HomeMy WebLinkAboutBPW_Minutes_07.07.2021Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, July 7, 2021 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 7 8
Mayor Brainard called the meeting to order at 10:07 AM 9
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MEMBERS PRESENT 11
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Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jennifer Stites 13
were present. 14
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MINUTES 16
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Minutes from the June 16, 2021, Regular Meeting were approved 3-0. 18
Minutes from the June 22, 2021, Special Meeting were approved 3-0. 19
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BID/QUOTE OPENINGS AND AWARDS 21
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Bid Award for 2021 Paving; Terry Killen, Street Commissioner, recommended awarding the bid to Harding 23
Asphalt, LLC as they were the lowest and most responsive bidder. Board Member Burke moved to award the 24
bid to Harding Asphalt, LLC in the amount of $2,930,572.50. Board Member Watson seconded. Request 25
approved 3-0. 26
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Bid Award for 17-ENG-01 Duke Energy Relocation Plans Phase 2 – North; Jeremy Kashman, City Engineer, 28
recommended awarding the bid to Beaty Construction, Inc. as they were the lowest and most responsive bidder. 29
Board Member Burke moved to award the bid to Beaty Construction, Inc. in the amount of $5,082,751.62. 30
Board Member Watson seconded. Request approved 3-0. 31
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Bid Opening for 2021 Path Preservation; there were no bids submitted. 33
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CONTRACTS 35
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Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc.; ($21,437.00); 37
Install Water and Waste Line to New Gear Washers; Additional Services Agreement; Board Member Burke moved 38
to approve. Board Member Watson seconded. Request approved 3-0. 39
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Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($62,202.00); 2021 Police 41
Interceptor, 2022 F250 Crew Cab; Additional Services Agreement; Board Member Burke moved to approve. 42
Board Member Watson seconded. Request approved 3-0. 43
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Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($38,000.00); 16-ENG-70 – Range 45
Line Road Redesign; Additional Services Agreement; Board Member Burke moved to approve. Board Member 46
Watson seconded. Request approved 3-0. 47
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DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($35,000.00); Range Line Road and 49
116th Street RAB, Design; Additional Services Agreement; Board Member Burke moved to approve. Board 50
Member Watson seconded. Request approved 3-0. 51
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Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($32,900.00); Illinois Street 53
Extension Mitigation at Brookshire Golf Course; Additional Services Agreement; Board Member Burke moved 54
to approve. Board Member Watson seconded. Request approved 3-0. 55
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Request for Purchase of Goods and Services; Beaty Construction Inc.; ($5,082,751.62); 17-ENG-01 Duke Energy 57
Relocation Plans Phase 2 North; Board Member Burke moved to approve. Board Member Watson seconded. 58
Request approved 3-0. 59
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Request for Purchase of Goods and Services; Assignment Agreement, USA Staffing Services; ($31.05/HR); CSR 61
Position; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 62
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Request for Purchase of Goods and Services; Harding Asphalt, LLC; ($2,930,572.55); 2021 Paving; Board 64
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 65
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Request for Purchase of Goods and Services; Morphey Construction, Inc.; (-$17,513.40); 17-ENG-01 Duke 67
Energy Relocation Plans Phase 2 North; CO #1; Board Member Burke moved to approve. Board Member Watson 68
seconded. Request approved 3-0. 69
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REQUEST TO USE CITY STREETS/PROPERTY 71
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Request to Use Civic Square Gazebo; October 16th, 2021; 9:30 AM – 12:00 PM; Wedding Ceremony; Board 73
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 74
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Request to Acknowledge Mayor’s Approval for Use of Monon Square Parking Lot; Actors Theatre of Indiana 76
Drive in Theatre; May 14th, 2021, June 20th, 2021 (Amended Date), July 16th, 2021; 7:00 AM – 10:00 PM; 77
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 78
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Request to Acknowledge Mayor’s Approval for Use of Carter Green / Palladium East Patio; June 27th, 2021; 80
1:00 PM - 10:00 PM; Carmel Pride Event; Board Member Burke moved to approve. Board Member Watson 81
seconded. Request approved 3-0. 82
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Request for Street Closure / Traffic Control / Barricades; September 24th, 2021; 12:30 PM – 2:00 PM; Carmel 84
High School Homecoming Parade; Board Member Burke moved to approve. Board Member Watson seconded. 85
Request approved 3-0. 86
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Request to Use City Streets; September 25th, 2021; 7:00 AM – 11:00 AM; Creekside Middle School Run-Walk; 88
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 89
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Request to Acknowledge Mayor’s Approval for Street Closure; June 17th, 2021 – June 18th, 2021; 8:00 AM – 91
6:00 PM; Edward Rose and Sons 100 Year Anniversary Celebration; Board Member Burke moved to approve. 92
Board Member Watson seconded. Request approved 3-0. 93
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Request to Use Midtown Plaza; July 17th, 2021; 2:00 PM – 9:00 PM; International Movies at Midtown; Board 95
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 96
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Request to Acknowledge Mayor’s Approval of Midtown Screen Announcement; June 22nd, 2021; 2:30 PM – 3:30 98
PM; Welcome JC Hart SmartStart; Board Member Burke moved to approve. Board Member Watson seconded. 99
Request approved 3-0. 100
DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E
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Request to Use Anthony’s Plaza; July 10th, 2021; 4:00 PM – 9:00 PM; Mosaic Chip in On Anthony’s Plaza; 102
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 103
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Request for Rolling Street Closure; October 9th, 2021; 5:00 AM – 1:00 PM; Trinity Free Clinic Run for Wellness; 105
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 106
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Request to Use Japanese Garden; July 14th, 2021; 5:00 PM – 9:00 PM; Birthday Party; Board Member Burke 108
moved to approve. Board Member Watson seconded. Request approved 3-0. 109
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Request to Use Civic Square Gazebo; July 10th, 2021; 10:00 AM – 1:00 PM; Bend and Brew – Yoga for a Cause; 111
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 112
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Request to Use Civic Square Gazebo; July 30th, 2021; 12:00 PM – 5:30 PM; Zotec Partners Team Building 114
Picnic; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 115
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OTHER 117
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Request for Water Line Easement Agreement; 10906 Westfield Boulevard; Board Member Burke moved to 119
approve. Board Member Watson seconded. Request approved 3-0. 120
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Request for Consent to Encroach; 14351 Quail Pointe Drive; Board Member Burke moved to approve. Board 122
Member Watson seconded. Request approved 3-0. 123
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Request for Consent to Encroach; 1099 Saratoga Circle; Board Member Burke moved to approve. Board 125
Member Watson seconded. Request approved 3-0. 126
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Request for Consent to Encroach; 528 Dylan Drive; Board Member Burke moved to approve. Board Member 128
Watson seconded. Request approved 3-0. 129
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Request for Access to Property; 1 Civic Square; Comcast Cable Communications Management, LLC; Board 131
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 132
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Request for Access to Property; 3450 W 131st Street; Comcast Cable Communications Management, LLC; 134
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 135
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Request for Access to Property; 459 3rd Ave SW; Comcast Cable Communications Management, LLC; Board 137
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 138
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Request for Extended Unpaid Time Off; Carmel Street Department; Board Member Burke moved to approve. 140
Board Member Watson seconded. Request approved 3-0. 141
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Request for Waiver of BPW Resolution No. 04-28-17-01; Relocation of Two Duke Energy Poles; 4174 East 143
141st Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 144
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Request for Waiver of BPW Resolution No. 04-28-17-01 / Lane restrictions / Path Restrictions; Pole 146
Replacement; 106th & Shelbourne; Board Member Burke moved to approve. Board Member Watson seconded. 147
Request approved 3-0. 148
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Request for Path Closure / Open Pavement Cut; 2259 E. 116th Street; Board Member Burke moved to approve. 150
Board Member Watson seconded. Request approved 3-0. 151
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DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E
Request for Curb Cut / Construction Entrance; Corner of 116th and Range Line Road; Board Member Burke 153
moved to approve. Board Member Watson seconded. Request approved 3-0. 154
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Request for Lane Restrictions / Path Closure / Open Pavement Cut; Magnolia Condominiums; Board Member 156
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 157
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Request for Storm Water Technical Standards Waiver; 116th and Range Line; Board Member Burke moved to 159
approve. Board Member Watson seconded. Request approved 3-0. 160
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Request for Storm Water Technical Standards Waiver; North End Phase 1, Building C; Board Member Burke 162
moved to approve. Board Member Watson seconded. Request approved 3-0. 163
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Uniform Conflict of Interest Disclosure Statement; Board Member Burke moved to approve. Board Member 165
Watson seconded. Request approved 3-0. 166
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Request for Replat; Phelps Addition; Board Member Burke moved to approve. Board Member Watson 168
seconded. Request approved 3-0. 169
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Request for Replat; Reserve at Springmill – Section 2, Lot 69-70; Board Member Burke moved to approve. 171
Board Member Watson seconded. Request approved 3-0. 172
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Request for Secondary Plat; Lincoln Highway Estates; Board Member Burke moved to approve. Board Member 174
Watson seconded. Request approved 3-0. 175
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Request for Secondary Plat; Magnolia Condominiums, Lots 1-3, A Part of Lot 4 - Lots 64-66 in Newark and Lot 177
1 in Newark Village; Board Member Burke moved to approve. Board Member Watson seconded. Request 178
approved 3-0. 179
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Request for Secondary Plat; Jackson’s Grant Section 7; Board Member Burke moved to approve. Board 181
Member Watson seconded. Request approved 3-0. 182
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PUBLIC HEARING 184
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Resolution BPW 07-07-21-01; Resolution of the City of Carmel Board of Public Works and Safety Recommending 186
Selection of and Authorizing Execution of an Agreement for Services With Selected Offeror; Envoy Construction 187
Services, LLC; Public Hearing Opened at 10:15:01. No one came forward to speak. Public Hearing Closed at 188
10:15:37. Board Member Burke moved to approve the Resolution. Board Member Watson seconded. Request 189
approved 3-0. 190
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ADD-ONS 192
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Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($60,405.00); Networking and 194
Equipment; Board Member Burke moved to add the item on. Board Member Watson seconded. Add-on approved 3-195
0; Board Member Burke moved to approve request. Board Member Watson seconded. Request approved 3-0. 196
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Request for Purchase of Goods and Services; R A Johnston, LLC; ($5,625.00); Motorized Awning with Hood; 198
Board Member Burke moved to add the item on. Board Member Watson seconded. Add-on approved 3-0; Board 199
Member Burke moved to approve request. Board Member Watson seconded. Request approved 3-0. 200
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Resolution BPW 07-07-21-02 – A Resolution Requesting the Financing Construction and Dedication of Certain 202
Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit against the Payment of Parks and 203
DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E
Recreation Impact Fees and Approving a PRIF Credit Agreement; The Signature at Carmel; Board Member Burke 204
moved to add the item on. Board Member Watson seconded. Add-on approved 3-0; Board Member Burke moved to 205
approve request. Board Member Watson seconded. Request approved 3-0. 206
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ADJOURNMENT 208
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Mayor Brainard adjourned the meeting at 10:20 a.m. 210
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APPROVED: ____________________________________ 212
Sue Wolfgang – City Clerk 213
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_____________________________________ 215
Mayor James Brainard 216
ATTEST: 217
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__________________________________ 219
Sue Wolfgang – City Clerk 220
DocuSign Envelope ID: 468012D0-1851-4FC4-9DFB-29985066822E