContractPricewillbeincreased/ decreased bythisChange Order $ _________________
518-496/83NewContractPriceincludingthisChangeOrder $ _________________
O0BO0BContractTimePriortothisChangeOrder: ______ Days. Completion Date: ____________
O0BNetincrease/decreaseresulting fromthisChangeOrder: ______ Days
O0BO0BCurrentContractTimeincludingthisChangeOrder: ______ Days. Completion Date: __________
1804203135
CHANGE ORDER #2: Yellow forCO1, Blue for CO2
ITEMIZED PRICING FORTRAILERS
Material & ChangeMaterial & Material: Labor: Material & LaborCost- betweenLabor: CostItemNotesQuantityCostofCostofLabor: Cost Original OriginalandofallOneOneofOneContractUpdatedQuantityPricePrices
6’ x24’ New 4 $ 2,870.00 $ 3,350.00 $ 6,220.00 $ 24,880.00 $ 22,540.00 + $ 2,340.00Frame
6’ x24’ 4pertrailerNew $ 0 $ 19,056.00 - $ 19,056.00Wall (16total)
6’ x24’ Includedin
Wallsand New4$4,956.00material $4,956.00$19,824.00$0+$19,824.00
Roofcost
12’ x24’ New5$ 4,435.00$ 3,875.00$ 8,310.00$ 41,550.00$ 38,625.00+ $ 2,925.00Frame
12’ x24’ 4pertrailerNew$ 0$ 26,945.00-$ 26,945.00Wall (20total)
12’ x24’ Includedin
Walls & New 5 $6,035.68 material $6,035.68 $30,178.40 $0 + $30,178.40
Roof cost
12’ x32’ New 1 $ 3,918.00 $ 3,875.00 $ 7,793.00 $ 7,793.00 $ 7,793.00 NoChangeFrame
12’ x32’ New 4total $ 722.00 $ 625.00 $ 1,347.00 $ 5,389.00 $ 5,389.00 NoChangeWall
8’ x8’
Frame & New 5 $ 2,333.50 $ 2,571.00 $ 4,905.00 $ 24,525.00 $ 24,525.00 NoChange
Walls
RearTire
Assembly New 4 $ 7,439.29 $ 5,439.29 $ 12,878.58 $ 51,514.32 $ 51,514.32 NoChangeFront
Hitch
Gooseneck New 1 $ 1,875.00 $ 1,875.00 $ 3,750.00 $ 3,750.00 $ 3,750.00 NoChangeHitch
6’ x24’ Existing4$ 2,870.00$ 3,350.00$ 6,220.00$ 24,880.00$ 22,540.00+ $ 2,340.00Frame
6’ x24’ Includedin
Walls & Existing 4 $4,956.00 material $4,956.00 $19,824.00 $0 +$19,824.00
Roof cost
187at12’ x24’ Existing previous $ 3,850.00 $ 3,875.00 $ 7,725.00 $ 54,075.00 $ 54,075.00 NoChangeFrameprice
11at12’ x24’ Existing updated $ 4,435.00 $ 3,875.00 $ 8,310.00 $ 91,410.00 $ 84,975.00 + $ 6,435.00Frameprice
12’ x32’ Existing 1 $ 3,918.00 $ 3,875.00 $ 7,793.00 $ 7,793.00 $ 7,793.00 NoChangeFrame
Additional New
Costto $69,826.40 Pricefor $407,385.72Total
Contract Contract
CzTfshfzHsfdivlijobu7;37qn-Kvm41-3135
ApprovedandAdoptedthis dayof ,20.
CITYOFCARMEL,INDIANA
ByandthroughitsBoardofPublicWorksandSafety
BY:
SueFinkam,PresidingOfficer
Date:
LauraCampbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
JacobQuinn,Clerk
Date:
342:922
PERFORMANCEBOND
Contractor Surety
TxjttSfDpsqpsbufTpmvujpotBnfsjdbJotvsbodfDpsqpsbujpoName: Name: UQJVujmjuzDpotusvdujpo-MMD
Address(principal placeofbusiness): Address (principalplaceofbusiness):
589O/Dp/Se/2211F/ 2561BnfsjdboMbof-Tvjuf2211
jpotwjmmf-JO57188 Tdibvncvsh-JM71284
Owner Contract
Name: Description (nameandlocation): DjuzpgDbsnfmVujmjujft
TjyQpjoutSpbeXbufsNbjoFyufotjpoMailingaddress (principalplaceofbusiness):
41XftuNbjoTusffu-Tvjuf311
Dbsnfm-JO57143
Contract Price: 5::-461/11
EffectiveDateofContract: Bvhvtu8-3135
Bond
BondAmount: 5::-461/11
DateofBond: Bvhvtu8-3135
DateofBondcannotbeearlierthanEffectiveDate
ofContract)
Modifications tothisBondform:
5None SeeParagraph16
SuretyandContractor, intendingtobelegallyboundhereby, subjecttothetermssetforthinthis
Performance Bond, doeachcausethisPerformanceBondtobedulyexecuted byanauthorized officer,
agent, orrepresentative.
Contractor asPrincipal Surety
TxjttSfDpsqpsbufTpmvujpotBnfsjdbJotvsbodfDpsqpsbujpoUQJVujmjuzDpotusvdujpo-MMD
FullformalnameofContractor)(FullformalnameofSurety) (corporate seal)
By: By:
Signature)(Signature)(Attach PowerofAttorney)
SpcfsuM/TifsgjdlName:Name:
Printedortyped)(Printedortyped)
Buupsofz.jo.GbduTitle:Title:
Attest: Attest:
Signature)(Signature)
LbujfQjlvmbName:Name:
Printedortyped)(Printedortyped)
TfdsfubszTitle:Title:
Notes: (1) Providesupplemental executionbyanyadditional parties, suchasjointventurers. (2) Any
singularreference toContractor, Surety, Owner, orotherpartyisconsidered pluralwhereapplicable.
EJCDC® C-610, PerformanceBond.
Copyright2018NationalSocietyofProfessionalEngineers, AmericanCouncilofEngineeringCompanies,
andAmericanSocietyofCivilEngineers. Allrightsreserved.
1.TheContractor andSurety, jointly andseverally, bindthemselves, theirheirs, executors,
administrators, successors, andassignstotheOwnerfortheperformance oftheConstruction
Contract, whichisincorporated hereinbyreference.
2.IftheContractor performs theConstruction Contract, theSuretyandtheContractorshallhaveno
obligationunderthisBond, exceptwhenapplicable toparticipate inaconference asprovidedin
Paragraph3.
3.IfthereisnoOwnerDefaultundertheConstruction Contract, theSurety’sobligation underthisBond
willariseafter:
3.1. TheOwnerfirstprovides noticetotheContractor andtheSuretythattheOwnerisconsidering
declaring aContractor Default. Suchnoticemayindicatewhether theOwnerisrequestinga
conference amongtheOwner, Contractor, andSuretytodiscuss theContractor’sperformance.
IftheOwnerdoesnotrequestaconference, theSurety may, withinfive (5) businessdaysafter
receiptoftheOwner’snotice, requestsuchaconference. IftheSuretytimely requestsa
conference, theOwnershallattend. Unless theOwneragreesotherwise, anyconference
requestedunderthisParagraph3.1willbeheldwithinten (10) businessdaysoftheSurety’s
receiptoftheOwner’snotice. IftheOwner, theContractor, andtheSuretyagree, the
Contractor shallbeallowedareasonable timetoperform theConstruction Contract, butsuch
anagreement doesnotwaivetheOwner’sright, ifany, subsequently todeclareaContractor
Default;
3.2. TheOwner declaresaContractor Default, terminates theConstruction Contractandnotifiesthe
Surety; and
3.3. TheOwnerhasagreedtopaytheBalanceoftheContractPriceinaccordance withthetermsof
theConstructionContracttotheSuretyortoacontractor selectedtoperform theConstruction
Contract.
4.FailureonthepartoftheOwnertocomply withthenoticerequirement inParagraph3.1doesnot
constitute afailuretocomplywithacondition precedenttotheSurety’sobligations, orreleasethe
Suretyfromitsobligations, except totheextenttheSuretydemonstrates actualprejudice.
5.WhentheOwnerhassatisfiedtheconditionsofParagraph3, theSuretyshallpromptly andatthe
Surety’sexpensetakeoneofthefollowing actions:
5.1. Arrange fortheContractor, withtheconsentoftheOwner, toperformandcomplete the
Construction Contract;
5.2. Undertake toperform andcomplete theConstruction Contractitself, through itsagentsor
independent contractors;
5.3. Obtainbidsornegotiatedproposals fromqualified contractors acceptable totheOwnerfora
contract forperformance andcompletion oftheConstruction Contract, arrange foracontract
tobeprepared forexecution bytheOwnerandacontractor selectedwiththeOwners
concurrence, tobesecured withperformance andpaymentbondsexecutedbyaqualified
suretyequivalent tothebondsissued ontheConstruction Contract, andpaytotheOwnerthe
amountofdamages asdescribedinParagraph7inexcessoftheBalanceoftheContractPrice
incurredbytheOwnerasaresultoftheContractorDefault; or
5.4. Waiveitsrighttoperformandcomplete, arrangeforcompletion, orobtainanewcontractor,
andwithreasonablepromptness underthecircumstances:
EJCDC® C-610, PerformanceBond.
Copyright2018NationalSocietyofProfessionalEngineers, AmericanCouncilofEngineeringCompanies,
andAmericanSocietyofCivilEngineers. Allrightsreserved.
5.4.1Afterinvestigation,determine theamountforwhichitmaybeliabletotheOwnerand,
assoonaspracticable aftertheamountisdetermined, makepayment totheOwner; or
5.4.2 DenyliabilityinwholeorinpartandnotifytheOwner, citingthereasons fordenial.
6.IftheSuretydoesnotproceed asprovided inParagraph5withreasonable promptness, theSurety
shallbedeemedtobeindefaultonthisBondsevendaysafterreceiptofanadditionalwrittennotice
fromtheOwnertotheSuretydemanding thattheSuretyperformitsobligations underthisBond, and
theOwnershallbeentitled toenforceanyremedyavailable totheOwner. IftheSuretyproceeds as
providedinParagraph5.4, andtheOwnerrefuses thepayment, ortheSuretyhasdenied liability, in
wholeorinpart, withoutfurthernotice, theOwnershallbeentitledtoenforceanyremedyavailable
totheOwner.
7.IftheSuretyelectstoactunderParagraph5.1, 5.2, or5.3, thentheresponsibilities oftheSuretyto
theOwnerwillnotbegreaterthanthoseoftheContractor undertheConstruction Contract, andthe
responsibilities oftheOwnertotheSuretywillnotbegreater thanthoseoftheOwnerunderthe
Construction Contract. Subject tothecommitment bytheOwnertopaytheBalanceoftheContract
Price, theSuretyisobligated, withoutduplication for:
7.1. theresponsibilities oftheContractor forcorrection ofdefectiveworkandcompletion ofthe
Construction Contract;
7.2. additionallegal, designprofessional, anddelaycosts resultingfromtheContractor’sDefault,
andresultingfromtheactions orfailuretoactoftheSuretyunderParagraph 5; and
7.3. liquidateddamages, orifnoliquidated damagesarespecified intheConstruction Contract,
actualdamages caused bydelayedperformance ornon-performance oftheContractor.
8.IftheSuretyelectstoactunderParagraph5.1, 5.3, or5.4, theSurety’sliabilityislimitedtotheamount
ofthisBond.
9.TheSuretyshallnotbeliabletotheOwnerorothersforobligations oftheContractor thatare
unrelatedtotheConstruction Contract, andtheBalanceoftheContractPricewillnotbereduced or
setoffonaccountofanysuchunrelated obligations. NorightofactionwillaccrueonthisBondtoany
personorentityotherthantheOwneroritsheirs, executors, administrators, successors, andassigns.
10.TheSuretyhereby waives noticeofanychange, including changesoftime, totheConstruction
Contractortorelatedsubcontracts, purchaseorders, andotherobligations.
11.Anyproceeding, legalorequitable, underthisBondmustbeinstituted inanycourtofcompetent
jurisdiction inthelocationinwhichtheworkorpartoftheworkislocatedandmustbeinstituted
withintwoyearsafteradeclaration ofContractor Defaultorwithin twoyearsaftertheContractor
ceasedworking orwithintwoyearsaftertheSuretyrefusesorfailstoperform itsobligations under
thisBond, whicheveroccursfirst. Iftheprovisionsofthisparagrapharevoidorprohibited bylaw, the
minimumperiodsoflimitations available tosuretiesasadefense inthejurisdiction ofthesuitwillbe
applicable.
12.NoticetotheSurety, theOwner, ortheContractor mustbemailedordelivered totheaddressshown
onthepageonwhichtheirsignatureappears.
13.WhenthisBondhasbeenfurnished tocomply withastatutory orotherlegalrequirement inthe
location wheretheconstruction wastobeperformed, anyprovision inthisBondconflicting withsaid
statutoryorlegalrequirement willbedeemeddeletedtherefrom andprovisionsconforming tosuch
statutoryorotherlegalrequirementwillbedeemedincorporated herein. Whensofurnished, the
intentisthatthisBondwillbeconstrued asastatutory bondandnotasacommon lawbond.
EJCDC® C-610, PerformanceBond.
Copyright2018NationalSocietyofProfessionalEngineers, AmericanCouncilofEngineeringCompanies,
andAmericanSocietyofCivilEngineers. Allrightsreserved.
14.Definitions
14.1.Balance oftheContract Price—Thetotalamountpayable bytheOwnertotheContractor under
theConstruction Contract afterallproperadjustments havebeenmadeincluding allowancefor
theContractor foranyamounts receivedortobereceivedbytheOwnerinsettlement of
insurance orotherclaimsfordamages towhichtheContractor isentitled, reduced byallvalid
andproperpayments madetooronbehalfoftheContractor undertheConstruction Contract.
14.2. Construction Contract—Theagreement between theOwnerandContractor identified onthe
coverpage, includingallContractDocumentsandchangesmadetotheagreementandthe
ContractDocuments.
14.3. Contractor Default—Failure oftheContractor, whichhasnotbeenremedied orwaived, to
performorotherwisetocomplywithamaterialtermoftheConstruction Contract.
14.4. OwnerDefault—FailureoftheOwner, whichhasnotbeenremedied orwaived, topaythe
Contractor asrequired undertheConstruction Contract ortoperformandcomplete orcomply
withtheothermaterialtermsoftheConstruction Contract.
14.5. ContractDocuments—Allthedocuments thatcomprisetheagreement betweentheOwner and
Contractor.
15.IfthisBondisissuedforanagreement betweenacontractor andsubcontractor, thetermContractor
inthisBondwillbedeemedtobeSubcontractor andthetermOwnerwillbedeemedtobeContractor.
16.Modifications tothisBondareasfollows: \[Describemodification orenter “None”\]
EJCDC® C-610, PerformanceBond.
Copyright2018NationalSocietyofProfessionalEngineers, AmericanCouncilofEngineeringCompanies,
andAmericanSocietyofCivilEngineers. Allrightsreserved.
OBODZK/OPOXFJMFS-KPIOX/IBOOPOJJJ-KBTPONdFMEPXOFZ-boeSPCFSUM/TIFSGJDL
KPJOUMZPSTFWFSBMMZ
PGJGUZNJMMJPO)%61-111-111/11*EPMMBST
21 OPWFNCFS33
3321OPWFNCFS
358uiBvhvtu
342:922
PAYMENTBOND
Contractor Surety
Name: Name:TxjttSfDpsqpsbufTpmvujpotBnfsjdbJotvsbodfDpsqpsbujpoUQJVujmjuzDpotusvdujpo-MMD
Address(principalplaceofbusiness):Address (principalplaceofbusiness):
589O/Dp/Se/2211F/2561BnfsjdboMbof-Tvjuf2211
jpotwjmmf-JO57188Tdibvncvsh-JM71284
Owner Contract
Name:Description (nameandlocation): DjuzpgDbsnfmVujmjujft
Mailingaddress (principalplaceofbusiness): TjyQpjoutSpbeXbufsNbjoFyufotjpo
41XftuNbjoTusffu-Tvjuf311
Dbsnfm-JO57143
5::-461/11ContractPrice:
Bvhvtu8-3135EffectiveDateofContract:
Bond
BondAmount: 5::-461/11
Bvhvtu8-3135DateofBond:
DateofBondcannotbeearlierthanEffective DateofContract)
Modifications tothisBondform:
5None SeeParagraph18
SuretyandContractor, intendingtobelegally boundhereby, subjecttothetermssetforthinthis
Payment Bond, doeachcausethisPaymentBondtobedulyexecutedbyanauthorized officer, agent, or
representative.
Contractor asPrincipal Surety
TxjttSfDpsqpsbufTpmvujpotBnfsjdbJotvsbodfDpsqpsbujpoUQJVujmjuzDpotusvdujpo-MMD
FullformalnameofContractor) (FullformalnameofSurety) (corporateseal)
By: By:
Signature)(Signature)(AttachPowerofAttorney)
SpcfsuM/TifsgjdlName:Name:
Printedortyped)(Printedortyped)
Title:Title:Buupsofz.jo.Gbdu
Attest: Attest:
Signature)(Signature)
LbujfQjlvmbName:Name:
Printedortyped) (Printedortyped)
TfdsfubszTitle:Title:
Notes: (1) Providesupplementalexecutionbyanyadditionalparties, suchasjointventurers. (2) Anysingularreferenceto
Contractor, Surety, Owner, orotherpartyisconsideredpluralwhereapplicable.
EJCDC® C-615, PaymentBond.
Copyright2018NationalSocietyofProfessionalEngineers, AmericanCouncilofEngineeringCompanies,
andAmericanSocietyofCivilEngineers. Allrightsreserved.
1.TheContractor andSurety, jointlyandseverally, bindthemselves, theirheirs, executors,
administrators, successors, andassignstotheOwnertopayforlabor, materials, andequipment
furnishedforuseintheperformance oftheConstruction Contract, which isincorporated hereinby
reference, subjecttothefollowing terms.
2.IftheContractor promptlymakespayment ofallsumsduetoClaimants, anddefends, indemnifies,
andholdsharmlesstheOwnerfromclaims, demands, liens, orsuitsbyanypersonorentityseeking
payment forlabor, materials, orequipment furnishedforuseintheperformance oftheConstruction
Contract, thentheSuretyandtheContractor shallhavenoobligationunderthisBond.
3.IfthereisnoOwnerDefaultundertheConstruction Contract, theSurety’sobligationtotheOwner
underthisBondwillariseaftertheOwnerhaspromptly notifiedtheContractor andtheSurety (atthe
addressdescribedinParagraph13) ofclaims, demands, liens, orsuitsagainsttheOwner orthe
Owner’sproperty byanypersonorentityseekingpaymentforlabor, materials, orequipment
furnishedforuseintheperformance oftheConstruction Contract, andtendereddefenseofsuch
claims, demands, liens, orsuitstotheContractorandtheSurety.
4.WhentheOwnerhassatisfiedtheconditions inParagraph3, theSuretyshallpromptlyandatthe
Surety’sexpensedefend, indemnify, andholdharmless theOwneragainstadulytenderedclaim,
demand, lien, orsuit.
5.TheSurety’sobligations toaClaimantunderthisBondwillariseafterthefollowing:
5.1. Claimants whodonothaveadirectcontractwiththeContractor
5.1.1. havefurnished awritten noticeofnon-payment totheContractor, statingwith
substantial accuracytheamountclaimedandthenameofthepartytowhomthe
materials were, orequipment was, furnished orsupplied orforwhomthelaborwas
doneorperformed, withinninety (90) daysafterhavinglastperformedlabororlast
furnishedmaterialsorequipmentincludedintheClaim; and
5.1.2. havesentaClaimtotheSurety (attheaddressdescribedinParagraph 13).
5.2. Claimants whoareemployedbyorhaveadirectcontractwiththeContractorhavesentaClaim
totheSurety (attheaddressdescribed inParagraph 13).
6.Ifanoticeofnon-payment requiredbyParagraph5.1.1isgivenbytheOwnertotheContractor, that
issufficienttosatisfyaClaimant’sobligation tofurnishawrittennotice ofnon-payment under
Paragraph 5.1.1.
7.WhenaClaimanthassatisfiedtheconditions ofParagraph5.1or5.2, whicheverisapplicable, the
SuretyshallpromptlyandattheSurety’sexpensetakethefollowing actions:
7.1. SendananswertotheClaimant, withacopytotheOwner, withinsixty (60) daysafterreceipt
oftheClaim, statingtheamountsthatareundisputed andthebasisforchallenging anyamounts
thataredisputed; and
7.2. Payorarrange forpaymentofanyundisputed amounts.
7.3. TheSurety’sfailuretodischargeitsobligations underParagraph7.1or7.2willnotbedeemed
toconstitute awaiverofdefenses theSuretyorContractormayhaveoracquireastoaClaim,
exceptastoundisputed amountsforwhichtheSuretyandClaimanthavereachedagreement.
If, however, theSuretyfailstodischarge itsobligations underParagraph7.1or7.2, theSurety
shallindemnifytheClaimantforthereasonable attorney’sfeestheClaimant incursthereafter
torecoveranysumsfoundtobedueandowingtotheClaimant.
EJCDC® C-615, PaymentBond.
Copyright2018NationalSocietyofProfessionalEngineers, AmericanCouncilofEngineeringCompanies,
andAmericanSocietyofCivilEngineers. Allrightsreserved.
8.TheSurety’stotalobligation willnotexceedtheamount ofthisBond, plustheamountofreasonable
attorney’sfeesprovided underParagraph 7.3, andtheamountofthisBondwillbecreditedforany
paymentsmadeingoodfaithbytheSurety.
9.AmountsowedbytheOwnertotheContractorundertheConstruction Contractwillbeusedforthe
performance oftheConstruction Contractandtosatisfyclaims, ifany, underanyconstruction
performance bond. BytheContractor furnishing andtheOwner accepting thisBond, theyagreethat
allfundsearnedbytheContractor intheperformance oftheConstruction Contractarededicatedto
satisfyingobligations oftheContractorandSurety underthisBond, subjecttotheOwner’spriorityto
usethefundsforthecompletion ofthework.
10.TheSuretyshallnotbeliabletotheOwner, Claimants, orothersforobligations oftheContractor that
areunrelatedtotheConstruction Contract. TheOwnershallnotbeliableforthepayment ofanycosts
orexpensesofanyClaimant underthisBond, andshallhaveunderthisBondnoobligation tomake
paymentstoorgivenoticeonbehalfofClaimants, orotherwise haveanyobligationstoClaimants
under thisBond.
11.TheSuretyherebywaives noticeofanychange, includingchangesoftime, totheConstruction
Contractortorelatedsubcontracts, purchaseorders, andotherobligations.
12.Nosuitoractionwillbecommenced byaClaimantunderthisBondother thaninacourtofcompetent
jurisdiction inthestateinwhich theprojectthatisthesubjectoftheConstructionContract islocated
oraftertheexpirationofoneyearfromthedate (1) onwhichtheClaimantsentaClaimtotheSurety
pursuanttoParagraph5.1.2or5.2, or (2) onwhichthelastlabororservicewasperformed byanyone
orthelastmaterials orequipment werefurnished byanyoneundertheConstruction Contract,
whicheverof (1) or (2) firstoccurs. Iftheprovisions ofthisparagraph arevoidorprohibited bylaw,
theminimum periodoflimitationavailable tosuretiesasadefenseinthejurisdictionofthesuitwill
beapplicable.
13.NoticeandClaimstotheSurety, theOwner, ortheContractor mustbemailedordelivered tothe
address shown onthepageonwhichtheirsignature appears. ActualreceiptofnoticeorClaims,
howeveraccomplished, willbesufficientcompliance asofthedatereceived.
14.WhenthisBondhasbeenfurnished tocomply withastatutory orotherlegalrequirement inthe
locationwheretheconstruction wastobeperformed, anyprovisioninthisBondconflicting withsaid
statutoryorlegalrequirement willbedeemeddeletedherefromandprovisions conforming tosuch
statutoryorotherlegalrequirementwillbedeemedincorporated herein. When sofurnished, the
intentisthatthisBondwillbeconstrued asastatutory bondandnotasacommon lawbond.
15.Uponrequests byanyperson orentityappearingtobeapotential beneficiary ofthisBond, the
Contractor andOwnershallpromptly furnishacopyofthisBondorshallpermitacopytobemade.
16.Definitions
16.1. Claim—Awrittenstatement bytheClaimant including ataminimum:
16.1.1. ThenameoftheClaimant;
16.1.2. Thenameofthepersonforwhomthelaborwasdone, ormaterials orequipment
furnished;
16.1.3. Acopyoftheagreementorpurchaseorderpursuant towhichlabor, materials, or
equipment wasfurnishedforuseintheperformance oftheConstruction Contract;
16.1.4. Abriefdescriptionofthelabor, materials, orequipment furnished;
EJCDC® C-615, PaymentBond.
Copyright2018NationalSocietyofProfessionalEngineers, AmericanCouncilofEngineeringCompanies,
andAmericanSocietyofCivilEngineers. Allrightsreserved.
16.1.5. ThedateonwhichtheClaimant lastperformed labororlastfurnishedmaterialsor
equipment foruseintheperformance oftheConstruction Contract;
16.1.6. ThetotalamountearnedbytheClaimant forlabor, materials, orequipment furnished
asofthedateoftheClaim;
16.1.7. Thetotalamountofpreviouspayments receivedbytheClaimant; and
16.1.8. Thetotalamount dueandunpaid totheClaimantforlabor, materials, orequipment
furnished asofthedateoftheClaim.
16.2. Claimant—Anindividualorentityhavingadirectcontract withtheContractor orwitha
subcontractor oftheContractor tofurnishlabor, materials, orequipment foruseinthe
performance oftheConstruction Contract. ThetermClaimant alsoincludes anyindividualor
entitythathasrightfullyasserted aclaimunderanapplicablemechanic’slienorsimilarstatute
againsttherealproperty uponwhichtheProjectislocated. TheintentofthisBondistoinclude
withoutlimitationinthetermsof “labor, materials, orequipment” thatpartofthewater, gas,
power, light, heat, oil, gasoline, telephone service, orrentalequipmentusedintheConstruction
Contract, architectural andengineeringservices requiredforperformance oftheworkofthe
Contractor andtheContractor’ssubcontractors, andallotheritemsforwhichamechanic’slien
maybeasserted inthejurisdiction wherethelabor, materials, orequipmentwerefurnished.
16.3. Construction Contract—Theagreement between theOwnerandContractor identified onthe
coverpage, including allContract Documents andallchangesmadetotheagreementandthe
ContractDocuments.
16.4. OwnerDefault—FailureoftheOwner, whichhasnotbeenremedied orwaived, topaythe
Contractor asrequired undertheConstruction Contract ortoperformandcomplete orcomply
withtheothermaterialtermsoftheConstruction Contract.
16.5. ContractDocuments—Allthedocuments thatcomprisetheagreement betweentheOwner and
Contractor.
17.IfthisBondisissuedforanagreement betweenacontractor andsubcontractor, thetermContractor
inthisBondwillbedeemedtobeSubcontractor andthetermOwnerwillbedeemedtobeContractor.
18.Modifications tothisBondareasfollows: \[Describemodification orenter “None”\]
EJCDC® C-615, PaymentBond.
Copyright2018NationalSocietyofProfessionalEngineers, AmericanCouncilofEngineeringCompanies,
andAmericanSocietyofCivilEngineers. Allrightsreserved.
OBODZK/OPOXFJMFS-KPIOX/IBOOPOJJJ-KBTPONdFMEPXOFZ-boeSPCFSUM/TIFSGJDL
KPJOUMZPSTFWFSBMMZ
PGJGUZNJMMJPO)%61-111-111/11*EPMMBST
21 OPWFNCFS33
3321OPWFNCFS
358uiBvhvtu
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendations:
MAC: Yes ENG: Yes
Parks: YesCFD: Yes CPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
350 Veterans Way, suite 150
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
Live music on the stage next to our Fork and ale House patio
Provide a brief description of event
Live Music
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/14/2024 11/13/2024
We would like to offer live music each Wednesday from August 14th to November
13th
5:00:00 PM 10:00:00 PM
6:00:00 PM 9:00:00 PM
NA
40
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Rotate musicians
Name of Merchants(s) doing the setup
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
8082717304
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Jeffrey Blair
Fork and Ale House
City
Carmel
State / Province / Region
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
Individual
Is the requestor a citizen of the City of Carmel?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Fork and Ale House/Jeff Blair
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jeff Blair-Operator
Printed Name and Title (If applicable)
Phone Number (Required)
350 Veterans Blvd suite 150 Carmel, IN 46032
Address of Organization/Applicant
7/16/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Veterans Way (CFD HQ)
Department Recommendation:MAC: Yes ENG: Yes
Parks: YesCFD: Yes CPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Veterans Way from 1st St SW to Phelps Way.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
CFD HQ Building Grand Opening/Open House
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Cones*
Barricades*
Tall Skinny Cones*
No Parking Signs *
Event Use/Purpose:
Description of Event:
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
3-5
Please note the number of Tall Skinny Cones needed
20 to post No Parking
signs on
Please note the number of NO PARKING SIGNS needed
25
5. EVENT DETAILS
CFD HQ Building Dedication/Open House
Provide a brief description of event
Open house of CFD HQ. Road to be closed for stage (CFD owned stage) and CFD
ladder truck to be staged on Veterans Way.
Event is from 6p-9p.
Setup to begin no later than 12:00pm day of the event.
No Parking Signs needed by Aug 14th. CFD will pick up from CPD
Barricades/cones to be in place no later than 12pm on day of event,
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Vendors
8/15/2024 8/15/2024
10:00:00 AM 10:00:00 PM
6:00:00 PM 9:00:00 PM
NA
200
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
6. CONTACT INFORMATION:
Joel Heavner
jheavner@carmel.in.gov
3174317594
Carmel Fire Department
City
Carmel
State / Province / Region
Default
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
210 Veterans Way
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Joel Heavner
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Division Chief Carmel Fire Deparment
Printed Name and Title (If applicable)
3174317594
Phone Number (Required)
Address of Organization/Applicant
7/23/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation:
MAC: Yes ENG: Yes
CFD: Yes Parks: YesCPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Screenshot 2024-07-18 at 9.47.38 AM.png 271.1KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event Date End *
Tear Down Time:*
Event End
time:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Free workout for our clients.
Provide a brief description of event
Join us for our free workout for our Shred415 community.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
10/4/24
8/16 - 10:00AM, 8/26 - 7:00PM, 9/6 - 10:00AM, 9/27 - 7:00PM,10/4 - 7:00PM
8/16 - 10:00AM, 8/26 - 7:00PM, 9/6 - 10:00AM, 9/27 - 7:00PM,10/4 - 7:00PM
NA
50
Will a Fee be charged for this event? If yes, please describe below.
Yes
Event Use/Purpose:
Description of Event:
Event Date Start *
8/16/24
If multiple dates, please list
8/16/24, 8/26/24, 9/6/24, 9/27/24,10/4/24
Set-Up Time:*
8/16 - 8:30AM, 8/26 - 4:00PM, 9/6 - 8:30AM,
9/27 - 4:00PM,10/4 - 4:00PM
Event Start
time:*
8/16 - 8:30AM, 8/26 - 4:00PM, 9/6 - 8:30AM,
9/27 - 4:00PM,10/4 - 4:00PM
Rehearsal
Number of People
Expected:*
Fees?
EVENT SET UP:
No
Stage
Vendors
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
*
*
*
Contact Person
Email
Phone Number:
Jennifer Wilkins
jenw@shred415.com
Cell Number:
Name/Organization:Shred415
Size of Stage
10 x 10 tent
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
USA
Residency
46032
Type:
For-Profit Organization
Carmel
Street Address
Is the Organization based within the City of Carmel city limits?
Address Line 2
State / Province / RegionCity
Postal / Zip Code Country
Address
Organization
No
Yes
*
IL
SECURITY DEPOSIT AND FEE:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Shred415
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jennifer Wilkins
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel, IN 46032
Address of Organization/Applicant
7/18/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation:MAC: Yes ENG: YesCFD: Yes Parks: Yes
CPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other Movie Screen, Audio (microphone/speaker)
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Date
End*
Tear Down Time:*
Event End
time:*
Rehearsal End:
5. EVENT DETAILS
Screening of Documentary, Inches to Miles
Provide a brief description of event
We will show the documentary, Inches to Miles at 9:00pm on the Midtown Screen on
the requested date. Timmy Howard, one of the featured stars, will be there to
introduce film/answer questions, as well as have Athletic Brewing non-alcoholic
beers on hand for anyone interested (free).
We're planning to invite/push out the event to the Carmel Runners Club members
(just over 400 members) plus all other area run clubs, including Westfield, Fishers,
and Indy Run Clubs.
Expecting 200+ people. We can also create a loose RSVP page on FB to better
gauge as we get closer.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/23/2024
11:00:00 PM
11:00:00 PM
NA
Rehearsal End Time:
200
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Event Use/Purpose:
Description of Event:
Event Date Start *
8/23/2024
If multiple dates,
please list
Set-Up Time:*
8:30:00 PM
Event Start
time:*
9:00:00 PM
Rehearsal
Rehearsal Date:
Rehearsal Start:
Rehearsal Start Time:
Number of People
Expected:*
Fees?
EVENT SET UP:
Stage
Vendors
Vendors Present*
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Not necessary, but some sort of platform to
stand on to introduce film
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
1
6. CONTACT INFORMATION:
Christy Heber
Carmel Runners Club
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46082
Country
United States
Street Address
Address Line 2
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Carmel Runner Club, Christy Heber, Board Member
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Christy Heber, Board Member, Carmel
Runners Club
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel, IN 46082
Address of Organization/Applicant
7/11/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation:
MAC: Yes ENG: YesCFD: Yes Parks: YesCPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Date
End*
Tear Down Time:*
Event End
time:*
Rehearsal End:
5. EVENT DETAILS
Offer a free community yoga class offered to the Carmel community.
Provide a brief description of event
A 60 minute all levels, yoga class.
This will be a great opportunity to feature a local business in order to promote the
health and wellness of the Carmel community.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/24/2024
11:00:00 AM
11:00:00 AM
NA
Rehearsal End Time:
30
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Event Use/Purpose:
Description of Event:
Event Date Start *
8/24/2024
If multiple dates,
please list
Set-Up Time:*
8:00:00 AM
Event Start
time:*
9:00:00 AM
Rehearsal
Rehearsal Date:
Rehearsal Start:
Rehearsal Start Time:
Number of People
Expected:*
Fees?
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Cindi Odle
Fire & Flow Carmel
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
Suite D200
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Fire & Flow carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Cindi Odle, owner
Printed Name and Title (If applicable)
Phone Number (Required)
Same
Address of Organization/Applicant
7/11/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation:
MAC: Yes ENG: YesCFD: Yes Parks: YesCPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
see attached maps
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
2024 IWRF 10K Course Map.pdf 682.5KB
2024 IWRF Get a Move on Cancer 5K Course
Map.pdf 572.15KB
2024 IWRF Half Marathon Course Map.pdf 2.18MB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
single lane closure when participants are on city streets. Traffic will flow in between
gaps in runners as directed by Carmel PD
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
No Parking Signs *
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*
Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Please note the number of NO PARKING SIGNS needed
6
5. EVENT DETAILS
Indiana Women's Running Festival
Provide a brief description of event
The Indiana Women's Running Festival is the largest womon's-only running event in
Indiana. Last year the event attracted women from 30+ state to enjoy the trails and
amenities that Carmel offers. The event features 3 distances all starting at the same
time and finishing in the same location. The half marathon distance is the ONLY
women's half in the US offering a cash purse to the top 20 finishers. For this reason
alone, the event gets national press highlighting our promotion and support of
women's sports.
Attach additional pages if needed-SEE BELOW
2024_IWRF_Poster.jpg 1.31MB
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/31/2024 8/31/2024
5:00:00 AM 11:30:00 AM
7:30:00 AM 11:30:00 AM
NA
Rehearsal Start Time:Rehearsal End Time:
Number of People
Expected:*
Fees?
Fees (cont'd)
Vendors
Vendors Present*
Contact Person*
Email *
Phone Number:*
1,100
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Purpose of fee
35-80
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other 10 x 10 pop up tents only
CRRG
Name of Merchants(s) doing the setup
3174078489
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
6-10
6. CONTACT INFORMATION:
Todd Oliver
t
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Carmel Road Racing Group
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
USA
Street Address
Address Line 2
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Meadowlark
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WomensRunningFestival.com
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Get a Move on Cancer 5K
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Carmel Road Racing Group / Todd Oliver
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Todd Oliver, President
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel, IN 46032
Address of Organization/Applicant
7/15/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Veteran's Memorial Freedom Circle and Plaza
Department Recommendation:MAC: Yes ENG: Yes
CFD: Yes Parks: Yes
CPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
Annual 9/11 Remembrance Ceremony
Provide a brief description of event
Carmel Fire and Police Departments host the annual 9/11 Remembrance Ceremony
commemorating the tragic events that occured on that date.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/11/2024 9/11/2024
7:00:00 AM 10:30:00 AM
8:46:00 AM 9:25:00 AM
NA
75
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Renee Butts
rbutts@carmel.in.gov
3175714245
3175082809
Carmel Fire Department
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States of America
Street Address
210 Veterans Way
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Renee Butts
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Renee Butts, Public Education Officer,
Carmel Fire Dept.
Printed Name and Title (If applicable)
3175082809
Phone Number (Required)
210 Veterans Way Carmel, IN 46032
Address of Organization/Applicant
7/10/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other 2nd Ave NW, from 1st Street NW to Main Street
Department Recommendation:
MAC: Yes ENG: Yes
CFD: Yes Parks: YesCPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Agave - 15 Minute Parking
2nd Ave NW, from 1st Street NW to Main Street
Indiana Design Center inside lobby
Friday (7am-6pm)
Saturday (7am-noon)
Community Tent during the Carmel Farmers Market for Quick Paint on Saturday
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
ConC Screenshots.docx 1.79MB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades*
No Parking Signs *
Event Use/Purpose:
Description of Event:
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
6
Please note the number of NO PARKING SIGNS needed
50
5. EVENT DETAILS
Carmel on Canvas Plein Air Competition
Provide a brief description of event
Carmel on Canvas Plein Air Competition and Reception
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
9/13/2024 9/15/2024
7:00:00 AM 6:00:00 PM
7:00:00 AM 6:00:00 PM
NA
200
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
40x82
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
A-Classic Party Rental
Name of Merchants(s) doing the setup
3172517368
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Tierra Bush
tbush@carmel.in.gov
3176182799
City of Carmel
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
Street Address
1 Civic Square
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Carmel on Canvas Reservation/Closure Pictures
Street closure request indicated in red lines.
No parking requested in these two
parking spaces just south of Main
Street next to Agave Bar and Grill.
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
City of Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Tierra R. Bush, Community Relations
Specialist - Events
Printed Name and Title (If applicable)
317-618-2799
Phone Number (Required)
Address of Organization/Applicant
7/10/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Home - 5363 Randolph Crescent Drive
Department Recommendation:
MAC: Yes ENG: YesCFD: Yes Parks: YesCPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other The live band concert will exceed allowable decibel levels under
Carmel City Code for Sep. 21, 2024 aprox. 7pm-11:30pm.
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Surprise Birthday Party for my wife.
Provide a brief description of event
The event will be a 50-75 person birthday party, with a live band playing approx.
7pm to 1130pm on September 21, 2024. I'm quite sure the noise will exceed the
decibel level. In addition to this request, I plan on letting my neighbors know about
the party well ahead of time and accommodating any issues they raise (though I
don't suspect any).
We don't plan on closing any city streets, etc...
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/21/2024 9/21/2024
3:00:00 PM 12:00:00 AM
7:00:00 PM 12:00:00 AM
NA
65
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Vendors
Vendors Present*
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
1
6. CONTACT INFORMATION:
Manny Herceg
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
United States
Street Address
Address Line 2
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Individual
Is the requestor a citizen of the City of Carmel?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Manny Herceg
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation:
MAC: Yes ENG: YesCFD: Yes Parks: YesCPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
Mommy & Me Stroller Workout
Provide a brief description of event
Stroller Strides® is a 60-minute total-body workout with strength, cardio, and core
training, all while engaging the little ones in a stroller! You’ll leave class feeling
strong, empowered, connected, and energized—no matter your stage of
motherhood.
Attach additional pages if needed-SEE BELOW
9DEB6A0D-66FE-4D37-B5FF-472A5EF391DD.jpeg 841.15KB
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/27/2024 9/27/2024
We are flexible and can do Friday Oct 4th too
10:00:00 AM 11:00:00 AM
10:00:00 AM 11:00:00 AM
NA
15
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Debra Sexton
FIT4MOM North Indy
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Debra Sexton
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
7/18/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation: MAC: Yes ENG: YesCFD: Yes Parks: YesCPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
No closures
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
Pop Up Fitness Class taught by Pure Bare Carmel
Provide a brief description of event
We will lead a Pure Barre fitness class in the green space. It will be free and open to
the public. The teacher will lead the class over the microphone and music will be
played during class. We have a microphone and speaker we will bring to setup.
Participants will bring a mat to workout on.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/28/2024 9/28/2024
8:00:00 AM 11:00:00 AM
9:00:00 AM 10:00:00 AM
NA
50
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Libby Twer
Pure Barre Carmel
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
Street Address
Address Line 2
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Pure Barre Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Libby Twer, General Manager, Pure Barre
Carmel
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
7/16/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation:MAC: Yes ENG: YesCFD: Yes Parks: YesCPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Cool Creek Estates
Ridge Road
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
map 2.pdf 306.95KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
Street Closure from 1203-1215 Ridge Road
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other Cones to block of the street
4. CITY SERVICES NEEDED: Mark all that apply
7/15/24, 3:59 PM
2.STREET(S) REQUESTED:
Neighborhood Cool Creek Estates
Name/Streets to
be closed Ridge Road
Include addresses as appropriate
https://forms.carmel.in.gov/Forms/form/new/1250
New Submission
2/7
City Services Needed
Cones*
Standard Cones*
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Standard Cones needed
8
5. EVENT DETAILS
Ridge Road Oktoberfest
Provide a brief description of event
Ridge Road Oktoberfest
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/28/2024 9/28/2024
If multiple dates,
please list
Set-Up Time:*
Event Start
time:*
Rehearsal
Number of People
Expected:*
Fees?
Vendors
Contact Person*
3:00:00 PM
6:00:00 PM
Tear Down Time:*
11:59:00 PM
Event End
time:*
10:00:00 PM
NA
150
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10x20
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Cindy Schleich
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
United States
Street Address
Address Line 2
1215 Ridge Road
Individual
Is the requestor a citizen of the City of Carmel?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Cindy Schleich
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel, IN 46033
Address of Organization/Applicant
7/15/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation:MAC: Yes ENG: Yes
CFD: Yes Parks: YesCPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
None
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
The Musical Playhouse of Carmel
Provide a brief description of event
Oct 5,2024 - 2-5 pm - The Musical Playhouse of Carmel will provide some
entertainment for children from stage with some vendors (free)
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
10/5/2024 10/5/2024
9:00:00 AM 5:00:00 PM
2:00:00 PM 5:00:00 PM
NA
500
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
MidTown Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10 x 10 pop up tents
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Vendors
Vendors Present*
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
MEG & Associates
Name of Merchants(s) doing the setup
3175907522
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
8
6. CONTACT INFORMATION:
Meg Gates Osborne
Meg@Megpromo.com
3175907522
3175907522
The Musical Playhouse of Carmel
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
755 W Carmel Dr Unit 104
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
The Musical Playhouse of Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Meg Gates Osborne
Printed Name and Title (If applicable)
3175907522
Phone Number (Required)
755 W Carmel Drive Unit 105'
Carmel, IN 46032
Address of Organization/Applicant
7/12/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation:
MAC: Yes ENG: Yes
CFD: Yes Parks: YesCPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Elm Street will be closed from Veterans Way to northbound Monon Boulevard for
event activities and vendors.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Road Barricade.pdf 1.39MB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades*
No Parking Signs *
Event Use/Purpose:
Description of Event:
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
10
Please note the number of NO PARKING SIGNS needed
12
5. EVENT DETAILS
The Arts in Autumn
Provide a brief description of event
Fall festival focused on art & crafts, music, a trolley, food vendors, family fun
activities and more!
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
Event Date
End*
Tear Down Time:*
Event End
time:*
10/12/2024
9:00:00 PM
6:00:00 PM
NA
2,000
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Stage
Utilizing Midtown Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10x10 MAC and Vendor Tents
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
Event Date Start *
10/12/2024
If multiple dates,
please list
Set-Up Time:*
9:00:00 AM
Event Start
time:*
2:00:00 PM
Rehearsal
Number of People
Expected:*
Fees?
EVENT SET UP:
VENDORS:
Vendors Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Vendors Present*
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Approximately how many vendors will be present?
20
6. CONTACT INFORMATION:
Kenna Dishmond
kdishmond@carmel.in.gov
3177719972
City of Carmel
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
One Civic Square
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Road Barricade
Road Barricade
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
City of Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Kenna Dishmond Community Relations
Specialist
Printed Name and Title (If applicable)
3177719972
Phone Number (Required)
Address of Organization/Applicant
7/10/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation:MAC: Yes ENG: Yes
CFD: Yes Parks: Yes
CPD: Yes Streets: Yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
None
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*
Event Start
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
Pet Fair/Adoption Day
Provide a brief description of event
The Carmel Fire Auxiliary wants to host a pet fair/dog adoption day to promote their
new Carmel Firefighters and their dogs calendar fundraiser. This would a small
number of "booths" of pet services and products, including a mobile grooming
service, and more. Additionally, we will have our CFD Throne chair available for
pictures. We will be selling our calendars as a fundraiser for our CAP (Community
Assistance Program) and various pet charities.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
10/26/2024
7:00:00 AM
10:00:00 AM
10/26/2024
Tear Down Time:*
2:00:00 PM
Event End
time:*
2:00:00 PM
NA
250
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Vendors Present*
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
Bounce House
N/A
Other EZ Up Style of booth
Carmel Fire Auxiliary
Name of Merchants(s) doing the setup
3175082809
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximately how many vendors will be present?
20
6. CONTACT INFORMATION:
Renee Butts
rbutts@carmel.in.gov
3175714245
3175082809
Carmel Fire Department
City
CARMEL
State / Province / Region
Indiana
Postal / Zip Code
46032-3391
Country
United States
Street Address
210 Veterans Way
Address Line 2
210 Veterans Way
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Renee Butts
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Renee L. Butts
Printed Name and Title (If applicable)
317-508-2809
Phone Number (Required)
210 Veterans Way, Carmel, IN 46032
Address of Organization/Applicant
7/16/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
July 29, 2024
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: CURB CUT REQUEST– 4625 W 116th STREET
Dear Board Members:
The property owner at 4625 W 116th Street has requested approval of a 2 new curb cuts and removal of an existing
curb cut for a new residence currently under construction (Exhibit attached). The new driveway configuration is to
improve site distance clearance, access for deliveries and to eliminate backing out onto 116th Street.
The Department of Engineering recommends that the Board approve the request contingent upon satisfaction of
the following requirements:
• In constructing the entrance, the petitioner’s contractor shall comply with the provisions of Carmel City
Code 6-227(a)(1), 6-227(a)(8) and 6-227(b).
• The vacated curb cut, and existing driveway shall be completely removed and restored to the satisfaction
of the City Engineer.
• The portion of the proposed entrance within the right of way is constructed of concrete pursuant to
Carmel City Code 6-227(h)(6).
• Apron within right of way shall not exceed maximum width indicated on City Standard Details and shall be
minimum 6” thickness concrete (City of Carmel Standard Drawing 10-21A). No portion of the proposed
drive aprons within the City right of way shall encroach past the extension of the property line to the
center of the street.
• Roadside drainage must be maintained across the proposed entrance pursuant to Carmel City Code 6-
227(h)(9).
• Petitioner understands that approval is granted for the items described above only. All other items of
work shown on the attached exhibits are subject to review and approval by the Department of
Engineering and other Departments of the City as a part of a separate process.
• Any damage to improvements within the public right-of-way connected with the construction of the
project shall be restored to comply with all city codes and standards to the satisfaction of the City when
work is complete.
Sincerely,
Brad Pease, P.E.
City Engineer
157' 6"N 90° 10' 43" E
612' 3"
N 0° 9'
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157' 9"S 90° 7' 42" W
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100' 4"
159'
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9' 5"
39' 6"
9' 3"
Raised Berms 3' H AboveStreet Level
Proposed BermElevation
884
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886
885884
886
New Grade Layout
Landscape WasApproved WhenBuilder SubmittedPool Plan
Replaced Failing TimberWall With Techo-BlockRaffinato Wall Block toRetain Existing Grade.
Installed A Drain to KeepFlow of Water Leading todrainage Easthment
Landscaping Will NotEncroach on 10'Easement
Creating Swale toCarry Water FronStreet to Drainage InBack
883
882
881
880
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874
July 29, 2024
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: OPEN PAVEMENT CUT; SIDEWALK RESTRICTION– ELEVATION EXCAVATION- 270 W SMOKY ROW
Dear Board Members:
Elevation Excavation is requesting approval for an open pavement cut and sidewalk restrictions to tap an existing
main for new water and sanitary sewer service at 270 W Smoky. The tap location is within the multi-use path along
the north side of the street (exhibit attached).
The Department of Engineering recommends that the Board approve the requested lane restriction and open
pavement cut conditioned upon the following requirements:
•The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and
6-227(b).
•The petitioner agrees to work with the Department of Engineering on the establishment of a detour route
prior to the closure of the sidewalk. Signage identifying the closure and detour route shall be placed prior
to closure of the street and maintained for the duration of the work period.
•Petitioner agrees to post proper sidewalk closure signage during the duration of the work. Signage for the
sidewalk closure, measuring at least 12” x 18”, stating “SIDEWALK CLOSED” shall be placed prior to
closure of the sidewalk.
•Construction in dedicated City Right-of-Way shall be restored in compliance with all City codes and
standards.
•The Department of Engineering shall be provided a minimum 48-hour notification prior to
commencement of work.
•Open pavement cuts shall be restored in accordance with City of Carmel standards.
•Any damage to the existing improvements within the right of way shall be restored to the satisfaction of
the City when work is completed.
Sincerely,
Brad Pease, P.E.
City Engineer
July 29, 2024
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: DRAINAGE EASEMENT- LUCAS BALL FIELD-11303 DITCH RD
Dear Board Members:
The property owners of 11303 Ditch Rd have requested the city accept a grant of a drainage easement
associated with the construction of a new private baseball field.
Attached are the required easement documents. The Department of Engineering has reviewed the
attached forms and found them sufficient for Board signatures.
Sincerely,
Brad Pease, P.E.
City Engineer
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WEIHE weihe.net
Indianapolis, Indiana 46280
10505 N. College Avenue
317 | 846 - 6611E N G I N E E R S
11303 DITCH ROAD -
CARMEL, IN
DATE:June 27, 2024
DRAINAGE AND ACCESS EASEMENT
PAGE 4 OF 4
This drawing is not intended to be represented as a retracement or original boundary survey, a route
survey, or a Surveyor Location Report.
PROJECT NO.: W230487
EXHIBIT A
PART OF THE NORTHWEST QUARTER OF SECTION 3, TOWNSHIP 17 NORTH, RANGE 3 EAST OF THE
SECOND PRINCIPAL MERIDIAN IN CLAY TOWNSHIP, HAMILTON COUNTY, INDIANA BEING THAT 38.359
ACRE TRACT OF LAND SHOWN ON THE PLAT OF A BOUNDARY SURVEY OF SAID TRACT CERTIFIED ON
JULY 13, 2017 BY JAMES S. SWIFT, -INDIANA PROFESSIONAL SURVEYOR NUMBER LS20200054 UNDER
WEIHE ENGINEERS, INC. PROJECT NUMBER W170240 (ALL REFERENCE TO MONUMENTS AND
COURSES HEREIN ARE AS SHOWN ON SAID PLAT OF SURVEY), MORE PARTICULARLY DESCRIBED AS
FOLLOWS:
COMMENCING AT THE HARRISON MONUMENT AT THE NORTHWEST CORNER OF SAID QUARTER
SECTION; PROCEED THENCE ON AND ALONG THE WEST LINE OF SAID QUARTER SECTION FOR THE
FOLLOWING TWO (2) CALLS: 1) THENCE SOUTH 00 DEGREES 30 MINUTES 23 SECONDS WEST 745.05
FEET TO THE NORTHWEST CORNER OF A WARRANTY DEED RECORDED AS INSTRUMENT NUMBER
2016022747; 2) THENCE ON AND ALONG THE WEST LINE OF SAID WARRANTY DEED SOUTH 00
DEGREES 30 MINUTES 23 SECONDS WEST 473.09 FEET TO THE POINT OF BEGINNING; THENCE
NORTH 89 DEGREES 32 MINUTES 53 SECONDS EAST 218.83 FEET PARALLEL WITH THE NORTH LINE
OF SAID WARRANTY DEED; THENCE SOUTH 75 DEGREES 27 MINUTES 07 SECONDS EAST 225.93 FEET;
THENCE NORTH 89 DEGREES 32 MINUTES 53 SECONDS EAST 160.51 FEET PARALLEL WITH THE
NORTH LINE OF SAID WARRANTY DEED; THENCE NORTH 00 DEGREES 27 MINUTES 19 SECONDS
WEST 389.54 FEET; THENCE NORTH 00 DEGREES 02 MINUTES 13 SECONDS EAST 32.11 FEET; THENCE
NORTH 23 DEGREES 56 MINUTES 47 SECONDS EAST 107.81 FEET; THENCE NORTH 79 DEGREES 27
MINUTES 54 SECONDS EAST 66.62 FEET TO A POINT ON THE EXTERIOR BOUNDARY OF SAID
WARRANTY DEED; THENCE ON AND ALONG SAID EXTERIOR BOUNDARY NORTH 89 DEGREES 32
MINUTES 53 SECONDS EAST 96.14 FEET; THENCE SOUTH 00 DEGREES 27 MINUTES 07 SECONDS
EAST 50.86 FEET; THENCE SOUTH 78 DEGREES 52 MINUTES 28 SECONDS WEST 72.09 FEET; THENCE
SOUTH 26 DEGREES 45 MINUTES 58 SECONDS WEST 53.56 FEET; THENCE SOUTH 52 DEGREES 57
MINUTES 12 SECONDS WEST 69.51 FEET; THENCE NORTH 78 DEGREES 54 MINUTES 44 SECONDS
WEST 25.92 FEET; THENCE SOUTH 00 DEGREES 27 MINUTES 19 SECONDS EAST 413.41 FEET; THENCE
SOUTH 89 DEGREES 32 MINUTES 53 SECONDS WEST 194.46 FEET PARALLEL WITH THE NORTH LINE
OF SAID WARRANTY DEED; THENCE NORTH 75 DEGREES 27 MINUTES 07 SECONDS WEST 225.93
FEET; THENCE SOUTH 89 DEGREES 32 MINUTES 53 SECONDS WEST 215.38 FEET PARALLEL WITH THE
NORTH LINE OF SAID WARRANTY DEED TO A POINT ON THE WEST LINE OF SAID WARRANTY DEED
AND A POINT ON THE WEST LINE OF SAID QUARTER SECTION; THENCE ON AND ALONG SAID
WARRANTY DEED AND SAID WEST LINE NORTH 00 DEGREES 30 MINUTES 23 SECONDS EAST 30.00
FEET TO THE POINT OF BEGINNING CONTAINING 1.13 ACRES, MORE OR LESS.
7/31/2024
Board of Public Works and Safety
One Civic Square
Carmel, IN 46032
Re: Consent to Encroach - 1639 Asherwood Lane
Dear Board Members:
A Consent to Encroach document signed by Cooper Holdings, LLC, owners of the property with the common address
1639 Asherwood Lane, is submitted to the Board for signatures. A variance for the encroachment is also submitted to
the Board of Public Works for approval during the 09/07/2024 BPW meeting.
The Department of Engineering has reviewed and approved the encroachment document. Upon approval and
signature by the Board Members the document will be recorded with the Hamilton County Recorder’s Office.
Sincerely,
Bradley Pease, PE
City Engineer
ATTACHMENT: CONSENT TO ENCROACH DOCUMENT
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Petitioners enter into a Consent-to-Encroach Agreement with the City and record the Agreement. (we will record
the agreement for you).
Petitioners (and successors and assigns) agree to remedy any drainage issues resulting from the installation of the
improvement that, in the opinion of the City, represents a Detriment as defined in City Code.
7/31/2024
Board of Public Works and Safety
One Civic Square
Carmel, IN 46032
Re: Request for Variance - 1639 Asherwood Lane
Dear Board Members:
Cooper Holdings LLC, owner of the property with the common address 1639 Asherwood Lane, have requested a variance
from the Carmel City Code Section 6-227(a)(4) for the installation of a drainage easement within a portion of the lot
designated as an easement. Generally, the improvement is proposed to be installed at the location indicated on the attached
exhibit.
It is not expected that the improvements at the proposed location will result in a Detriment (as defined by City Code) to the
subject property or the adjacent properties (provided the petitioner adheres to the conditions recommended below). The
Engineering Department recommends that the Board approve the variance conditioned upon the following (as discussed with
the petitioners):
Petitioners shall obtain approval from the HOA for installation of the improvement if such approval is
required by the restrictive covenants of the development.
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Petitioners shall obtain approval from the Hamilton County Drainage Board for encroachment within the easement,if required.
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Respectfully,
Bradley Pease, PE
City Engineer
July 29, 2024
Board of Public Works and Safety
One Civic Square
Carmel, Indiana 46032
RE: FIVE-TEN SUBDIVISION - SECONDARY PLAT
Dear Board Members:
Tom Lazzara with Custom Living USA has requested the secondary plat for Five-Ten Subdivision be
placed on the Board of Public Works and Safety agenda for approval and signatures.
The plat has been reviewed and signed by the Department of Community Services and reviewed by the
Department of Engineering with approval. Therefore, I recommend the Board approve and sign this plat.
Sincerely,
Bradley Pease, P.E.
City Engineer
ATTACHMENT: MYLAR PLAT