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Home My WebLink AboutB-2024-003 2025 Non-Reverting Operating Budgets User FeesRESOLUTION B-2024-003 A RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION ADOPTING THE 2025 NON-REVERTING OPERATING BUDGETS AND USER FEES WHEREAS, the Carmel/Clay Board of Parks and Recreation (the “Park Board”) is a political subdivision created and authorized to administer the Carmel/Clay Department of Parks and Recreation (“the Department”) pursuant to that certain agreement entitled “Interlocal Cooperation Agreement” signed by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time; and WHEREAS, the Park Board, pursuant to the Interlocal Cooperation Agreement, is required to prepare and submit its annual budgets to the Common Council of the City of Carmel and Clay Township Board; and WHEREAS, the Interlocal Cooperation Agreement and Indiana Code Section 36-10-3-11 grants the Park Board authority to engage in self-supporting activities; and WHEREAS, the Indiana Code Section 36-10-3-22 grants the Park Board authority, when necessary, to charge a reasonable fee for the use of park and recreation facilities and programs; and WHEREAS, the Park Board’s Revenue Policy, last amended by Resolution P-2014-003 on September 9, 2014, identifies User Fees requiring Park Board approval; and WHEREAS, it is prudent and proper for the Park Board to review and establish User Fees as part of the annual budget process; and WHEREAS, the Park Board’s Finance Committee has reviewed the Non-Reverting Operating Budgets and User Fees to ensure the financial needs of the Department are adequately met and recommends approval. NOW, THEREFORE, BE IT RESOLVED that the foregoing recitals are hereby adopted and affirmed as if set fully forth herein; and FURTHER RESOLVED that the Carmel/Clay Board of Parks and Recreation hereby adopts the 2025 Non-Reverting Operating Budgets for the Extended School Enrichment Fund (108), Monon Community Center Fund (109), and Parks and Recreation Facilities Fund (110) as set forth in Exhibits A through C attached hereto and incorporated herein by this reference; and FURTHER RESOLVED that the Carmel/Clay Board of Parks and Recreation hereby approves the 2025 User Fees effective January 1, 2025, as set forth in Exhibit D attached hereto and incorporated herein by this reference. APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation this 13th day of August 2024, by a vote of 6 ayes and 0 nays. Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 Resolution B-2024-003 Page 2 CARMEL/CLAY BOARD OF PARKS AND RECREATION Judith F. Hagan, President X Aye Nay Jenn Kristunas, Vice-President X Aye Nay Lin Zheng, Treasurer Absent Aye Nay Linus Rude, Secretary X Aye Nay Jonathan Blake X Aye Nay Katie Browning Absent Aye Nay James D. Garretson X Aye Nay Joshua A. Kirsh Absent Aye Nay Mark Westermeier X Aye Nay CERTIFICATION I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks and Recreation voted as indicated above at a public meeting on August 13, 2024. Judith F. Hagan, President Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 CARMEL CLAY PARKS & RECREATION 2025 BUDGET 108: EXTENDED SCHOOL ENRICHMENT ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET NOTES OPERATING REVENUES 0345040 Park Department Fees $5,293,909.52 $5,154,750.00 $5,863,000.00 $708,250.00 14% 0360010 Miscellaneous Revenues $0.00 $1,000.00 $1,000.00 $0.00 0% 0361020 Interest on Sweep Acct $197,988.43 $0.00 $0.00 $0.00 #DIV/0! 0367000 Contributions & Gifts $32,766.50 $1,000.00 $1,000.00 $0.00 0% TOTAL OPERATING REVENUES $5,524,664.45 $5,156,750.00 $5,865,000.00 $708,250.00 14% FEE WAIVERS (not included in Total Revenues) Before & After School Waivers $104,586.09 $115,000.00 $115,000.00 $0.00 0% Summer Camp Waivers $450.00 $10,000.00 $10,000.00 $0.00 0% TOTAL FEE WAIVERS $105,036.09 $125,000.00 $125,000.00 $0.00 0% TOTAL REVENUES $5,524,664.45 $5,156,750.00 $5,865,000.00 $708,250.00 14% PERSONAL SERVICES 4110000 Full Time Regular $1,082,457.98 $1,124,176.00 $1,443,897.00 $319,721.00 28% 28 FT positions (+6 from 2024 - All sites now have Asst. Site Supervisors); 4% allowance for merit increase; adjustments to pay based on recommendations from salary/compensation study 4111000 Part Time $1,315,321.47 $1,621,941.00 $1,682,909.00 $60,968.00 4%Based on current trends and increased pay for PT staff in order to remain competitive 4112000 Overtime $24,083.35 $15,350.00 $29,500.00 $14,150.00 92%Budgeting closer to 2023 actual and current trends 4120000 Deferred Compensation $36,487.23 $30,706.00 $35,955.00 $5,249.00 17%Based on current participation (14 employees), taking into consideration employer match based on years of service 4121000 Employer's Share of FICA $143,830.28 $171,150.00 $195,453.00 $24,303.00 14%6.2% of FT, PT & OT 4122000 Employer's Share of H-Ins $365,079.83 $378,805.00 $521,112.00 $142,307.00 38%Based on current enrollment (+5 from 2024) with 10% premium increase per City HR 4122100 Disability Insurance $2,177.68 $4,683.00 $6,071.00 $1,388.00 30%Based on formula provided by City HR; assuming no rate increase from 2024 4122200 Life Insurance $1,013.80 $1,980.00 $2,520.00 $540.00 27%28 FT employees @ $90 each; assuming no rate increase from 2024 4123002 Civilian PERF $152,643.19 $159,654.00 $215,156.00 $55,502.00 35%14.2% of FT & OT (11.2% pension + 3% annuity); rate established by INPRS; assuming no rate increase from 2024 4124000 Employer's Share of Medicare $33,988.01 $40,077.00 $45,771.00 $5,694.00 14%1.45% of FT, PT & OT 4128000 Tuition Reimbursement $25,000.00 $25,000.00 $0.00 0% TOTAL PERSONAL SERVICES $3,157,082.82 $3,548,522.00 $4,203,344.00 $629,822.00 18% Includes fee increases for afterschool care and camps Resolution B-2024-003 Exhibit A Fund 108 - Summary Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 CARMEL CLAY PARKS & RECREATION 2025 BUDGET ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET NOTES SUPPLIES 4230100 Stationary & Printed Materials $3,050.00 $1,500.00 $3,100.00 $1,600.00 107%Budgeting closer to 2023 actuals and 2024 trends 4230200 Office Supplies $8,032.47 $12,600.00 $12,600.00 $0.00 0% 4239012 Safety Supplies $339.74 $10,000.00 $1,000.00 ($9,000.00)-90% 4239039 General Program Supplies $150,277.53 $161,690.00 $187,580.00 $25,890.00 16% Budgeting closer to 2024 trends, includes arts & crafts, participant awards, etc.; accounts for increased cost of supplies and services 4239040 Food & Beverages $116,555.84 $185,000.00 $127,500.00 ($57,500.00)-31% 4239099 Other Miscellaneous $37,266.86 $7,100.00 $20,500.00 $13,400.00 189%Budgeting closer to 2023 actuals and 2024 trends TOTAL SUPPLIES $315,522.44 $377,890.00 $352,280.00 ($25,610.00)-7% OTHER SERVICES & CHARGES 4340000 Legal Fees $3,111.75 $11,000.00 $3,500.00 ($7,500.00)-68% 4340700 Medical Fees (Drug Tests)$270.00 $5,500.00 $750.00 ($4,750.00)-86% 4340800 Program Contractors $24,492.65 $11,500.00 $27,600.00 $16,100.00 140%Increasing number of enrichment specials which will utilize contractors 4341955 Info Sys Maint/Contracts $45,591.45 $55,000.00 $95,000.00 $40,000.00 73%Human Resource Information System (2025 pricing information for UKG); Other technology systems (Learnnig Management, Quickbooks, Fraxion) 4341990 Criminal Background Checks $2,687.50 $4,575.00 $5,000.00 $425.00 9%Department switched services to First Advantage which provides a more in-depth background check for individuals that work with children; System also integrates with department's HRIS system 4341991 Marketing & Promotions $24,621.76 $20,400.00 $20,400.00 $0.00 0% 4341999 Other Professional Fees $210,012.82 $200,000.00 $225,000.00 $25,000.00 13%Payment processing fees, payroll fees, bookkeeping services 4343000 Travel Fees & Expenses $5,818.29 $27,958.00 $24,948.00 ($3,010.00)-11% 4343006 Bus Trips $169,571.18 $287,591.00 $193,800.00 ($93,791.00)-33%Based on bus contract with Avant Garde Transportation 4343007 Field Trips $153,089.07 $118,177.00 $175,960.00 $57,783.00 49%Summer camp & school's out field trips, including admission fees for MCC/Waterpark 4344100 Cellular Phone Fees $19,382.49 $20,000.00 $21,500.00 $1,500.00 8%Tablet cell service for check-in/out of students 4345000 Printing (Not Office Supplies)$1,470.67 $500.00 $2,300.00 $1,800.00 360%Miscellaneous signage and printing needs; budgeting closer to 2023 actuals 4346000 Classified Advertising $15,334.27 $40,000.00 $40,000.00 $0.00 0% 4347500 General Insurance $0.00 $1,000.00 $1,000.00 $0.00 0% 4350000 Equipment Repairs & Maint.$13,235.35 $9,000.00 $21,250.00 $12,250.00 136%Two-way radio repairs; AED maintenance; Misc. reimbursement for repairs to CCS and R&F 4350900 Other Contractual Services $137,772.35 $196,000.00 $160,650.00 ($35,350.00)-18% 4353004 Copier $3,536.28 $4,000.00 $4,000.00 $0.00 0% 4353099 Other Rentals & Leases $0.00 $0.00 $120,000.00 $120,000.00 #DIV/0!Lease of John Hensel Government office space (Resolution G-2024-001) 4355200 Subscriptions $5,372.95 $11,000.00 $5,500.00 ($5,500.00)-50% 4355300 Organization & Membership Dues $3,739.00 $3,180.00 $4,100.00 $920.00 29%Bugeting closer to 2023 actuals and 2024 trends 4356004 Staff Clothing $48,384.13 $9,675.00 $33,000.00 $23,325.00 241%Staff uniforms, budgeting closer to 2023 actuals and 2024 trends Resolution B-2024-003 Exhibit A Fund 108 - Summary Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 CARMEL CLAY PARKS & RECREATION 2025 BUDGET ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET NOTES 4356005 Participant Clothing $415.00 $16,000.00 $12,000.00 ($4,000.00)-25% 4357003 Internal Instruction Fees $5,298.08 $4,220.00 $7,000.00 $2,780.00 66%CPR/First Aid Training; CPI Training and Materials 4357004 External Instructional Fees $13,665.77 $17,900.00 $14,225.00 ($3,675.00)-21% 4358300 Other Fees & Licenses $0.00 $0.00 $0.00 $0.00 #DIV/0! 4358400 Refunds, Awards & Indemnities $9,775.40 $17,500.00 $12,000.00 ($5,500.00)-31% 4359000 Special Projects $1,563.47 $12,000.00 $2,000.00 ($10,000.00)-83% TOTAL OTHER SERVICES & CHARGES $918,211.68 $1,103,676.00 $1,232,483.00 $128,807.00 12% CAPITAL OUTLAY 4460708 West Park $0.00 $0.00 $0.00 $0.00 - 4463000 Furniture & Fixtures $0.00 $0.00 $0.00 $0.00 #DIV/0! 4463200 Computer Equipment $969.82 $18,500.00 $18,500.00 $0.00 0% 4463202 Software $2,638.68 $2,700.00 $2,700.00 $0.00 - TOTAL CAPITAL OUTLAY $3,608.50 $21,200.00 $21,200.00 $0.00 0% TOTAL EXPENSES $4,394,425.44 $5,076,288.00 $5,809,307.00 $733,019.00 14% NET REVENUE/(LOSS)$1,130,239.01 $80,462.00 $55,693.00 ($24,769.00)-31% Cost Recovery 126%102%101% Resolution B-2024-003 Exhibit A Fund 108 - Summary Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 CARMEL CLAY PARKS & RECREATION 2025 BUDGET 109: MONON COMMUNITY CENTER ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET NOTES OPERATING REVENUES 313000 Sales Tax Collected $46,201.06 $25,000.00 $25,000.00 $0.00 0%7% sales tax collected on rentals, concessions & merchandise sales 345040 Park Department Fees $133,700.75 $210,000.00 $185,000.00 ($25,000.00)-12%Registration fees from recreation programs; budgeting closer to 2024 trends 346020 Facility Rentals $37,970.45 $68,000.00 $43,700.00 ($24,300.00)-36%Income from cabana rentals (added 10 Cabanas in 2023); WP Party Shelter 346025 Shelter Rentals $139,867.92 $115,000.00 $140,000.00 $25,000.00 22%Consistent with multi-year trending 346030 Food Service Revenue $188,833.51 $220,000.00 $240,000.00 $20,000.00 9%Budgeting closer to 2024 trends 346040 Aquatics Programs $161,340.99 $210,000.00 $197,000.00 ($13,000.00)-6%Personal training; wellness programs 346050 Fitness Programs $242,833.00 $225,570.00 $257,000.00 $31,430.00 14%Budgeting closer to 2023 actuals and 2024 trends 346085 KidZone Fees $0.00 $0.00 $0.00 $0.00 #DIV/0! 346100 Special Events $0.00 $0.00 $0.00 $0.00 #DIV/0! 346105 Hosted Events $0.00 $0.00 $0.00 $0.00 #DIV/0! 346110 Therapeutic Rec Programs $81,986.00 $63,000.00 $82,000.00 $19,000.00 30%Budgeting closer to 2023 actuals and 2024 trends 346115 Annual Passes $40,398.00 $50,000.00 $40,000.00 ($10,000.00)-20%Budgeting closer to 2023 actuals and 2024 trends 346116 Corporate Annual Passes $9,676.00 $10,000.00 $8,000.00 ($2,000.00)-20%Budgeting closer to 2024 trends 346120 Season Passes $36,724.00 $68,000.00 $68,000.00 $0.00 0% 346125 Monthly Passes $4,120,160.30 $3,500,000.00 $4,150,000.00 $650,000.00 19%Budgeting closer to 2023 actuals and 2024 trends 346130 Corporate Monthly Passes $211,280.97 $275,000.00 $205,000.00 ($70,000.00)-25%Budgeting closer to 2023 actuals and 2024 trends 346135 Value Passes $46,889.30 $60,000.00 $50,000.00 ($10,000.00)-17%Budgeting closer to 2023 actuals and 2024 trends 346140 Daily Passes $1,385,371.00 $1,500,000.00 $1,500,000.00 $0.00 0%Budgeting closer to 2023 actuals and 2024 trends 346145 Contractor Commissions $10,623.80 $8,750.00 $10,000.00 $1,250.00 14%Includes vending machine; contractor commissions from WP 346150 Merchandise Sales $10,514.00 $12,000.00 $12,000.00 $0.00 0%Sunscreen, locks, etc. at Waterpark 360010 Miscellaneous Revenues $13,134.19 $39,500.00 $13,500.00 ($26,000.00)-66%Consistent with multi-year trending 361030 Interest on Sweep Account $253,085.57 $0.00 $0.00 $0.00 #DIV/0! 367000 Contributions, Gifts & Grants $13,166.48 $15,000.00 $15,000.00 $0.00 0% TOTAL OPERATING REVENUES $7,183,757.29 $6,674,820.00 $7,241,200.00 $566,380.00 8% FEE WAIVERS (not included in Total Revenues) Pass Waivers Granted $8,556.50 $75,000.00 $10,000.00 ($65,000.00)-87%In line with 2023 actuals Program Waivers Granted $0.00 $1,500.00 $1,500.00 $0.00 0% TOTAL FEE WAIVERS $8,556.50 $76,500.00 $11,500.00 ($65,000.00)-85% TOTAL REVENUES $7,183,757.29 $6,674,820.00 $7,241,200.00 $566,380.00 8% Resolution B-2024-003 Exhibit B Fund 109 - Summary Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 CARMEL CLAY PARKS & RECREATION 2025 BUDGET ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET NOTES PERSONAL SERVICES 4110000 Full Time Regular $853,669.45 $948,398.00 $1,036,834.00 $88,436.00 9%Funds 18 FT positions (+1 from 2024; One Facility Technician funded by 1125); 4% allowance for merit increase; adjustments to pay based on recommendations from salary/compensation study 4111000 Part Time $1,623,344.76 $1,757,728.00 $2,101,567.00 $343,839.00 20%Based on current trends and increased pay for PT staff in order to remain competitive 4112000 Overtime $8,246.99 $14,500.00 $10,905.00 ($3,595.00)-25%Budgeting closer to 2023 actual and current trends 4120000 Deferred Compensation $54,064.09 $58,814.00 $86,804.00 $27,990.00 48%Based on current participation (35 employees), taking into consideration employer match based on years of service 4121000 Employer's Share of FICA $150,462.61 $171,140.00 $195,272.00 $24,132.00 14%6.2% of FT, PT & OT 4122000 Employer's Share of H-Ins $237,560.94 $293,277.00 $308,517.00 $15,240.00 5%Based on current enrollment (No change from 2024) with 10% premium increase per City HR 4122100 Disability Insurance $1,918.35 $3,979.00 $4,288.00 $309.00 8%Based on formula provided by City HR; assuming no rate increase from 2024 4122200 Life Insurance $788.10 $1,530.00 $1,620.00 $90.00 6%18 FT employees @ $90 each; assuming no rate increase from 2024 4123002 Civilian PERF $117,350.59 $134,680.00 $148,738.00 $14,058.00 10%14.2% of FT & OT (11.2% pension + 3% annuity); rate established by INPRS; assuming no rate increase from 2024 4124000 Employer's Share of Medicare $18,309.52 $39,438.00 $45,624.00 $6,186.00 16%1.45% of FT, PT & OT 4128000 Tuition Reimbursement $25,000.00 $25,000.00 $0.00 TOTAL PERSONAL SERVICES $3,065,715.40 $3,448,484.00 $3,965,169.00 $516,685.00 15% SUPPLIES 4230100 Stationary & Printed Materials $662.50 $3,000.00 $1,000.00 ($2,000.00)-67% 4230200 Office Supplies $10,274.29 $10,000.00 $11,000.00 $1,000.00 10%Budgeting closer to 2023 actuals and 2024 trends 4235000 Building Materials $7,859.37 $10,000.00 $8,000.00 ($2,000.00)-20% 4237000 Repair Parts $25,656.22 $16,500.00 $30,000.00 $13,500.00 82%Aging facility therefore expecting repair costs to slightly increase 4238000 Small Tools & Minor Equip.$5,574.25 $14,130.00 $9,500.00 ($4,630.00)-33% 4238900 Cleaning & Maint. Supplies $291,778.20 $291,000.00 $251,000.00 ($40,000.00)-14%Current trends; increased cost of chlorine (however, expect pool chem cost to decrease as department installed new chlorine feeders in 2024) 4239001 Linens & Blankets $0.00 $5,000.00 $0.00 ($5,000.00)-100% 4239012 Safety Supplies $10,581.84 $15,000.00 $12,785.00 ($2,215.00)-15% 4239039 General Program Supplies $57,725.29 $53,000.00 $57,850.00 $4,850.00 9%Budgeting closer to 2023 actuals and 2024 trends 4239040 Food & Beverages $103,823.01 $110,000.00 $115,000.00 $5,000.00 5%Waterpark Concessions food & beverage supplies (Budgeting closer to 2023 actuals and 2024 trends) 4239045 Retail Goods $6,527.20 $7,500.00 $7,500.00 $0.00 0% 4239099 Other $16,752.83 $16,100.00 $17,900.00 $1,800.00 11%Budgeting closer to 2023 actuals and 2024 trends TOTAL SUPPLIES $537,215.00 $551,230.00 $521,535.00 ($29,695.00)-5% Resolution B-2024-003 Exhibit B Fund 109 - Summary Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 CARMEL CLAY PARKS & RECREATION 2025 BUDGET ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET NOTES OTHER SERVICES & CHARGES 4340000 Legal Fees $22,242.00 $25,000.00 $25,000.00 $0.00 0% 4340700 Medical Fees (Drug Tests)$681.00 $500.00 $700.00 $200.00 40%Medical Screens for staff (Budgeting closer to 2023 actuals and 2024 trends) 4340800 Program Contractors $21,951.00 $54,800.00 $40,500.00 ($14,300.00)-26% 4341955 Info Sys Maint/Contracts $57,222.38 $60,000.00 $60,000.00 $0.00 0%Human Resource Information System (2025 pricing information for UKG); Other technology systems (ActiveNet, Learnnig Management, Quickbooks, Fraxion) 4341990 Criminal Background Checks $4,033.00 $4,000.00 $4,000.00 $0.00 0% 4341991 Marketing & Promotions $120,084.44 $210,000.00 $260,000.00 $50,000.00 24%Additional funds needed to promote grand opening of Indoor Playground 4341992 Security Services $15,675.00 $12,880.00 $16,000.00 $3,120.00 24%Hamilton County Sheriff Dept. Waterpark Security (Budgeting closer to 2023 actuals and 2024 trends) 4341999 Other Professional Fees $345,341.01 $225,000.00 $350,000.00 $125,000.00 56%Payment processing fees, payroll fees, bookkeeping services 4342100 Postage $0.00 $10,000.00 $10,000.00 $0.00 0% 4343000 Travel Fees & Expenses $7,166.24 $10,500.00 $10,000.00 ($500.00)-5% 4344000 Telephone Line Charges $15,952.83 $4,000.00 $16,000.00 $12,000.00 300%Budgeting closer to 2023 actuals and 2024 trends 4344100 Cellular Phone Fees $2,290.48 $3,300.00 $3,000.00 ($300.00)-9% 4345000 Printing (Not Office Supplies)$17,783.46 $30,000.00 $30,000.00 $0.00 0% 4346000 Classified Advertising $13,076.26 $20,000.00 $15,000.00 ($5,000.00)-25% 4347500 General Insurance $148,437.57 $140,000.00 $160,000.00 $20,000.00 14%Allowance for premium increase; budgeting as directed by insurance provider (Hylant) 4348000 Electricity $488,269.63 $475,000.00 $490,000.00 $15,000.00 3%Reflects multi-year trending; Guaranteed Energy Savings program anticipated to help minimize future increases 4348500 Water & Sewer $129,803.70 $140,000.00 $140,000.00 $0.00 0% 4349000 Gas $93,025.47 $120,000.00 $100,000.00 ($20,000.00)-17%Consistent with multi-year expenses; savings with gas marketing efforts 4349500 Cable Service $3,018.55 $2,900.00 $2,900.00 $0.00 0% 4350000 Equipment Repairs & Maint.$113,219.83 $142,000.00 $142,000.00 $0.00 0% 4350100 Building Repairs & Maint.$167,530.26 $205,000.00 $179,000.00 ($26,000.00)-13%Repair parts for aging facility, number based off of facility repairs recommended in Capital Asset Management Plan 4350101 Trash Collection $13,836.25 $8,200.00 $13,500.00 $5,300.00 65%Trash Services for MCC; Increased rates from service provider 4350400 Grounds Maintenance $59,521.16 $65,000.00 $65,000.00 $0.00 - Includes grounds maintenance for Waterpark & snow removal for parking lots 4350600 Cleaning Services $307,334.40 $342,000.00 $342,000.00 $0.00 0% 4350900 Other Cont. Services $52,442.98 $60,250.00 $54,970.00 ($5,280.00)-9%Includes preventative maintenance contract for HVAC 4351000 Auto Repairs & Maintenance $0.00 $1,500.00 $0.00 ($1,500.00)- 4353004 Copier $4,512.38 $2,000.00 $4,500.00 $2,500.00 125%Budgeting closer to 2023 actuals and 2024 trends Resolution B-2024-003 Exhibit B Fund 109 - Summary Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 CARMEL CLAY PARKS & RECREATION 2025 BUDGET ACCOUNT TITLE 2023 ACTUAL 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET NOTES 4353099 Other Rental & Leases $12,724.66 $12,650.00 $12,650.00 $0.00 0%Mobile Waterpark storage units, lift rentals; Fleet Lease Program (1 minivan) 4355200 Subscriptions $35,341.30 $50,250.00 $40,000.00 ($10,250.00)-20% 4355300 Organization & Membership Dues $1,270.00 $3,000.00 $1,500.00 ($1,500.00)-50% 4356004 Staff Clothing $19,999.54 $15,888.00 $15,888.00 $0.00 0% 4357003 Internal Instruction Fees $750.00 $2,700.00 $2,700.00 $0.00 0% 4357004 External Instructional Fees $20,651.92 $15,000.00 $20,000.00 $5,000.00 33%National Conferences (NRPA; Athletic Business); Local Conferences (IPRA); Professional Development 4358300 Other Fees & Licenses $10,151.17 $16,300.00 $15,200.00 ($1,100.00)-7% 4358400 Refunds, Awards & Indemnities $5,558.50 $6,700.00 $4,350.00 ($2,350.00)-35% 4359000 Special Projects $2,629.67 $20,000.00 $3,000.00 ($17,000.00)-85% 4359200 Sales Tax Paid $25,000.72 $27,790.00 $25,000.00 ($2,790.00)-10% TOTAL OTHERS SERVICES & CHARGES $2,363,484.76 $2,544,108.00 $2,674,358.00 $130,250.00 5% CAPITAL OUTLAY 4461000 Building Improvements $264,684.06 $0.00 4463000 Furniture & Fixtures $0.00 $20,000.00 $0.00 ($20,000.00)- 4463200 Computer Equipment $22,725.63 $10,000.00 $10,000.00 $0.00 - 4463202 Software $7,945.03 $3,000.00 $3,000.00 $0.00 4463600 Parks Equipment $3,160.00 $0.00 $0.00 $0.00 - TOTAL CAPITAL OUTLAY $33,830.66 $33,000.00 $13,000.00 ($20,000.00)- TOTAL EXPENSES $6,264,929.88 $6,576,822.00 $7,174,062.00 $597,240.00 9% NET REVENUE/(LOSS)$918,827.41 $97,998.00 $67,138.00 ($30,860.00)-31% Cost Recovery 115%101%101% Resolution B-2024-003 Exhibit B Fund 109 - Summary Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 CARMEL CLAY PARKS & RECREATION 2025 BUDGET 110: PARK & RECREATION FACILITIES FUND ACCOUNT TITLE 2023 ACTUALS 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET NOTES REVENUES 313000 Sales Tax Collected $0.00 $1,400.00 $0.00 ($1,400.00) 346010 Monon Center Revenue $0.00 $0.00 $0.00 345040 Park Department Fees $108,188.00 $90,000.00 $115,000.00 $25,000.00 Budgeting closer to 2023 actuals and current trends 346020 Facility Rentals $120,959.50 $100,000.00 $122,000.00 $22,000.00 Budgeting closer to 2023 actuals and current trends 360010 Miscellaneous Revenues $36,899.26 $500.00 $500.00 $0.00 361030 Interest $15,564.35 $1,000.00 $1,000.00 $0.00 367000 Contributions, Gifts & Grants $0.00 $1,000.00 $1,000.00 $0.00 TOTAL REVENUES $281,611.11 $193,900.00 $239,500.00 $45,600.00 PERSONAL SERVICES 4110000 Full Time Regular $0.00 $0.00 $0.00 $0.00 4111000 Part Time $0.00 $18,000.00 $18,000.00 $0.00 4112000 Overtime $0.00 $0.00 $0.00 $0.00 4120000 Deferred Compensation $0.00 $0.00 $0.00 $0.00 4121000 Employer's Share of FICA $0.00 $1,116.00 $1,116.00 $0.00 4122000 Employer's Share of H-Ins $0.00 $0.00 $0.00 $0.00 4122100 Disability Insurance $0.00 $0.00 $0.00 $0.00 4122200 Life Insurance $0.00 $0.00 $0.00 $0.00 4123002 Civilian PERF $0.00 $0.00 $0.00 $0.00 4124000 Employer's Share of Medicare $0.00 $262.00 $262.00 $0.00 TOTAL PERSONAL SERVICES $0.00 $19,378.00 $19,378.00 $0.00 SUPPLIES 4237000 Repair Parts $623.72 $1,450.00 $1,250.00 ($200.00) 4238000 Small Tools & Minor Equip.$1,002.00 $0.00 $0.00 $0.00 4238900 Other Maint. Supplies $7,722.22 $2,500.00 $8,000.00 $5,500.00 Budgeting closer to 2023 actuals and 2024 trends (Dog Litter Bags; Other Misc. Supplies - i.e. paint, batteries) 4239099 Other Miscellaneous $17,519.32 $18,000.00 $17,500.00 ($500.00)Budgeting closer to 2023 actuals and 2024 trends (DNA registration kits; DNA test kits) TOTAL SUPPLIES $26,867.26 $21,950.00 $26,750.00 $4,800.00 OTHER SERVICES & CHARGES 4340000 Legal Fees $0.00 $500.00 $500.00 $0.00 4341991 Marketing & Promotions $0.00 $400.00 $400.00 $0.00 Resolution B-2024-003 Exhibit C Fund 110 - Summary Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 CARMEL CLAY PARKS & RECREATION 2025 BUDGET 110: PARK & RECREATION FACILITIES FUND ACCOUNT TITLE 2023 ACTUALS 2024 BUDGET 2025 BUDGET CHANGE FROM 2024 BUDGET NOTES 4341999 Other Professional Fees $10,655.85 $6,000.00 $4,250.00 ($1,750.00) 4344000 Telephone Line Charges $9,436.22 $2,750.00 $9,600.00 $6,850.00 Budgeting closer to 2023 actuals and 2024 trends 4347500 General Insurance $19,091.00 $0.00 $19,200.00 $19,200.00 Budgeting closer to 2023 actuals 4348000 Electricity $22,632.67 $26,000.00 $23,200.00 ($2,800.00) 4348500 Water & Sewer $5,185.59 $5,450.00 $5,300.00 ($150.00) 4349000 Gas $6,564.67 $3,000.00 $6,600.00 $3,600.00 Budgeting closer to 2023 actuals 4350100 Building Repairs & Maint.$23,344.70 $11,000.00 $20,500.00 $9,500.00 Budgeting closer to 2023 actuals and 2024 trends 4350101 Trash Collection $3,706.29 $2,150.00 $4,000.00 $1,850.00 Budgeting closer to 2023 actuals 4350400 Grounds Maintenance $10,205.17 $31,500.00 $12,200.00 ($19,300.00) 4350600 Cleaning Services $24,840.00 $26,082.00 $26,000.00 ($82.00) 4350900 Other Cont. Services $38,571.32 $2,400.00 $500.00 ($1,900.00) 4358400 Refunds, Awards & Indemnities $2,776.86 $600.00 $500.00 ($100.00) 4359200 Sales Tax Paid $0.00 $700.00 $0.00 ($700.00) TOTAL OTHERS SERVICES & CHARGES $177,010.34 $117,832.00 $132,750.00 $14,918.00 CAPITAL OUTLAY 4460706 Central Park $146.12 $0.00 $0.00 4463000 Furniture & Fixtures $0.00 $0.00 $25,000.00 $25,000.00 Installation of small dog area shade structures 4463200 Computer Equipment $0.00 $0.00 $0.00 $0.00 TOTAL CAPITAL OUTLAY $146.12 $0.00 $25,000.00 TOTAL EXPENSES $204,023.72 $159,160.00 $203,878.00 $19,718.00 NET INCOME $77,587.39 $34,740.00 $35,622.00 $25,882.00 Net proceeds to be reserved for future capital repairs Cost Recovery 138%122%117% Resolution B-2024-003 Exhibit C Fund 110 - Summary Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 Resolution B-2024-003 2025 User Fees - Page 1 Exhibit D 2025 User Fees Section 1: Monon Community Center Pass Rates Day Pass A Day Pass provides access to The Waterpark (seasonal), Indoor Aquatics, Fitness Center, Track, and Gymnasium during designated hours of operation for one (1) calendar day. Use restrictions may vary by area. Rate Youth $14 Adult $17 Senior $14 Carmel residents, upon proof of residency, will receive a $3 discount off rates noted above. In addition to the above standard Day Pass rates, the Director/CEO or Assistant Director/COO is authorized to establish a promotional rate for Day Passes during designated dates and/or hours of operation. Punch Card Pass A Punch Card Pass provides access to The Waterpark (seasonal), Indoor Aquatics, Fitness Center, Track, and Gymnasium during designated hours of operation for up to ten (10) calendar day visits. Use restrictions may vary by area. Punch Card Passes expire 15 months from the date of purchase. Rate Youth $112 Adult $136 Senior $112 Carmel residents, upon proof of residency, will receive a $24 discount off rates noted above. Summer Season Pass The Summer Season Pass provides seasonal access to The Waterpark, Indoor Aquatics, Fitness Center, Track, and Gymnasium during designated hours of operation. Rate Youth $99 Adult $147 Senior $135 Household $321 Carmel residents, upon proof of residency, will receive a $3 discount off rates noted above. Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 Resolution B-2024-003 2025 User Fees - Page 2 Monthly and Annual Passes Monthly and Annual Passes provides access to The Waterpark (seasonal), Indoor Aquatics, Fitness Center, Track, Gymnasium, and KidZone (childcare) during designated hours of operation. Use restrictions may vary by area. All Monthly and Annual Passes include unlimited participation in group fitness programs. Registration fees may apply for specialty fitness or wellness classes. Monthly Passes require automatic payment from a checking account, savings account, or credit card. The first month’s payment is due at the time of purchase. Monthly Rate Annual Rate Youth $33 $396 Adult $49 $588 Senior $45 $540 Household $107 $1,284 Carmel residents, upon proof of residency, will receive a $1/month (monthly rate) or $12 (annual rate) discounts off rates noted above. Legacy Senior Monthly and Annual Passes purchased prior to 1/1/15 All individuals who purchased a Monthly or Annual Senior Pass prior to January 1, 2015 shall be charged the Youth Pass rate (see above) subject to the following conditions: 1. Annual Pass must be renewed prior to the expiration date to be eligible for renewal at Youth rate. 2. Pass is not eligible for temporary suspension at the request of the pass holder to continue receiving Youth rate. 3. Eligibility for Youth rate will expire upon cancellation of pass by the member, non-payment for any reason, or action of the Park Board. Corporate Pass Program The Department is authorized to offer a Corporate Pass Program with discounts not to exceed 20 percent off the Monthly or Annual Pass rates (see above). Corporate Pass Program eligibility requirements, rates, and benefits must be approved by the Director/CEO or Assistant Director/COO. Definition of Pass Types Youth: Age 3 to 15 years old; Children age 2 and under are admitted free when accompanied by an adult Adult: Age 16 to 64 years old Senior: Age 65 years old and above Two-Adult Household (Effective August 11, 2021): Two adults and any children under age 19, or a full- time student (up to age 25), related to the adult and/or living in the same household* (i.e., living at the same address). *A household consists of people who occupy a residential housing unit (e.g., house, apartment, condo unit, etc.) as their principal place of residence. Group homes, nursing homes, fraternities, sororities, Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 Resolution B-2024-003 2025 User Fees - Page 3 non-related individuals living in an apartment for work-related purposes, or similar institutions or situations are not eligible for a household pass, however may be eligible for participation in the Corporate Pass Program. Section 2: Dog Park Rates The Director/CEO or Assistant Director/COO is authorized to establish fees for use of the dog park(s). Section 3: Monon Community Center Rentals Rental Fees ROOM RENTAL FEE (per hour) Multipurpose Room A (Sunday-Friday) $125 Multipurpose Room A (Saturday) $175 Multipurpose Room B (Sunday-Friday) $125 Multipurpose Room B (Saturday) $175 Multipurpose Room C (Sunday-Friday) $125 Multipurpose Room C (Saturday) $175 Program Room A $100 Program Room B $100 Program Room C $100 Gymnasium (per court) $150 Party Room A $75 Party Room B $75 Party Room C $75 All room rentals, excluding gymnasium, require a 2-hour minimum to rent. Sales Tax All rental fees are subject to Indiana sales tax. Sales tax is not included in the prices listed above. Tax- exempt organizations must provide a copy of their General Sales Tax Exemption Certificate (Form ST- 105) to have sales tax waived. Damage Deposit The Director/CEO or Assistant Director/COO is authorized to establish a damage deposit for each facility rental. Damage deposits shall be refundable, less the cost to repair any damages beyond normal wear and tear caused by the renter. Any refunds are subject to State Board of Accounts claim procedures and may take 3-6 weeks to process. Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 Resolution B-2024-003 2025 User Fees - Page 4 Indoor Aquatics and The Waterpark The Director/CEO or Assistant Director/COO is authorized to establish rental fees for private use of the Indoor Aquatics and The Waterpark during hours the facility is not open to the public. Section 4: Park Shelter and Facility Rentals Park Shelter Rental Fees SHELTER RENTAL FEE (per day) Central Park ▪ East Picnic Grove Shelter #1 ▪ East Picnic Grove Shelter #2 ▪ Westermeier Commons Shelter #1 ▪ Westermeier Commons Shelter #2 ▪ Westermeier Commons Shelter #3 ▪ Westermeier Commons Shelter #4 ▪ North Meadow Shelter $175 $175 $250 $250 $200 $200 $175 Lawrence W. Inlow Park ▪ North Shelter #1 ▪ South Shelter #2 $250 $250 River Heritage Park $175 West Park ▪ Silo #1 ▪ Silo #2 ▪ Silo #3 ▪ Shelter #4 ▪ Shelter #5 $100 $100 $100 $250 $250 Carey Grove Park ▪ North Shelter $200 Flowing Well Park $175 Meadowlark Park ▪ East Shelter $250 Several parks have designated community shelters that are not available for rent and are only available on a shared, first come-first served basis. In 2025, shelters that will operate in this capacity are: Central Park Westermeier Commons Main Shelter, West Park Main Shelter, Founders Park Shelter, Carey Grove Park South Shelter, and Meadowlark Park West Shelter. Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2 Resolution B-2024-003 2025 User Fees - Page 5 Park Facility Rental Fees FACILITY HOURLY RENTAL FEE DAILY RENTAL FEE (1-8 PM) West Park • Perelman Pavilion (Sunday-Friday) • Perelman Pavilion (Saturday) $150 $225 $1,000 $1,500 Founders Park • Wilfong Pavilion (Sunday-Friday) • Wilfong Pavilion (Saturday) $150 $225 $1,000 $1,500 Sales Tax All rental fees are subject to Indiana sales tax. Sales tax is not included in the prices listed above. Tax- exempt organizations must provide a copy of their General Sales Tax Exemption Certificate (Form ST- 105) to have sales tax waived. Damage Deposit The Director/CEO or Assistant Director/COO is authorized to establish a damage deposit for each facility rental. Damage deposits shall be refundable, less the cost to repair any damages beyond normal wear and tear caused by the renter. Any refunds are subject to State Board of Accounts claim procedures and may take 3-6 weeks to process. Docusign Envelope ID: CDC11FC2-C496-442B-AC88-963327759EF2