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Home My WebLink About06030067 Correspondence . ~pr 03 2007 2:17PM HP LASERJET 3200 p.2 -, Marn 2007 9:52AM RITZ CHARLES-CARMEL No.5953 p. 2 , MITCHELL Eo DANIELS, Jr.. Govemor STATE OF INDIANA DEPARlMENr OF H<lMEi.AND SECUlITY J. ERIC DIETZ. EXECUTNE DIRECTOR -====~.:g,- 3IR.....War'l1.."'l.a'lsr.J4 ^_'!l..~ ",.., M7-&tj-JIH CIIl\R],gS LAZZARA RITZ CHARLES me 123.56 raT MBRIDIAN BT CARMIU" nl 46032 Nove~er 9. 3006 DeAr CHARI.ES LAZ~. Thie letter provides notice below of the action taken by the Fire Prevention and Building Safety Commission on your applicat.ion(s) for a variance (aI' "from. tne- CommiBsion'a %ulee under Ie 22-1J-2-11 and '7S lAC 12-5. The Co~issian considered the application~ as a part of ies publiShed agenda. at ite regular meeting on November 8, 2006. h-oj.-cr; .NUmber Project _aa. Vo:rianee Humb.r RITZ CHARLES PAVILION 06-11-8 ~..ioft COnditione MU.t tn.tell b.tt8~-p0V8red amoke d.t.cto~. and four UL30~ f1re oxti~i8hor8. .clition C'ode Cod. Sect;Lon CoI::a.i..iOD Action 2003 rBe '03.2.1.3. 907.2.1 GprDV~ You are advised that it you desire an adminiatrative review of this action, you IMlst file a "ritten petition tor revieW' at the &hove address with the Fire Prevention and Building Safety Commie.ion. Your petition must fully identify the matter fOr which you seek review no later than eighteenClBl calender days from. the a~ 9tated date ot this letter~ unlees such date is a Ssturday, Sundsy, legal holiday under state statute. or day th&t the Department of Homeland Security's offices are c~oBed during regular ))uainess hour&; in which ea..se tl1e deadline would be the first day thereafter that ia not a Saturday, Sunday, legal holiday under state st.atute. Dr day that the Depart:men.t of Homeland Security's offices are closed during regular business hours. If you do &0, your petition for t"8v1ew w111 be granted and an adIDinistrative proceeding llrill be conducted by an administr4tive law judge appointed by the Pire Prevention and Building Safety Commission. rf you do DOt tile a petition for review. this action will be final. ~pr 03 2007 2:17PM HP LASERJET 3200 MII.22. 2001 9:52AM RITZ CHARLES-CARMEL No.6953 Plea$e be further advised Chat you may request an opportuni~y to informally disCUBS this matter prior to filing a petition for review. Such informal discussion, or request therefore, does not extend the deadline for f11inQ .. petition for review and, therefore, any re~est for an info~al discussion should be IIlIAde promptly, preferably by t.elephone or eMma!!. upon receipt of this letter. Sincerely, Attac~ent& IsI 1f)ew:.- <?). ~ Mara J. Snyder Legal & Code Servicee. Department of Homeland Security p.3 p. 3 From: Hoyt, Gary A Sent: Thursday, September 07,20062:33 PM To: 'Chuck Lazzara' Cc: Blanchard, Jim E; Lillard, Sarah N Subject: RE: {it' ',,- Lillard, Sarah N ;:jJ()-' D~ t~f . Chuck, Go ahead and file a variance for the sprinkler system. The commission will more than likely allow the variance since the building is a glass structure. They still might want the fire alarm system as a trade off to no sprinkler system. Is there an intent to run electrical power to the building? If so I would like a plan showing exit lighting, emergency lighting and fire alarm if there is a fire alarm system planned. I am assuming the State would require the fire alarm system instead of the sprinkler system, but you can apply for a variance for both. Thank you, Gary Hoyt CFD From: Chuck Lazzara [mailto:CLazzara@RmCHARLES.COM] Sent: Thursday, September 07, 2006 1 :03 PM To: Hoyt, Gary A Subject: RE: Gary: I had contacted you on August ath via reply email, sorry if that did not reach you. I will resend that one to verify. I will contact the state for the variance per your suggestion, but really wanted your opinion or someone's in the department to offer the solution to fire safety since I do not have city water to subordinate a sprinkler system, much like the Chapel and Ritz Charles. As for the drawings, the structural drawings are all that I have since the glass around the building was built on site to fit the steel structure and the metal roof followed the same format. In short, I never have really had any drawings on those two components. I am happy to meet with you and discuss the options or I can just file for the variance as you suggest. Thanks for your time and again sorry you did not receive the reply. Charles Lazzara From: Hoyt, Gary A [mailto:Ghoyt@carmel.in.gov] Sent: Thursday, September 07, 2006 12:54 PM To: Chuck Lazzara Cc: Blanchard, Jim E; Lillard, Sarah N Subject: 9/21/2006 Page 2 of2 Mr. Lazzara, I am Gary Hoyt of the Carmel Fire Department and Sarah of the DOCS and was made aware that you have been trying to contact me regarding you Glass Pavilion at the Ritz Charles. I have checked my voice mail and do not have any messages that I can find from you regarding this project. At last conversation with you I told you that according to the Construction Design release issued by the State of Indiana (State Project Number 319143), you were to sprinkler the building and that you needed to contact the state and see if you could file for a variance to omit the sprinkler system. Since that conversation I have heard no further word nor has this project been docketed for a variance hearing at any of the Fire and Building Safety Commission that meets monthly at the State Office Building. You can contact them at www.in.gov and going to Homeland Security, then clicking to the building code enforcement. Also the only plans I seem to have are structural plan. Thank you. Gary Hoyt Fire Marshal Carmel Fire Prevention Bureau 317-571-2600 - Office 317-571-2674 - Fax ghoyl@carmel.in,gov 9/21/2006 Page 1 of 1 Lillard, Sarah N From: Hoyt, Gary A Sent: Thursday, September 07,200612:54 PM To: 'Iazzarac@ritzcharles.com' Ce: Blanchard, Jim E; Lillard, Sarah N Mr. Lazzara, I am Gary Hoyt of the Carmel Fire Department and Sarah of the DOCS and was made aware that you have been trying to contact me regarding you Glass Pavilion at the Ritz Charles. I have checked my voice mail and do not have any messages that I can find from you regarding this project. At last conversation with you I told you that according to the Construction Design release issued by the State of Indiana (State Project Number 319143), you were to sprinkler the building and that you needed to contact the state and see if you could file for a variance to omit the sprinkler system. Since that conversation I have heard no further word nor has this project been docketed for a variance hearing at any of . the Fire and Building Safety Commission that meets monthly at the State Office Building. You can contact them at www.in.gov and going to Homeland Security, then clicking to the building code enforcement. Also the only plans I seem to have are structural plan. Thank you. Gary Hoyt Fire Marshal Carmel Fire Prevention Bureau 317 -571-2600 - Office 317-571-2674 - Fax ghovt@carmel.in,gov 9/21/2006 Page I of2 Blanchard, Jim E From: Chuck Lazzara [CLazzara@RITZCHARLES.COM] Sent: Wednesday, September 06, 2006 11 :56 AM To: Blanchard, Jim E Subject: FW: Glass Pavilion Jim: I was able to re-capture the email sent to me and the reply to Gary Hoyt regarding the pavilion structure. I am more than willing to proceed with the permit unless there is some other issues we need to settle. Thanks for your help, let me know where I need to go from here. Chuck ~_5~~~_~{"-21':.3J3p_~_~_.u.......~.{_~.\4-. From: Chuck Lazzara Sent: Tuesday, August 08, 2006 3:34 PM To: 'Hoyt, Gary A' Subject: RE: Glass Pavilion Hi Gary: Thanks for your emaiL When I submitted the plans to the State I included the location of fire extinguishers at four points in the pavilion. This pavilion has no HV AC and the electric needs are located outside of the structure which was in the original plans submitted four years ago with the chapel. Basically what we did was replace the tent structure(as directed by the city) with the steel building with unlock able doors located at sixteen points in the pavilion. As you might remember we are not on city water here and neither the chapel or the Ritz Charles building have a automatic sprinkler system. We operate from a well system for the 'past 21 years. I was hoping to meet with you at the site and discuss what avenues we need to address and give you a feel for how often this outdoor pavilion is used etc. Is that the appropriate way to go, or do you have another suggestion? Thanks, Chuck From: Hoyt, Gary A [mailto:Ghoyt@carmeLin.gov] Sent: Tuesday, August 08, 20062:59 PM To: Chuck Lazzara Cc: Blanchard, Jim E; Callahan, Doug Subject: Glass Pavilion Mr. Lazzara, I am in the process of reviewing your latest submission regarding your project at the Ritz Charles called the Glass Pavilion. According to the construction design release from the State of Indiana dated 7-6-06, an automatic sprinkler system and fire alarm system are to be installed in the building. Are you going to install these systems or obtain a variance from the State? Thank you in advance for your response to these questions. Respectfully, 9/6/2006 Page 2 of 2 Gary Hoyt Fire Marshal Carmel Fire Prevention Bureau 317-571-2600 - Office 317-571-2674 - Fax gttoYl@_c_aU!lEl[Jn,gOY 9/6/2006 ~----- Page 1 of 1 Blanchard, Jim E w - --\.0.. (fi\ t - .~~ o.~ I~~~~ From: Hoyt, Gary A Sent: Tuesday, August 08, 2006 2:59 PM To: 'Iazzarac@ritzcharles.com' Cc: Blanchard, Jim E; Callahan, Doug Subject: Glass Pavilion Mr. Lazzara, I am in the process of reviewing your latest submission regarding your project at the Ritz Charles called the Glass Pavilion. According to the construction design release from the State of Indiana dated 7-6-06, an automatic sprinkler system and fire alarm system are to be installed in the building. Are you going to install these systems or obtain a variance from the State? Thank you in advance for your response to these questions. Respectfully, Gary Hoyt Fire Marshal Carmel Fire Prevention Bureau 317-571-2600 - Office 317-571-2674 - Fax ghoyJ(ijLc.i!rmel.in,gov 8/8/2006 \ \ \ " ./ McCOMAS ENGINEERING, INC. 1717 East 116th Street, Suite 200 Carmel, IN 46032 Tel: (317) 580-0402 Fax: (317) 582-0766 pagel1 of 1 , , Apr24,2006 II Invoice Num II 7253 I , Invoice Date T~~~~ Jeff Kendall City of Carmel, Dept. of Comm. Serv One Civic Square Department of Community Services Carmel IN 46032 INVOICE 26044: Ritz Charles Out Building Carmel IN . Client No.: Contact: Jim Blanchard Date Employee ID Professional Services: 4/24/2006 CRM Description Hours Rate Amount Quality Control $190.00 $95.00 $95.00 S747,50 S345.00 $1,092050 $\, \87~50 President 0.50 0.50 6.50 3.00 9.50 S115.00 S115.00 3/17/2006 GSN 4/24/2006 GSN Construction Documents, Engineering Construction Documents, Engineering Project Engineer Total Service Amount: Units Rate Amount Due This Invoice: $1,\87.50 This invoice is due upon receipt Account Summary ._ ~~s BTD _ ~e~.:,:.s BTD _I Last Inv Num -'_Last Inv Dat~- Last Inv !\~I~ast Pay.Amt I Prev Unpaid Amt _~1,~~~0____~~~0~J -- .1__=--__ $0.00 J $0.00 '-_$0.00 Tot!,1 Amount Due Jnclu~jjng This Invoice: $ 1,187.50 McComas Engineering, Inc. Last MOdified on: 4/24/2006 McCOMAS ENGINEERING ISlruclural ElI9ineelS Forensk En~ineelS Naional Coosullanls I 1717 East 116111 Street, Suite 200, Carmel, Indiana 46032 317-580-0402 Fax 317-582-0766 www.mccomaseng.com LETTER OF TRANSMITTAL 1-;Ji!~~;;~~~~:d,:f~::g2S-044 .:~ Im;~~ I-wE ARE'SEJ..fDING YOlT I conStru-ciionDocuments--.--.--.----- 1-:---------:1. .. ...::-~.-:.-~. ..:-::.:~-~.- ...- . ..:==::===---:] ; _.....:._.._=J....._._._..._~E!.sc:ripti()I1............................................ .......... ............IShE!.E!!~.l>1~_s.~,_~!ampE!.d.~.IlE3.igl1ed ._.__._~~.. .. .....................::1 I 1 ... ---'; '=J [.c:;<>eies I 3 sets I=-=-..' I.. .. ... ....._ i._.. ~~i ..................1- I THESE ARE TRANSMITTED as noted below: o For approval 0 Approved as submitted [2:J For your use 0 Approved as noted o As requested 0 Returned for corrections o For review and comment o Resubmit _ copies for approval o Submit _ copies for distribution o Return _ corrected prints Diqital Transmission: o AutoCAD files (.dwg) in Release: o Plot files (.plt) o DWF files (.dwf) which can be printed to a hard copy size of o PDF files (.pdf) which can be printed to a hard copy size of o McComas Engineering drawing support files are attached. Remarks: Copy File Signed: Greg Nance, P.E. If enclosures are not as noted. please notify us immediately K:\26044 Ritz Charles Out BuiJding\Support\General\26044 Trans 001.doc 4/21/2006 McCOMAS ENGINEERING, INC. Client Statement I Aging Reportl Printed on: 4/25/2006 1717 East 116th Street, Suite 200 Carmel, IN 46032 Tel: (317) 580-0402 Fax: (317) 582-0766 Alln: Accounts Payable City of Carmel, Dept. of Comm. Serv One Civic Square, Department of Community S Carmel, IN 46032 ~r t \)~ "" 5/.1, //'00 ~ . ~ ~ f cAP,;L ( City of Carmel, Dept. of Comm. Serv 26044: Inv Num Date 7253 04/24/2006 Jim Blanchard . Ritz Charles Out Building, Carmel, IN Bill Amt Paid $1,187.50 $0.00 Project Balance: Current $1,187.50 $1,187.50 31 t060 $0.00 $0.00 61 to 90 $0.00 $0.00 >> 90 $0.00 $0.00 Balance $1,187.50 $1,187.50 CARM Client Balance $1,187.50 $0.00 $0.00 $0.00 $1,187.50 McComas Engineering, Inc. Copyright 2003. Last Modified on: 4/25/2006 Page 1 of 1 May 25,2006 Charles Lazzaro 12156 N Meridian Street Carmel, IN 46032 Dear Mr. Lazzaro, I have been asked to forward this bill from McComas Engineering, Inc. to you for payment. _ -. ___ .. Jim Blanchard, Building Commissioner, has requested that this bill be sent to you for the time spent on the Ritz Charles Pavilian located at the address 12156 N Meridian Street. If you have any questions, please call our office at 571-2444 and ask for me or for Jim Blanchard. Thank you very kindly for your consideration in this matter. Sincerely, Veronica Dolan Building and Code Services Cc: Jim Blanchard McCOMAS ENGINEERING, INC. I Client Statement I Aging Reportl Printed on: 4/25/,2006 I 1717 East 116th Street, Suite 200 Carmel, IN 46032 Tel: (317) 580-0402 Fax: (317) 582-0766 Alln: Accounts Payable City of Carmel, Dept of Comm. Serv One Civic Square, Department of Community S Carmel, IN 46032 ~~~'tf~~U>~~1f ~~, ___1.__ , City of Carmel, Dept. of Comm. Serv 26044: Ritz Charles Out Building, Carmel, IN Inv Num Date BillAmt Paid Current 31 to 60 61 to 90 >> 90 Balance 7253 04/24/2006 $1,187.50 $0.00 $1,187.50 $0.00 $0.00 $0.00 $1,187.50 Jim Blanchard Project Balance: $1,187.50 $0.00 $0.00 $0.00 $1,187.50 CARM Client Balance $1,187.50 $0.00 $0.00 $0.00 $1,187.50 - - ~- --,. McComas Engineering, Inc. Copyright 2003. Last Modified on: 4/25/2006 Page 1 of 1 Page 1 01'2 Blanchard, Jim E From: Greg Nance [GNance@mccomaseng.com] Sent: Friday, May 05, 2006 11 :38 AM To: Chuck Lazzara Cc: Blanchard, Jim E Subject: RE: Ritz Charles Outbuilding Review Chuck, The footings you have installed are adequate to resist the loads from the main frames and the gable end walls that were supplied from Tom Osterhaus. Greg Nance, P.E. From: Chuck Lazzara [mailto:CLazzara@RlTlCHARLES.COM] Sent: Friday, May 05, 20068:58 AM To: Greg Nance Subject: RE: Ritz Charles Outbuilding Review Yes Greg: The footings were installed on the gable ends of the pad. These footings are two feet wide at the grade or pad level and graduating to 3.5 feet wide at the 30" frost level. There are two rows of number five rebar and the footings run 51 feet continuous on both ends. I trust we are in really good shape on these. From: Greg Nance [mailto:GNance@mccomaseng.com] Sent: Friday, May 05, 2006 8:44 AM To: Chuck Lazzara Cc: jblanchard@carmel.in.gov Subject: RE: Ritz Charies Outbuilding Review Chuck, I am currently reviewing the building reactions given to me by Tom Osterhaus. He is showing intermediate columns along the end wall that will require footings. Are there currently footings in the ground along the gable end walls? The continuous footing that was designed by Lewis & Van Vleet is acceptable for the support of the main building frames, but I need to know what footing, if any, is at the end walls to approve/design the needed, footings. Greg Nance, P.E. McCOMAS ENGINEERING, INC. 1717 E. 116th. Street, Suite 200 Carmel, Indiana, 46032 317.580.0402 x 318 317.582.0766 fax gnanc.e_@ mccomasellg.com From: Chuck Lazzara [mailto:CLazzara@RlTlCHARLES.COM] Sent: Monday, April 24, 2006 4: 29 PM To: Greg Nance Subject: RE: Ritz Charles Outbuilding Review Greg: By now you may have heard from Tom Osterhaus with Systems Builders concerning alternatives to the reo hab of the current structure. He believes he can build a steel building much more suited to the glass on the gable ends and at a much more reasonable price. 5/5/2006 Page 2 of 2 I have a lot invested in this already and the price given to me on the re-hab of the current frame is outrageous. And we may end up back there, but I need to get some more options. I will keep you posted. Chuck Lazzara From: Greg Nance [mailto:GNance@mccomaseng.com] Sent: Friday, April 14, 2006 10:10 AM To: Chuck Lazzara Cc: jblanchard@carmel.in.gov Subject: Ritz Charles Outbuilding Review Chuck, 'just received two sets ot drawings (sheets S1 and S2) from Lewis & Van Vleet, but I have yet to receive their revised calculations. I will need these revised calculations to complete my review. Thanks, Greg Nance, P.E. McCOMAS ENGINEERING, INC. 1717 E. 116th. Street, Suite 200 Carmel, Indiana, 46032 317.580.0402 x 318 317.582.0766 tax gnanc8_@ mccomaseng.com 5/512006 Page 1 of2 Blanchard, Jim E From: Chuck Lazzara [CLazzara@RITZCHARLES.COM] Sent: MDnday, April 24, 2006 9:39 AM To: HDllibaugh, Mike P Cc: Blanchard, Jim E; Brennan, Kevin S Subject: Ritz Charles Wanted tD update YDU Dn a few things concerning the outdoor structure at Ritz Charles. This may be easier than YDU and I meeting face tD face, though I am happy tD dD that. This past Friday we installed the speaker and sDund system in the current tent facility. Mr. Kline from the neighbDrhood was present as we programmed the sDund tD meet the Drdinance requirements, Mr. Kline was not an invited participant, but he saw us on the hill monitoring and joined in. We were able to effectively set the equipment to meet the ordinance, though it must be nDted that the sound from traffic Dn Meridian Street was greater than the actual music once we were able to test both separately and together. In fact the sDund will never reach the 50db level even if there is no activity in the outdoDr structure. I.E. when the sDund was playing and the meter was indicating 65 dbs, the sound still read 65dbs due to the traffic Dn Meridian, there was nD change when the sDund was turned Dff. Mr. Kline did indicate that he was happy with the results. The true test was Saturday at the first event and while this was a mild sound productiDn, they did use our equipment and speakers and there where several problems with the governed system, mainly that music is easier to cDntrol than voice microphDnes. The problem we ran intD Saturday was that we tested the music controls on Friday and nDt the mic vDlume. Unfortunately we set everything to the music and the guests could not hear the microphDne singing. I was fDrced tD remDve the safeguard tD adjust the micrDphones up that they could be heard. I can't imagine that there was any problem with the neighbDrs after that, but we will have tD be able to gDvern both the sDund music and the voice music separately. They are different degrees of frequency. We will ' attempt this again this week for this weekends event. The Status of the New Permanent Structure; From day one we were told by the tent manufacturer that we would be able to stiffen the current tent frarne to accommodate both light metal roof and glass enclosure. Much of the work regarding footing requirements and doors is completed. Based on the IBC2003 requirements we are able to do this at a decent cost and save the aesthetic integrity of the structure as proscribed in our ADLS submittals. When we informed the engineers in Portland that Indiana was not up to speed and still using IBC 2000, which is a more stringent code calculation, we were forced to re-engineer the structure to accommodate the IBC 2000 requirements. Mr. Nance now has the plans for this and the calculations. Unfortunately the new plans include much steel and reinforcement to the existing structure and frankly have escalated the cost beyond any budget that we had originally fDrecasted for this upgrade. Additionally it was noted in the bid that steel would not be available until late May at best and probably early June. Last week we called in a Systems Builder WhD specializes in steel structures and we believe that this road may not only be more cost affective but would probably be a safer route for the glass side of the equation. Tom Osterhaus is going to contact Greg Nance and discuss with him the alternatives and engineering requirements. hope to have this week a decision on which route we will need to take. My guess is that it will be much more realistic to build a new steel structure than rehab the current frame. Mr. Osterhaus also indicated to me that while we can expedite this process he suggested that steel was running about six to eight weeks in production. I wanted to keep YDU updated, I know this is not what we all wanted to happen this spring with the Ritz Charles outdoor venue, and beiieve me no one wants this all put to bed more than I do. Especially with the track and a . busy May and June on the books. I know that you and the other departments want this put to bed also. If this all is not enough, I understand the demo for Illinois will start on my prDperty this week. I hDpe you understand that we are attempting tD do the right things Dn all of this and I will keep you posted at this 4/24/2006 Page 2 of 2 develops further. Chuck 4/24/2006 Page lof2 Blanchard, Jim E From: Hollibaugh, Mike P Sent: Tuesday, April 18, 2006 8:53 AM To: Brainard, James C Cc: Brennan, Kevin 5; Blanchard, Jim E Subject: Ritz neighbors Mayor - wanted to give you an update on the Ritz. First, Jay and I have spoken and are working toward a meeting with Chuck and me to update the neighborhood on the glass building and summer schedule of events. Chuck seems ok with that, could happen as soon as next week. Second, the email below is the best indicator of progress with Chuck. We have really held him to a high standard of construction, even asking Rod McComas to review the drawings. It is taking much longer to get the glass building up than any oj us anticipated - which is why the tent has gone up for two events which are slated for this Saturday and next. While work on the footings has been ongoing, actual construction of the permanent building will be initiated immediately after the event on April 29th fyi Mike From: Chuck Lazzara [mailto:CLazzara@RITZCHARLES.COM] Sent: Tuesday, April 18, 2006 7:44 AM To: Hollibaugh, Mike P Subject: RE: neighbors Tuesday or Wednesday are good for me, what time and where? On the glass building front we have made progress with the drawings now in Greg Nance's hands. From a cost and timing stand point I am really getting laid out on this one. I have attached the quote form the steel person who would manufacture the new steel system to support the existing frame. Keep in mind that I paid 60,000. for, the existing tent and canvass including installation. Anyway, if knowing all of the facts I would scrub this project,' unfortunately I can not do that to our brides. I can not attach so I will forward the quote from the fabricator. Chuck From: Hollibaugh, Mike P [mailto:MHollibaugh@carmel.in.gov] Sent: Monday, April 17, 20064:54 PM To: Chuck Lazzara Subject: RE: neighbors Hi Chuck. Hope you are hanging in there these days on your glass building, everything will work out ok. , Jay Brill is now interested in having a meeting with the new officers (and I imagine the whole neighborhood...) I'm wondering if there might be a good time next week when that could occur? My schedule says Tuesday and Wednesday are best days Thursday ok but not preferable. If not next week, how are the following couple? Thanks Mike H. 4/18/2006 Page 20f2 From: Chuck Lazzara [mailto:CLazzara@RITZCHARLES.COM] Sent: Tuesday, March 14, 2006 10:05 AM To: Hollibaugh, Mike P Subject: RE: neighbors Mike: Your right. This does not sound like fun. I can be there and discuss our plans. Let me know the date and time. I want to make you aware that as a good neighbor, I emailed Tim Klein on two occasions and suggested meeting with him to discuss the noise issues he had and to maybe work together to make sure that Illinois St. suited his visual concerns. He did not reply to either email, yet his system indicated that he read them. Just a FYI. Chuck From: Hollibaugh, Mike P [mailto:MHollibaugh@carmel.in.gov] Sent: Monday, March 13, 2006 6:19 PM To: Chuck Lazzara Subject: neighbors Hi Chuck Thanks for calling me back, been another busy sort of day around here. My call iast Friday was to let you know I screwed up by not letting the neighbors know when your ADLS hearing: was scheduled, as was promised, and was called by Rick who had been contacted by Tim Klein, who was wondering what was going on (and why they had not heard anything). I am hoping you are feeling neighborly these days and will consider being part of a meeting at my office that willi update the Spring Lakes folks on what was approved, and which would include info (from you) on the noise study recommendations (and implementation plans) and, possibly a list of scheduled events, so they know what to . expect. It doesn't sound like much fun, but would appreciate your help on this. Mike 4/1812006 Page I of I Blanchard, Jim E From: Greg Nance [GNance@mccomaseng.com] Sent: Friday, April 14, 2006 10:10 AM To: CLazzara@RITZCHARLES.COM Cc: Blanchard, Jim E Subject: Ritz Charles Outbuilding Review Chuck, I just received two sets of drawings (sheets S1 and S2) from Lewis & Van Vleet, but I have yet to receive their revised calculations. I will need these revised calculations to complete my review. Thanks, Greg Nance, P.E. McCOMAS ENGINEERING, INC. 1717 E. 116th. Street, Suite 200 Carmel, Indiana, 46032 317.580.0402 x 318 317.582.0766 fax gnaJlc.e_@JlJccomaseng .com 4/14/2006 McCOMAS ENGINEERING, INC. Stn..dural Engtlee!s Forensi:: Engtlee!s NatiJnaI ConsuItan1s March 17, 2006 Jim Blanchard Building Commissioner City of Carmel One Civic Square Carmel, IN, 46032 Re: Ritz Charles Out Building Carmel, IN Dear Jim, McComas Engineering has been hired to review the structural calculations for proposed out building structure to be used at the Ritz Charles. Our scope is to review the calculations for conformance to the 2003 Indiana Building Code (IBC 2000) and to review the analysis and calculations for the structure. The calculations were submitted by Lewis & Van Vleet, Inc. of Tualatin, OR, dated March, 2006. Below is a list of items that need to be corrected to conform to the requirements of IBC 2000: . Revise the design code to IBC 2000. . Revise the basic wind speed to 90 mph. . Revise the load combinations of section 1605.3.2 using w=1.3 instead of w=1.0. . Include the load combination for Dead + Collateral + Snow (Formula 16-13). Below is a list of additional information that needs to be included in the calculation submittal: . Foundations for the two 50' +/- end walls. It is our understanding that sliding glass doors will make up the four perimeter walls. . Details and calculations showing the support of the top of the sliding glass doors under wind loadings. . The Main Wind Force Resisting System in the longitudinal direction needs to be identified and supported with calculations. . The base plate and anchor rod calculations. The calculations will need to incorporate the above listed items and be re-submitted to us for review. Upon our acceptance, we will certify the structural and foundation drawings and calculations. We appreciate the opportunity to be of service. Please contact our office should any questions arise. Sincerely, --n.~~ Greg Nance, P.E. McComas Engineering, Inc. Cc: File Page 1 of 1 3/17/2006 1717 Easl116th Street, Suite 200 Carmel, Indiana 46032 317-580-0402 317-582-0766 Fax ,'- '. Page 1 of 2 Blanchard, Jim E From: Hollibaugh, Mike P Sent: Wednesday, April 26, 2006 4:24 PM To: Carter, Ronald E; Sharp, Rick Cc: Brainard, James C; Blanchard, Jim E Subject: FW: Ritz Charles Rick and Ron: I felt it important to send you an update on the Ritz Charles based primarily from the below email which was recently sent from Chuck Lazzara. His project has run into complications, largeiy due to Jim Blanchard who has held his feet to the fire on code and safety issues. the short story is it will be taking longer to get the structure completed. At this point I have no idea how this might conflict with his event schedule, which is being worked on by Kevin Brennan. Since my dropping the ball on neighborhood communication, and the subsequent email and phone exchanges last month, I have been talking with Jay Brill to coordinate a meeting with Chuck and me, so I can apologize in person, and to give them an update on progress and provide them with an opportunity to have their share their concerns and see what else can be done to improve things. If you would like to sit in on the meeting, it will be next Wednesday evening, at 6:30 in the council chambers. Otherwise, feel free to contact me if you have questions or further concerns Mike Hollibaugh From: Chuck Lazzara [mailto:CLazzara@RITlCHARLES.COM] Sent: Monday, April 24, 20069:39 AM To: Hollibaugh, Mike P Subject: Ritz Charles Wanted to update you on a few things concerning the outdoor structure at Ritz Charles. This may be easier than you and I meeting face to face, though I am happy to do that. This past Friday we installed the speaker and sound system in the current tent facility. Mr. Kline from the neighborhood was present as we programmed the sound to meet the ordinance requirements, Mr. Kline was not an invited participant, but he saw us on the hill monitoring and joined in. We were able to effectively set the equipment to meet the ordinance, though it must be noted that the sound from traffic on Meridian Street was greater than the actual music once we were able to test both separately and together. In fact the sound will never reach the 50db level even if there is no activity in the outdoor structure. I.E. when the sound was playing and the meter was indicating 65 dbs, the sound still read 65dbs due to the traffic on Meridian, there was no change when the sound was turned off. Mr. Kline did indicate that he was happy with the results. The true test was Saturday at the first event and while this was a mild sound production, they did use our equipment and speakers and there where several problems with the governed system, mainly that music is easier to control than voice microphones. The problem we ran into Saturday was that we tested the music controls on , Friday and not the mic volume. Unfortunately we set everything to the music and the guests could not hear the microphone singing. I was forced to remove the safeguard to adjust the microphones up that they could be heard. I can't imagine that there was any problem with the neighbors after that, but we will have to be able to I govern both the sound music and the voice music separateiy. They are different degrees of frequency. We will attempt this again this week for this weekends event. The Status of the New Permanent Structure~ 431/H47 From day one we were told by the tent manufacturer that we would be able to stiffen the current tent frame to 4/27/2006 Page 2 of 2 accommodate both light metal roof and glass enclosure. Much of the work regarding footing requirements and doors is completed. Based on the IBC2003 requirements we are able to do this at a decent cost and save the aesthetic integrity of the structure as proscribed in our ADLS submittals. When we informed the engineers in Portland that Indiana was not up to speed and still using iBC 2000, which is a more stringent code calculation, we were forced to re-engineer the structure to accommodate the IBC 2000 requirements. Mr. Nance now has the plans for this and the calculations. Unfortunately the new plans include much steel and reinforcement to the existing structure and frankly have escalated the cost beyond any budget that we had originally forecasted for this upgrade. Additionally it was noted in the bid that steel would not be available until late May at best and probably early June. Last week we called in a Systems Builder who specializes in steel structures and we believe that this road may not only be more cost affective but would probably be a safer route for the glass side of the equation. Tom Osterhaus is going to contact Greg Nance and discuss with him the alternatives and engineering requirements. hope to have this week a decision on which route we will need to take. My guess is that it will be much more realistic to build a new steel structure than rehab the current frame. Mr. Osterhaus also indicated to me that while we can expedite this process he suggested that steel was running about six to eight weeks in production. I wanted to keep you updated, I know this is not what we all wanted to happen this spring with the Ritz Charles outdoor venue, and believe me no one wants this all put to bed more than I do. Especially with the track and a busy May and June on the books. I know that you and the other departments want this put to bed also. If this all is not enough, I understand the demo for Illinois will start on my property this week. I hope you understand that we are attempting to do the right things on all of this and I will keep you posted at this develops further. Chuck 4/27/2006 Page 1 of 1 Blanchard, Jim E From: Greg Nance [GNance@mccomaseng.com] Sent: Monday, April 10, 2006 1 :35 PM To: Blanchard, Jim E Subject: Ritz Charles Out Building Update Jim, I have not received any revised drawings or calculations for the out building. I spoke with Chuck last week and he said that he was going to be sending me the revised calculations, but I have not seen anything yet. I am just letting you know of my status on this project. Thanks, Greg Nance, P.E. McCOMAS ENGINEERING, INC. 1717 E. 116th. Street, Suite 200 Carmel, Indiana, 46032 317.580.0402 x 318 317.582.0766 fax gWnce_@ m.c.c.omaSelJgcC.D[n 4/1 012006 Greg. thank you for the update, I have a call into Chuck and am waiting for a response today. I am also forwarding this e-mail to Chuck From: Greg Nance (mailto:GNance@mccomaseng.com] Sent: Monday, April 10, 2006 1:35 PM To: Blanchard, Jim E Subject: Ritz Charles Out Building Update Jim, I have not received any revised drawings or calculations for the out building. I spoke with Chuck last week and he said that he was going to be sending me the revised calculations, but I have not seen anything yet. I am just letting you know of my status on this project. Thanks, Greg Nance, P.E. McCOMAS ENGINEERING, INC. 1717 E. 116th. Street, Suite 200 Carmel, Indiana, 46032 317.580.0402 x 318 317.582.0766 fax qnance@mccomasenq.com Page I of I Blanchard, Jim E From: Chuck Lazzara [CLazzara@RITZCHARLES.COM] Sent: Monday, March 27, 2006 2:16 PM To: Blanchard, Jim E Subject: Ritz Charles new structure. Jim: Could you inform me of the procedure for completing the footings? We have concrete scheduled for Wednesday and would like you to inspect on Tuesday if possible. I have followed the plans successfully and we even beefed up the concrete by ordering it with fiber, also the re-bar has been reinforced beyond the plan. On another note, I will need to apply for a temporary tent use for the first two events while the engineers complete their work. We will use the temporary rented tents for the first two events dating April 22 and 29. On the 30th we will go forward with the new structure plan, by then we certainly should have state approval. What is the procedure for this permit as I heard that it was a new ordinance. Thanks for your help. Chuck 3/28/2006 Blanchard. Jim E From: Sent: To: Cc: Subject: Brennan, Kevin S Tuesday, March 28, 2006 9:48 AM 'CLazzara@RITZCHARLES.COM' Blanchard, Jim E; Hollibaugh, Mike P Special Event Permit Mr. Lazzara, Attached please find an application form for the Special Event Permit you will need for your first 2 events this season. do understand after speaking with you the other day that your former tent will be necessary for these events. Just complete the application, provide a plan (can be hand drawn) on the location of the tent on your property and drop it off at our office a couple days in advance of the event. You will need to have a permit application for each of the events you wish to use the tent. The cost of each permit would be $225.00. (After April 2nd the cost will increase to $233.50.) I look forward to your submittal. Sincerely, Kevin Brennan Code Enforcement Officer Dept of Community Services City of Carmel (317) 571-2423 kbrennan@carmel.in.gov ~ Fireworks_Special Events Appli... Page 1 of 1 ,- Blanchard, Jim E From: Chuck Lazzara [CLazzara@RITZCHARLES.COM] Sent: Friday, March 24, 2006 9:09 AM To: Blanchard, Jim E Subject: RE: Ritz Charles Pavilion I will forward you the conversations I have been having with my engineer in CA, from those conversations Jim, I was under the impression that they had been communicating with each other. Obviously I have some real timing issues because of the engineering situation, I would like to pour the footings next Monday or Tuesday as the concrete workers are placing rebar today and tomorrow. I will call my people in CA and see what we have. I will forward these as separate emails. Chuck From: Blanchard, Jim E [mailto:JBlanchard@carmel.in.gov] Sent: Friday, March 24, 2006 9:05 AM To: Chuck Lazzara Subject: RE: Ritz Charles Pavilion Chuck, on March 17,2006 I sent a fax at 4:12 and a second fax 4:25 about additional information being requested by McComas Engineering to complete there review of your building. It's now been a week and we have not heard back from you. Please let me know the status. From: Chuck Lazzara [mailto:CLazzara@RITZCHARLE5.COM] Sent: Friday, February 24, 2006 10:49 AM To: Blanchard, Jim E Subject: Ritz Charles Pavilion Jim: I wanted to keep you in the loop with progress reports. There is no question this will be a tight time line to be ready for April 22 first event. I appreciate your help in getting this goal accomplished. Spencer Etzel with the SEC group in Washington is spearheading the engineering studies for the project. He will have to me today or Monday the footing requirements for your approval. By the end of next week, hopefully I will have the drawings and calculations for the frame and rest of project. At that time I will need to meet with the local engineer to get the state release application expedited. I am almost going to need the permits from Carmel by March 20 or so to meet the first event contract. I know this is tight. Wanted to keep you informed, thanks for your trust and confidence. Chuck 3/24/2006 Drawing from Gary Lewis Blanchard, Jim E Page I of I From: Chuck Lazzara [CLazzara@RITZCHARLES.COMj Sent: Friday, March 24, 2006 9:14 AM To: Blanchard, Jim E Subject: FW: Drawing from Gary Lewis Detailed drawings of frame to support metal roof and glass structure. From: Jackie Catto The SEC Group [mailto:jackie@thesecgroup.com] Sent: Friday, March 17, 2006 12:09 PM To: Chuck Lazzara; Andy Whitlow Subject: Drawing from Gary Lewis Chuck- Hope these get you started. I am also sending them to Andy to price and get a time estimate. Jackie rz}~c Jackie Catta 800-621-2495 * Fax 503-570-0302 '* jackie@theSECgroup.com Ext. 1121 3/2412006 .. , \\\;)..A '\ lot( ." ... . J i ~}~ L," f Chuck, on March 17,2006 I sent a fax at 4:12 and a second fax 4:25 about additional information being requested by McComas Engineering to complete there review of your building. It's now been a week and we have not heard back from you. Please let me know the status. From: Chuck Lazzara [mailto:CLazzara@RITZCHARLES.COM] Sent: Friday, February 24, 2006 10:49 AM To: Blanchard, Jim E Subject: Ritz Charles Pavilion Jim: I wanted to keep you in the loop with progress reports. There is no question this will be a tight timeline to be ready for April 22 first event. I appreciate your help in getting this goal accomplished. Spencer Etzel with the SEC group in Washington is spearheading the engineering studies for the project. He will have to me today or Monday the footing requirements for your approval. By the end of next week, hopefully I will have the drawings and calculations for the frame and rest of project. At that time I will need to meet with the local engineer to get the state release application expedited. I am almost going to need the permits from Carmel by March 20 or so to meet the first event contract. I know this is tight. Wanted to keep you informed, thanks for your trust and confidence. Chuck *******,********************************************************************************************* ,* ' P.01 * *, ., TRANSACT! ON REPORT * *,. MAR-17-2006 FRl 04:26 PM * * * 1 FOR: * * * * DATE START RECEIVER TX TIME PAGES TYPE NOTE M# DP * * * * MAR-17 04: 25 PM 95752253 40" 2 SEND OK 381 1 * * * * * TOTAL : 40S PAGES: 2 * * * 1111*11111111111111111111111*11111111111*11111111111111111111111111111111111111111111111111111111111 CITY OF CARMEL DEPARTMENT OF COMMUNITY'SERVICES TRANSMITTAL ?L~ASE NOTE: OUR FAXNUMBER IS NOW: (317) 571-2499. Date: ~"Mh 11, ~O()(i, , C~MQo" . ~ocrl\l1 To: From: Building & Code Enforcement' . Dept. of Community Services ' One Civic Square Carmel,!N 46032 Ph. 317 571 2444 fax 317 571,2499 Q The material you requeSted Q for review and comment o For your 'information o PO/' <]oo/',wnl ; I j '; -...,... ~j. . , . CITY OF CARMEL DEPARTMENT OF COMMUNITy'SERVICES TRANSMITTAL PLEASE NOTE: OUR FAXNUMBER IS NOW: (311) 571-2499. Date: . ~",,,tD \1 ;j,ONo \. I To: C~f\~Do^ ~ClM"M From: Building & Code Enforcement Dept. of Community Services. One Civic Square Carmel, IN 46032 Ph. 317571 2444 fax 317 571 2499 o The m.aterial you requested . .0 for review and cOlTllTlent o For your inforlTlation o For {lpproval Additional Notes: s:\permits folder\transmlttal blank **************************************************************************************************** . *. ,,-'. P,01 * * . TRANSACT ION REPORT * *. .' MAR-17-2006 FRI 04:13 PM * * * * FOR: * * * * DATE START RECEIVER TX TIME PAGES TYPE NOTE MJI DP' * * * * MAR-17 04: 12 PM 95752253 40" 2 SEND OK 382 * * * * r * TOTAL : 40S PAGES: 2 * * * **************************************************************************************************** . CITY OF CARMEL , DEPARTMENT OF COMMUNITY'SERVICES TRANSMITT AL' PLEASe Nore: OUR FAXNvMseR IS NOW: (317) 571-2499. Date:' ~l\.CD III ri-oel" To: C~MQ.",. ~TI\n From: Building & Code Enfor<:ement Dept. of Community S,ervices ' One Civic Square Carmel, IN '46032 Ph. 317 571 2444 . fox 317 571 2499 Q The m,ateriaf you requested . I ... 1:1 For your Information ........ ~__ _......__. __I ,''"'''=-- -.3.. , , , . McCOMAS ENGINEERING, INC. SIn.dLraI Ergi1ees Faensi;: Ergi1ees Nati:naI 0:rs.JIarIIs March 17, 2006 Jim Blanchard Building Commissioner City of Carmel One Civic Square Carmel, IN, 46032 Re: Ritz Charles Out Building Carmel, IN Dear Jim, McComas Engineering has been hired to review the structural calculations for proposed out building structure to be used at .the Ritz Charles. Our scope is to review the calculations for conformance to the 2003 Indiana Building Code (IBC 2000) and to review the analysis and calculations for the structure. The calculations were submitted by Lewis & Van Vleet, inc. of Tualatin, OR, dated March, 2006. Below is a list of items that need to be corrected to conform to the requirements of IBC 2000: . Revise the design code to IBC 2000. . Revise the basic wind speed to 90 mph. . Revise the load combinations of section 1605.3.2 using ",=1.3 instead of ",=1.0. . Include the load combination for Dead + Collateral + Snow (Formula 16-13). Below is a list of additional information that needs to be included in the calculation submittal: . Foundations for the two 50' +/- end walls. It is our understanding that sliding glass doors will make up the four perimeter walls. . Details and calculations showing the support of the top of the sliding glass doors under wind loadings. . The Main Wind Force Resisting System in the longitudinal direction needs to be identified and supported with calculations. . The base plate and anchor rod calculations. The calculations will need to incorporate the above listed items and be re-submitted to us for review. Upon our acceptance, we will certify the structural and foundation drawings and calculations. We appreciate the opportunity to be of service. Please contact our office should any questions arise. Sincerely, Greg Nance, P.E. McComas Engineering, Inc. Cc: File Page 1 of 1 3/1712006 1717 East 116111 Street, Suite 200 Carmel, Indiana 46032 317-580-0402 317-582-0766 Fax ..,~.., . . . McCOMAS ENGINEERING, INC. Strudur<i Ergireers Faensk:: Ergreas NatffiaI Ccosullanls March 17. 2006 Jim Blanchard Building Commissioner City of Carmel One Civic Square Carmel, IN. 46032 Re: Ritz Charles Out Building Carmel. IN Dear Jim, McComas Engineering has been hired to review the structural calculations for proposed out building structure to be used at the Ritz Charles. Our scope is to review the calculations for conformance to the 2003 Indiana Building Code (IBC 2000) and to review the analysis and calculations for the structure. The calculations were submitted by Lewis & Van Vleet. Inc. of Tualatin. OR, dated March, 2006. Below is a list of items that need to be corrected to conform to the requirements of IBC 2000: . Revise the design code to IBC 2000. . Revise the basic wind speed to 90 mph. . Revise the load combinations of section 1605.3.2 using 00=1.3 instead of 00=1.0. . Include the load combination for Dead + Collateral + Snow (Formula 16-13). Below is a list of additional information that needs to be included in the calculation submittal: . Foundations for the two 50' +/- end walls. It is our understanding that sliding glass doors will make up the four perimeter walls. . Details and calculations showing the support of the top of the sliding glass doors under wind loadings. . The Main Wind Force Resisting System in the longitudinal direction needs to be identified and supported with calculations. . The base plate and anchor rod calculations. The calculations will need to incorporate the above listed items and be re-submitted to us for review. Upon our acceptance, we will certify the structural and foundation drawings and calculations. We appreciate the opportunity to be of service. Please contact our office should any questions arise. Sincerely, Greg Nance, P.E. McComas Engineering, Inc. Cc: File Page 1 of 1 3/1712006 1717 East 116lh Street, Suite 200 Carmel, Indiana 46032 317.580-0402 317-582-0766 Fax ~............:.-.~ 0,. Page I of I , . . . Blanchard, Jim E From: Greg Nance [GNance@mccomaseng.com] Sent: Friday, March 17, 2006 2:52 PM To: Blanchard, Jim E Subject: Ritz Charles Out Building Jim. Please find the attached letter regarding our review of the engineering calculations for the proposed out building at the Ritz Charles. A hard copy will follow in the mail. Greg Nance, P.E. McCOMAS ENGINEERING, INC. 1717 E. 116th. Street, Suite 200 Carmel, Indiana, 46032 317.580.0402 x 318 317.582.0766 fax gnance_@_rTlccomaseng .com 3117/2006 ~ '7\~ -- ' .-.."" ..-Y:,;-' Page 1 of 1 Blanchard, Jim E From: Chuck Lazzara [CLazzara@RITZCHARLES.COM] Sent: Friday, February 24, 2006 10:49 AM To: Blanchard, Jim E Subject: Ritz Charles Pavilion Jim: I wanted to keep you in the loop with progress reports. There is no question this will be a tight timeline to be ready for April 22 first event. I appreciate your help in getting this goal accomplished. Spencer Etzel with the SEC group in Washington is spearheading the engineering studies for the project. He will have to me today or Monday the footing requirements for your approval. By the end of next week, hopefully I will have the drawings. and calculations for the frame and rest of project. At that time I will need to meet with the local engineer to get the state release application expedited. I am almost going to need the permits from Carmel by March 20 or so to meet the first event contract. I know this is tight. Wanted to keep you informed, thanks for your trust and confidence. Chuck 2/24/2006 ", ... .:; Page I of 3 -. Blanchard, Jim E From: Hollibaugh, Mike P Sent: Friday, February 17, 2006 4:46 PM To: 'Chuck Lazzara'; Blanchard, Jim E Subject: RE: Ritz Charles Pavilion Chuck - I will be happy to meet around 5:00 on Monday, but not sure Jim is able to, I'll put it down and if Jim can make it fine, otherwise Tuesday right after lunch would work or later in the PM as well. I don't think this is a situation where cutting corners is going to work, We are talking about a very large glass building where there will be lots of people inside. DOCS is prepared to hire our own engineer to review the plans to ensure it meets safety standards for loading, etc...and help move this along. We won't be able to issue a permit for construction on this until the state signs off and until we have our own safety concerns addressed. Yours truly, Mike H. From: Chuck Lazzara [mailto:CLazzara@RITZCHARLES.COM] Sent: Friday, February 17, 20064:09 PM To: Blanchard, Jim E Cc: Hollibaugh, Mike P Subject: RE: Ritz Charles Pavilion Jim and Mike: I would like to set up a meeting with both of you early next week regarding the process for permif approval. While I realize that the guidelines are clear cut, I have some issues with timing and pre-final submittals to the state that I need your advice. Is it possible I could get 30 minutes on Monday? I would be happy to meet, there at either of your offices at anytime during the day or night. I really could use some direction on this. Chuck Lazzara From: Blanchard, Jim E [mailto:JBlanchard@carmel.in.gov] Sent: Thursday, February 16, 2006 12:06 PM To: Chuck Lazzara Cc: Hollibaugh, Mike P Subject: RE: Ritz Charles Pavilion Chuck that is an engineered design system you may not make field measurements with out having an engineer's approval. After you have the engineer's approval for the modification, you may continue at your own risk depending on the out come of the variance and if it is ok with Mike Hollibaugh.? Any questions/issues, let me know Thank you Jim Blanchard From: Chuck Lazzara [mailto:CLazzara@RITZCHARLES.COM] Sent: Thursday, February 16, 2006 9:28 AM To: Blanchard, Jim E Subject: RE: Ritz Charles Pavilion 2/20/2006 Page 2 of 3 -- -, .. i-rey Jim: Thanks for the guidance. Unfortunately we have to begin construction by March 1 to be prepared for our first event in April, under the new design. I will have to have something prepared for the state, though it might expedite things since this is more of a remodel than not. I spoke with Melissa at RTM and she seems more than willing to help. I will keep you posted. Is it possible to adjust some of the existing frame to allow tor contractor , field measurements? That would be a big help, we are not talking about any construction other than re- assembling parts of the existing frame. Chuck From: Blanchard, Jim E [mailto:JBlanchard@carmel.in.gov] Sent: Wednesday, February 15, 20063:51 PM To: Hollibaugh, Mike P; Chuck Lazzara Subject: RE: Ritz Charles Pavilion Chuck, your only solution to your problem is to apply for a variance from the Indiana Fire Prevention and Building Safety Commission. Please contact Melissa at RTM Consultants, Inc. her number is (317) 329-7700 she will be waiting for your call, it's very important that you call her as soon as possible March 7 is the cut off date for the April 4 hearing at the: Legal Services Branch-Code Services & Administration ProceedingsA02 W. Washington Street. W246 You may also contact Dennis Bradshaw ot Ralph Gerdes Consultants at (317) 787-3750. 'was not able to talk with anyone today at Ralph Gerdes about your situation. Any questions please call me on my cell 670-0114 Jim Blanchard From: Hollibaugh, Mike P Sent: Tuesday, February 14, 2006 2:23 PM To: 'Chuck Lazzara' Subject: RE: Ritz Charles Pavilion Chuck - you are asking me questions I'm not really qualified to answer...so, I am going to ask my building commissioner Jim Blanchard to follow-up with his insight. Jim has been doing this for 25 years and has a very good "big picture" view, and knows where he can bend. We will be in touch in the next couple of days. Mike From: Chuck Lazzara [mailto:CLazzara@RITZCHARLES.COM] Sent: Tuesday, February 14, 2006 10:15 AM To: Hollibaugh, Mike P Subject: Ritz Charles Pavilion Hello Mike: Wanted to approach the department in conjunction with permitting regarding the glass pavilion. These are the problems in going through the state that I have and maybe you can give me direction and relief. . Since the irame and foundation is existing, I cannot find a local engineer that will sign off for the state because the engineer that designed the system is from Washington State. He is the manufacturers . engineer and has done this before in CA and knows that the system will withstand a light weight metal roof and glass enclosing; he will get me data to support the facts. \ \ 2/20/2006 Page 3 of 3 .... . ...: ,- .. . There really is no architectural drawings because Roberts glass did shop drawings since the frame is existing and this is not a particularly difficult job, they want to do field measurements before they produce the glass system and I need to modify some areas of the frame to accept the glass and this calls for a ' permit to make the modifications before they can produce final shop drawings. . The roof system, allilID.lle.d hI' the man~laet~rer's 8R~i~a"r is a simple chair channel to form a solid clipping roof system and then light weight metal roof attached. The roofing Company is the same ones that did our entry. But again they really are not using any drawings because of the simplicity of the roof. . We are not heating or cooling the structure at this time, mainly because we are still only using it from April to Nov. or early Dec. weather permitting. . The electrical is of temporary nature in that we have ree chandeliers at we put up and take down during the season and we will continue to do this. There is 0 othe c rlcal in the structure. What we use for bands, dj's etc. is the pole electrical supply that was approved with the chapel construction, this sits about 5 feet from the structure. . We will add exit signs to the three main doors, but keep in mind this glass structure will have 19 sets of double doors that will not lock, only open and close, so we have way more exits than needed for safe evacuation. However and keep in mind, nothing will be flammable in the structure as it is all metal and glass, no wood products. I am not trying to over simplify this project, but it really is pretty simple, roof it and close it in permanently. I would like your thoughts on this ASAP, as we are looking at a March 1 remodel date. Thanks for your help and support. Chuck 2/2012006 Engineering Page 1 of 1 Blanchard, Jim E ~ O~ \-\aL.!> :r."B. From: Chuck Lazzara [CLazzara@RITZCHARLES.COM] Sent: Friday, March 24, 2006 9:13 AM To: Blanchard, Jim E Subject: FW: Engineering Jim: This was on March 22 and as you can see he was sending the info the next day. And I have the roofing contractor supplying me from his engineer the other engineering specifications to give to McComas From: Spencer [mailto:spencer@theSECgroup.com] Sent: Wednesday, March 22, 2006 6:38 PM To: Chuck Lazzara; Gary Lewis Subject: Engineering In further review of Greg Nance's letter from McComas Engineering, there are portions that our engineering firm can provide they are as follows: . The items listed in the second paragraph of the letter, regarding basic wind speed and the load calculations. They are in the process or rerunning the calculations, and will even send the RISA 2D files for their review. . The last items requested in the third paragraph, the base plate anchoring and rod calculations is provided in the present documents. Not withstanding complications the above info should be available tomorrow. The other three items in the third paragraph, that have to do with; . The foundations . Support for the glass walls . Longitudinal force needs to be calculated at your locai level. Information provided by your suppliers should be a straight for ward calculation for your engineering firm McComas Engineering Inc.. Spencer G. Etzel tzfl~ffC The SEe Group 9150 SW Pioneer Ct Suite N Wilsonville, Or 97070 800-621-2495 Ext 1101 http://www.theSECgroup.com 3/24/2006