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HomeMy WebLinkAboutBPW Meeting Minutes 09-04-24Board of Public Works and Safety Meeting Minutes Wednesday, September 4, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Board Member Potasnik called the meeting to order at 10:01 AM MEMBERS PRESENT Board Members James Barlow and Alan Potasnik. City Clerk Jacob Quinn and Jessica Dieckman are also present. MINUTES Minutes from the August 21, 2024, Regular Meeting. Board Member Barlow moved to approve. Board Member Potasnik seconded. Minutes approved 2-0. BID OPENINGS AND AWARDS Bid Opening for 2025 Rock Salt for Drinking Water Softening Board Member Barlow opened the bids and Board Member Barlow read them aloud: Contractor Bid Compass Minerals $136.58 per ton Midwest Salt $23.48 per ton TABLED ITEMS Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; TABLED ON 05-01-24 REMAINS TABLED Resolution BPW 08-21-24-01; Authorizing City Chief Infrastructure Officer to Approve or Modify Certain Right-of-Way Permits on the Board’s Behalf; TABLED ON 08-21-24; Board Member Potasnik moved to take the request from the table. Board Member Barlow seconded 2-0. Sergey Grechukhin, Corporation Counsel, briefly speaks about this limited grant of approval, which only affects Carmel City Code 6-227D, 8-65, 9-46; those sections list specific permits that BPW currently approves. They include right-a-way cuts/excavations, waterworks systems installations, sidewalks, public places cuts/excavations, construction or repair on driveways, etc. This does not include permit consent to encroachment, easements, vacations, and commercial driveway cuts. A bi-monthly report will be provided to the Board of Public Works on any items that were granted. This is a common practice in most cities. There is also the right to an appeal, so if the Chief of Infrastructure denies a request, an appeal can be submitted to the Board of Public Works. Board Member Barlow moved to approve. Board Member Potasnik seconded. Resolution approved 2-0. Docusign Envelope ID: C350E580-CBE4-484F-B357-6BF371CE14D3 CONTRACTS Request for Agreement of Professional Services; Engineering Resources, Inc; ($94,500.00); 24-01- 116th Street Trail from Washington Blvd to Fulham Street; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; 13TH Annual Brookshire 500 Lawnmower Race and Fundraiser; September 21, 2024; 8:00 AM to 11:30 PM; Board Member Barlow moved to approve. Board Member Potasnikl seconded. Request approved 2-0. Request to Use Civic Square Fountain Area, Civic Square Gazebo and Lawn, and Use/Close City Streets; Special Request to Use Electricity and Foutain Restrooms; 9th Annual Brain Bolt 5k; October 5, 2024; 4:30 AM to 1:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request to Use/Close City Streets; Annual Boo’n Brew Fall Festival; October 19, 2024; 6:00 AM to 9:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request to Use/Close City Streets; Brand Launch for City Employees; October 22 through 24, 2024; 7:30 AM to 4:30 PM; Board Member Barlow moved to approve. Board Member Potasnikl seconded. Request approved 2-0. Request to Use Midtown Plaza and Use/Close City Streets; Special Request to Use Electricity; Shake It Off Fest; November 2, 2024; 8:00 AM to 6:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. OTHER Sergey Grechukhin, Corporation Counsel, briefly speaks regarding the DORA Applications being presented to the Board today. The City Council has passed a designated refreshment ordinance that allows the consumption of alcoholic beverages. As part of the next step of approvals, we collected the applications from the vendors that would like to participate in the DORA District. Sergey presents a map to the Board on the DORA District that was approved by the Council and also shows the vendors who have submitted a DORA Application. The Tobacco and Alcohol Commission requires this form. So once the Board approves these, they will be forwarded to the ATC. The areas will have signs showing where the DORA areas are approved. Request for DORA Designation; 101 Beer Kitchen; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; Anthony’s Chophouse and 3UP; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; Bazbeaux; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Docusign Envelope ID: C350E580-CBE4-484F-B357-6BF371CE14D3 Request for DORA Designation; Fork and Ale House; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; Hannami Sushi and Sake Bar; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; Hotel Carmichael; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; Monterey Coastal Cuisine; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; Muldoon’s; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; Penn & Beech Candle Co.; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; Savor Restaurant; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; Social Cantina; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; The Goat; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for DORA Designation; Wine and Rind; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Petition for Alley/Street Vacation; Carmel Library Property; TABLED 09-04-24 Board Member Barlow moved this petition to the table. Board Member Potasnik seconded. Tabling approved 2-0. Request for Stormwater Technical Standards Waiver; Cherry Tree Elementary Softball Field; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for Consent to Encroach; 14406 Marsdale Place; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. Request for Sidewalk Closure; 571 Monon Blvd; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0. ADD-ONS ADJOURNMENT Board Member Potasnik adjourned the meeting at 10:18 AM. Docusign Envelope ID: C350E580-CBE4-484F-B357-6BF371CE14D3 APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Laura Campbell, Member ATTEST: __________________________________ Jacob Quinn – City Clerk Docusign Envelope ID: C350E580-CBE4-484F-B357-6BF371CE14D3