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Home My WebLink AboutBPW Meeting Minutes 08-07-2024Board of Public Works and Safety Meeting Minutes Wednesday, August 7, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Board Member Campbell called the meeting to order at 10:02 AM. MEMBERS PRESENT Board Members Laura Campbell and Alan Potasnik. City Clerk Jacob Quinn and Jessica Dieckman are also present. MINUTES Minutes from the July 17, 2024, Regular Meeting. Board Member Potasnik moved to approve. Board Member Campbell seconded. Minutes approved 2-0. BID OPENINGS AND AWARDS Bid Opening for 24-STR-05 Crack Seal Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: Contractor Bid Hasco, Inc $168,949.00 Scodeller Construction $157,687.18 All Star Paving $223,085.82 Howard Companies $94,288.76 TABLED ITEMS Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One Valet TABLED ON 05-01-24 REMAINS TABLED Sergey Grechukhin, Corporation Counsel briefly speaks; we do have an update on this item. We are waiting on the restriping on Rangeline Road where parking will actually go. CONTRACTS Request for Agreement of Professional Services; Lochmueller Group, Inc.; ($255,750.00); 22-ENG- 16-Cherry Tree Estates Path & Bridge Design; Additional Services Amendment 2; Chris Ogg, Utilities briefly speaks; this is to design a bridge in a subdivision that is divided by a creek. Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Docusign Envelope ID: 616145CB-9A55-423D-8565-2FAF281664F1 Resolution BPW 08-07-24-01; Request for Acknowledgment of Contract between City and Vendor; Comcate Software Inc; ($68,462.00); Implementation Fee and Annual License Fee; Seth Wanlass, Interm Information and Communications briefly speaks; this is a new system the city is putting together. It is a reporting service where people can report trash on the roads, report/request for services, trees down, etc. This app/website allows us to get feedback from the public. Board Member Potasnik moved to approve. Board Member Campbell seconded. Resolution was approved 2-0. Resolution BPW 08-07-24-02; Request for Acknowledgment of Contract between City and Vendor; Howard Asphalt, LLC dba Howard Companies; ($174,500.00); 24-STR-03 Path Preservation; Board Member Potasnik moved to approve. Board Member Campbell seconded. Resolution was approved 2- 0. Request for Purchase of Goods and Services; All Star Paving, Inc.; ($332,500.00); 24-STR-04 Road Rejuvenation; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Purchase of Goods and Services; Shuck’s Welding & Fabrication; (69,826.40); 22-STR-03 Trailers; CO #2; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Agreement between City of Carmel and Vendor; TPI Utility Construction, LLC.; ($499,350.00); Six Points Water Main Extension; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Midtown Plaza; Live Music; August 14 through November 13, 2024; 5:00 PM to 10:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use/Close City Streets; Carmel Fire Department Open House; August 15, 2024; 10:00 AM to 10:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza; Special Request to Use Electricity; Free Workout; August 16, August 26, September 6, September 27, October 4, 2024; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza; Screening of Documentary, Inches to Miles; August 23, 2024; 8:30 PM to 11:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza; Free Yoga Class; August 24, 2024; 8:00 AM to 11:00 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Docusign Envelope ID: 616145CB-9A55-423D-8565-2FAF281664F1 Request to Use Civic Square Gazebo and Lawn and Use/Close City Streets; Special Request to Use Electricity; Indiana’s Women’s Running Festival; August 31, 2024; 5:00 AM to 11:30 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Veteran’s Memorial Freedom Circle and Plaza; Annual 9/11 Remembrance Ceremony; September 11, 2024; 7:00 AM to 10:30 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza; Special Request to Use Electricity; Carmel on Canvas Plein Air Competition; September 13 through September 15, 2024; 7:00 AM to 6:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request a Waiver of City Code § 6-158(d)(4); Private Event at 5363 Randolph Crescent Drive Carmel, IN 46032; September 21, 2024; 3:00 PM to 12:00 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza; Mommy and Me Stroller Workout; September 27, 2024; 10:00 AM to 11:00 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza; Special Request to Use Electricity; Pop Up Fitness Class; September 28, 2024; 8:00 AM to 11:00 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use/Close City Streets; Ridge Road Oktoberfest; September 28, 2024; 3:00 PM to 11:59 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza; Special Request to Use Electricity; The Musical Playhouse of Carmel; October 5, 2024; 9:00 AM to 5:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza and Use/Close City Street; The Arts in Autumn; October 12, 2024; 9:00 AM to 9:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Fountain Restrooms; Pet Fair/Adoption Day; October 26, 2024; 7:00 AM to 2:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. OTHER Request for Curb Cut; 4625 W. 116th Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Open Pavement Cut and Sidewalk Restriction; 270 W Smoky Row; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Docusign Envelope ID: 616145CB-9A55-423D-8565-2FAF281664F1 Request for Drainage Easement; 11303 Ditch Road; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Consent to Encroach; 1639 Asherwood Lane; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for a Secondary Plat; Five-Ten Subdivision; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Uniform Conflict of Interest Disclosure Statement; Board Member Potasnik moved to acknowledge. Board Member Campbell seconded. Acknowledgment approved 2-0. Uniform Conflict of Interest Disclosure Statement; Board Member Potasnik moved to acknowledge. Board Member Campbell seconded. Acknowledgment approved 2-0. ADD-ONS Board Member Potasnik moved to add an item to the agenda. Member Campbell seconded. Add-on Approved 2-0. INTERLOCAL AGREEMENT WITH HAMILTON COUNTY SOLID WASTE BOARD; Sergey Grechukhin, Corporation Counsel, briefly speaks; this is a renewal of an ongoing Agreement where Hamilton County reimburses the City for a portion of our operating costs at the Household Hazardous Waste site. The amount of Hamilton County’s contribution is $37,352.00. The Hamilton County Solid Waste Board already executed the Agreement. Board Member Potasnik moved to approve. Board Member Campbell seconded. Resquest was approved 2-0. ADJOURNMENT Board Member Campbell adjourned the meeting at 10:29 AM. APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Mayor Sue Finkam ATTEST: __________________________________ Jacob Quinn – City Clerk Docusign Envelope ID: 616145CB-9A55-423D-8565-2FAF281664F1