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Home My WebLink AboutPaperless Packet for BPW Meeting 09-04-24Board of Public Works and Safety Meeting Agenda Wednesday, September 4, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the August 21, 2024, Regular Meeting 2. BID OPENINGS AND AWARDS a. Bid Opening for 2025 Rock Salt for Drinking Water Softening; John Duffy, Director of Utilities 3. TABLED ITEMS a. Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One Valet TABLED ON 05-01-24 b. Resolution BPW 08-21-24-01; Authorizing City Chief Infrastructure Officer to Approve or Modify Certain Right-of-Way Permits on the Board’s Behalf; Samantha Karn, Corporation Counsel TABLED ON 08-21-24 4. CONTRACTS a. Request for Agreement of Professional Services; Engineering Resources, Inc; ($94,500.00); 24-01-116th Street Trail from Washington Blvd to Fulham Street; Brad Pease, Director of Engineering 5. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use/Close City Streets; 13TH Annual Brookshire 500 Lawnmower Race and Fundraiser; September 21, 2024; 8:00 AM to 11:30 PM; Bryan Ferry, Brookshire North HOA b. Request to Use Civic Square Fountain Area, Civic Square Gazebo and Lawn, and Use/Close City Streets; Special Request to Use Electricity and Foutain Restrooms; 9th Annual Brain Bolt 5k; October 5, 2024; 4:30 AM to 1:00 PM; Lee O’Connor, RaceMaker Productions LLC c. Request to Use/Close City Streets; Annual Boo’n Brew Fall Festival; October 19, 2024; 6:00 AM to 9:00 PM; Christine Foulke, Clay Terrace d. Request to Use/Close City Streets; Brand Launch for City Employees; October 22 through 24, 2024; 7:30 AM to 4:30 PM; Anne Hurley, City of Carmel e. Request to Use Midtown Plaza and Use/Close City Streets; Special Request to Use Electricity; Shake It Off Fest; November 2, 2024; 8:00 AM to 6:00 PM; Tierra Bush, City of Carmel 6. OTHER a. Request for DORA Designation; 101 Beer Kitchen; Jessica Kittrell, 101 Beer Kitchen b. Request for DORA Designation; Anthony’s Chophouse and 3UP; Anthony Lazzara, LRG Restaurants LLC c. Request for DORA Designation; Bazbeaux; Jeffrey Berman, Bazbeaux d. Request for DORA Designation; Fork and Ale House; Jeff Blair, Fork and Ale House e. Request for DORA Designation; Hannami Sushi and Sake Bar; Duangdao Richmond, Hannami Sushi and Sake Bar f. Request for DORA Designation; Hotel Carmichael; Tyler Upshaw, Hotel Carmichael g. Request for DORA Designation; Monterey Coastal Cuisine; Sarah Wilson, Monterey Coastal Cuisine h. Request for DORA Designation; Muldoon’s; Beth Hohlier, Muldoon’s i. Request for DORA Designation; Penn & Beech Candle Co.; Brianna Doles, Penn & Beech Candle Co j. Request for DORA Designation; Savor Restaurant; Alec Najem, Savor Restaurant k. Request for DORA Designation; Social Cantina; Seth Martin, Social Cantina l. Request for DORA Designation; The Goat; Logan Weaver, The Goat m. Request for DORA Designation; Wine and Rind; Charles Lazzara, Wine and Rind n. Petition for Alley/Street Vacation; Carmel Library Property; Christine Altman, Property Owner o. Request for Stormwater Technical Standards Waiver; Cherry Tree Elementary Softball Field; Pete Rankovich, TLF Engineers p. Request for Consent to Encroach; 14406 Marsdale Place; Eric & Janice Pegues, Property Owners q. Request for Sidewalk Closure; 571 Monon Blvd; Sign Design, Inc 7. ADD-ONS 8. ADJOURNMENT Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, August 21, 2024 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 9 Board Member Campbell called the meeting to order at 10:02 AM. 10 11 MEMBERS PRESENT 12 13 Board Members Laura Campbell and Alan Potasnik. City Clerk Jacob Quinn and Jessica Dieckman are 14 also present. 15 16 MINUTES 17 Minutes from the August 7, 2024, Regular Meeting. Board Member Potasnik moved to approve. Board 18 Member Campbell seconded. Minutes approved 2-0. 19 20 BID OPENINGS AND AWARDS 21 Bid Award for 24-STR-05 Crack Seal; M Crystal Edmondson, Street Department recommended 22 awarding the quote to Howard Asphalt LLC, for $94,288.76 as they were the lowest bid and most 23 responsive. Board Member Potasnik moved to approve. Board Member Campbell seconded. Award 24 approved 2-0. 25 26 Bid Opening for 21-SW-03 Orchard Park Drainage Improvements; 27 Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: 28 29 Contractor Bid 30 Calumet Civil Contractors, Inc $1,763,000.00 31 William Charles Construction Company, LLC $1,855,000.00 32 Eagle Valley, Inc $1,789,000.00 33 Morphy Construction $2,197,000.00 34 35 TABLED ITEMS 36 Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One 37 Valet TABLED ON 05-01-24 REMAINS TABLED 38 39 40 41 CONTRACTS 42 Request for Purchase of Goods and Services; Reith-Riley Construction Company, Inc; ($2,685.59); 43 22-ENG-04 Roadway Improvements; CO #1; Board Member Potasnik moved to approve. Board 44 Member Campbell seconded. Request was approved 2-0. 45 46 Resolution BPW 08-21-24-01; Authorizing City Chief Infrastructure Officer to Approve or Modify 47 Certain Right-of-Way Permits on the Board’s Behalf; TABLED 08-21-24 Sergey Grechukhin, 48 Corporation Counsel briefly speaks; this item needs to continue to be discussed, and we move to table 49 this item at this time. Board Member Potasnik moved this resolution to the table. Board Member 50 Campbell seconded. Tabling approved 2-0. 51 Request for Purchase of Goods and Services; Knauss Property Services, LLC; ($91,598.00); Carmel 52 City Center Services; Board Member Potasnik moved to approve. Board Member Campbell seconded. 53 Request was approved 2-0. 54 Request for Reimbursement Agreement Between City and Vendor; Hamilton County Drainage Board; 55 Tunis-Garrard Drain; Sergey Grechukhin, Corporation Counsel, briefly speaks; Hamilton County is in 56 charge of city drains, and this drain specifically, the Utitlies department is building and improving 57 something directly underneath that drain. The County wants to execute this reimbursement agreement 58 just in case the drain gets damaged by the utilities department while they work on it. We don’t 59 anticipate any damage. Board Member Potasnik moved to approve. Board Member Campbell 60 seconded. Request was approved 2-0. 61 62 REQUEST TO USE CITY STREETS/PROPERTY 63 Request to Use/Close City Streets; Eden Estates Annual Neighborhood Party; September 7, 2024; 4:00 64 PM to 11:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. 65 Request was approved 2-0. 66 Request to Use/Close City Streets; Neighborhood Party; September 13, 2024 (Rain Date September 67 14, 2024); 4:00 PM to 11:00 PM; Board Member Potasnik moved to approve. Board Member 68 Campbell seconded. Request was approved 2-0. 69 Request to Use/Close City Streets; Ashton Neighborhood Block Party; September 29, 2024; 4:00 PM 70 to 8:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 71 was approved 2-0. 72 Request to Use Midtown Plaza and Use/Close City Streets; Special Request to Use Electricity; Diwali 73 Celebration and Cultural Festival of Lights; October 26, 2024; 10:00 AM to 10:00 PM; Board 74 Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. 75 76 77 OTHER 78 Request for Curb Cut; 14357 Arnett Drive; Board Member Potasnik moved to approve. Board Member 79 Campbell seconded. Request was approved 2-0. 80 Request for a Secondary Plat; Cherry Creek Farms; Board Member Potasnik moved to approve. 81 Board Member Campbell seconded. Request was approved 2-0. 82 Request for a Secondary Plat; The Signature at Carmel Lot 1; Board Member Potasnik moved to 83 approve. Board Member Campbell seconded. Request was approved 2-0. 84 Request for Consent to Encroach; 11607 Eden Glen Drive; Board Member Potasnik moved to 85 approve. Board Member Campbell seconded. Request was approved 2-0. 86 Request for Right of Way Dedication; 10455 N College Ave; Board Member Potasnik moved to 87 approve. Board Member Campbell seconded. Request was approved 2-0. 88 Request for Grant of Perpetual Stormwater Quality Management Easement; 14501 Hazel Dell 89 Parkway; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 90 was approved 2-0. 91 92 ADD-ONS 93 94 Board Member Potasnik moved to add one add-on item to the agenda. Member Campbell seconded. 95 Approved 2-0. 96 Request for Dedication and Deed of Right-of-Way; Sergey Grechukhin, Corporation Counsel briefly 97 speaks;this for the Monon Square Redevelopment Project. The dedication is from Carmel Midtown 98 Community Development Corporation that was a holding company for the parcel to the City of Carmel 99 to be used as public right-of-way. The portion being dedicated is necessary for the Veterans Way 100 completion at its north-end entrance. 101 102 Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was 103 approved 2-0. 104 105 ADJOURNMENT 106 107 Board Member Campbell adjourned the meeting at 10:13 AM. 108 109 110 111 112 113 114 115 116 117 118 119 APPROVED: ____________________________________ 120 Jacob Quinn – City Clerk 121 122 123 _____________________________________ 124 Mayor Sue Finkam 125 126 127 ATTEST: 128 __________________________________ 129 Jacob Quinn – City Clerk 130 131 Re: Valet Parking Plan Tre on Main 10 E Main St Carmel, IN 46032 To Whom It May Concern: We are seeking approval for a valet parking lane to serve the guests of Tre on Main. Map attached showing the proposed plan. Requested days and hours are: Tuesday – Thursday 4:45pm – 10pm, and Friday – Saturday 4:45pm – 11pm. In addition to any signage the city would install, we propose adding our own sign at the beginning of the valet lane, stating “No stopping or parking in this area”. Extra signage and proper training should allow us to keep traPic flowing. If traPic were to begin to back up towards Main Street, our team would be trained to instruct guests to circle the block and come back to the lane when it’s clear to pull in. Sincerely, Jus$n Harbin Tier 1 Valet | Carmel, IN P: 317.443.8144 E: jharbin@>er1valet.com W: >er1valet.com This resolution was prepared by Sergey Grechukhin, Transactions Chief, on 8/10/24 at 10:00 AM. No subsequent revision to this Resolution has been reviewed by Mr.Grechukhin for legal sufficiency or otherwise. RESOLUTION NO. 08-21-24-01 A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF CARMEL, INDIANA, AUTHORIZING CITY CHIEF INFRASTRUCTURE OFFICER TO APPROVE OR MODIFY STREET CUTS, EXCAVATIONS AND OTHER RIGHT-OF-WAY PERMITS Synopsis: This resolution authorizes the City Chief Infrastructure Officer to approve or modify certain right-of-way permits on the Board’s behalf. WHEREAS, pursuant to Carmel City Code Sections 6-227(d), 8-65, and 9-46, interested parties must apply for a permit to approve various street cuts and excavations, including, cuts and/or excavations associated with waterworks system installation, street, sidewalk curb or public place cuts or excavations for the construction or repair of any driveway sewer, sidewalk, water line, water facility, buried facility or cable installation (collectively “Right-of-Way Permits”); and WHEREAS, under supervision by City’s Chief Infrastructure Officer, Engineering Department receives, reviews, retains and otherwise oversees all Right-of-Way Permits; WHEREAS, relying on the Engineering and Legal Department’s review and recommendation, the Board of Public Works and Safety (the “BPW”) has been the Right-of-Way Permit approving body for the City; and WHEREAS, the BPW now desires to delegate to the Chief Infrastructure Officer a duty to approve or modify Right-of-Way Permits on the Board’s behalf. NOW, THEREFORE, BE IT RESOLVED by the BPW of the City of Carmel, Indiana, that: Section 1. The foregoing Recitals are incorporated herein by this reference. Section 2. Subject to Section 6 below, and upon satisfactory completion of any public works agreements’ requirements and obligations, compliance with all requirements of City Code Sections 6- 227(d), 8-65 and 9-46, and compliance with any other relevant laws, rules, and regulations, the City’s Chief Infrastructure Officer is hereby authorized to approve or modify Right-of-Way Permits on the Board’s behalf. Section 3. The City’s Chief Infrastructure Officer may further delegate the duty to approve or modify any Right-of-Way Permits to the City Engineer. Section 4. The City’s Chief Infrastructure Officer shall develop and retain all forms and implement procedures necessary to review and issue Right-of-Way Permits pursuant to this Resolution. Section 5. Any applicant whose Right-of-Way Permit has been denied, within thirty (30) days from the date of denial, may appeal such denial to the BPW. Resolution BPW 08-21-24-01 Page One of Two This resolution was prepared by Sergey Grechukhin, Transactions Chief, on 8/10/24 at 10:00 AM. No subsequent revision to this Resolution has been reviewed by Mr.Grechukhin for legal sufficiency or otherwise. Section 6. On a bi-monthly basis, the City’s Chief Infrastructure Officer shall compile the list of all Right-of-Way Permits approved pursuant to this Resolution, and present said list to the BPW for ratification. Section 7. This Resolution shall be effective from and after adoption by the BPW. SO RESOLVED this day of , 2024. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: Sue Finkam, Presiding Officer Date: Laura Campbell, Member Date: Alan Potasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: Resolution BPW 08-21-24-01 Page Two of Two CzBmmjtpoMzodi.NdHsbuibu9;64bn-Bvh39-3135 Engineering Resources, Inc. Engineering Department - 2024 Appropriation #2200 20243-401.00LoalRoad & StreetFund; P.O.#112574 Contract NotToExceed $94,500.00 SECTION 3 CITY'SRESPONSIBILITIES 3.1 City shall provide such information asisreasonably necessary forProfessional tounderstand theServices requested. 3.2 City shallprovide alldata required forprovision ofServices. Professional mayassume that alldata soprovided iscorrect and complete. 3.3. Cityshall arrange forProfessional toenter upon public andprivate property asreasonably required for Professional toperform theServices. 3.4 Cityshall designate payment oftheServices fromCity budget appropriation number 2200 20243-401.00Local Road & Street fund. 3.5 Cityshall designate theMayor ortheir duly authorized representative toactonCity’sbehalf onallmatters regarding theServices. SECTION 4 PROFESSIONAL'SRESPONSIBILITIES 4.1 Professional shallperform the Services pursuant totheterms ofthisAgreement andwithin any applicable time and cost estimate. 4.2 Professional shall coordinate with Cityitsperformance oftheServices. 4.3 Professional shall provide theServices by following andapplying atalltimes reasonable andlawful standards asaccepted intheindustry. SECTION 5 COMPENSATION 5.1 Professional estimates thatthetotal price for theServices tobeprovided toCityhereunder shallbenomore than Ninety Four Thousand Five Hundred Dollars ($94,500.00) (the “Estimate”). Professional shall submit an invoice toCitynomore than onceevery thirty (30) daysforServices provided Cityduring thetimeperiod encompassed bysuch invoice. Invoices shall besubmitted onaformcontaining thesame information asthat contained ontheProfessional Services Invoice attached hereto asExhibit B, incorporated herein bythis reference. City shall pay Professional forallundisputed Services rendered andstated onsuch invoice within thirty five (35) days from the dateofCity’sreceipt ofsame. 5.2 Professional agrees nottoprovide anyServices toCitythatwould cause thetotalcost ofsametoexceed the Estimate, without City’spriorwritten consent. SECTION 6 TERM Unless otherwise terminated inaccordance with thetermination provisions setforth inSection 7.1hereinbelow, this Agreement shall beineffect from theEffective Date through December 31, 2024. 2 Engineering Resources, Inc. Engineering Department - 2024 Appropriation #2200 20243-401.00LoalRoad & StreetFund; P.O.#112574 Contract NotToExceed $94,500.00 SECTION 7 MISCELLANEOUS 7.1 Termination 7.1.1 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated byCity orProfessional, without cause, upon thirty (30) days’ notice. 7.1.2 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated byCity, forcause, immediately upon Professional’sreceipt ofCity’s “Notice toCease Services.” 7.1.3 Intheevent offullorpartial Agreement termination, and asfullandcomplete compensation hereunder, Professional shallbepaid forallsuch Services rendered andexpenses incurred asofthe dateoftermination thatare not indispute, except that such payment amount shallnotexceed the Estimate. Disputed compensation amounts shall beresolved asallowed bylaw. 7.2 Binding Effect CityandProfessional, andtheir respective officers, officials, agents, partners and successors ininterest are bound totheother astoallAgreement terms, conditions andobligations. 7.3 NoThird Party Beneficiaries Nothing contained herein shall beconstrued togiverights orbenefits toanyone other than theparties hereto. 7.4 Relationship Therelationship ofthe parties hereto shall be asprovided for inthis Agreement, and neither Professional nor anyofitsagents, employees orcontractors areCity employees. Professional shall have thesole responsibility topay toorforitsagents, employees and contractors allstatutory, contractual andother benefits and/or obligations asthey become due. Professional hereby warrants andindemnifies Cityforand fromany andall costs, fees, expenses and/ordamages incurred by City asaresult ofany claim forwages, benefits orotherwise byany agent, employee orcontractor ofProfessional regarding orrelated tothesubject matter ofthis Agreement. This indemnification obligation shall survive thetermination ofthisAgreement. 7.5 Insurance 7.5.1 Professional shall, as acondition precedent tothisAgreement, purchase and thereafter maintain such insurance aswill protect itand Cityfromthe claims set forth below which mayarise out oforresultfrom Professional'soperations under thisAgreement, whether such operations bebyProfessional orbyits subcontractors orbyanyone directly orindirectly employed byanyofthem, orbyanyone directly forwhose acts anyofthem may be liable: 1) Claims under Worker'sCompensation and Occupational Disease Acts, andanyother employee benefits actsapplicable tothe performance ofthe work; 2) Claims for damages because ofbodily injury and personal injury, including death, and; 3) Claims fordamages toproperty. 3 Engineering Resources, Inc. Engineering Department - 2024 Appropriation #2200 20243-401.00LoalRoad & StreetFund; P.O.#112574 Contract NotToExceed $94,500.00 Professional'sinsurance shall benotlessthantheamounts shown below: A. Commercial General Liability (Occurrence Basis) Bodily Injury, personal injury, property damage, Contractual liability, product/completed operations Each Occurrence Limit $1,000,000.00 Damage toRented Premises $100,000.00 each occurrence) Medical Expense Limit $5,000.00 Personal andAdvertising Injury Limit $500,000.00 General Aggregate Limit $2,000,000.00 (Other than Products Completed Operations) NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT Products/Completed Operations $1,000,000.00 B. Auto Liability $1,000,000.00 (combined single limit) (owned, hired & non-owned) Bodily injury & property damage $1,000,000.00 each accident C. Excess/Umbrella Liability $2,000,000 (each occurrence andaggregate) D. Worker'sCompensation & Disability Statutory E. Employer’sLiability: Bodily Injury byAccident/Disease: $100,000eachemployee Bodily Injury byAccident/Disease: $250,000eachaccident Bodily Injury byAccident/Disease: $500,000 policylimit F. Professional Liability Insurance. TheProfessional shall carryand maintain during the continuance ofthis Agreement, professional liability insurance inthe amount of 2,000,000forsingle limitclaims and $3,000,000 inthe aggregate. The Professional's policy ofinsurance shall contain prioracts coverage sufficient tocover allServices performed bythe Professional forthisProject. Upon City'srequest, Professional shall giveprompt written notice toCity ofany and allclaims made against this policy during 4 Engineering Resources, Inc. Engineering Department - 2024 Appropriation #2200 20243-401.00LoalRoad & StreetFund; P.O.#112574 Contract NotToExceed $94,500.00 the period inwhich this policy isrequired tobemaintained pursuant tothisAgreement. Iftheinsurance iswritten onaclaims-made basis and coverage iscancelled atany time, theProfessional willobtain, atitscost, anextended reporting endorsement which provides continuing coverage forclaims based upon alleged actsoromissions during the term ofthe Agreement untilallapplicable statute oflimitation periods have expired. 7.5.2 Professional shall provide theCity with acertificate ofinsurance, naming theCity asan additional insured," showing such coverage then inforce (but notless than theamount shown above) shallbefiled with City prior tocommencement ofanywork. These certificates shallcontain aprovision that the policies andthecoverage afforded willnotbecanceled until atleast thirty (30) daysafter written notice hasbeen given toCity. 7.5.3 Professional may, withtheprior approval ofthe City, substitute different types ofcoverage for those specified if thetotal amount ofrequired protection isnot reduced. Professional shall be responsible foralldeductibles. 7.5.4Nothing intheabove provisions shall operate as orbeconstrued as limiting theamount ofliability ofProfessional tothe above enumerated amounts. 7.6 Liens Professional shall notcause orpermit the filing ofanylienonanyofCity’sproperty. Inthe event such alien is filed andProfessional fails to remove itwithin ten (10) days afterthe date offiling, Cityshallhave therightto payorbondoversuch lienatProfessional’ssole costandexpense. 7.7 Default Inthe event Professional: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis Agreement, including Professional’swarranties; (b) fails toperform theServices asspecified; (c) failstomake progress soastoendanger timely and proper completion oftheServices and does not correct such failure or breach within five (5) business days after receipt ofnotice from Cityspecifying same; or (d) becomes insolvent, files, orhas filed against it, apetition forreceivership, makes ageneral assignment forthebenefit of creditors ordissolves, each such event constituting anevent ofdefault hereunder, City shall have theright toterminate alloranypartofthis Agreement, without liability toProfessional andtoexercise anyother rights orremedies available toitatlaworinequity. 7.8 Government Compliance Professional agrees tocomply with alllaws, executive orders, rules andregulations applicable toProfessional’s performance ofitsobligations under thisAgreement, allrelevant provisions ofwhich being hereby incorporated herein bythisreference, tokeep allofProfessionals’ required professional licenses and certifications valid and current, andtoindemnify and hold harmless Cityfrom any andalllosses, damages, costs, liabilities, damages, costs andattorney fees resulting from anyfailure byProfessional todo so. This indemnification obligation shall survive thetermination ofthis Agreement. 5 Engineering Resources, Inc. Engineering Department - 2024 Appropriation #2200 20243-401.00LoalRoad & StreetFund; P.O.#112574 Contract NotToExceed $94,500.00 7.9 Indemnification Professional shallindemnify and holdharmless Cityand itsofficers, officials, employees andagents fromall losses, liabilities, claims, judgments andliens, including, but notlimited to, alldamages, costs, expenses and attorney fees arising outofanyintentional ornegligent act oromission ofProfessional and/or anyofits employees, agents orcontractors inthe performance ofthisAgreement. This indemnification obligation shall survive thetermination ofthis Agreement. 7.10 Discrimination Prohibition Professional represents and warrants that itand each ofitsemployees, agents andcontractors shall comply withallexisting and future laws prohibiting discrimination against anyemployee, applicant foremployment and/orother person inthesubcontracting ofworkand/orintheperformance ofany Services contemplated by thisAgreement with respect tohire, tenure, terms, conditions orprivileges ofemployment orany matter directly orindirectly related toemployment, subcontracting orwork performance hereunder because ofrace, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status orVietnam eraveteran status. This indemnification obligation shall survive thetermination ofthis Agreement. 7.11 E-Verify Pursuant toI.C. § 22-5-1.7etseq., Professional shall enroll inandverify thework eligibility status ofallof its newly-hired employees using the E-Verify program, ifithasnotalready done soasofthedate ofthis Agreement. Professional isfurther required toexecute the attached Affidavit, herein referred toasExhibit C, which isanAffidavit affirming that: (i) Professional isenrolled and isparticipating inthe E-Verify program, and ii) Professional does notknowingly employ any unauthorized aliens. This Addendum incorporates by reference, andinitsentirety, attached Exhibit C. Insupport oftheAffidavit, Professional shall provide theCity withdocumentation thatithas enrolled andisparticipating inthe E-Verify program. ThisAgreement shall not take effect untilsaidAffidavit issigned byProfessional and delivered tothe City’sauthorized representative. Should Professional subcontract forthe performance ofany work under this Addendum, the Professional shall require anysubcontractor(s) tocertify byaffidavit that: (i) the subcontractor does not knowingly employ orcontract with anyunauthorized aliens, and (ii) the subcontractor hasenrolled and is participating inthe E-Verify program. Professional shall maintain acopy ofsuch certification fortheduration of theterm ofany subcontract. Professional shallalsodeliver acopy ofthe certification tothe City within seven 7) daysoftheeffective date ofthe subcontract. If Professional, orany subcontractor ofProfessional, knowingly employs orcontracts with any unauthorized aliens, orretains anemployee orcontract with aperson thatthe Professional orsubcontractor subsequently learns isanunauthorized alien, Professional shall terminate theemployment oforcontract with theunauthorized alien within thirty (30) days (“Cure Period”). Should the Professional oranysubcontractor of Professional failtocurewithin theCure Period, the City hasthe right toterminate thisAgreement without consequence. TheE-Verify requirements ofthisAgreement will notapply, should theE-Verify program ceasetoexist. 7.12 Severability Ifany provision ofthisAgreement isheldtobeinvalid, illegal orunenforceable byacourt ofcompetent jurisdiction, thatprovision shallbestricken, andallother provisions ofthisAgreement thatcanoperate 6 Engineering Resources, Inc. Engineering Department - 2024 Appropriation #2200 20243-401.00LoalRoad & StreetFund; P.O.#112574 Contract NotToExceed $94,500.00 independently ofsame shall continue infullforce and effect. 7.13 Notice Anynotice, invoice, order orother correspondence required orallowed tobesent pursuant tothis Agreement shall bewritten and either hand-delivered orsentbyprepaid U.S. certified mail, return receipt requested, addressed tothe parties asfollows: CITY: CityofCarmel CityofCarmel Engineering Department Office ofCorporation Counsel One Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 PROFESSIONAL: Engineering Resources, Inc. 4175New Vision Drive Fort Wayne, Indiana 46845 Notwithstanding the above, City may orally provide toProfessional any notice required orpermitted bythis Agreement, provided that such notice shall also then besentasrequired by thisparagraph within ten (10) business days from thedateofsuch oralnotice. 7.14 Effective Date Theeffective date (“Effective Date”) ofthisAgreement shallbethedate onwhich the lastoftheparties hereto executes same. 7.15 Governing Law; Lawsuits This Agreement shallbe governed byandconstrued inaccordance with the laws oftheState ofIndiana, except foritsconflict oflaws provisions, aswellasbyall ordinances andcodes oftheCityofCarmel, Indiana. The parties agree that, inthe event alawsuit isfiled hereunder, they waive any right toajury trialtheymay have, agree tofilesuch lawsuit inan appropriate court inHamilton County, Indiana only, and agree thatsuch court istheappropriate venue forandhas jurisdiction over same. 7.16 Waiver Anydelay orinaction onthepart ofeither party inexercising orpursuing itsrights and/orremedies hereunder orunder law shall notoperate towaive any such rights and/orremedies nor inanyway affect therights ofsuch partytorequire suchperformance atany time thereafter. 7 Engineering Resources, Inc. Engineering Department - 2024 Appropriation #2200 20243-401.00LoalRoad & StreetFund; P.O.#112574 Contract NotToExceed $94,500.00 7.17 Non-Assignment Professional shall notassign orpledge thisAgreement nor delegate itsobligations hereunder without City’s priorwritten consent. 7.18 Entire Agreement ThisAgreement contains theentire agreement of andbetween theparties hereto with respect tothe subject matter hereof, andno prior agreement, understanding orrepresentation pertaining tosuch subject matter, written ororal, shall beeffective forany purpose. Noprovision ofthisAgreement may beamended, added to orsubtracted fromexcept byanagreement inwriting signed by both parties hereto and/ortheir respective successors ininterest. Totheextent anyprovision contained inthis Agreement conflicts with any provision contained inanyexhibit attached hereto, theprovision contained inthisAgreement shallprevail. 7.19 Representation and Warranties Each party hereto represents andwarrants thatitisauthorized toenter intothis Agreement andthat any person orentity executing thisAgreement onbehalf ofsuch party has the authority tobind suchparty ortheparty which theyrepresent, asthecase maybe. 7.20 Headings Allheadings andsections ofthisAgreement areinserted forconvenience only and donotform apart ofthis Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof. 7.21 Advice ofCounsel The parties warrant that they haveread thisAgreement and fullyunderstand it, have hadanopportunity to obtain theadvice andassistance ofcounsel throughout the negotiation ofsame, andenter intosame freely, voluntarily, and without any duress, undue influence orcoercion. 7.22 Copyright City acknowledges that various materials which may beused and/orgenerated byProfessional inperformance ofServices, including forms, jobdescription formats, comprehensive position questionnaire, compensation and classification planandreports are copyrighted. Cityagrees that allownership rights and copyrights thereto lie with Professional, andCity willuse them solely forand on behalf ofits own operations. City agrees thatitwill take appropriate action withitsemployees tosatisfy itsobligations withrespect touse, copying, protection and security ofProfessional’sproperty. 7.23 Personnel Professional represents thatithas, orwill secure atitsownexpense, allpersonnel required inperforming the services under thisagreement. Such personnel shall not beemployees of orhave anycontractual relationship withCity. Alloftheservices required hereunder willbeperformed byProfessional orunder hissupervision and allpersonnel engaged intheworkshall befullyqualified toperform such services. 8 Engineering Resources, Inc. Engineering Department - 2024 Appropriation #2200 20243-401.00LoalRoad & StreetFund; P.O.#112574 Contract NotToExceed $94,500.00 7.24 Records and Inspections Professional shall maintain full and accurate records with respect toallmatters covered under thisagreement forthree (3) years after the expiration orearly termination ofthisAgreement. City shall have freeaccess atall proper times tosuch records andthe righttoexamine and audit the same and tomake transcripts there from, and toinspect allprogram data, documents, proceedings andactivities. 7.25 Accomplishment ofProject Professional shall commence, carry on, and complete the project with allpracticable dispatch, inasound economical andefficient manner, inaccordance with theprovisions thereof andallapplicable laws. In accomplishing theproject, Professional shall take such steps asareappropriate toensure that thework involved isproperly coordinated withrelated work being carried onwithin City’sorganization. 7.26 Debarment And Suspension 7.26.1 TheProfessional certifies byentering intothisAgreement thatneither itnor itsprincipals noranyofits subcontractors arepresently debarred, suspended, proposed for debarment, declared ineligible orvoluntarily excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer, director, owner, partner, key employee orother person with primary management orsupervisory responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe Professional. 7.26.2 The Professional certifies thatithasverified thestate and federal suspension anddebarment status for allsubcontractors receiving funds under thisAgreement and shall besolely responsible forany recoupment, penalties orcosts that might arise from useofasuspended ordebarred subcontractor. The Professional shall immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for worktobeperformed under this Agreement. 7.27 Access toPublic Records Act Professional understands andagrees thatany “publicrecord”, as that term isdefined inIndiana Code 5-14-3- 2(m), as amended, that isrelated tothesubject matter ofthisAgreement, whether thesame isinthe possession or control oftheProfessional ortheCity, shall be subject torelease under and pursuant tothe provisions ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, et seq., as amended. 7.28 IranCertification Pursuant toI.C. § 5-22-16.5, theProfessional shallcertify that, insigning thisAgreement, itdoes notengage ininvestment activities within theCountry ofIran. 9 Lvsu!Ifjefosfjdi Qsftjefou 46.3117874 903803135 EXHIBIT B Invoice Date: Name ofCompany: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Date Goods/Services Provided Cost Per Hourly Total Goods/Services Goods/ (Describe each good/service Item Rate/ Service separately and in detail) Hours Provided Worked GRAND TOTAL Signature Printed Name KurtHeidenreich Engineering Resources, Inc. President August27th27th 24 KurtHeidenreich KurtHeidenreich CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Streets Use    Request submission date: 8/14/24 Department Review: MAC: Yes, 8/27/24 CFD: Yes, 8/23/24 ENG: Yes, 8/23/24 STREETS: Yes, 8/23/24 CPD: Yes, 8/22/24 PARKS: Yes, 8/23/24 Streets Use Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: The race is on Andover drive starting near 12902 Andover, see attached map. Include addresses as appropriate An easy to read, color map of the area is required with submission. Brookshire 500 course map.jpg 313.95KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: we usually borrow eight barricades, three crowd control fences, 30 cones from the street department. and have the street swept Thursday before the race. 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Barricades* Crowd-Control Gates * Standard Cones* Tall Skinny Cones* Event Use/Purpose: Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other we usually borrow eight barricades, three crowd control fences, 30 cones from the street department. and have the street swept Thursday before the race. Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Barricades needed 8 Please note the number of Crowd-Control Gates needed 3 Please note the number of Standard Cones needed 30 Please note the number of Tall Skinny Cones needed 4 5. EVENT DETAILS 13th annual Brookshire 500 lawnmower race and fund raiser for local charities. Description of Event: Event Date Start*Event Date End* If multiple dates, please list Set-Up Time:* Event Start time:* Rehearsal Number of People Expected:* Fees? Provide a brief description of event 13th annual Brookshire 500 neighborhood social event where we close Andover Dr and have (non-modified) lawnmower race and fund raiser for local charities. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 9/21/2024 8:00:00 AM 10:00:00 AM 9/21/2024 Tear Down End time:* 11:30:00 PM Event End time:* 10:00:00 PM NA 80 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup 3175699969 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Bryan Ferry Brookshire North HOA City CARMEL State / Province / Region IN Postal / Zip Code 46033-2418 Country United States Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Brookshire North HOA Name of Organization/Applicant Signature of Authorized Agent/Applicant Bryan Ferry Printed Name and Title (If applicable) 3175699969 Phone Number (Required) Address of Organization/Applicant 8/14/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    Request submission date: 8/22/24Department Review:MAC: Yes, 8/27/24 CFD: Yes, 8/23/24 ENG: Yes, 8/23/24 STREETS: Yes, 8/23/24CPD: Yes, 8/22/24 PARKS: Yes, 8/23/24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: We plan to have a rolling closure for runners/walkers along the following route: Straight (west) on Gradle Dr. Turn right (north) on 3rd Ave (briefly) Turn left (west) back onto Gradle Dr Turn right (west) onto W Carmel Dr. Go south (clockwise opposite traffic) around the round about and keep straight on W Carmel Dr Go south (clockwise opposite traffic) around the round about and turn southwest onto City Center Dr Turn left (south) onto Congressional Blvd T urn left (southeast) onto N College Ave Turn left (east) onto E 116th St Turn left (north) onto the Monon Turn right (east) into the finish on Gradle Dr Include addresses as appropriate An easy to read, color map of the area is required with submission. Brain Bolt Map (no date) .pdf 766.54KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other City Services Needed Event Use/Purpose: Description of Event: Event Date Start* Event Date End* If multiple dates, please list Set-Up time:* Tear Down End time:* Event Start time:* Event End time:* Rehearsal Number of People Expected:* 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Goodman Campbell is hosting their 9th annual Brain Bolt 5k that benefits the treatment and care of traumatic brain and spine injuries. Provide a brief description of event BRAIN BOLT 5K TO HELP VICTIMS OF TRAUMATIC BRAIN AND SPINE INJURIES Carmel, IN—Goodman Campbell Brain and Spine (GCBS) is proud to announce our Ninth Annual Brain Bolt 5K Run/Walk. The race benefits the treatment and care of traumatic brain and spine injuries. There will be an in-person traditional and dedicated survivor course! This inclusive survivor course will accommodate varying physical abilities. Our featured guest will share their inspirational story of survival! Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 10/5/2024 10/5/2024 4:30:00 AM 1:00:00 PM 10:00:00 AM 12:00:00 PM NA 600 Fees? Fees (cont'd) Vendors Vendors Present* Contact Person* Email * Phone Number:* Cell Number: Will a Fee be charged for this event? If yes, please describe below. Yes No Purpose of fee Fundraising EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. 10x10 tents Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Inflatable Brain (approximately 10x15), Inflatable start/finish arch RaceMaker Productions LLC & Goodman Campbell Brain and Spine Name of Merchants(s) doing the setup 3176252223 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 10 6. CONTACT INFORMATION: Lee O'Connor loconnor@racemaker.org 3176252223 3176252223 Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. RaceMaker Productions LLC City Plainfield State / Province / Region In Postal / Zip Code 46168 Country US Street Address Address Line 2 For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: S G u i l f o r d R d S G u i l f o r d R d S G u i l f o r d R d S R a n g e l i n e R d 3r d A v e S W E 116th StE 116th StE 116th St Gradle Dr W Carmel Dr Mono n T r a i l Gr a d l e D r W C a r m e l D r W Carmel Dr City Center Dr Con g r e s s i o n a l B l v d Gradle Dr E 116th St N Colle g e A v e N College Ave Monon Trail START FINISH 2 1 3 SEPTEMBER 29, 2018Mile Marker Aid Station Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. RaceMaker Productions LLC (Lee O'Connor -Management for Goodman Campbell) Name of Organization/Applicant Signature of Authorized Agent/Applicant Lee O'Connor Race Director Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 8/22/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Clay Terrace    Request submission date: 8/19/24Department Review:MAC: Yes, 8/27/24 CFD: Yes, 8/23/24 ENG: Yes, 8/23/24 STREETS: Yes, 8/23/24CPD: Yes, 8/22/24 PARKS: Yes, 8/23/24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Clay Terrace Boulevard, Southbound driving lane (requesting to close from Upland to Old Navy) Include addresses as appropriate An easy to read, color map of the area is required with submission. 2024 BNB Street Closure Map.pdf 84.83KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: Clay Terrace Boulevard Southbound Lane to be blocked off for the event. We plan to use our own barricades to close the southbound lane at the roundabout in front of Men's Wearhouse & then barricaded at the roundabout in front of Orvis as well. Southbound traffic can still flow through the center, they will be detoured to the west, around the back of the buildings & can continue south on Rangeline Road/Clay Terrace Blvd (map included). 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Date End* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Annual Boo 'n Brew Fall Festival Provide a brief description of event Free, Community Event with mall-wide trick-or-treating, 2 band performances, beer garden, pumpkin patch, booth vendors will setup on southbound Clay Terrace drive lane, along with face painters, hayrides, and other fall entertainment. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 10/19/2024 Tear Down End time:* 9:00:00 PM Event End time:* 6:00:00 PM NA 10,000 Will a Fee be charged for this event? If yes, please describe below. Yes No Event Use/Purpose: Description of Event: Event Date Start * 10/19/2024 If multiple dates, please list Set-Up time:* 6:00:00 AM Event Start time:* 2:00:00 PM Rehearsal Number of People Expected:* Fees? EVENT SET UP: Stage Size of Stage Vendors Vendors Present* Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 15 6. CONTACT INFORMATION: Christine Foulke cfoulke@wpgus.com 3173068225 3173068225 Clay Terrace City Carmel State / Province / Region IN Postal / Zip Code 46032 Country USA Street Address 14390 Clay Terrace Blvd Address Line 2 Suite 165 For-Profit Organization Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Clay Terrace, Christine Foulke (Marketing Director) Name of Organization/Applicant Signature of Authorized Agent/Applicant Christine Foulke Printed Name and Title (If applicable) 3173068225 Phone Number (Required) 14390 Clay Terrace Blvd, Suite 165, Carmel, IN 46032 Address of Organization/Applicant 8/19/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other City Hall parking lot    Request submission date: 8/20/24Department Review:MAC: Yes, 8/27/24 CFD: Yes, 8/23/24ENG: Yes, 8/23/24 STREETS: Yes, 8/23/24CPD: Yes, 8/22/24 PARKS: Yes, 8/23/24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Part of City Hall parking lot (see map) West side of parking lot, closest to the Monon Trail. Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: Parking lot closure from 7:30 am to 4:30 pm October 22-24, 2024 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Barricades* Standard Cones* Event Use/Purpose: Description of Event: Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Barricades needed 6 Please note the number of Standard Cones needed 6 5. EVENT DETAILS Brand Launch for City Employees Provide a brief description of event We will be having a brand launch for City Employees October 22-24, 2024. The event will be a rolling attendance event starting at 10am and ending at 4pm on October 22 -24, 2024. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT Event Date End* October 22, 23 and 24, 2024 NA 10/24/2024 Tear Down End time:* 4:30:00 PM Event End time:* 4:00:00 PM Rehearsal End: Rehearsal End Time: 800 Will a Fee be charged for this event? If yes, please describe below. Yes No Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. city tents that MAC has currently Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other MAC (Marketing and Community Relations) Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: Event Date Start * 10/22/2024 If multiple dates, please list Set-Up time:* 7:30:00 AM Event Start time:* 10:00:00 AM Rehearsal Rehearsal Date: Rehearsal Start: Rehearsal Start Time: Number of People Expected:* Fees? EVENT SET UP: VENDORS: Vendors Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Anne Hurley ahurley@carmel.in.gov 3175528745 3175528745 City of Carmel MAC City Carmel State / Province / Region IN Postal / Zip Code 46032 Country United States Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Employee Brand Launch Event Map October 22-24, 2024 No parking in parking spots within red marking rectangle. Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. City of Carmel MAC Name of Organization/Applicant Signature of Authorized Agent/Applicant Anne Hurley, MAC events Printed Name and Title (If applicable) 3175528742 Phone Number (Required) City of Carmel Address of Organization/Applicant 8/20/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    Request submission date: 8/14/24Department Review:MAC: Yes, 8/27/24 CFD: Yes, 8/23/24 ENG: Yes, 8/23/24 STREETS: Yes, 8/23/24CPD: Yes, 8/22/24 PARKS: Yes, 8/23/24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: City Services Needed 2. STREET(S) REQUESTED: Midtown Plaza. No closures needed. Include addresses as appropriate An easy to read, color map of the area is required with submission. T Swift Party_Midtown.docx 567.42KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Event Use/Purpose: Description of Event: Event Date Start*Event Date End* If multiple dates, please list Set-Up Time:*Tear Down Time:* Event Start time:*Event End time:* Rehearsal Rehearsal Date: Rehearsal Start:Rehearsal End: Number of People Expected:* Fees? 5. EVENT DETAILS Shake it Off Fest! Taylor Swift tour inspired event. Provide a brief description of event Family friendly event to celebrate the Taylor Swift tour stopping in Indy. We will have vendors, a band performance, and movie on the midtown screen. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 11/2/2024 11/2/2024 8:00:00 AM 6:00:00 PM 11:00:00 AM 4:00:00 PM NA Rehearsal Start Time:Rehearsal End Time: 300 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage 16x16 Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Vendors Vendors Present* Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Bounce House N/A Other Party Time Rental Name of Merchants(s) doing the setup 3175362022 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 10 6. CONTACT INFORMATION: Tierra Bush tbush@carmel.in.gov 3176182799 City of Carmel City State / Province / Region Postal / Zip Code Country Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. City of Carmel Name of Organization/Applicant Signature of Authorized Agent/Applicant Tierra R. Bush Printed Name and Title (If applicable) 3176182799 Phone Number (Required) Address of Organization/Applicant 8/14/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ August 26, 2024 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: STORMWATER TECHNICAL STANDARDS WAIVER – CHERRY TREE ELEMENTARY-SOFTBALL FIELD Dear Board Members: Pete Rankovich, PE, with TLF Engineers, on behalf of Carmel High School Building Corp, has requested a waiver from the Stormwater Technical Standards Manual section 302.11 association with proposed improvements to softball fields at Cherry Tree Elementary. The Department of Engineering, in review of the proposed conditions and design standards, has determined that the waivers requested are valid and recommend approval. Sincerely, Bradley Pease, P.E. City Engineer TLF | 3901 W 86th St #200 | Indianapolis, IN 46268 August 6, 2024 Alex Jordan City of Carmel Engineering 1 Civic Square Carmel, IN 46032 Re: Cherry Tree Elementary School Waiver Request Mr. Jordan, As you are aware, Carmel Clay Schools are proposing to resurface and existing softball field using synthetic turf. The existing underground detention will therefore be expanded to accommodate a slight increase in runoff. In 2008, when the system was designed, it does not appear that the top of the outlet control structure weir was designed as an emergency overflow facility like one would see in a traditional wet pond. TLF humbly requests a waiver from City of Carmel Stormwater Technical Standards (Chapter 300, Section 302.11) since the structure is an existing condition within an existing underground detention facility and would prove difficult to replace entirely due to confined space. Coupled with that, Section 302.11 also states, “The emergency overflow routing from the emergency overflow facility to an adequate receiving system must be positive (by gravity) and shown on the construction plans and on the secondary plat.” The receiving outlet pipe for this system is a 15” reinforced concrete pipe at 0.31% which could not accommodate the required emergency spillway rate as required by the technical standards. The rate as specified by the code according to our calculations is 38.33 cfs, and the 15” receiving pipe could only accommodate 3.60 cfs under gravity flow. The existing casting will be replaced with an open grate style casting to allow for more stormwater to pass through in an emergency event. We hope you will consider and approve our waiver request. Please do not hesitate to call or email with any questions. Thank you, Russell L. Webster II, PE Project Manager rwebster@tlf-engineers.com 812-229-5421 8/22/2024 Board of Public Works and Safety One Civic Square Carmel, IN 46032 Re: Consent to Encroach (Pool deck) at 14406 Marsdale Pl Dear Board Members: A Consent to Encroach document signed by Pegues, Eric & Janice A Pegues h&w, owners of the property with the common address 14406 Marsdale Pl , is submitted to the Board for signatures. A variance for the encroachment is also submitted to the Board of Public Works for approval during the 09/04/2024 BPW meeting. The Department of Engineering has reviewed and approved the encroachment document. Upon approval and signature by the Board Members the document will be recorded with the Hamilton County Recorder’s Office. Sincerely, Bradley Pease City Engineer ATTACHMENT: CONSENT TO ENCROACH DOCUMENT Board of Public Works and Safety One Civic Square Carmel, IN 46032 Re: Request for Variance (Pool deck) at 14406 Marsdale Pl Dear Board Members: 8/22/2024 It is not expected that the improvements at the proposed location will result in a Detriment (as defined by City Code) to the subject property or the adjacent properties (provided the petitioner adheres to the conditions recommended below). The Engineering Department recommends that the Board approve the variance conditioned upon the following (as discussed with the petitioners): l l Petitioners enter into a Consent-to-Encroach Agreement with the City and record the Agreement. (we will record the agreement for you). Petitioners (and successors and assigns) agree to remedy any drainage issues resulting from the installation of the improvement that, in the opinion of the City, represents a Detriment as defined in City Code. Pegues, Eric & Janice A Pegues h&w, owner of the property with the common address 14406 Marsdale Pl, have requested a variance from the Carmel City Code Section 6-227(a)(4) for the installation of a Pool deck within a portion of the lot designated as an easement. Generally, the improvement is proposed to be installed at the location indicated on the attached exhibit. Petitioners shall obtain approval from the HOA for installation of the improvement if such approval is required by the restrictive covenants of the development. l Respectfully, Bradley Pease City Engineer August 27, 2024 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: SIDEWALK CLOSURE–SIGN MAINTENANCE-571 MONON BLVD Dear Board Members: A Sign by Design, Inc. is requesting approval to close the sidewalk adjacent to 571 West Main Street to perform maintenance on existing wall mounted signs (Exhibit Attached). The contractor plans to utilize a lift to access the signs and needs to restrict pedestrian traffic in the immediate vicinity for safety. The Department of Engineering recommends that the Board approve the requested sidewalk restrictions conditioned upon the following requirements: •The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and 6-227(b). •Any damage to the existing improvements within the City of Carmel right of way shall be restored to the satisfaction of the City when work is completed. •The petitioner agrees to work with the Department of Engineering on the establishment of a detour route prior to the closure of the sidewalk. Signage identifying the closure and detour route shall be placed prior to closure of the street and maintained for the duration of the work period. •Petitioner agrees to post proper road & sidewalk closure signage during the duration of the work. Signage for the sidewalk closure, measuring at least 12” x 18”, stating “SIDEWALK CLOSED” shall be placed prior to closure of the sidewalk. Sincerely, Bradley Pease, P.E. City Engineer SI T E LE G E N D : 8 AB 3 4 5 6 7 1 2 CDEFGH 8 3 4 5 6 7 1 2 ABCDEFGH DESCRIPTION DATE NO REVISION RECORD NO R T H 530 E. Ohio Street · Suite G - Indianapolis, IN 46204 317-655-7777 · 877-746-0749 www.cecinc.com VIC I N I T Y M A P BU I L D I N G D E T A I L DATE: DWG SCALE: DRAWN BY: CHECKED BY: APPROVED BY: PROJECT NO: SH E E T OF DR A W I N G N O . : ALTA/NSPS LAND TITLE SURVEY RETRACEMENT SURVEY 334-589 1"=20' SEPTEMBER 12, 2023CJV TJT ABS 12 AL T A TRYPERION HOLDINGS, LLC CARMEL MIDTOWN OFFICE 571 MONON BLVD.CARMEL, INDIANA LA N D D E S C R I P T I O N (C O M M I T M E N T N O . I N 2 3 0 7 2 5 0 C ) LA N D D E S C R I P T I O N (IN S T R . N O . 2 0 1 7 0 4 2 6 7 9 ) TRA C T 5 10