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Home My WebLink AboutEngledow, Inc./STREET/$60,000/Decoration Installation ASAEngledow, Inc. Street Department -2024 Appropriation #1206-43-509.00 Fund; P.O. #112577 Contract Not To Exceed $60,000.00 APPROVED By Allison Lynch-McGrath at 10:10 am, Aug 30, 2024 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and Engledow, Inc., (the "Vendor"), as City Contract dated February 5, 2020 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: James Barlow, Presiding Officer Date: ---------- Laura Campbell, Member Date: ---------- Alan Potasnik, Member Date: ---------- ATTEST: Jacob Quinn, Clerk Date: ---------- Engledow, Inc. By: Authorized Signature Todd Engledow Printed Name Exec Chairman Title FID/TIN: 35-1066915------------ 08/29/2024 Date: ------------- Docusign Envelope ID: C350E580-CBE4-484F-B357-6BF371CE14D3 9/18/2024 9/18/2024 9/18/2024 9/18/2024 Docusign Envelope ID: C350E580-CBE4-484F-B357-6BF371CE14D3 City of Carmel Street Department Quote Request for Service Installing Decorations to Carmel Holiday Market Dates of Service: thInstallationtobecompletedbyMondayNovember13, 2024. ndthRemovalofdecorationtobebetweenJanuary2andJanuary15, 2025. Use attached 2021 depiction to aid in layout. Please note some changes in hut location between 2021 and 2024. A2023 depiction is also provided to assist in layout design. New for 2024 is highlighted. Location of Service: 1Carter Green, Carmel, IN 46032 Materials for Service: All material will be provided by the City of Carmel Street Department. Details of Decoration: A. Light Post (28) 1. Wrap each light post with approximately 30 linear feet of fresh Fraser Fir Rope Garland. 2. Wrap each light post with 2 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. 3. Ornaments B. Bollards (49) 1. Wrap each bollard with approximately 12 linear feet of fresh Fraser Fir Rope Garland. 2. Wrap each bollard with 1strand of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. C. Christkindl Market Buildings (51) 1. Line the front and sides (not the back) of the roof lines with approximately 55 linear feet of fresh Fraser Fir Rope Garland. 2. Line the front and sides of the roof lines with 1 strand of Globe String Lights, G50 Bulb, 50 Ft. Green C7 Strand, Warm White. Light string shall follow rope garland. 3. Fill the front gable with approximately 60 linear feet of fresh Fraser Fir Garland 4. Fill the front gable area with approximately 3 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. 5. Hang 1 fresh Fraser Fir Wreath per sides (not front and back) of building exposed to pedestrian view. 6. Swagger approximately 6linear feet of fresh Fraser Fir Garland Rope underneath wreath per side of building. 7. Swagger 1 strand of70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light string shall follow rope garland. D. Christkindl Skate Rental Building & Kids Activity Center & Grill Hut (3) 1. Line the front and sides and back ofthe roof lines with approximately 85 linear feet of fresh Fraser Fir Rope Garland. 2. Line the front and sides of the roof lines with 2strands of Globe String Lights, G50 Bulb, 50 Ft. Green C7 Strand, Warm White. Light strings shall follow rope garland. 3. Fill the front gable with approximately 60 linear feet of fresh Fraser Fir Garland 4. Fill the front gable area with approximately 3 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Docusign Envelope ID: C350E580-CBE4-484F-B357-6BF371CE14D3 5. Hang 7 fresh Fraser Fir Wreaths (2 on each side and 3on the front) of Skate Rental Building. 6. Swagger approximately 42 linear feet of fresh Fraser Fir Garland Rope (approximately 6’ underneath each wreath). 7. Swagger 3strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. E. Christkindl Zamboni Rental Building (1) 1. Line the front and sides (not the back) of the roof lines with approximately 55 linear feet of fresh Fraser Fir Rope Garland. 2. Line the front and sides of the roof lines with 1 strand of Globe String Lights, G50 Bulb, 50 Ft. Green C7 Strand, Warm White. Light string shall follow rope garland. 3. Fill the front gable with approximately 60 linear feet of fresh Fraser Fir Garland 4. Fill the front gable area with approximately 3 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. 5. Hang 6fresh Fraser Fir Wreaths (2on each side and 3 on the front) of Zamboni Building. 6. Swagger approximately 36 linear feet of fresh Fraser Fir Garland Rope (approximately 6’ underneath each wreath). 7. Swagger 2strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. 8. Hang 4 - 20" LED 18 Point Snowflake on accordion building doors. Do not interfere with door operation. F. Werkstatt Souvenir hut (Similar to First Aid hut)- new for 2024 1. 8’ x12’, with adoor in the back 2. Larger window/set of doors that open up inthe front, windows on the side G. Nursing Station 1. 6’ x12’ hut with a wall in between two halves- new for 2024 H. Ice Rink Perimeter 1. Swagger approximately 540 linear feet of fresh Fraser Fir Rope Garland around outside perimeter of glass of ice skating rink. Keep hand rail clear. 2. Swagger approximately 23 strands of70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. I. Temporary Decorative Screening Fence Between Buildings 1. Hang 26 fresh Fraser Fir Wreaths distributed evenly throughout the market on fencing facing pedestrian view. 2. Swagger approximately 300 linear feet offresh Fraser Fir Rope Garland underneath each wreath and to edges offence. Connect swagger around corners when possible. 3. Swagger approximately 13 strands of70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Light strings shall follow rope garland. J. Portable Event Fencing (6) 1. Swagger approximately 36 linear feet offresh Fraser Fir Rope Garland on side of fence facing ice rink for each 24’ long piece of event fence. Keep hand rail clear. 2. Swagger approximately 2 strands of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length for each 24’ long piece of event fence. Light strings shall follow rope garland. K. Oak Trees on the Green (32) 1. Decorate the 32 oak trees on the Green with strand of 70 M5 Warm White LED Christmas Lights, 4" Spacing, 24’ length. Attach strands from the ground; top strands use the Docusign Envelope ID: C350E580-CBE4-484F-B357-6BF371CE14D3 boom truck. 16 tree receptacle stakes are used for the trees directly adjacent to the Center Green. Plug LED mini lights on these 16 trees with male-ends at base of tree. Zip tie lights to base of tree and wrap lights in circles around base (3 inch spacing between rings). For the 16 trees on the outer side of the crushed pathway, wrap the trees with the female-ends at the base of the tree. Attach all 6strands to the tree. The bucket truck is needed to complete the top of the tree. The bucket truck also needs to plug the 20’ gray extension cord from the top of one tree to the top of the second tree. Be sure to check plugs so male end is plugged into electrical plug at bollards Use 32 - 15” black zip ties to secure lights to trunk of trees. L. Monon Greenway Border 1. Along the Monon, there is 523’ of the following pattern: PLANTER BOX; PICKET FENCE; PLANTER BENCH; PICKET FENCE. There will be 20 groups of this pattern, and the total pattern length is estimated at 26’ 6”. The planter boxes will 5’ 3” long with 3arborvitae bushes inthem. The planter benches will not get decoration. The picket fences will be 8’ long and get live evergreen garland decoration. M. Decking area near Gluwein Hut and Pavilion- Extension towards amphitheater added in 2024 1. Decking area on East side of Carter green 2. Whole perimeter to have 120 pyramidal boxwoods 3. Perimeter of stage within pavilion to have 20 globe boxwoods on front edge EXECUTION: 1.2 INSTALLATION thA. Holiday decorations shall be installed before November 18, 2024. All lights shall be tested prior to this date and replaced where needed. B. Exact locations of elements such aswreaths, trees and garland shall be approved by Carmel Street Department. Schedule meeting for adjustments with Carmel Street Department a minimum of 1 week prior to completion. ndC. Contractor shall remove garland from light posts and bollards after January 2 and before January th15. String lights shall remain on light posts and bollards until the removal of the temporary ice skating rink. String lights shall be removed from light posts and bollards and stored with company performing work. D. Fresh cut garland rope and wreaths on Christkindl Market buildings and temporary decorative ndfenceshallberemovedanddisposedofafterJanuary2 and before January 15. String lights around garland shall be stored with company performing work. END OF SPECIFICATIONS Docusign Envelope ID: C350E580-CBE4-484F-B357-6BF371CE14D3 Page 1 of 1INDIANARETAILTAXEXEMPT CERTIFICATE NO. 003120155 0020PURCHASE ORDER NUMBERCityofCarmel FEDERAL EXCISE TAXEXEMPT 112577 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BYSTATE BOARD OFACCOUNTS FOR CITY OFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 8/27/2024358653 ENGLEDOW, INC Street Department VENDORSHIP1100E116THST 3400 W. 131st Street TO Carmel, IN 46074- CARMEL, IN 46032 - (317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 91049 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 1206101General Fund Account: 43-509.00 1EachInstalling Decorations$60,000.00$60,000.00 Sub Total 60,000.00 Send Invoice To: Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 PLEASE INVOICE INDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 60,000.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. LeeHigginbotham TITLECommissioner CONTROL NO. 112577 CONTROLLER Docusign Envelope ID: C350E580-CBE4-484F-B357-6BF371CE14D3