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Home My WebLink AboutB-2024-002 2025 Genera -Fund 101 and Park Capital Fund 103-1101 BudgetsRESOLUTION B-2024-002 A RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION ADOPTING THE PROPOSED 2025 GENERAL FUND (101) AND PARK CAPITAL FUND (103-1101) BUDGETS FOR CONSIDERATION BY ITS FISCAL BODIES WHEREAS, the Carmel/Clay Board of Parks and Recreation (the “Park Board”) is a political subdivision created and authorized to administer the Carmel/Clay Department of Parks and Recreation (“the Department”) pursuant to that certain agreement entitled “Interlocal Cooperation Agreement” signed by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time; and WHEREAS, the Park Board, pursuant to the Interlocal Cooperation Agreement, is required to prepare and submit an annual budget to the Common Council of the City of Carmel and Clay Township Board; and WHEREAS, the Park Board’s Finance Committee has reviewed the proposed budget to ensure that it adequately meets the financial needs of the Department and recommends its approval. NOW, THEREFORE, BE IT RESOLVED that the Carmel/Clay Board of Parks and Recreation hereby adopts the proposed 2025 General Fund (101) and the 2025 Park Capital Fund (103-1101) Budgets as set forth in Exhibits A and B attached hereto and incorporated herein by this reference for consideration by the Common Council of the City of Carmel. APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation this 13th day of August 2024, by a vote of 6 ayes and 0 nays. CARMEL/CLAY BOARD OF PARKS AND RECREATION Judith F. Hagan, President X Aye Nay Jenn Kristunas, Vice-President X Aye Nay Lin Zheng, Treasurer Absent Aye Nay Linus Rude, Secretary X Aye Nay Jonathan Blake X Aye Nay Katie Browning Absent Aye Nay Docusign Envelope ID: 7643ACE6-580A-4DE0-9F5B-67E3A75091C1 Resolution B-2024-002 Page 2 James D. Garretson X Aye Nay Joshua A. Kirsh Absent Aye Nay Mark Westermeier X Aye Nay CERTIFICATION I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks and Recreation voted as indicated above at a public meeting on August 13, 2024. Judith F. Hagan, President Docusign Envelope ID: 7643ACE6-580A-4DE0-9F5B-67E3A75091C1 CARMEL CLAY PARKS & RECREATION 2025 BUDGET 101: GENERAL FUND (1125-PARKS) ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET JUSTIFICATION FOR INCREASE PERSONAL SERVICES 4110000 Full Time Regular $2,057,727.13 $2,231,223.00 $2,398,723.00 $167,500.00 8%Funds 34 FT positions (No change from 2024); 4% allowance for merit increase; adjustments to pay based on recommendations from salary/compensation study 4111000 Part Time $350,164.89 $372,220.00 $373,837.00 $1,617.00 0%Based on current trends and increased pay for PT staff in order to remain competitive 4112000 Overtime $8,069.36 $15,530.00 $15,530.00 $0.00 0% 4120000 Deferred Compensation $80,066.32 $84,720.00 $89,160.00 $4,440.00 5%Based on current participation (15 employees), taking into consideration employer match based on years of service 4121000 Employer's Share of FICA $139,050.67 $162,280.00 $173,205.00 $10,925.00 7%6.2% of FT, PT & OT 4122000 Employer's Share of H-Ins $541,951.30 $595,210.00 $649,194.00 $53,984.00 9%Based on current enrollment (No change from 2024); Assumes 10% increase to employer share of H-Ins. 4122100 Disability Insurance $3,885.14 $9,408.00 $10,117.00 $709.00 8%Based on formula provided by City HR; assuming no rate increase from 2024 4122200 Life Insurance $1,335.70 $2,970.00 $3,060.00 $90.00 3%34 FT employees @ $90 each; assuming no rate increase from 2024 4123002 Civilian PERF $285,264.15 $310,492.00 $352,910.00 $42,418.00 14%14.2% of FT & OT (11.2% pension + 3% annuity); rate established by INPRS; assuming no rate increase from 2024 4124000 Employer's Share of Medicare $32,777.05 $39,014.00 $40,509.00 $1,495.00 4%1.45% of FT, PT & OT 4128000 Tuition Reimbursement $4,278.83 $25,000.00 $10,000.00 ($15,000.00)-150% TOTAL PERSONAL SERVICES $3,504,570.54 $3,848,067.00 $4,116,245.00 $268,178.00 7% SUPPLIES 4230100 Stationary & Printed Materials $911.59 $2,000.00 $2,000.00 $0.00 0% 4230200 Office Supplies $9,753.33 $10,875.00 $12,075.00 $1,200.00 11% 4231300 Diesel Fuel $7,704.86 $7,900.00 $9,900.00 $2,000.00 25% Fuel for UTV's along Greenways/Trails; Increase cost of fuel 4231400 Gasoline $28,384.02 $43,000.00 $43,000.00 $0.00 0%Takes into account increase cost of fuel; mild winter in 2023 kept fuel costs relatively low 4232100 Garage & Motor Supplies $4,034.12 $4,000.00 $4,000.00 $0.00 0% 4235000 Building Materials $7,660.75 $9,500.00 $9,500.00 $0.00 0%Budgeting closer to 2024 trends; materials needed for building repairs at trailheads, restrooms, etc. 4236000 Gravel $2,043.47 $3,000.00 $3,000.00 $0.00 0% 4236500 Salt & Calcium $1,326.50 $4,200.00 $4,200.00 $0.00 0%2024 actual was lower than previous years due to mild winter, recommend leaving 2025 request stagnant as a precaution 4237000 Repair Parts $17,008.82 $12,045.00 $15,500.00 $3,455.00 29%Budgeting closer to 2023 actuals and 2024 trends due to aging and heavily used equipment which require repairs (A majority of this increase is a result of how popular Monon Boulevard and Midtown Plaza have become; furniture, fixtures, and assets such as drinking fountains, swings, playground equipment, umbrellas) 4238000 Small Tools & Minor Equip.$6,085.57 $23,400.00 $20,900.00 ($2,500.00)-11% Slight decrease from 2024, takes into account increased number of amenities (restrooms, drinking fountains, public access defibrilators, etc.) being maintained by department Resolution B-2024-002 Exhibit A Fund 101 - Summary Docusign Envelope ID: 7643ACE6-580A-4DE0-9F5B-67E3A75091C1 CARMEL CLAY PARKS & RECREATION 2025 BUDGET ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET JUSTIFICATION FOR INCREASE 4238900 Other Maintenance Supplies $47,885.81 $63,525.00 $62,525.00 ($1,000.00)-2% Budgeting closer to 2024 trends; 2nd year of maintaining an increased number of restrooms (Carey Grove; Meadowlark; Inlow; West Park) = more toiletry needs, i.e. toilet paper, hand soap, etc.; Adding Matilda Haverstick trailhead needs 4239000 Landscape Supplies $17,288.48 $12,300.00 $12,300.00 $0.00 0% 4239012 Safety Supplies $2,664.25 $3,975.00 $3,975.00 $0.00 0% 4239031 Street Signs $5,570.90 $5,000.00 $5,000.00 $0.00 0% 4239032 Posts & Hardware $776.32 $1,100.00 $1,100.00 $0.00 0% 4239039 General Program Supplies $3,923.27 $13,795.00 $13,795.00 $0.00 0% While 2023 actual was significantly higher than 2025 request, the department anticipates this line item increasing significantly in order to address demand for additional nature education programs from residents 4239099 Other Miscellaneous $0.00 $0.00 $0.00 $0.00 #DIV/0! TOTAL SUPPLIES $163,022.06 $219,615.00 $222,770.00 $3,155.00 1% OTHER SERVICES & CHARGES 4340000 Legal Fees $97,945.19 $125,000.00 $125,000.00 $0.00 0% 4340400 Consulting Fees $17,333.75 $5,000.00 $5,000.00 $0.00 0% 4340600 Recording Fees $0.00 $0.00 $0.00 $0.00 #DIV/0! 4340700 Medical Fees (Drug Tests)$314.99 $2,000.00 $2,000.00 $0.00 0% 4341954 Interpreter Fees $0.00 $0.00 $0.00 $0.00 #DIV/0! 4341955 Info Sys Maint/Contracts $79,329.33 $80,000.00 $80,000.00 $0.00 0% 4341980 Wellness Program $0.00 $0.00 $0.00 $0.00 #DIV/0! 4341990 Criminal Background Checks $2,294.00 $2,070.00 $2,070.00 $0.00 0% 4341991 Marketing & Promotions $0.00 $0.00 $0.00 $0.00 #DIV/0! 4341999 Other Professional Fees $13,490.88 $12,000.00 $15,000.00 $3,000.00 25%Budgeting closer to 2023 actuals and 2024 trends (Payroll processing fees; bookkeeping services, park board video recordings) 4342100 Postage $12.21 $500.00 $500.00 $0.00 0% 4343000 Travel Fees & Expenses $20,403.31 $24,000.00 $24,000.00 $0.00 0%Professional Conferences (NRPA, SHRM, etc.) to support professional/certified staff 4344000 Telephone Line Charges $6,553.59 $4,000.00 $7,000.00 $3,000.00 75%Budgeting closer 2023 actuals and 2024 trends 4344100 Cellular Phone Fees $20,081.94 $16,200.00 $20,200.00 $4,000.00 25%Budgeting closer to 2023 actuals and 2024 trends; cellular reimbursements for FT support staff; cellular connectivity for PNR staff 4345000 Printing (Not Office Supplies)$511.25 $10,000.00 $10,000.00 $0.00 0% 4345500 Publication of Legal Ads $206.35 $500.00 $500.00 $0.00 0% 4346000 Classified Advertising $485.75 $8,000.00 $2,000.00 ($6,000.00)-75% 4347000 Worker's Compensation $0.00 $0.00 $0.00 $0.00 #DIV/0! 4347500 General Insurance $46,956.00 $75,000.00 $75,000.00 $0.00 0% 4348000 Electricity $61,427.82 $75,950.00 $81,650.00 $5,700.00 8% Takes into account Duke rate increases; addition of Matilda Haverstick trailhead (White River Greenway North extension) 4348500 Water & Sewer $165,511.51 $126,500.00 $184,200.00 $57,700.00 46% Budgeting closer to 2023 actuals; Rate increases; Expecting increased water expenses at West Park due to re-imagined splashpad; adding Matilda Haverstick trailhead; conversion of Monon Blvd. Splashpad to non-recirculating Resolution B-2024-002 Exhibit A Fund 101 - Summary Docusign Envelope ID: 7643ACE6-580A-4DE0-9F5B-67E3A75091C1 CARMEL CLAY PARKS & RECREATION 2025 BUDGET ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET JUSTIFICATION FOR INCREASE 4349000 Gas $4,743.57 $7,800.00 $6,500.00 ($1,300.00)-17% 4349500 Cable Service $1,199.80 $1,500.00 $1,500.00 $0.00 0% 4350000 Equipment Repairs & Maint.$11,456.07 $13,700.00 $20,950.00 $7,250.00 53%Splashpad maintenance; planned repairs to surfaces for shufflebard, ping pong, and billiards equipment within Midtown and Monon Blvds. 4350100 Building Repairs & Maint.$34,141.59 $36,350.00 $34,850.00 ($1,500.00)-4% 4350101 Trash Collection $15,709.49 $11,200.00 $20,830.00 $9,630.00 86%Budgeting closer to 2024 trends, takes into account increased fee for services (Republic and Rays); Also includes additional funds for increased pick up schedule to keep up with demand 4350400 Grounds Maintenance $565,152.76 $671,000.00 $687,188.00 $16,188.00 2% Takes into account service increases; addition of mowing/landscape needs for Japanese Garden and also Matilda Haverstick Trailhead; Park landscaping contract; mowing/fertilizing/seeding/edging contract; pond maintenance; snow removal) 4350600 Cleaning Services $26,788.56 $25,000.00 $28,000.00 $3,000.00 12%Increased cost of contractual cleaning services per revised agreement 4350900 Other Cont. Services $33,908.21 $404,475.00 $404,475.00 $0.00 0% Includes 2 Resource Officers (contractual) @ $160,000 annually/officer; enhances safety at MCC, Waterpark & busy parks, especially during summer season 4351000 Auto Repair & Maintenance $10,081.39 $10,225.00 $10,225.00 $0.00 0% 4353003 Postage Meter $427.53 $600.00 $600.00 $0.00 0% 4353004 Copier $1,678.03 $4,000.00 $4,000.00 $0.00 0% 4353099 Other Rental & Leases $74,066.29 $143,662.00 $174,920.00 $31,258.00 22% 16 existing fleet vehicles; transitioning 2 existing technical service vehicles that are for replacement to leasing program; also includes funds for other rentals (wood chippers; lifts; Midtown parking garage storage space rental) 4355200 Subscriptions $9,234.47 $15,300.00 $11,000.00 ($4,300.00)-28% 4355300 Organization & Membership Dues $4,078.00 $6,500.00 $6,500.00 $0.00 0% 4356004 Staff Clothing $4,750.60 $3,100.00 $5,300.00 $2,200.00 71%Budgeting closer to 2023 actuals and 2024 trends; staff uniforms as supplied by CCPR for Administrative and PNR staff 4357003 Internal Instruction Fees $0.00 $0.00 $0.00 $0.00 - 4357004 External Instructional Fees $34,054.36 $25,000.00 $30,000.00 $5,000.00 20%External training needs (NRPA, SHRM, etc.) 4358000 Assessment Fees $3,174.10 $5,000.00 $5,000.00 $0.00 0% 4358300 Other Fees & Licenses $1,861.93 $450.00 $1,700.00 $1,250.00 278%Budgeting closer to 2023 actuals and 2024 trends (Water samples; BMV registrations; FCC license renewals) 4358400 Refunds, Awards & Indemnities $0.00 $0.00 $0.00 $0.00 - 4359000 Special Projects $2,582.87 $8,500.00 $7,000.00 ($1,500.00)-18% TOTAL OTHERS SERVICES & CHARGES $1,371,947.49 $1,960,082.00 $2,094,658.00 $134,576.00 7% CAPITAL OUTLAY 4463000 Furniture & Fixtures $0.00 $0.00 $0.00 $0.00 0% 4463200 Computer Equipment $8,240.51 $15,000.00 $10,000.00 ($5,000.00)-33%Computer needs based on information provided by City ICS 4463202 Software $0.00 $2,500.00 $2,500.00 $0.00 0% 4464000 Office Equipment $0.00 $0.00 $0.00 $0.00 - Resolution B-2024-002 Exhibit A Fund 101 - Summary Docusign Envelope ID: 7643ACE6-580A-4DE0-9F5B-67E3A75091C1 CARMEL CLAY PARKS & RECREATION 2025 BUDGET ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET JUSTIFICATION FOR INCREASE 4465000 Motor Equipment $0.00 $0.00 $0.00 $0.00 100% TOTAL CAPITAL OUTLAY $8,240.51 $17,500.00 $12,500.00 ($5,000.00)-29% TOTAL EXPENSES $5,047,780.60 $6,045,264.00 $6,446,173.00 $400,909.00 7% ¹ Includes Year-End Encumbrances Resolution B-2024-002 Exhibit A Fund 101 - Summary Docusign Envelope ID: 7643ACE6-580A-4DE0-9F5B-67E3A75091C1 CARMEL CLAY PARKS & RECREATION 2025 BUDGET 103-1101: Park Capital Fund ACCOUNT TITLE 2025 BUDGET CHANGE FROM 2024 BUDGET NOTES CAPITAL OUTLAY 4460703 Monon Greenway $386,000.00 $45,500.00 13% a) Structure 21 $250,000.00 Engineering; Liner Replacement b) Signage Replacements $136,000.00 Phase 2 of signage replacements 4460716 Bear Creek Park $1,000,000.00 $1,000,000.00 #DIV/0!LWCF Matching Funds 4462000 Other Structure Improvements $595,000.00 ($1,045,500.00)-64% a) Hazard Tree Removals (Park System Wide)$100,000.00 Hazard Trees; Estimate based on last 5 years of Hazard Tree removals b) Invasive Species Management (Park System Wide)$50,000.00 Proactive management of Invasive Species in CCPR parks c) Misc. Concrete Repairs (Park System Wide)$20,000.00 River Heritage; Flowing Well; Meadowlark; Inlow; West Park d) Parking Lot Striping $25,000.00 Central Park curbs; Flowing Well; Monon Greenway trailheads e) Trail Counters $150,000.00 Upgrade trail counters park system wide to wireless f) Central Park security infrastructure upgrades $250,000.00 Fiber and security cameras to allow Carmel PD the ability to proactively monitor the park 4463000 Furniture & Fixtures $69,000.00 $50,000.00 263% Begin upgrades to umbrellas (permanent square); Excludes Midtown Blvd. TOTAL CAPITAL OUTLAY $2,050,000.00 - TOTAL EXPENSES $2,050,000.00 $50,000.00 3% Resolution B-2024-002 Exhibit B Fund 103-1101 - Summary Docusign Envelope ID: 7643ACE6-580A-4DE0-9F5B-67E3A75091C1