HomeMy WebLinkAboutCorrespondence
Shestak, Joe
From:Hohlt, William G
Sent:Friday, November 8, 2024 3:11 PM
To:Legge, Benjamin; Conn, Angelina V
Cc:Shestak, Joe; Shively, Matthew; Mishler, Nicholas F; Grechukhin, Sergey
Subject:RE: Supporting docs for jarrett variance 10/28
Follow Up Flag:Follow up
Flag Status:Completed
Pool passed today. Noted in City Works as pool being ok but still needs landscape plan and approval. Passed as a
partial until we receive all landscape plans and approved/inspected.
Bill
From: Legge, Benjamin <blegge@carmel.in.gov>
Sent: Friday, November 1, 2024 11:00 AM
To: Hohlt, William G <WHohlt@carmel.in.gov>; Conn, Angelina V <Aconn@carmel.in.gov>
Cc: Shestak, Joe <jshestak@carmel.in.gov>; Shively, Matthew <mshively@carmel.in.gov>; Mishler, Nicholas F
<nmishler@carmel.in.gov>; Grechukhin, Sergey <sgrechukhin@carmel.in.gov>
Subject: RE: Supporting docs for jarrett variance 10/28
No concerns. Please let us know any updates.
Best,
Benjamin
Benjamin J. Legge
City A?orney
City of Carmel
Department of Law
317-571-2472
blegge@carmel.in.gov
1 Civic Square
Carmel, IN 46032
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From: Hohlt, William G <WHohlt@carmel.in.gov>
Sent: Friday, November 1, 2024 10:59 AM
1
Plan Review - Review Comments Report
Project Name: PZ-2024-00152 154 174 V Jarrett Residence Additional Variances
Workflow Started: 9/11/2024 3:56:19 PM
Report Generated: 10/31/2024 02:10 PM
REF #CYCLE REVIEWED BY TYPE FILENAME DISCUSSION STATUS
1 1 Planning & Zoning
Angie Conn
9/24/24 1:58 PM
Comment
Please respond in writing to the preliminary review comments listed at the
bottom of the 09/20 docket no. assignment email, and please do that before
noon Friday, October 18. For your convenience, they are listed again, below:
a) Please make checks payable to City of Carmel if you are paying via check.
b) Provide a copy of the Official List of Adjacent Property Owners from the
Hamilton County Auditors Office. (Make sure to check Carmel BZA on their
form.) c) *The Current in Westfield only prints on Tuesdays, and their filing
deadline is usually 14 days prior to their printing date. Please submit your
Microsoft Word file of the legal ad to them before Noon, Fri., September 27
so that it prints on time. Their contact info is 317-489-4444 or
legals@youarecurrent.com. (Please refer to the Handout for a template of
wording to use for the legal ad and the mailings the Notice of Public
Hearing.) d) The mailings/notices to the adjacent property owners should be
done by first class mail with Certificate of Mailing (not Certified Mail). (Please
provide us with the stamped receipts of the certificate of mailings for the file
on or before Noon, Wed., October 23.) e) Please provide the filled out &
notarized Placement of Public Notice Sign Placement Affidavit form (found in
Handout) once the sign is placed. Please provide Staff with an email of the
photo of the sign once it is placed in the front yard of the subject site. f)
Please provide the filled out & notarized Petitioners Affidavit of Notice of
Public Hearing form (found in Handout). g) Please provide the filled out
Notice of the Public Hearing form/template (see Page 6 in
Attachment/Handout). h) Please provide proof of notice, such as Publishers
Affidavit from the newspaper, once you receive them. i) Please make sure to
list out your practical difficulties and hardships associated with having to
comply with the zoning ordinance. j) Additional review comments (if any) will
be issued through ProjectDox, our online electronic plan review software.
Responded by: Julie Jarrett - 10/20/24 10:28 AM
All items emailed to Joe Shetask by 10/18/24 and he
stated he would upload them in to projected. payment
made online prior to deadline.
Resolved
2 1 Planning & Zoning
Angie Conn
9/24/24 2:00 PM
Comment
Please upload a copy of your neighborhood HOA's email or letter of support
and/or email or letter of approval.
Reviewer Response: Angie Conn - 10/29/24 11:31 AM
Planning Staff would still like to have a copy of your
latest HOA approval from 2024, whenever you get that
you can email it to Joe or me.
----------------------------------------------------------
Responded by: Julie Jarrett - 10/20/24 10:26 AM
All items listed emailed to Joe Shestack by 10/18/24
UnResolved
REVIEW COMMENTS
Plan Review - Review Comments Report
Project Name: PZ-2024-00152 154 174 V Jarrett Residence Additional Variances
Workflow Started: 9/11/2024 3:56:19 PM
Report Generated: 10/31/2024 02:10 PM
REF #CYCLE REVIEWED BY TYPE FILENAME DISCUSSION STATUS
3 2 Planning & Zoning
Angie Conn
10/29/24 11:32 AM
Comment
The Jarrett Pool variances were approved 5-0 with conditions last night at
the BZA meeting. The conditions are: passing a final inspection of the pool,
and also making a best effort to install landscaping in the southeast corner
of the lot (which will also need approval from the Hamilton County
Surveyor’s Office & the Carmel Planning/Zoning Dept.) I will email you with
next steps to get those items completed.
Info Only
INSTRUCTIONS FOR FILING NON-ENFORCEMENT REQUESTS
FOR INDIVIDUAL TRACTS
The following are instructions for the completion of the Non-Enforcement form for individual tracts.
A. The Non-enforcement Request and Non-enforcement Information form shall be submitted to the
Hamilton County Surveyor’s Office ten (10) days prior to the Hamilton County Drainage Board
meeting. The Drainage Board meetings usually take place on the 2 nd and 4th Monday of each month.
B. Request shall be on the standard form, as supplied by the Surveyor’s Office.
C. The form shall be completely filled out with the following information:
1. Name of individual, firm, partnership or corporation owning the tract.
2. County parcel number of tract as shown in the Hamilton County Auditor Office.
3. Recording information for Deed of current owner. (From Hamilton County Auditor or Recorder’s
Office.
4. Name of Regulated Drain.
5. Purpose of encroachment (driveway, structure type, etc.)
6. In the presence of a Notary Public, date and sign by the individual, officer of firm or corporation, or
general managing partner or partnership.
D. A copy of a site plan, plat or engineered drawings showing what structures are proposed to
encroach along with distances from the proposal structures to the drain in the Hamilton County
Drainage Easement shall be submitted with the application.
E. The Surveyor shall fill in the remaining items:
a). “Subject to _______________” (Other conditions determined by Surveyor).
b). Distance from the top of bank/center line of tile.
c). Side of top of bank/center line of tile
F. This form must be signed by and have printed name of owner of record as shown on the warranty
deed from the Hamilton County Auditor.
G. Submit one check for One Hundred Twenty-Five Dollars ($125.00) made payable to the
Hamilton County Treasurer plus one check for Twenty-Five Dollars ($25.00) made payable to
the Hamilton County Recorder’s Office for recording fee.
H. If a landowner, contractor, or other per son seeks an after the fact Non-Enforcement Permit after the
encroachment is installed or planted within the regulated drainage easement, the permit fee shall
be Two Hundred and Fifty Dollars ($250.00), plus the Twenty-Five Dollars ($25.00) fee to the
Hamilton County Recorder.
I. Permit fee is a non-refundable review fee. The check for the recording fee shall be held until
after the permit is approved by the Board after which will be paid to the Recorder upon
recording of the document. If the application is not approved this check shall be returned to
the applicant.
NON-ENFORCEMENT OF DRAINAGE
EASEMENT ON INDIVIDUAL TRACTS
STATE OF INDIANA )BEFORE THE HAMILTON
)
COUNTY OF HAMILTON )COUNTY DRAINAGE BOARD
WHEREAS, ____________________________________________________ (“the
Landowner”) are owner(s) of a certain parcel of real estate located in Hamilton County, Indiana,
which is commonly known as Hamilton County Tax Parcel No. ________________________ (“the
Real Estate”); and,
WHEREAS, the Real Estate is described in the Deed of the Landowner(s) in Deed
Book _____, Page _____ or Instrument No. ______________________ in the Office of the Hamilton
County Recorder; and,
WHEREAS, the Real Estate is subject to a Drainage Easement for the ____________
____________________________________Drain (“the Drainage Easement”) and the Landowner(s),
have requested that the Drainage Board (“the Drainage Board”) waive the right to enforce certain
restrictions within the Drainage Easement.
IT IS THEREBY AGREED by the Drainage Board and the Landowner(s) as follows:
1.) The Drainage Board agrees that the Landowner(s) may construct _____________
_____________________________________within the Drainage Easement subject to ___________
_________________________________________________________________________________
2.) In consideration of the consent set out in the above paragraph, the Landowner(s),
on behalf of themselves, successors, and assigns, as Owners of the Real Estate acknowledge that if
necessary, in order to maintain, construct, or reconstruct the drainage improvements in the Drainage
Easement, the Drainage Board, its contractors and workers working under said authority, may
remove all improvements located within the Drainage Easement
3.) In the event of said removal, the Landowner(s), on behalf of themselves, and
successors in title to the Real Estate hereby release and waive any claim that they may have against
the Drainage Board, or any contractor or workmen operating under the authority of the Drainage
Board for the costs or damage to the improvements located within the Drainage Easement.
4.) The Drainage Board agrees not to enforce its easement rights beyond a distance
of ________ feet from the _____________ side of the top of bank and/or centerline of the tile within
the Drainage Easement, unless for maintenance or construction described in Section 2 above.
Revised May 2016
***FOR RECORDER’S OFFICE USE ONLY***
Page 1 of 2
NON-ENFORCEMENT OF DRAINAGE
EASEMENT ON INDIVIDUAL TRACTS
THIS AGREEMENT WILL BECOME EFFECTIVE UPON DRAINAGE BOARD
APPROVAL.
Dated this ______ day of __________________, 20_____, by the Landowner(s).
LANDOWNER(s)
By:________________________________ By:________________________________
Printed:_____________________________ Printed:_____________________________
STATE OF INDIANA )
)SS:
COUNTY OF HAMILTON )
Subscribed and sworn to before me, a Notary Public this _____ day of ______________,
20_____, personally appeared the within named __________________________________, and
____________________________ as Landowner(s) and acknowledged the execution of the
foregoing document.
WITNESS my hand and official seal.
________________________________
My Commission Expires: Notary Public,
_____________________ Residing in ______________ County, IN
Dated this ______ day of __________________, 20_____, by the Hamilton County Drainage Board.
HAMILTON COUNTY DRAINAGE BOARD
______________________________________
ATTEST: President
_____________________________
Lynette Mosbaugh, Secretary
Revised May 2016
Prepared by the Hamilton County Drainage Board:_ Michael A. Howard, Attorney _
“I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security
Number in this document, unless required by law: Kenton C. Ward, Surveyor ”
Page 2 of 2
Tax Parcel Number ____________________________
Drain Name ___________________________________
NON-ENFORCEMENT INFORMATION
Hamilton County Surveyor’s Office
One Hamilton County Square, Suite 188
Noblesville, IN 46060
317-776-8495 fax: 317-776-9628
Name of Drain:_________________________ Project Name:________________________
Parcel Number:_________________________ Township:___________________________
Applicant’s Name:_______________________ Property Owner:______________________
Address:_______________________________ Property Address:_____________________
______________________________________ ____________________________________
Phone: (____)___________________________ Phone: (____)________________________
E-mail: ________________________________ E-mail: _____________________________
Contact Name:_____________________________ Contractor-Installer:______________________
Address: _________________________________ Address:________________________________
Phone: (____)_____________________________ Phone: (_____)__________________________
E-mail: ________________________________ E-mail: _____________________________
Purpose of Non-enforcement:______________________________________________________
Reduced to: ____________ feet on _____________ side of Drain.
If Utility, how many feet is line paralelling drain:______________________________________
Plan Project / Job Number:________________________________________________________
Project Location:________________________________________________________________
Engineering Firm:_______________________________________________________________
Address:______________________________________________________________________
Phone: (____)___________________________ E-mail: _____________________________
**For Office Use Only**
Permit #_____________ Project #_____________ Check #_____________
Shestak, Joe
From:Mindham, Daren
Sent:Tuesday, October 29, 2024 9:45 AM
To:Conn, Angelina V; Clark, Samuel
Cc:Shestak, Joe
Subject:RE: plantings in easement question
Attachments:pool.png; aerial photo with easements.pdf
Follow Up Flag:Follow up
Flag Status:Completed
Angie,
I heard about this already and watched the mee?ng. I have a?ached a quick dra? with a plan for (5) 6’ ht ‘green giant’
arborvitae at 10-12’ spacing with placement either centered between the property line and pool or at least 5-7 from the
property line.. That is the species of choice and what Kevin Rider was referencing as well in the mee?ng.
Daren Mindham
Environmental Planner
Carmel Street Department
Carmel, IN 46074
317.571.2283
From: Conn, Angelina V <Aconn@carmel.in.gov>
Sent: Tuesday, October 29, 2024 9:25 AM
To: Clark, Samuel <Samuel.Clark@hamiltoncounty.in.gov>; Mindham, Daren <dmindham@carmel.in.gov>
Cc: Shestak, Joe <jshestak@carmel.in.gov>
Subject: plantings in easement question
Good morning, Sam and Daren -
The Jarrett Pool variances were approved 5-0 with conditions last night at the BZA meeting. The conditions are the
Petitioner passing a final inspection of the pool, and also making a best e?ort to install landscaping in the
southeast corner of the lot (which will also need approval from the Hamilton County Surveyor’s O?ice & the
Carmel Planning/Zoning Dept. due to the regulated drain easement.)
The goal of the additional landscaping is to provide some privacy/screening between the pool on Lot 12 and the
house on Lot 10.
Sam – Will the County approve/allow any plantings in the RDE on Lot 12, at the southeast corner of the lot? And, if
so, can those we arborvitae shrubs and/or other types of plants?
Daren – What plant species do you recommend get planted at the southeast corner of Lot 12? And, also how many
plants would be acceptable? (There are some trees on the northwest corner of Lot 10 already, so I think we just
need Julie to supplement a few on Lot 12.)
1
Shestak, Joe
From:Hohlt, William G
Sent:Wednesday, October 30, 2024 9:17 AM
To:Conn, Angelina V
Cc:Shestak, Joe; Shively, Matthew; Legge, Benjamin; Mishler, Nicholas F
Subject:RE: Supporting docs for jarrett variance 10/28
Attachments:ALDREW .png
Follow Up Flag:Follow up
Flag Status:Completed
Hello
B-2022-00688 still needs a final inspection. Her permit is also expired on 2-24-24. There are additional fees due for
this prior to scheduling. Lastly, I do not have anything from the County stating they have conducted their final
inspection. The last time I talked to inspector Clara Furst she had not been back out but wanted to join us when we
conducted our final. Please let me know if you want the expired permit fee waived. I believe it’s around.
Below is a breakdown of the current fees which also includes the current amendment
Here is what would be due:
$247.50 for extension fee (B-2022-00688)
$76.00 for re-inspection (B-2022-00688)
$207.25 for plan amendment (B-2024-01431)
Please let me know if these fees should stand?” I would like to reach out to the County to make sure they are able
to sigh off as well, If we all agree that’s needed?
Bill
From: Conn, Angelina V <Aconn@carmel.in.gov>
Sent: Tuesday, October 29, 2024 9:14 AM
To: Hohlt, William G <WHohlt@carmel.in.gov>
Cc: Shestak, Joe <jshestak@carmel.in.gov>; Shively, Matthew <mshively@carmel.in.gov>; Legge, Benjamin
<blegge@carmel.in.gov>
Subject: RE: Supporting docs for jarrett variance 10/28
Good morning, Bill –
The Jarrett Pool variances were approved 5-0 with conditions last night at the BZA meeting. The conditions are:
passing a final inspection of the pool, and also making a best effort to install landscaping in the southeast corner
of the lot (which will also need approval from the Hamilton County Surveyor’s Office & the Carmel Planning/Zoning
Dept.)
Now, we need to help Julie Jarrett get through the next (and final) steps.
Please let me know what inspections and/or permits still need to be finalized and/or scheduled, so we can email
her what she needs to do next. Thank you!
Sincerely,
Angie Conn, AICP - Planning Administrator
1
Shestak, Joe
From:Hohlt, William G
Sent:Tuesday, October 29, 2024 1:32 PM
To:Conn, Angelina V
Cc:Shestak, Joe; Shively, Matthew; Legge, Benjamin
Subject:Re: Supporting docs for jarrett variance 10/28
Follow Up Flag:Follow up
Flag Status:Completed
Perfect
I will have a look and let you know what we need from our end.
William Hohlt
On Oct 29, 2024, at 9:13 AM, Conn, Angelina V <Aconn@carmel.in.gov> wrote:
Good morning, Bill –
The Jarrett Pool variances were approved 5-0 with conditions last night at the BZA meeting. The
conditions are: passing a final inspection of the pool, and also making a best effort to install
landscaping in the southeast corner of the lot (which will also need approval from the Hamilton
County Surveyor’s Office & the Carmel Planning/Zoning Dept.)
Now, we need to help Julie Jarrett get through the next (and final) steps.
Please let me know what inspections and/or permits still need to be finalized and/or scheduled, so
we can email her what she needs to do next. Thank you!
Sincerely,
Angie Conn, AICP - Planning Administrator
Carmel Planning/Zoning Division – DOCS
rd
1 Civic Sq., 3 Flr., Carmel, IN 46202
O: 317.571.2417 W: carmeldocs.com
From: Conn, Angelina V <Aconn@carmel.in.gov>
Sent: Wednesday, October 23, 2024 9:27 AM
To: Hohlt, William G <WHohlt@carmel.in.gov>
Cc: Shestak, Joe <jshestak@carmel.in.gov>; Shively, Matthew <mshively@carmel.in.gov>; Legge,
Benjamin <blegge@carmel.in.gov>
Subject: RE: Supporting docs for jarrett variance 10/28
Thank you, Bill.
Sincerely,
Angie Conn, AICP - Planning Administrator
Carmel Planning/Zoning Division – DOCS
1
Shestak, Joe
From:Shestak, Joe
Sent:Thursday, October 17, 2024 2:41 PM
To:Julie Jarrett
Cc:Conn, Angelina V; Shively, Matthew; Hohlt, William G; Legge, Benjamin
Subject:RE: Supporting docs for jarrett variance 10/28
Hi Julie,
Thank you for the updates. Yes, a Residential Plan Amendment is needed for the existing location of your pool
pump equipment since the original plans submitted with your original building permit back in 2022 had a different
location for your pool pump equipment. It would be in your best interest to apply for the Residential Plan
Amendment prior to your BZA hearing on Oct. 28.
You would submit your online application here for a Residential Plan Amendment. Login in, and click + New
Application at the top of the screen, then select the following:
Building Permits
Plan Amendment
Residential Plan Amendment
Begin Application
If you have any questions, please call the Carmel Building Safety Department 317-571-2444.
Joe Shestak
Planner II
City of Carmel
Department of Community Services
Division of Planning & Zoning
One Civic Square, Carmel, IN 46032
(317) 571-2419 | jshestak@carmel.in.gov
From: Julie Jarrett <juliegabmj@icloud.com>
Sent: Thursday, October 17, 2024 2:02 PM
To: Shestak, Joe <jshestak@carmel.in.gov>
Subject: Re: Supporting docs for jarrett variance 10/28
Joe,
I am working on the amino g items and I will send them in tonight.
One last question: I saw in the paperwork I need apply for a residential plan amendment with the Carmel
building safety dept. when is this due? Do you have an email address for the contact Matt Shively so I
can start this process?
Thank you,
1
Shestak, Joe
From:Ryan Hartman <ryan.hartman@trico.eco>
Sent:Monday, September 23, 2024 8:57 AM
To:Shestak, Joe
Subject:Re: Docket No. Assignment: Jarrett Residence, Additional Variances (#PZ-2024-00152
V; -00154 V; -00174 V)
Joe,
TriCo has no concerns.
Ryan Hartman, District Engineer
TriCo Regional Sewer Utility
7236 Mayflower Park Drive, Zionsville, Indiana 46077-7906
Phone 317-844-9200 ext. 203 • Website www.trico.eco • Email ryan.hartman@trico.eco
From: Shestak, Joe <jshestak@carmel.in.gov>
Sent: Friday, September 20, 2024 3:49 PM
To: juliegabmj@icloud.com <juliegabmj@icloud.com>
Cc: Lopez, Alexia K <alopez@carmel.in.gov>; Warner, Caleb <cwarner@carmel.in.gov>; Hollibaugh, Mike P
<MHollibaugh@carmel.in.gov>; Jordan, Alex <ajordan@carmel.in.gov>; Kass, Joslyn <jkass@carmel.in.gov>; Keeling,
Adrienne M <AKeeling@carmel.in.gov>; Littlejohn, David W <dlittlejohn@carmel.in.gov>; Mindham, Daren
<dmindham@carmel.in.gov>; Mishler, Nicholas F <nmishler@carmel.in.gov>; Motz, Lisa <lmotz@carmel.in.gov>;
Thomas, John G <jthomas@carmel.in.gov>; Krueskamp, Theresa A <TKrueskamp@carmel.in.gov>; McCoy, David W
<DMcCoy@carmel.in.gov>; Willie Hall <whall@crossroadengineers.com>; Maggie Crediford
<maggie.crediford@trico.eco>; Shestak, Joe <jshestak@carmel.in.gov>; Ryan Hartman <ryan.hartman@trico.eco>;
Jesse, Christina <cjesse@carmel.in.gov>; Prader, Kelli <kprader@carmel.in.gov>; Grechukhin, Sergey
<sgrechukhin@carmel.in.gov>; Shalit, Aliza <ashalit@carmel.in.gov>; Worrell, Jeff <jworrell@carmel.in.gov>; Clark,
Samuel <Samuel.Clark@hamiltoncounty.in.gov>; Hohlt, William G <WHohlt@carmel.in.gov>; Lynch-Mcgrath, Allison N
<alynchmcgrath@carmel.in.gov>; Brown, Libby <lbrown@carmel.in.gov>; Keesling, Rachel M
<rkeesling@carmel.in.gov>; Shively, Matthew <mshively@carmel.in.gov>; Butler, Bric <bbutler@carmel.in.gov>; Liggett,
Brent E <bliggett@carmel.in.gov>; Johnson, Angela <ajohnson@carmel.in.gov>; Rothenbush, Mary Jo
<mjrothenbush@carmel.in.gov>; Conn, Angelina V <Aconn@carmel.in.gov>; Legge, Benjamin <blegge@carmel.in.gov>;
Mast, Darren <dmast@carmel.in.gov>; Dean, Charlie G <cdean@carmel.in.gov>
Subject: Docket No. Assignment: Jarrett Residence, Additional Variances (#PZ-2024-00152 V; -00154 V; -00174 V)
The Board of Zoning Appeals (BZA) Docket Numbers issued for this item are the following:
(V) Jarrett Pool, Additional Variances.
The applicant seeks the following development standards variance approvals:
Docket No. PZ-2024-00152 V UDO Section 5.02(C)(7) Minimum Side and Rear
Yard Setbacks - a swimming pool, hot tub, or its deck or equipment shall be set back the following: equipment 10-ft
from the side lot line required, pool decking 18-ft (15-ft easement plus 3-ft) required for rear lot line; 8-ft side yard
setback from lot line requested for pool equipment and 11-ft rear setback from lot line requested for pool decking.
Docket No. PZ-2024-00154 V PUD Ordinance Z-595-14, Section 4.2.F Maximum 35% lot coverage
allowed, Previously approved 45% lot cover from Docket No. PZ-2022-00145 V.; 55% requested.
1