HomeMy WebLinkAboutBPW_12.15_Minutes Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, December 15th, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER6
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Mayor Brainard called the meeting to order at 10:12 AM 8
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MEMBERS PRESENT10
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Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 12
were present. 13
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MINUTES15
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Minutes from the December 1st, 2021, Regular Meeting. Board Member Burke moved to approve. Board Member 17
Watson seconded. Request approved 3-0. 18
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BID/QUOTE OPENINGS AND AWARDS20
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Request to Reject Sophia Square Waterproofing Bids; Burke moved to approve. Board Member Watson seconded. 22
Request approved 3-0. 23
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Request to Proceed with Rebid Process; Sophia Square Waterproofing; Burke moved to approve. Board Member 25
Watson seconded. Request approved 3-0. 26
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Bid Award for Path Preservation; Crystal Edmonson, Department of Utilities, recommended awarding the bid to 28
Grand Industrial for their lowest and most responsive base bid; Burke moved to approve the bid to Grand 29
Industrial in the amount of $238,932.00. Board Member Watson seconded. Request approved 3-0. 30
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ADD-ON BID/QUOTE OPENING32
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Bid Opening; 106th Water Main Replacement Project; Board Member Burke moved to add-on a bid opening to the 34
agenda. Board Member Watson seconded. Add-on approved 3-0;Lori Watson opened the bid and Mayor Brainard 35
read it aloud:36
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Contractor Bid 38
TPI Utility Construction, LLC $607,750.00 39
Lykins Contracting $319,035.00 40
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS42 43
Resolution BPW 12-15-21-01; Napleton Kia Compensatory Storage; Erosion Control; Board Member Burke 44
moved to approve. Board Member Watson seconded. Request approved 3-0. 45
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Resolution BPW 12-15-21-02; Jackson’s Grant Section 1A; Erosion Control; Board Member Burke moved to 47
approve. Board Member Watson seconded. Request approved 3-0. 48
DocuSign Envelope ID: B6B15DF3-9C41-4654-A312-7ECD21F192F5
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BPW 12-15-21-03; Jackson’s Grant Section 2; Erosion Control; Board Member Burke moved to approve. Board 50
Member Watson seconded. Request approved 3-0. 51
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CONTRACTS53
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Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors; ($5,236.00); HVAC 55
Annual Inspection; Additional Services Amendment; Board Member Burke moved to approve. Board Member 56
Watson seconded. Request approved 3-0. 57
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Request for Purchase of Goods and Services; College Avenue Design, LLC d/b/a Sweet Event Planning; 59
($16,200.00); Event Planning; Additional Services Amendment; Board Member Burke moved to approve. Board 60
Member Watson seconded. Request approved 3-0. 61
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Resolution BPW 12-15-21-04; A Resolution of the City of Carmel Board of Public Works and Safety 63
Acknowledging Agreement Between City and Vendor; OfficeWorks Services; ($19,090.53); Office Furniture; 64
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 65
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Request for Purchase of Goods and Services; Ertel Roofing; ($40,400.00); Data Center – Roofing; Board 67
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 68
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Request for Purchase of Goods and Services; Lacy Construction Group, Inc. d/b/a/ The New Group; 70
($22,400.00); Data Center – Weather Barriers; Board Member Burke moved to approve. Board Member Watson 71
seconded. Request approved 3-0. 72
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Request for Purchase of Goods and Services; Roberts Glass & Service; ($4,100.00); Data Center – Front Doors; 74
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 75
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Request for Purchase of Goods and Services; Bowen Engineering Corporation; (increase $240,930.00); Contract 77
100 WWTP; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request 78
approved 3-0. 79
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Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($130,000.00); 21-ENG-06 – On-Call 81
Plan Review 2021-2022; Additional Services Amendment #21; Board Member Burke moved to approve. Board 82
Member Watson seconded. Request approved 3-0. 83
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Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($210,000.00); 21-ENG-05 – City 85
Center Drive & Veterans Way RAB – Preliminary Engineering; Additional Services Amendment #22; Board 86
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 87
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Request for Purchase of Goods and Services; GAI Consultants; (increase $88,330.00); 20-ENG-13 – 106th Street 89
and Westfield Blvd RAB - Design; Amendment to Professional Services Agreement; Board Member Burke moved 90
to approve. Board Member Watson seconded. Request approved 3-0. 91
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Request for Purchase of Goods and Services; Mammoth, Inc.; (decrease $45,000.00); Contract 19-02; CO #1; 93
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 94
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Request for Purchase of Goods and Services; Facility Commissioning Group; ($73,030.00); Carmel Police Dept 96
Headquarters and Court BOT – Commissioning; Board Member Burke moved to approve. Board Member Watson 97
seconded. Request approved 3-0. 98
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DocuSign Envelope ID: B6B15DF3-9C41-4654-A312-7ECD21F192F5
Request for Purchase of Goods and Services; H W C Engineering; ($212,500.00); 21-ENG-03 – Orchard Park 100
Drainage; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 101
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Request to Acknowledge Completion Date Adjustment; White Construction, LLC; Increase Project Time; 103
Contract 16-SW-85; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request 104
approved 3-0. 105
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REQUEST TO USE CITY STREETS/PROPERTY107
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Request to Use Civic Square Gazebo; Wedding Ceremony; May 28th, 2022; 9:00 AM – 7:00 PM; Board Member 109
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 110
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Request to Use / Close City Streets; Ghosts and Goblins 5k/2k Walk/Run; October 22nd, 2022; 7:00 AM – 11:00 112
AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 113
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OTHER115
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Request for Temporary Construction Entrance; Asherwood Subdivision – 9990 Ditch Road; Board Member 117
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 118
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Request for Curb Cut; 12 Woodland Circle; Board Member Burke moved to approve. Board Member Watson 120
seconded. Request approved 3-0. 121
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Request for Lane Restrictions / Sidewalk Closure / Open Pavement Cut; Civic Square Parking Garage – SE 123
Corner of Monon Green Boulevard and Veterans Way; Board Member Burke moved to approve. Board 124
Member Watson seconded. Request approved 3-0. 125
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Request for Lane Closure / Sidewalk Closure; Garden Table Restaurant – 350 Monon Boulevard – Along Elm 127
Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 128
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Request for Lane Restrictions / Open Pavement Cut; Lakeside Apartments - 147 West Carmel Drive; Board 130
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 131
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Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions / Pavement Cut; 13000 North Meridian; 133
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 134
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Request for Lane Closure / Sidewalk Closure; 350 Monon Boulevard – Along Veterans Way; Board Member 136
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 137
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Request for New Curb Cut / Curb Cut Vacation; 510 2nd Avenue NE; Board Member Burke moved to approve. 139
Board Member Watson seconded. Request approved 3-0. 140
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Request for Storm Water Technical Standards Waiver; Jackson’s Grant Section 8 – 116th Street and Springmill 142
Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 143
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Request for Storm Water Technical Standards Waiver; Our Lady of Mt. Carmel – 14598 Oak Ridge Road; Board 145
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 146
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Request for Storm Water Technical Standards Waiver; Windsor Building – Carmel City Center; Board Member 148
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 149
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DocuSign Envelope ID: B6B15DF3-9C41-4654-A312-7ECD21F192F5
Request for Secondary Plat; Ambleside Section 1A; Board Member Burke moved to approve. Board Member 151
Watson seconded. Request approved 3-0. 152
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ADD-ONS154
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Request for Grant of Reciprocal Access Easement; MBI Midtown West, LLC; Board Member Burke moved to 156
add-on two additional items onto the agenda. Board Member Watson seconded. Add-ons approved 3-0; Board 157
Member Burke moved to approve request. Board Member Watson seconded. Request approved 3-0. 158
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Resolution BPW 12-15-21-05; Designating and Approving Parking Restriction Signage Near School Property; 160
Multiple Locations; Board Member Burke moved to add-on two additional items onto the agenda. Board 161
Member Watson seconded. Add-ons approved 3-0; Board Member Burke moved to approve request. Board 162
Member Watson seconded. Request approved 3-0. 163
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ADJOURNMENT165
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Mayor Brainard adjourned the meeting at 10:22 a.m. 167
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APPROVED: ____________________________________ 170
Sue Wolfgang – City Clerk 171
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_____________________________________ 173
Mayor James Brainard 174
ATTEST: 175
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__________________________________ 177
Sue Wolfgang – City Clerk 178
DocuSign Envelope ID: B6B15DF3-9C41-4654-A312-7ECD21F192F5