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Home My WebLink AboutBPW Meeting Minutes 09-18-24Board of Public Works and Safety Meeting Minutes Wednesday, September 18, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Chairwoman Campbell called the meeting to order at 10:01 AM MEMBERS PRESENT Chairwoman Laura Campbell, Board Members James Barlow and Alan Potasnik, and City Clerks Jacob Quinn and Jessica Dieckman are present. FIRST ORDER OF BUSINESS Board Member Potasnik moved to elect Laura Campbell as the Presiding Officer. Board Member Barlow seconded. Motion approved 3-0. MINUTES Minutes from the September 4, 2024, Regular Meeting. Board Member Barlow moved to approve. Board Member Potasnik seconded. Minutes approved 3-0. BID OPENINGS AND AWARDS Bid Award for 21-SW-03 Orchard Park Drainage Improvement: Brad Pease, Director of Engineering, recommended awarding the quote to Calumet Civil Contractors for $1,763,000 as they were the lowest bid and most responsive. Board Member Barlow moved to approve. Board Member Potasnik seconded. Award approved 3-0. Bid Opening for 24-STR-06 Concrete Road Maintenance Board Member Potasnik opened the bids, and Board Member Potasnik read them aloud: Contractor Bid Alternate Bid Morphy Construction $707,000.00 $81,000.00 Docusign Envelope ID: 2FA3A901-44A9-4A1A-B7C5-BF575DE41EAF TABLED ITEMS Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; TABLED ON 05-01-24; REMAINS TABLED Petition for Alley/Street Vacation; Carmel Library Property; TABLED ON 09-04-24 REMAINS TABLED; Brad Pease, Director of Engineering, briefly speaks; we are recommending that this be tabled until the next BPW meeting. The Engineering firm has given a negative recommendation and the petitioner is not here so we want to provide them with the opportunity to be present. CONTRACTS Request for Purchase of Goods and Services; Jack Laurie Group; ($78,540.00); Refinish of Floors at Three Fire Stations; Lucas Ray, Carmel Fire Department briefly speaks, we will be redoing the floors at the following Stations 341, 342, and 346. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Purchase of Goods and Services; Axon Enterprise, Inc; ($90,940.33); Axon Equipment; Additional Services Amendment; Chief Drake Sterling, Carmel Police Department briefly speaks, this contract is an amendment to our original contract. Axon furnishes our body cams and in-car cameras, which will now include our drone first responders program. Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($1,763,000.00); 21- SW-03-Orchard Drainage Improvements; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 3-0. Request for Purchase of Goods and Services; Howard Companies; ($100,750.55); 23-STR-01; CO #1; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Howard Companies; ($555,957.78); 23-STR-01 Paving; CO #6; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Engledow, Inc.; ($60,000.00); Installing Decorations; Additional Services Amendment; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Howard Asphalt, LLC d/b/a Howard Companies; ($94,288.76); 24-STR-05 Crack Seal; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; National Pavement Maintenance LLC; ($92,140.00); Liquid Road Project; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 Docusign Envelope ID: 2FA3A901-44A9-4A1A-B7C5-BF575DE41EAF REQUEST TO USE CITY STREETS/PROPERTY Request to Use Civic Square Fountain Area; Civil Wedding Ceremony; September 6, 2025; 1:00 PM to 4:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request to Use/Close City Streets; Annual Neighborhood Street Party; September 21, 2024; 5:00 PM to 10:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request to Use/Close City Streets; Carmel Porchfest; September 21, 2025; 8:00 AM to 7:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. OTHER Request for Water Line Easement Agreement; Fehsenfeld Land Holdings, LLC; 11335 N. Michigan Road, Carmel, IN; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Water Line Easement Agreement; Michigan Road MutliFamily Partners, LLC; N. Michigan Road, Carmel, IN; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Right of Way Dedication; 11297 Pennsylvania Street; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Grant of Perpetual Stormwater Quality Management Easement; Cherry Tree Elementary Softball Field; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Consent to Encroach; 13980 Brookstone Drive; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Uniform Conflict of Interest Disclosure Statement; Board Member Barlow moved to approve. Board Member Potasnik seconded. Acknowledgment approved 3-0. Resolution BPW 09-18-24-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Detective William Eugene Haymaker; 33 years of Meritorious Service; Board Member Barlow moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Docusign Envelope ID: 2FA3A901-44A9-4A1A-B7C5-BF575DE41EAF ADD-ONS Board Member Barlow moved to add two add-on items to the agenda. Board Member Potasnik seconded. Add-Ons approved 3-0. Request for Consent to Encroach; 600 S Rangeline Road; Brad Pease, Director of Engineering, briefly speaks; these are encroachment agreements for the Monon Square Redevelopment Project. The encroachments into our right of way are necessary to move forward with the mixed development on the site, specifically to confirm financing for the project and move to the next stage of development. Both encroachments are minor and will not affect the use of the city’s right of way. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Consent to Encroach; 620 S Rangeline Road; Brad Pease, Director of Engineering, briefly discusses the encroachment agreement for the Monon Square Redevelopment Project. The encroachments into our right of way are necessary to move forward with the mixed development on the site, specifically to confirm financing for the project and move to the next stage of development. Both encroachments are minor and will not affect the use of the city’s right of way. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. ADJOURNMENT Chairwoman Campbell adjourned the meeting at 10:16 AM. APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Laura Campbell, Chair ATTEST: __________________________________ Jacob Quinn – City Clerk Docusign Envelope ID: 2FA3A901-44A9-4A1A-B7C5-BF575DE41EAF