HomeMy WebLinkAboutBPW Meeting Minutes 08-21-24Board of Public Works and Safety Meeting
Minutes
Wednesday, August 21, 2024 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Board Member Campbell called the meeting to order at 10:02 AM.
MEMBERS PRESENT
Board Members Laura Campbell and Alan Potasnik. City Clerk Jacob Quinn and Jessica Dieckman are
also present.
MINUTES
Minutes from the August 7, 2024, Regular Meeting. Board Member Potasnik moved to approve. Board
Member Campbell seconded. Minutes approved 2-0.
BID OPENINGS AND AWARDS
Bid Award for 24-STR-05 Crack Seal; M Crystal Edmondson, Street Department recommended
awarding the quote to Howard Asphalt LLC, for $94,288.76 as they were the lowest bid and most
responsive. Board Member Potasnik moved to approve. Board Member Campbell seconded. Award
approved 2-0.
Bid Opening for 21-SW-03 Orchard Park Drainage Improvements;
Board Member Potasnik opened the bid and Board Member Potasnik read them aloud:
Contractor Bid
Calumet Civil Contractors, Inc $1,763,000.00
William Charles Construction Company, LLC $1,855,000.00
Eagle Valley, Inc $1,789,000.00
Morphy Construction $2,197,000.00
TABLED ITEMS
Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One
Valet TABLED ON 05-01-24 REMAINS TABLED
Docusign Envelope ID: E30AE7CA-E379-4E78-B20B-AD74AD5C43D9
CONTRACTS
Request for Purchase of Goods and Services; Reith-Riley Construction Company, Inc; ($2,685.59);
22-ENG-04 Roadway Improvements; CO #1; Board Member Potasnik moved to approve. Board
Member Campbell seconded. Request was approved 2-0.
Resolution BPW 08-21-24-01; Authorizing City Chief Infrastructure Officer to Approve or Modify
Certain Right-of-Way Permits on the Board’s Behalf; TABLED 08-21-24 Sergey Grechukhin,
Corporation Counsel briefly speaks; this item needs to continue to be discussed, and we move to table
this item at this time. Board Member Potasnik moved this resolution to the table. Board Member
Campbell seconded. Tabling approved 2-0.
Request for Purchase of Goods and Services; Knauss Property Services, LLC; ($91,598.00); Carmel
City Center Services; Board Member Potasnik moved to approve. Board Member Campbell seconded.
Request was approved 2-0.
Request for Reimbursement Agreement Between City and Vendor; Hamilton County Drainage Board;
Tunis-Garrard Drain; Sergey Grechukhin, Corporation Counsel, briefly speaks; Hamilton County is in
charge of city drains, and this drain specifically, the Utitlies department is building and improving
something directly underneath that drain. The County wants to execute this reimbursement agreement
just in case the drain gets damaged by the utilities department while they work on it. We don’t
anticipate any damage. Board Member Potasnik moved to approve. Board Member Campbell
seconded. Request was approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Eden Estates Annual Neighborhood Party; September 7, 2024; 4:00
PM to 11:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded.
Request was approved 2-0.
Request to Use/Close City Streets; Neighborhood Party; September 13, 2024 (Rain Date September
14, 2024); 4:00 PM to 11:00 PM; Board Member Potasnik moved to approve. Board Member
Campbell seconded. Request was approved 2-0.
Request to Use/Close City Streets; Ashton Neighborhood Block Party; September 29, 2024; 4:00 PM
to 8:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request
was approved 2-0.
Request to Use Midtown Plaza and Use/Close City Streets; Special Request to Use Electricity; Diwali
Celebration and Cultural Festival of Lights; October 26, 2024; 10:00 AM to 10:00 PM; Board
Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0.
Docusign Envelope ID: E30AE7CA-E379-4E78-B20B-AD74AD5C43D9
OTHER
Request for Curb Cut; 14357 Arnett Drive; Board Member Potasnik moved to approve. Board Member
Campbell seconded. Request was approved 2-0.
Request for a Secondary Plat; Cherry Creek Farms; Board Member Potasnik moved to approve.
Board Member Campbell seconded. Request was approved 2-0.
Request for a Secondary Plat; The Signature at Carmel Lot 1; Board Member Potasnik moved to
approve. Board Member Campbell seconded. Request was approved 2-0.
Request for Consent to Encroach; 11607 Eden Glen Drive; Board Member Potasnik moved to
approve. Board Member Campbell seconded. Request was approved 2-0.
Request for Right of Way Dedication; 10455 N College Ave; Board Member Potasnik moved to
approve. Board Member Campbell seconded. Request was approved 2-0.
Request for Grant of Perpetual Stormwater Quality Management Easement; 14501 Hazel Dell
Parkway; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request
was approved 2-0.
ADD-ONS
Board Member Potasnik moved to add one add-on item to the agenda. Member Campbell seconded.
Approved 2-0.
Request for Dedication and Deed of Right-of-Way; Sergey Grechukhin, Corporation Counsel briefly
speaks;this for the Monon Square Redevelopment Project. The dedication is from Carmel Midtown
Community Development Corporation that was a holding company for the parcel to the City of Carmel
to be used as public right-of-way. The portion being dedicated is necessary for the Veterans Way
completion at its north-end entrance.
Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was
approved 2-0.
ADJOURNMENT
Board Member Campbell adjourned the meeting at 10:13 AM.
Docusign Envelope ID: E30AE7CA-E379-4E78-B20B-AD74AD5C43D9
APPROVED: ____________________________________
Jacob Quinn – City Clerk
_____________________________________
Alan Potasnik,Member
ATTEST:
__________________________________
Jacob Quinn – City Clerk
Docusign Envelope ID: E30AE7CA-E379-4E78-B20B-AD74AD5C43D9