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HomeMy WebLinkAboutPaperless Packet for BPW Meeting 10-16-24Board of Public Works and Safety Meeting Agenda Wednesday, October 16, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the October 2, 2024, Regular Meeting 2. TABLED ITEMS a. Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One Valet TABLED ON 05-01-24 3. CONTRACTS a. Request for Purchase of Professional Services; Clark Dietz, Inc.; ($151,428.00); 22- ENG-05-99th Path from Westfield Blvd to Haverstick Road; Additional Services Amendment 3; Brad Pease, Director of Engineering b. Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($2,800.00); Access Control for Doors; CO #1; Matt Higginbotham, Street Commissioner c. Request for Purchase of Professional Services; CrossRoad Engineers, P.C.; ($104,000.00); Paver Project; Additional Services Amendment; Matt Higginbotham, Street Commissioner d. Resolution BPW 10-16-24-01; Request for Acknowledgment of Contract between City and Vendor; CC&T Construction, Inc.; ($89,820.00); Sidewalk Along Gradle Drive; Matt Higginbotham, Street Commissioner 4. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Carter Green and Use/Close City Streets; Special Request to Use Electricity and James Building Restrooms; Carmel Pride; June 29, 2025; 12:00 AM to 10:00 PM; Breanna Sweeney, Carmel Pride b. Request to Use Civic Square Gazebo/Lawn and Use/Close City Streets; Special Request to Use Electricity and Fountain Restrooms; Indiana Women’s Running Festival Half Marathon; August 29, 2025, through August 30, 2025; 1:00 PM to 1:00 PM (Next Day); Todd Oliver, Carmel Road Racing Group c. Request to Use Midtown Plaza and Use/Close City Streets; Amending Event; (Originally Approved by the Board on 08-21-24); Special Request to Use Electricity; Diwali Celebration and Cultural Festival of Lights; October 26, 2024; 8:00 AM to 10:00 PM; Melissa Hopson, City of Carmel d. Request to Use City Streets; Movember Men’s Health Awareness; November 4, 2024; 8:00 AM to 10:00 AM; Renee Butts and Tim Griffin, Carmel Fire Department e. Request to Use the Midtown Plaza and Use/Close City Streets; Colts Away Game Watch Party vs New England Patriots; December 1, 2024; 10:00 AM to 6:00 PM; Eyal Friedman, Indianapolis Colts Events 5. OTHER a. Request of Right Away Dedication; 22-ENG-07 Project; Carmel Clay Schools b. Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of a Mid-Span Utility Pole; 504 E City Center; Duke Energy c. Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of a Mid-Span Utility Pole; 802 w Main Street; Duke Energy d. Request for Waiver of BPW Resolution No. 04-28-17-01; Maintenance of 23 Existing Poles; Duke Energy 6. ADD-ONS 7. ADJOURNMENT Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, October 2, 2024 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 9 Chairwoman Campbell called the meeting to order at 10:00 AM 10 11 MEMBERS PRESENT 12 13 Chairwoman Laura Campbell, Board Members James Barlow and Alan Potasnik, and City Clerks Jacob 14 Quinn and Jessica Dieckman are present. 15 16 MINUTES 17 Minutes from the September 18, 2024, Regular Meeting. Board Member Barlow moved to approve. 18 Board Member Potasnik seconded. Minutes approved 3-0. 19 20 BID OPENINGS, RECOMMENDATIONS, AND AWARDS 21 22 Bid Recommendation for 24-STR-06 Concrete Road Maintenance; Ryan Murt, Project Manager 23 with the Street Department, would respectfully recommend declining or rejecting this bid. The Street 24 Department would like to rebid this project and change some specifications. Board Member Potasnik 25 moved to reject the bid. Board Member Barlow seconded. Bid Rejected 3-0 26 27 TABLED ITEMS 28 Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; TABLED ON 05-01-24; 29 REMAINS TABLED 30 31 Petition for Alley/Street Vacation; Carmel Library Property; Christine Altman, Property Owner 32 TABLED ON 09-04-24 Jeremy Kashman, Chief Infrastructure Officer, briefly speaks; we had initially 33 brought this to the board with a negative recommendation. We allowed an encroachment in the 34 alleyway for the 1st on Main project. The alleyway right now is currently being used for trash 35 receptacles. The department's primary concern is access from the alley and the parking garage and 1st 36 on main, and if we vacated this alley, there would be no public access and issues with getting the 37 dumpster out. We would favor vacating the alley if there was some form of access easement. 38 39 Christine Altman, sole owner of Carmel Library, briefly speaks; I was not in contact with or did not 40 approve of the original encroachment and whether or not the encroachment would be usable to me. It 41 is unusable to me; it is blocked over and has a curve and a rail. It would leave approximately 7 ft for 42 trash trucks to run. It is not useable without encroaching on my property. This event was created by 43 the owner of the property to the north, who knew their parcel size and chose to build their property 44 over. My position on this was allowed by the Board of Public Works to encroach, but I have never seen 45 a direct address to the alley in the public records. This vacation intends to correct an incorrect 46 decision made by the former Board of Public Works. The vacation of the alley will then split the 47 ownership in half; half of the alley would be my ownership, and the other half would be the owner in 48 the north. 49 Benjamin Legge, Corporation Counsel, briefly states that the Board of Public Works' role is advising 50 Council. You can send this to the Council with a negative, positive, or neutral recommendation. 51 52 Christine Altman briefly says that the board can also remove the encroachment. 53 Alan Potasnik asks Benjamin Legge to briefly discuss the legal aspects of this situation and the 54 information Christine Altman and the Engineering department brought forth. 55 56 Benjamin Legge, Corporation Council, briefly states that he would need to review this item further to 57 be able to give a full assessment. The Board is providing the opportunity to make a decision related 58 to this property on a recommendation to City Council or to remove the obstruction. My 59 recommendation is to send this to Council. 60 61 Board Member Barlow moves to send a neutral recommendation to the Council. Board Member 62 Potasnik seconded. The Neutral Recommendation will be sent to the Council 3-0. 63 64 CONTRACTS 65 66 Request for Purchase of Goods and Services; PKS Construction, Inc.; ($79,897.00); Building Repairs 67 and Maintenance; Additional Services Amendment; Board Member Potasnik moved to approve. Board 68 Member Barlow seconded. Request approved 3-0. 69 70 Request for Agreement between City of Carmel and Vendor; Indiana University Health; Amendment to 71 Affiliation Agreement; Chief Joel Thacker, Carmel Fire Department, briefly speaks. This contract was 72 initially approved in 2023. It allows our students to get educational experience in the emergency 73 department with IU Health. Board Member Potasnik moved to approve. Board Member Barlow 74 seconded. Request approved 3-0. 75 76 Request for Purchase of Goods and Services; Flock Group, Inc.; ($171,233.90); Flock Safety Products 77 and Services; Additional Services Amendment; Seth Wanless, Interim Director of Information and 78 Communications Services, briefly speaks; we are adding additional mobile cameras to our 79 subscriptions. Benjamin Legge briefly states that this contract is for the Carmel Police Department, 80 but the funding comes from ICS. Board Member Potasnik moved to approve. Board Member Barlow 81 seconded. Request approved 3-0 82 83 Request for Purchase of Goods and Services; All Star Paving, Inc.; ($314,624.00); 22-ENG-13 84 Miscellaneous Path Connections; CO #1; Jeremey Kashman, Chief Infrastructure Officer briefly 85 speaks; as the contractor has been working new paths and items have come up and the contractor has 86 worked with us to do the additional work. Board Member Barlow moved to approve. Board Member 87 Potasnik seconded. Request approved 3-0 88 89 Request for Purchase of Professional Services; American Structurepoint, Inc.; ($845,212.00); 22-90 ENG-03-116TH & Hoover Road Roundabout and 116th Trail Towne to Springmill; Additional Services 91 Amendment 2a; Jeremey Kashman, Chief Infrastructure Officer briefly speaks; we were fortunate to 92 get federal funding for this project, we got 3.8 million. Our original design was made for state funding, 93 and with the federal funding, we have to do more environmental designs to meet federal requirements. 94 Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0 95 96 Request for Purchase of Goods and Services; Mainscape, Inc.; ($97,425.00); Janitoral Services for 97 Christkindlmarkt; Additional Services Amendment; Board Member Barlow moved to approve. Board 98 Member Potasnik seconded. Request approved 3-0. 99 100 Resolution BPW 10-02-24-01; Request for Acknowledgment of Contract between City and Vendor; 101 Omni Electric, LLC; ($101,365.00); Light Poles Along Gradle; Ryan Murt, Street Department briefly 102 speaks; this contract is for 10 street light poles along Gradle up to Civic Square. The poles are over 40 103 years old and need to be replaced. Hopefully, these will last 40 years. Board Member Potasnik moved to 104 approve. Board Member Barlow seconded. Resolution approved 3-0 105 106 REQUEST TO USE CITY STREETS/PROPERTY 107 108 Request to Use Carter Green and Use/Close City Streets; Special Request to Use Electricity and James 109 Building Restrooms; Carmel Farmers Market-Summer 2025; May 3, 2025, through September 27, 110 2025; 6:00 AM to 2:00 PM; Board Member Barlow moved to approve. Board Member Potasnik 111 seconded. Request approved 3-0. 112 113 Request to Use Midtown Plaza; Ball State Athletics Football Watch Party; October 19, 2024; 5:00 PM 114 to 11:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request 115 approved 3-0. 116 117 Request to Use the Monon Trail; Sankt Martinstag Celebration; November 30, 2024; 6:00 PM to 9:00 118 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 119 3-0. 120 121 OTHER 122 Request for Easement Agreement; Duke Energy Indiana, LLC; 1921 E 116th Street, Carmel, IN 46032; 123 Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. 124 125 Request for Right of Way Dedication; Monon Square Associates JV, LLC; Board Member Barlow 126 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 127 128 Request for Consent to Encroach; 600 S Rangeline Road; Board Member Barlow moved to approve. 129 Board Member Potasnik seconded. Request approved 3-0. 130 131 Request for Consent to Encroach; 620 S Rangeline Road; Board Member Barlow moved to approve. 132 Board Member Potasnik seconded. Request approved 3-0. 133 134 ADD-ONS 135 136 Board Member Barlow moved to add one add-on item to the agenda. Board Member Potasnik 137 seconded. The add-on was approved 3-0. 138 139 Request for Stormwater Technical Standards Waiver; 4317 E 146th Street; Kimley-Horn and 140 Associates, Inc.; Benjamin Legge, Corporation Counsel, briefly speaks; this request is time-sensitive 141 due to the petitioner's contractual obligations that must be fulfilled before October 15th. The request is 142 minor and was reviewed by the Engineering Department based on proposed conditions and design 143 standards. It has been determined that the waiver requested is justified due to the constraints involved 144 with the project. Board Member Potasnik moved to approve. Board Member Barlow seconded. 145 Request approved 3-0. 146 147 Board Member Potasnik moved to add one add-on item to the agenda. Board Member Barlow 148 seconded. The add-on was approved 3-0. 149 150 Resolution BPW 10-02-24-02; Request for Acknowledgment of Governing the Display of Flags on 151 City Property; Board Member Barlow moved to approve. Board Member Potasnik seconded. Resolution 152 Approved 3-0. 153 154 ADJOURNMENT 155 Chairwoman Campbell adjourned the meeting at 10:23 AM. 156 157 158 APPROVED: ____________________________________ 159 Jacob Quinn – City Clerk 160 161 162 _____________________________________ 163 Laura Campbell, Chair 164 165 166 ATTEST: 167 __________________________________ 168 Jacob Quinn – City Clerk 169 170 Re: Valet Parking Plan Tre on Main 10 E Main St Carmel, IN 46032 To Whom It May Concern: We are seeking approval for a valet parking lane to serve the guests of Tre on Main. Map attached showing the proposed plan. Requested days and hours are: Tuesday – Thursday 4:45pm – 10pm, and Friday – Saturday 4:45pm – 11pm. In addition to any signage the city would install, we propose adding our own sign at the beginning of the valet lane, stating “No stopping or parking in this area”. Extra signage and proper training should allow us to keep traPic flowing. If traPic were to begin to back up towards Main Street, our team would be trained to instruct guests to circle the block and come back to the lane when it’s clear to pull in. Sincerely, Jus$n Harbin Tier 1 Valet | Carmel, IN P: 317.443.8144 E: jharbin@>er1valet.com W: >er1valet.com CzBmmjtpoMzodi.NdHsbuibu3;57qn-Pdu18-3135 CzBmmjtpoMzodi.NdHsbuibu22;43bn-Pdu19-3135 CityofCarmel Street Department Change OrderForm Dbnfsb!Jotubmmbujpo!bu!972!O/!Sbohfmjof!SeProjectName: __________________________________________ 2ChangeOrderNo.: ______________________________________ Listeditemsforthischangeorder: Beejujpobm.!Bddftt!dpouspm!gps!eppst Dbnfsb!Jotubmmbujpo!bu!972!O/!Sbohfmjof!Se2ChangeOrderNo. ____ isforworkcompletedregarding (projectname) ___________________________. 59-721/51Contractpricepriortothischangeorder $ ________________________ 3-911/11Contractpricewillbeincreased/decreased bythischangeorder $ ________________________ 62-521/51Newcontractpriceincludingthischangeorder$ ________________________ Cumulative % AdjustedContractAmountChange fromPriceOriginalContract Original ContractN/A N/A59-721/51 CO1: 3-911/11%!62-521/516/87!& Beejujpo.Bddfttdpouspmgpsepps CO2: CO3: CITYOFCARMELTO: 2CONTRACTCHANGEORDERNO.: ______________ 2101503135DATE: _______________________________________ Dbnfsb!Jotubmmbujpo!bu!972!O/!Sbohfmjof!SePROJECTNAME: ______________________________ O0BCITYREQ. NO.: _______________________________ 2236:1-!223798CITYPONO.: _________________________________ 19041035-1:036035CITYPODATE: _______________________________ I. Youaredirectedtomakethefollowing changes inthisContract: 2ChangeOrderNo. ____ listedbelow. SCHEDULED ADJUSTMENTITEMAMOUNTOR (-) DAYS Beejujpo.!Bddftt!dpouspm!gps! 3-911/112epps Thefollowing referenced Documents further describethechanges outlinedinParagraph I, andaretobe O0Btff!bddpdjbufe!gjmfO0BconsideredapartofthisChangeOrder: R.F.P.: ______ W.D.C. No.: ______ Other: __________________ Thechanges resultinthefollowing adjustment ofContract PriceandContract Time: 59-721/51ContractPricepriortothisChangeOrder $ _________________ 3-911/11ContractPricewillbeincreased/ decreased bythisChange Order $ _________________ 62-521/51NewContractPriceincludingthisChangeOrder $ _________________ 220260313575ContractTimePriortothisChangeOrder: ______ Days. Completion Date: ____________ 2Netincrease/decreaseresulting fromthisChangeOrder: ______ Days 220290313578CurrentContractTimeincludingthisChangeOrder: ______ Days. Completion Date: __________ ThisChange Order isforfullandfinalsettlement ofalldirect, indirect, impactcostsandtime extensions incurred atanytimeresulting fromtheperformance ofthechanged work. DbsnfmTusffuEfqbsunfouKBGQspqfsuzTfswjdft-Jod/ LauraCampbell, Presiding Officer 4511X/242tuTu/9131CbzcspplEs JamesBarlow Dbsnfm-JO57185Joejbobqpmjt-JO57367 428.844.3112 428.513.99:1 2101503135 210803135 CzBmmjtpoMzodi.NdHsbuibu21;19bn-Pdu19-3135 Exhibit A September 10, 2024 Mr. MattHigginbotham StreetCommissioner City ofCarmel StreetDepartment st3400W. 131Street Carmel, IN 46074 Re: Palladium and Tarkington Drive Reconstruction Engineering Services FeeProposal DearMatt: Basedonourconversations withyouandyour department, ourcurrent knowledge oftheproject areas, andcommunications withvarious otherinvolved entities, wehave prepared this fee proposal foryourreview. This proposal isintended toinclude alldesign elements required for rdthereconstructionoftheexistingPalladiumandTarkingtondriveapproachesoff3Avenue. Please refertotheattached Project Limits Exhibit ). The proposed workwillbe consistent with what waspreliminary scoped inourpreviously completed cost estimates dated June 28, 2024. Itisalsounderstood thattheCitywould liketoselectallofthealternatives that were included inthecostestimates. Thisincludes theremoval andreplacement of theexisting Palladium driveapproach, decorative paver crosswalk andbusparking area. This also includes theexisting Tarkington Parking Garage drive approach, decorative crosswalk andapproach tothe parking garage. Itisunderstood thatthisproject willbelocally funded through theCity ofCarmel Street Department. Following isaScope ofProfessional Services andProposed Feesforyourreview. We would like tothank youforthisopportunity tocontinue ourinvolvement inenhancing the CityofCarmel through thisproject. Ifyou should have any questions orneed anyfurther information, please donothesitate tocallmeat (317) 780-1555ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. President th115N. 17Avenue Beech Grove, Indiana 46107 Tel317·780·1555 PALLADIUM AND TARKINGTON DRIVE RECONSTRUCTION CrossRoad Engineers, PC SCOPEOFPROFESSIONALSERVICES 1. Design and Construction Drawings Design andconstruction plans fortheproject willbeprepared inaccordance withtheCity and usingINDOT, PROWAG andADA standards andguidelines whereapplicable. CrossRoad Engineers willsubmit plans tothe CityofCarmel StreetDepartment andEngineering Departmentforreview atthefollowing milestone: Preliminary Design (Approximately 50% complete) FinalCheckPlans (Approximately 90% complete) Itisexpected thattheconstruction plans forthisproject willinclude allnecessary plan sheets todetail thedrive andparking lotreconstruction anddrainage improvements, including butnotlimited to, Topographical Survey andDemolition Plan, SiteDimension Plan, Detailed Grading Plans, Maintenance ofTraffic andConstruction Phasing Plans, Erosion Control sheets, Miscellaneous Details; however, thisphaseWILL NOT include any landscaping designorlighting design. Holding apublic information meeting fortheprojectisnotincludedinthis scope. Itisanticipated that during design wewillcoordinate withtheCity ofCarmel Engineering Department, Information and Communications Systems Department, and Redevelopment Commission asnecessary. Itisanticipated thatwewillalso share information withadesignated pointofcontact withboth the Palladium andTarkington developments asplansaredeveloped. Itisanticipated thatthenecessary Topographic Survey work isbeingcompleted hourly outside thescopeofthisproposal. 2. Utility Coordination Coordination with representatives fromeach oftheutility companies havingfacilities within the project areas willbeincluded inthistask. CrossRoad Engineers will communicate any relocation offacilities that may beneeded andthen review the relocation plans thattheutility companies prepare. Wewill review any reimbursable claimsbytheutilitycompanies andcoordinate asnecessary. Thistaskdoesnotinclude This workwillbeingeneral accordance with INDOT policy andprocedures currently ineffect. However, thisscope onlyaddresses utility coordination through thedesign process. Utility coordination services during theconstruction phase canbeprovided asneeded on anhourlybasis. 3. Permitting andBidding Phase Final CheckPlans, final biddocuments willbe estimate. provided bytheCity. ACrossRoad Engineers representative willalsoattend andprepare agendas andminutes forthepre-bid, bidopening andthepre-construction meetings. Itisassumed thattheprojectlimitswillnotrequire thedisturbance ofmore than oneacre ofland. Therefore, itassumed thatanIDEM CSGPpermitwillnotberequired. Therefore, itisassumed thatnoSWPPP Planswillbeprepared fortheproject, andnoreviews through theHamilton County SoilsandWaterConservation District willbecoordinated. However, wewillcoordinate withtheCarmel Engineering Department forany R/W permits orother requirements thatneedtoberesolved. 4. As-BuiltSurvey andPlans Following thecompletion ofthe improvements, CREshallperfom thesurveyfield work andoffice worknecessary toprepare asetofas-builtplansasrequired bytheCity of Carmel Engineering Department and necessary utilities forimprovements constructed aspartofthedocuments prepared within thisscope ofservices. 5. Construction Inspection During the construction oftheproject, CrossRoad Engineers willprovide full-time construction inspection services. Itisanticipated thattheproject willbebidattheend of2024, andwillhave aconstruction duration ofapproximately 2months (8weeks) that isanticipated tobegin April 2025andfinish byJune 2025. Following theCitys will attend andprepare anagenda andminutes forapre-construction meeting withthe selected contractor. CrossRoad Engineers willthen perform Construction Inspection services through theconstruction oftheproject. These construction inspection efforts would include progress meetings andassociated meeting agendas andminutes; review shopdrawings/material certifications from the contractor; anddaily siteinspections to verify conformance. During theconstruction oftheproject, we havebudgeted anaverage ofthefollowing hoursper week fordailyinspection services (basedonanestimated construction duration of 8weeks): Project Inspector: 40hrs. perweek @8weeks = 320hours Senior Resident Project Representative: 8hrs. perweek @8weeks = 60hours Senior ProjectManager: 2hrs. perweek@8weeks = 16hours Project Engineer: 2hrs. perweek @8weeks = 16hours Construction Inspectionservices willbeprovided onanhourly basis, attheratesincluded BPROPOSED FEES below. PROPOSEDFEES TaskDescription Fees 1. Design andConstruction Drawings 27,000 2. Utility Coordination 4,500 3. Permitting andBidding Phase 8,500 4. As-Built Survey andPlans 4,000 5. Construction Inspection 60,000 CONTRACT TOTAL $104,000 ATTACHMENT B HOURLYBILLINGRATES Director$182.00 Senior Project Manager160.00 Project Manager143.00 Project Engineer127.00 Assistant Project Engineer110.00 CADDManager127.00 CADD Technician110.00 Assistant CADD Technician94.00 R/W Manager160.00 R/WAppraiser160.00 R/W Buyer160.00 Director$182.00 Senior Project Manager160.00 Senior Resident ProjectRepresentative152.00 Resident Project Representative143.00 Asst Resident Project Representative132.00 Project Inspector127.00 Assistant Project Inspector90.00 Survey Manager$160.00 Assistant Survey Manager135.00 Survey Crew1Person132.00 Crew Chief110.00 FieldPerson88.00 Researcher99.00 Survey Technician110.00 Mileage (permile)Current IRSRate OtherDirect Costsat cost +15% RatesEffectivethroughDecember th115N. 17AVE, BEECH GROVE, IN46107 // 317.780.1555 // CROSSROADENGINEERS.COM EXHIBIT 'A' Palladium Reconstruction Limits Tarkington Reconstruction Limits 9/25/2024 CROSSROAD ENGINEERS, PC BEECH GROVE, IN 46107 - 112685 115 N 17TH AVE City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Street Department 3400 W. 131ST Street Carmel, IN 46074- 317) 733-2001 068025 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Matt Higginbotham 91757 2201Department:2201Fund:Motor Vehicle Highway FND 43-504.00Account: Professional Services - PaverProject1 $104,000.00 $104,000.00Each 104,000.00SubTotal 104,000.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 112685 ORDERED BY TITLE CONTROLLER Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham 317) 733-2001 Commissioner RESOLUTION NO. BPW 10-16-24-01 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter intocontracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesignedtheAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: Laura Campbell, Presiding Officer Date: JamesBarlow, Member Date: AlanPotasnik, Member Date: ATTEST: JacobQuinn, Clerk Date: CzCfokbnjoKMfhhfbu3;42qn-Pdu13-3135 CC&TConstruction, Inc. Street Department - 2024 Appropriation #1206 044-628.712021CPDBond; 1205 10143-501.00Funds; P.O. #s112686; 112632 Contract NotToExceed $89,820.00 6. DISCLOSURE AND WARNINGS: Ifrequested byCity, Vendor shallpromptly furnish toCity, insuch formand detail as Citymay direct, alistof allchemicals, materials, substances anditems used inorduring theprovision ofthe Goods and Services provided hereunder, including thequantity, quality and concentration thereof andanyother information relating thereto. Atthetime ofthe delivery oftheGoods andServices provided hereunder, Vendor agrees tofurnish to Citysufficient written warning andnotice (including appropriate labels oncontainers and packing) ofany hazardous material utilized inorthat isapartoftheGoods andServices. 7. LIENS: Vendor shall notcause orpermit thefilingofanylien onany ofCity’sproperty. Intheevent anysuch lien is filedand Vendor fails toremove such lien within ten (10) daysafter thefiling thereof, bypayment orbonding, Cityshallhavethe right topaysuch lien orobtain suchbond, allatVendor’ssolecostandexpense. 8. DEFAULT: Inthe event Vendor: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis Agreement, including Vendor’swarranties; (b) fails toprovide theGoods andServices asspecified herein; (c) fails tomake progress so astoendanger timely and proper provision oftheGoods andServices anddoes not correct such failure orbreach within five (5) business days (orsuch shorter period oftimeas iscommercially reasonable under the circumstances) afterreceipt ofnotice from Cityspecifying such failure orbreach; or (d) becomes insolvent, isplaced into receivership, makes ageneral assignment forthe benefit ofcreditors or dissolves, each such event constituting an event ofdefault hereunder, City shallhave theright to (1) terminate alloranyparts ofthisAgreement, without liability toVendor; and (2) exercise all other rights and remedies available toCity atlawand/orinequity. 9. INSURANCE AND INDEMNIFICATION: Vendor shall procure and maintain infullforce and effect during theterm ofthisAgreement, withaninsurer licensed todo business intheState ofIndiana, such insurance asisnecessary for theprotection ofCity and Vendor from allclaims fordamages under anyworkers’ compensation, occupational disease and/or unemployment compensation act; for bodily injuries including, butnotlimited to, personal injury, sickness, disease or death ofortoany ofVendor’sagents, officers, employees, contractors andsubcontractors; and, for any injury toordestruction ofproperty, including, butnotlimited to, any lossofuseresulting therefrom. The coverage amounts shall benoless than those amounts setforth inattached Exhibit C. Vendor shall cause its insurers toname Cityasanadditional insured onallsuch insurance policies, shall promptly provide City, upon request, with copies ofallsuch policies, andshallprovide that such insurance policies shall notbecanceled without thirty (30) dayspriornotice toCity. Vendor shallindemnify andhold harmless Cityfromand against anyandall liabilities, claims, demands orexpenses (including, butnotlimited to, reasonable attorney fees) for injury, death and/or damages toanyperson orproperty arising from orin connection withVendor’sprovision ofGoods andServices pursuant toorunder this Agreement orVendor’suseofCity property. Vendor further agrees toindemnify, defend and hold harmless City and itsofficers, officials, agents and employees fromallclaims andsuits ofwhatever type, including, butnotlimited to, allcourtcosts, attorney fees, and other expenses, caused byany act oromission ofVendor and/orof anyofVendor’sagents, officers, employees, contractors orsubcontractors intheperformance ofthisAgreement. These indemnification obligations shall survive thetermination ofthisAgreement. 2 CC&TConstruction, Inc. Street Department - 2024 Appropriation #1206 044-628.712021CPDBond; 1205 10143-501.00Funds; P.O. #s112686; 112632 Contract NotToExceed $89,820.00 10. GOVERNMENT COMPLIANCE: Vendor agrees tocomply with allfederal, state and local laws, executive orders, rules, regulations and codes which maybeapplicable toVendor’sperformance ofitsobligations under this Agreement, andallrelevant provisions thereof areincorporated herein by this reference. Vendor agrees to indemnify andholdharmless Cityfrom any loss, damage and/orliability resulting fromany suchviolation ofsuch laws, orders, rules, regulations andcodes. This indemnification obligation shall survive the termination ofthis Agreement. 11. NONDISCRIMINATION: Vendor represents and warrants that itand allofitsofficers, employees, agents, contractors and subcontractors shallcomply with alllawsoftheUnited States, theState ofIndiana andCityprohibiting discrimination against anyemployee, applicant for employment orother person intheprovision ofanyGoods and Services provided bythisAgreement with respect totheirhire, tenure, terms, conditions andprivileges of employment andanyother matter related totheir employment orsubcontracting, because ofrace, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnam era veteran status. 12. E-VERIFY: Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended from time totime, and asisincorporated herein bythis reference (the “Indiana E-Verify Law”), Vendor isrequired toenroll inand verify thework eligibility status ofitsnewly-hired employees using the E-Verify program, andtoexecute theAffidavit attached herein asExhibit D, affirming that itisenrolled andparticipating intheE-Verify program anddoes not knowingly employ unauthorized aliens. Insupport oftheAffidavit, Vendor shall provide theCity withdocumentation indicating that ithas enrolled andisparticipating intheE-Verify program. Should Vendor subcontract fortheperformance ofany work under andpursuant tothis Agreement, itshallfullycomply with theIndiana E- Verify Lawasregards each suchsubcontractor. Should theVendor oranysubcontractor violate theIndiana E-Verify law, theCity may require acure ofsuch violation and thereafter, ifnotimely cure is performed, terminate thisAgreement inaccordance witheither the provisions hereof orthose setforth intheIndiana E- Verify Law. The requirements ofthis paragraph shall notapplyshould the E-Verify program cease toexist. 13. NOIMPLIED WAIVER: The failure ofeither party torequire performance bytheother ofany provision ofthisAgreement shallnotaffect theright ofsuch party torequire such performance atanytimethereafter, norshallthe waiver byany partyof abreach ofanyprovision ofthisAgreement constitute awaiver ofanysucceeding breach ofthesame orany other provision hereof. 14. NON-ASSIGNMENT: Vendor shallnot assign orpledge this Agreement, whether ascollateral foraloanorotherwise, and shall not delegate itsobligations under this Agreement without City’spriorwritten consent. 15. RELATIONSHIP OFPARTIES: The relationship ofthe parties hereto shall beasprovided forinthisAgreement, andneither Vendor norany ofitsofficers, employees, contractors, subcontractors andagents areemployees of City. The contract price setforthherein shall bethefulland maximum compensation andmonies required ofCity tobepaid toVendor under orpursuant tothisAgreement. 16. GOVERNING LAW; LAWSUITS: This Agreement istobeconstrued inaccordance with and governed bythelaws oftheStateofIndiana, except foritsconflict oflaws provisions. The parties agree that, intheevent alawsuit isfiled hereunder, theywaive theirright toajurytrial, agree tofile anysuch lawsuit inanappropriate courtinHamilton County, Indiana only, 3 CC&TConstruction, Inc. Street Department - 2024 Appropriation #1206 044-628.712021CPDBond; 1205 10143-501.00Funds; P.O. #s112686; 112632 Contract NotToExceed $89,820.00 and agree that suchcourt istheappropriate venue forand hasjurisdiction oversame. 17. SEVERABILITY: Ifany term ofthisAgreement isinvalid orunenforceable under any statute, regulation, ordinance, executive order orother rule oflaw, suchterm shallbedeemed reformed ordeleted, butonly totheextent necessary to comply with same, and theremaining provisions ofthisAgreement shall remain infullforce andeffect. 18. NOTICE: Anynotice provided forinthis Agreement willbe sufficient ifitisinwriting andisdelivered bypostage prepaid U.S. certified mail, return receipt requested, totheparty tobe notified attheaddress specified herein: IftoCity: CityofCarmel AND CityofCarmel Street Department Office ofCorporation Counsel st3400W131 Street One Civic Square Carmel, Indiana 46074 Carmel, Indiana 46032 IftoVendor: CC&TConstruction, Inc. 5051Prospect Street Indianapolis, Indiana 46203 Notwithstanding theabove, notice oftermination under paragraph 19 hereinbelow shall beeffective ifgiven orally, aslong aswritten notice isthen provided assetforth hereinabove within five (5) business days from the date ofsuch oralnotice. 19. TERMINATION: 19.1 Notwithstanding anything tothecontrary contained inthisAgreement, City may, upon notice toVendor, immediately terminate thisAgreement forcause, intheeventofadefault hereunder byVendor and/or ifsufficient funds arenotappropriated orencumbered topayforthe Goods andServices tobeprovided hereunder. In theevent ofsuch termination, Vendor shall be entitled toreceive onlypayment forthe undisputed invoice amount representing conforming Goods andServices delivered asofthedate of termination, except that such payment amount shallnotexceed the Estimate amount ineffect atthe time oftermination, unless theparties have previously agreed inwriting toagreater amount. 19.2 Citymayterminate thisAgreement atanytime upon thirty (30) days prior notice toVendor. Inthe event ofsuch termination, Vendor shall be entitled toreceive onlypayment for the undisputed invoice amount ofconforming Goods andServices delivered asofthedate oftermination, except that such payment amount shall notexceed theEstimate amount ineffect atthetime oftermination, unless the parties havepreviously agreed inwriting toagreater amount. 19.3 TheCitymayterminate this Agreement pursuant toParagraph 11hereof, asappropriate. 20. REPRESENTATIONS AND WARRANTIES Theparties represent and warrant that theyareauthorized toenterinto this Agreement andthatthe persons executing this Agreement havethe authority tobind theparty which they represent. 21. ADDITIONAL GOODS AND SERVICES Vendor understands and agrees that Citymay, from time totime, request Vendor toprovide additional goods andservices toCity. When Citydesires additional goods and services from Vendor, theCity shall notify Vendor 4 CC&TConstruction, Inc. Street Department - 2024 Appropriation #1206 044-628.712021CPDBond; 1205 10143-501.00Funds; P.O. #s112686; 112632 Contract NotToExceed $89,820.00 ofsuch additional goods andservices desired, aswellasthetime frame inwhich same are tobeprovided. Only afterCity has approved Vendor’stime and cost estimate forthe provision ofsuchadditional goods and services, hasencumbered sufficient monies topay forsame, and hasauthorized Vendor, inwriting, toprovide suchadditional goods and services, shall such goods and services beprovided byVendor toCity. Acopy of theCity’sauthorization documents forthe purchase ofadditional goods andservices shall benumbered and attached hereto intheorder inwhichthey areapproved byCity. 22. TERM Unless otherwise terminated inaccordance withthetermination provisions set forth inParagraph 19 hereinabove, this Agreement shall beineffect from the Effective Date through thesatisfactory completion of services and/ordelivery andacceptance ofgoods contracted forherein. 23. HEADINGS Allheading and sections ofthis Agreement areinserted forconvenience onlyand donotform apartofthis Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof. 24. BINDING EFFECT The parties, and their respective officers, officials, agents, partners, successors, assigns and legal representatives, are bound totheother with respect toallofthecovenants, terms, warranties and obligations set forth inAgreement. 25. NOTHIRD PARTY BENEFICIARIES This Agreement gives norights orbenefits toanyone other than CityandVendor. 26. DEBARMENT AND SUSPENSION 26.1 The Vendor certifies byentering intothis Agreement thatneither itnoritsprincipals norany ofits subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer, director, owner, partner, key employee orother person with primary management orsupervisory responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe Vendor. 26.2 TheVendor certifies thatithas verified thestate andfederal suspension anddebarment status forall subcontractors receiving funds under this Agreement and shall besolely responsible forany recoupment, penalties orcosts thatmight arisefrom useofasuspended ordebarred subcontractor. The Vendor shall immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for worktobeperformed under this Agreement. 27. IRAN CERTIFICATION Pursuant toI.C. § 5-22-16.5, the Vendor shallcertify that, insigning thisAgreement, itdoes not engage in investment activities within the Country ofIran. 28. ADVICE OFCOUNSEL: Theparties warrant thattheyhave read thisAgreement and understand it, have hadtheopportunity toobtain legal advice and assistance of counsel throughout thenegotiation ofthisAgreement, andenter intosame 5 PROPOSAL CC & TCONSTRUCTION, INC. 5051 Prospect Street Indianapolis, IN 46203 Phone: (317)356-6385 Fax: (317)356-2175 ProposalSubmitted To:Phone:Date: City of Carmel9/23/2024 Attention:Email Rmurt@carmel.in.govRyanMurt Street:JobLocation: City, State, andZipCode:JobName: Carmel Police Station - Gradle Dr. Wehereby submit specifications andestimates for: Labor andMaterial: Remove, Replace andRealign Concrete Sidewalk, CurbandGutters, Handicap Ramps andConcrete Driveway. LumpSum = $74,500.00 Thank you! Wepropose herebytofurnish material andlabor - complete inaccordance with above specifications, forthesumof: SEE ABOVE dollars Payment ToBeMade AsFollows: Authorized Signature: Allmaterials guaranteed tobe asspecified. Allworktobecompleted inaworkmanlike manner according tostandard practices. Anyalteration ordeviation from above specifications involving extra costs willbeexecuted only upon written orders TonyPage and willbecome anextracharge over andabove theestimate. Allagreements contingent upon strikes, accidents ordelays beyond ourcontrol. Owner tocarry fire, tornado andother necessary insurance. Ourworkers arefullycovered byWorkmen'sNote: Thisproposal may bewithdrawn byusifnotaccepted within 10 days. Compensation insurance. AuthorizedSignature: Acceptance ofProposal Theaboveprices, specifications andconditions are satisfactory andarehereby accepted. Youareauthorized AuthorizedSignature: todotheworkasspecified. Payment willbemadeas outlined above.DateofAcceptance: PROPOSAL CC & TCONSTRUCTION, INC. 5051 Prospect Street Indianapolis, IN 46203 Phone: (317)356-6385 Fax: (317)356-2175 ProposalSubmitted To:Phone:Date: City of Carmel9/3/2024 Attention:Email Rmurt@carmel.IN.GovRyanMurt Street:JobLocation: City, State, andZipCode:JobName: Civic Center Wehereby submit specifications andestimates for: Labor andMaterails: 1. Remove andReplace Concrete Stairs. Lump Sum = $6,500.00 Labor andMaterails: 2. Remove andReplace Concrete Sidewalk 210 LFat $42.00 = $8,820.00 Wepropose herebytofurnish material andlabor - complete inaccordance with above specifications, forthesumof: SEE ABOVE dollars Payment ToBeMade AsFollows: Authorized Signature: Allmaterials guaranteed tobe asspecified. Allworktobecompleted inaworkmanlike manner according tostandard practices. Anyalteration ordeviation from above specifications involving extra costs willbeexecuted only upon written orders TonyPage and willbecome anextracharge over andabove theestimate. Allagreements contingent upon strikes, accidents ordelays beyond ourcontrol. Owner tocarry fire, tornado andother necessary insurance. Ourworkers arefullycovered byWorkmen'sNote: Thisproposal may bewithdrawn byusifnotaccepted within 10 days. Compensation insurance. AuthorizedSignature: Acceptance ofProposal Theaboveprices, specifications andconditions are satisfactory andarehereby accepted. Youareauthorized AuthorizedSignature: todotheworkasspecified. Payment willbemadeas outlined above.DateofAcceptance: EXHIBIT B Invoice Date: Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name EXHIBIT C INSURANCE COVERAGES Worker’s Compensation & Disability Statutory Limits Employer’s Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): $500,000 Products/Completed Operations: $500,000 Personal & Advertising Injury Policy Limit: $500,000 Each Occurrence Limit: $250,000 Fire Damage (any one fire): $250,000 Medical Expense Limit (any one person): $ 50,000 Comprehensive Auto Liability (owned, hired and non-owned) Bodily Single Limit: $500,000 each accident Injury and property damage: $500,000 each accident Policy Limit: $500,000 Umbrella Excess Liability Each occurrence and aggregate: $500,000 Maximum deductible: $ 10,000 9/12/2024 CC & T CONSTRUCTION INC INDIANAPOLIS, IN 46203 - 112632 5051 PROSPECT ST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Trip hazard repair and stairs rebuilt to code around the perimeter of City Hall General Administration 1 Civic Square Carmel, IN 46032- 033150 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 91452 1205Department:101Fund:General Fund 43-501.00Account: Building Repairs andMaint1 $15,320.00 $15,320.00Each 15,320.00SubTotal 15,320.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 112632 ORDERED BY TITLE Dept of Administration 1 Civic Square Carmel, IN 46032- Dianne Walthall Deputy Director CITY OF CARMEL, INDIANA Information CARTER GREEN SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. FACILITY* Neighborhood Name/Streets to be closed 1. CITY FACILITY REQUESTED: Mark all that apply CARTER GREEN (area between Palladium & James Building) PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts) 2. STREET(S) REQUESTED: Include addresses as appropriate Date of request submission: 8-19-24 Center for the Performing Arts Recommendation: Yes, but only close road on 6-29 Department Recommendation: CPD: Yes, 10-3-24 ENG: Yes, 10-4-24 Streets: Yes, 10-3-24 MAC: Yes, 10-8-24Parks: Yes, 10-3-24 CFD: Yes, 10-8-24 UPLOAD MAP Type of Closure: Further Info for type of closure REQUESTS: CITY SERVICES NEEDED: Cones * Standard Cones* No Parking Signs * An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Mark all that apply ELECTRICITY JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Standard Cones needed 25 Please note the number of NO PARKING SIGNS needed 25 Total closure of the Carter Green loop/horseshoe is requested. Event Use/Purpose: Description of Event: Event Date End AM/PM* 5. EVENT DETAILS: Carmel Pride Provide a brief description of event Carmel Pride is a celebration of inclusivity that is a welcoming environment for all Carmel residents and beyond, regardless of gender or sexual orientation. Event- goers can celebrate Pride with live music, local artists, and food. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 6/29/2025 10:00:00 Event Date Start 6/29/2025 If multiple dates, please list Set-Up time AM/PM* PM Tear Down Time AM/PM* PM Event Start time:3:00:00 PM 12:00:00 Light set set up will begin the evening of 6-28-24 at 6pm - no road closure needed at that time. Road closure to begin at noon on 6-29-25. Event end time: AM/PM* Rehearsal Rehearsal Date: Rehearsal Start Time: Rehearsal End Time: Number of People Expected: Fees? 9:00:00 PM NA 5,000 Will a Fee be charged for this event? If yes, please describe below. YES NO EVENT SET UP: Mark all that apply Stage 24x26 Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. 20x20 Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571- 2600) Bounce House N/A Other Indy Event Rentals Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Mark all that apply Vendors Vendors Present* Contact Person Email Phone Number: Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previsously granted request to use a City facility for any lawful reason. VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED - Please see Section R under “General Terms and Conditions” in the Public Use Policy. N/A Approximently how many vendors will be present? 100 6. CONTACT INFORMATION: Breanna Sweeney Carmel Pride City Carmel State / Province / Region Indiana Postal / Zip Code 46032 Country United States Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Road Closure request Pride 2025 - Carter Green loop Fiensteins The Center Parking Garage CMYC Bike Parking Back LawnFront Lawn B C D A Stage Public Restrooms 3rd Avenue SW 01 02 03 04 05 06 07 08 09 10 11 12 13 27 28 29 30 31 32 33 34 35 36 51 37 38 39 40 41 42 43 44 45 46 47 48 49 50 52 53 54 55 56 57 58 59 60 61 62 63 64 78 79 80 81 82 83 84 85 86 87 88 89 9065 66 67 68 69 70 71 72 73 74 75 76 77 91 92 93 94 95 96 97 98 99 100 101 14 15 16 17 18 19 20 22 23 24 25 2621 102 103 104 106 107 109 Vino Mobile Bar 105 108 West Gardens East Gardens 2 0 2 4 E V E N T M A P2024 E V E N T M A P Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation * Special Event/Facility Use Policy * * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Breanna Sweeney Name of Organization/Applicant Signature of Authorized Agent/Applicant Breanna Sweeney, Adult Advisor Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 8/19/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other city streets    Date of request submission: 9-5-24 Department Recommendation: CPD: Yes, 10-3-24 ENG: Yes, 10-4-24Streets: Yes, 10-3-24 MAC: Yes, 10-8-24Parks: Yes, 10-3-24 CFD: Yes, 10-8-24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: various as shown on the course map Include addresses as appropriate An easy to read, color map of the area is required with submission. Womens Running Festival course map - NORTH SECTION.pdf 287.64KB Womens Running Festival Map - MIDDLE SECTION.pdf 2.69MB Womens Running Festival Map - SOUTH SECTION.pdf 170.11KB WRF site plan at the Gazebo.pdf 346.97KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Barricades* Event Use/Purpose:* Description of Event:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Barricades needed 4 5. EVENT DETAILS Indiana Women's Running Festival Half Marathon, 10K and 5K Provide a brief description of event The largest women's only half marathon in Indiana celebrates women. All course start at the same time and use the same start and finish line in Civic Square. Holiday weekend allows women to travel in for the event. 28 states representing in 2024. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT Event Date End* Tear Down End time:* Event End time:* Rehearsal End: 8/30/2025 Set up to begin on Friday, 8/29 at 1 PM in Civic Square. Teardown will be complete by 1 PM on the event day, 8/30. 1:00:00 PM 11:30:00 AM NA Rehearsal End Time: 1,200 Will a Fee be charged for this event? If yes, please describe below. Yes No Purpose of fee registration into event. Free to the public Event Date Start * 8/29/2025 If multiple dates, please list Set-Up time: * 1:00:00 PM Event Start time:* 7:30:00 AM Rehearsal Rehearsal Date: Rehearsal Start: Rehearsal Start Time: Number of People Expected:* Fees? Fees (cont'd) EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: Vendors Vendors Present* Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 6 6. CONTACT INFORMATION: Todd Oliver Carmel Road Racing Group City Carmel State / Province / Region IN Postal / Zip Code 46032 Country USA Street Address Address Line 2 For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: A = Awards RES = WEG Results Tent V = Vendors/Sponsors RF = Runners Forum Grill CK = Chicken Salad Chick OTF = Orange Theory Fitness ATH = Athletico BJ = BJ's Wholesale GC = Gear Check P = photo backdropIU = IU Health C = Running Clubs D = Water E = Roses SC = Sugar Creek Winery FB = Field Brewing Yellow dash = fence Red/blue dash = course Entrances into post race celebration area Half, 10K & 5K Start – 7:30 AM First & Last 5K finishers – 7:47 AM | 8:50 AM First Half Finisher – 8:47 AM | 11:45 AM Event End Time – 12:00 PM Cleanup of Site Complete – 2:00 PM C V V CK RES IU V RF SC B FOOD PO R T A L E T S P A E DMEDALS Runner Recovery Finish area EMStiming GC OTF ATH V BJ V C Gradle Dr Gu i l d f o r d R d Gu i l d f o r d R d Meadowlark Park MO N O N P A T H MO N O N P A T H Main Street 5K Route Emerson Rd 3r d A v e S W STARTFINISH MILE1 MILE4 MILE2 MILE3 MILE2 5K MILE3 5K City C e n t e r D r . North Section Water Station Restrooms 7:35-7:48AM 7:46-8:24AM 7:53-8:42AM MO N O N P A T H 7:41-8:06AM Half Marathon and 10K 7:41 - 8:06AM Trail Path 5K connects to Monon Main Street 1st St. SW Cone lightly CTR Cone lightly CTR Cone lightly CTR Cone lightly CTR Cone N. Curb Runners stay RIGHT Runners Stay Right Sign 5K Turn Sign A B Moves to Trail La k e D r . Trail Path Add Warning Signs on Monon Mo n o n B l v d Mo n o n T r a i l 1st Street Main Street Cones MononCommunityCenter STARTFINISH MO N O N MO N O N 111th St. 116th Co l l e g e A v e Lexington Dr. To Finish MILE4 MILE5 MILE6 MILE6 MILE MILE3 10K 7:53 - 8:42AM 5:58 - 9:00AM 8:04 - 9:18AM 8:39 - 11:06AM 8:44 - 11:24AM Water Station Restrooms Middle Section 10K Turn-Around Trail Path C 111th St. Monon Ctr Lexington Dr. Station D D 8:27-10:30AM 8:15-9:54AM 8:21-10:12AM 8:10-9:36AM 106th L e x i n g t o n D r . MILE7 MILE8 MILE9 MILE Co m b s A v e 105th Et h e l A v e B r i s t o l R d Gu i l f o r d A v e 101st Moves to Tra i l MO N O N MO N O N MO N O N 106th W. School Pkwy Or c h a r d P a r k D r W . Or c h a r d Orc h a r d Park Dr N . WoodlawnDr. MILE Water Station Restrooms South Section 8:33-10:48AM E D F G Cone lightly CTR Cone lightly CTR Cone lightly CTR Cone lightly CTR Trail Path Trail Path Stay RIGHT sign Warning Signs on MONON Cone CTR of Rd Runners Stay RIGHT NO Eastbound Trac The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Carmel Road Racing Group / Todd Oliver Name of Organization/Applicant Signature of Authorized Agent/Applicant Todd Oliver, President Printed Name and Title (If applicable) Phone Number (Required) Carmel, IN 46032 Address of Organization/Applicant 9/5/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    *This event was approved at the 8-21-24 BPW meeting. The organizers are updating the road closure and use of stage. Date of original request submission: 7-26-24Department Recommendation: CPD: Yes, 10-3-24 ENG: Yes, 10-4-24Streets: Yes, 10-3-24 MAC: Yes, 10-8-24 Parks: Yes, 10-3-24 CFD: Yes, 10-8-24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Midtown Plaza Barricade Elm Street (Monon Blvd & Elm Str / Veteran's Way & Elm Street), also barricade Midtown Garage entrance on Elm. Closure of north Monon Blvd. from 5-8:00 pm (see map below) Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: Closing Elm Street to have vendors and visitors on the footprint. 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Barricades* No Parking Signs * Event Use/Purpose: Description of Event: Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Barricades needed 18 Please note the number of NO PARKING SIGNS needed 10 on Elm and Plaza 5. EVENT DETAILS Diwali celebration and cultural festival of lights. Provide a brief description of event Diwali celebration and cultural festival of lights is a community festival that entails a dance program, food vendors, light decorations, live music, and cultural activities. The festival will take place this year on Midtown Plaza across the plaza onto Elm Street. This will be the inaugural Carmel Diwali celebration. Attach additional pages if needed-SEE BELOW quantity of 8 Event Date End* Tear Down Time:* Event End time:* ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 10/26/2024 10:00:00 PM 8:00:00 PM NA 1,000 Will a Fee be charged for this event? If yes, please describe below. Yes No Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: Event Date Start * 10/26/2024 If multiple dates, please list Set-Up Time:* 8:00:00 AM Event Start time:* 5:00:00 PM Rehearsal Number of People Expected:* Fees? EVENT SET UP: VENDORS: City of Carmel mobile stage *ten 10x10 tents and one 40x40 A Classic tent Vendors Vendors Present* Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximately how many vendors will be present? 10 6. CONTACT INFORMATION: Melissa Hopson mhopson@carmel.in.gov 3176194187 City of Carmel City Carmel State / Province / Region Indiana Postal / Zip Code 46032 Country United States Street Address One Civic Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Name of Organization/Applicant Signature of Authorized Agent/Applicant Printed Name and Title (If applicable) 3179318085 Phone Number (Required) Address of Organization/Applicant 7/26/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Roundabout at Rangeline Road/Lowes Way/Clay Terrace Blvd    Date of request submission: 9-30-24Department Recommendation: CPD: Yes, 10-3-24 ENG: Yes, 10-4-24Streets: Yes, 10-3-24 MAC: Yes, 10-8-24Parks: Yes, 10-3-24 CFD: Yes, 10-8-24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Roundabout at Rangeline Road/Lowes Way/Clay Terrace Blvd. Include addresses as appropriate An easy to read, color map of the area is required with submission. Movember Roundabout.png 1.6MB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: Southbound from Clay Terrace Blvd closed/Northbound from Rangeline Road to Lowes Way remaining open 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other Placing flags in roundabout correlating dollars raised 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Standard Cones * Event Use/Purpose:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Standard Cones needed 20 5. EVENT DETAILS Call to action for Movember Men's Health awareness Description of Event:* Event Date Start * Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the event. Event Date End* If multiple dates, please list Set-Up time:* Tear Down End time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? Provide a brief description of event Press conference on a call to action to raise awareness on Movember-Men's Health. The centerpiece of our event will be the temporary closure of the roundabout where “Morning Sun” is located, transforming it into a hub of activity dedicated to our cause. Media personalities and health experts will be on-site, shooting live footage to highlight the importance of men's health and to educate the public on these critical issues. Their presence and expertise will help draw attention to the campaign, ensuring that the message reaches a wide audience. We are inviting the public to donate by using the provided QR code and purchasing flags for $5 each showing support for men's health, creating a powerful and visually striking display of solidarity and support. Our goal is for the roundabout, adorned with these flags, to become a symbol of the cause and a poignant photo opportunity for survivors and supporters alike. Additionally we will endeavor to make the Morning Sun roundabout the most adored roundabout in Carmel. We look forward to making a meaningful impact in the city of Carmel. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 11/4/2024 11/4/2024 On November 4th, the plan is to host a 20 minute press conference. The goal for the month of November (aka Movember) is have the flags placed in the roundabout area for the entire month 8:00:00 AM 10:00:00 AM 9:00:00 AM 9:20:00 AM NA 25 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Carmel Fire Department Name of Merchants(s) doing the setup 3175082809 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Renee Butts/Tim Griffin rbutts@carmel.in.gov 3175082809 Carmel Fire Department City CARMEL State / Province / Region Indiana Postal / Zip Code 46032-3391 Country United States Street Address 210 Veterans Way Address Line 2 Non-Profit Organization Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Renee Butts, Carmel Fire Department Name of Organization/Applicant Signature of Authorized Agent/Applicant Renee L. Butts Printed Name and Title (If applicable) 3175082809 Phone Number (Required) 210 Veterans Way Carmel IN 46032 Address of Organization/Applicant 9/30/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    Road Closure Date of request submission: 9-4-24 Department Recommendation: CPD: Yes, 10-3-24 ENG: Yes, 10-4-24Streets: Yes, 10-3-24 MAC: Yes, 10-8-24Parks: Yes, 10-3-24 CFD: Yes, 10-8-24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Elm Street (Veterans Way to 3rd Avenue SW) Monon Blvd North (Just North of Sun King, alley to Elm, but will need to place barricade further South to prevent through traffic) Include addresses as appropriate An easy to read, color map of the area is required with submission. Carmel Midtown Plaza Sitemap.pdf 108.38KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: Will need portions of Elm and Monon Blvd blocked to allow for pedestrian traffic and event elements. Closure area marked with red lines on map below. Streets closed by 9 AM to allow for load in/staff parking, streets can be reopened at 6 PM. 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other Road closures 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Cones* Barricades* Event Use/Purpose:* Description of Event:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Barricades needed 8 5. EVENT DETAILS December 1st - Indianapolis Colts Away Game Watch Party Vs New England Patriots Provide a brief description of event Sponsored by Bud Light, our away game watch parties provide an electric atmosphere for fans to cheer on the team. The watch party will be free to enter and will have a variety of games/activities to keep fans entertained. There will be giveaways and special German-themed activations, along with appearances from cheer and Blue. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT Event Date End* Tear Down End time:* Event End time:* 12/1/2024 6:00:00 PM 5:00:00 PM NA 1,000 Will a Fee be charged for this event? If yes, please describe below. Yes No Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. 10 x 10 Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Inflatables Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: Event Date Start* 12/1/2024 If multiple dates, please list Set-Up time:* 10:00:00 AM Event Start time:* 12:00:00 PM Rehearsal Number of People Expected:* Fees? EVENT SET UP: VENDORS: Vendors Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Vendors Present* Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Approximately how many vendors will be present? 1-2 6. CONTACT INFORMATION: Eyal Friedman eyal.friedman@colts.com 3176170765 3176170765 Eyal Friedman - Indianapolis Colts Events Intern City Indianapolis State / Province / Region Indiana Postal / Zip Code 46254 Country United States Street Address 7001 W 56th St Address Line 2 For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Indianapolis Colts/Eyal Friedman Name of Organization/Applicant Signature of Authorized Agent/Applicant Eyal Friedman - Events Intern Printed Name and Title (If applicable) 317-617-0765 Phone Number (Required) 7001 W 56th Street Indianapolis, IN 46254 Address of Organization/Applicant 9/4/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ DEDICATION & DEED OF PUBLIC RIGHT-OF-WAY THIS INDENTURE WITNESSETH: That Carmel Clay Schools (the "Grantor"), the fee simple owner(s) of the real property depicted and described on the attached Exhibits A and B ("Property") incorporated herein by this reference, which Property is located in the City of Carmel, Hamilton County, State of Indiana, hereby grants, conveys and wa1rnnts in fee simple and with no reversionary rights whatsoever retained, all of Grantor's rights, title, and interest in the Property, to the City of Carmel, Indiana, an Indiana municipal corporation ("Grantee"), subject to all existing easements and rights-of-way of record, for the sum of Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged. The undersigned represent and wan-ant that they are the fee simple owners of the Property; that Grantor has full capacity to convey the Property; that they have full authority to execute and deliver this instrument; that they are therefore, fully empowered to convey the Property to the City of Catmel, Indiana, and that on the date of execution of this Dedication and Deed of Public Rights-of-Way, they had full authority to so act; and that all necessa1y action for the making of this conveyance has been duly taken. The Grantor assumes and agrees to pay real estate taxes and assessments on the Property for 2024 payable 2025 and all prior years. This obligation shall survive the conveyance of the Property and shall be enforceable by the Grantee in the event of any non-payment. The undersigned represents and wan-ants that no consent of any third party, including, but not limited to, mortgagees, lenders, landlords, tenants, patiners, members, managers, shareholders or joint venturers, is required for the valid and binding execution and delive1y of this Dedication and Deed of Public Right-of-Way. [Signature page to follow] 1 '-'\� t-h IN WITNESS WHEREOF, Grantor has executed this Instrument to be effective as of the _du_ day of Se.ptt mblv-, 2024. Carmel Clay Schools (GRANTOR): Kristin�iiPz1l ST A TE OF INDIANA ) ) SS: COUNTY OF HAMILTON ) Grantee's Tax Mailing Address and after recording return to: City of Carmel One Civic Square Carmel, IN 46032 My County of Residence: if a VVl. 01 l t t) v\.. I affirm, under the penalties for perjury, that I have taken reasonable care to redact each and every Social Security number from this document, unless it is required by law. Allison N. Lynch-McGrath, Esq. Instrument prepared by: Allison N. Lynch-McGrath, Esq., Assistant Corporation Counsel, 1 Civic Square, Carmel, Indiana 46032. 2 ir-'. 'i City of Carmel BOARD OF PUBLIC WORKS & SAFETY ACCEPTANCE OF DEDICATION & DEED OF PUBLIC RIGHTS-OF-WAY WHEREAS, the foregoing Grantor having filed with the City of Cannel, Indiana, an Indiana municipal corporation ("City"), its Dedication and Deed of Public Rights-of-Way of certain real property ("Property") to the City for the purpose of establishing City rights-of-way; WHEREAS, the City believes that said fee simple conveyance of the Property is desirable, necessary and in the City's best interests; and NOW THEREFORE, the City, by and through its Board of Public Works and Safety, hereby accepts said Dedication and Deed, and orders that the Dedication and Deed of Public Rights-of-Way described herein be recorded in the Recorder's Office of Hamilton County, Indiana, and that the Property be, and the same hereby is, declared open and dedicated to the City. SO ORDERED: ATTEST: CITY OF CARMEL BOARD OF PUBLIC WORKS & SAFETY Laura Campbell, Presiding Officer Date: ___________ _ James Barlow, Member Date: ------------ Alan Potasnik, Member Date: ___________ _ Jacob Quinn, Clerk Date: ________ _ 3 :r I :i-,· STATE OF INDIANA ) ) SS: COUNTY OF HAMILTON ) Before me, a Notary Public in and for said County and State, personally appeared LAURA CAMPBELL, JAMES BARLOW AND ALAN POTASNIK, by me known, and by me known to be the Members of the City of Carmel Board of Public Works and Safety, and JACOB QUINN, Clerk of THE CITY OF CARMEL, who acknowledged the execution of the foregoing Dedication & Deed of Public Rights-of-Way on behalf of the City of Carmel, Indiana. Witness my hand and Notarial Seal this ___ day of _____ _, 20 __ NOTARY PUBLIC My Commission No./Expiration: Printed Name My County of Residence: _______ _ 4 'f ,i' ; Parcel: 3 Project: 22-ENG-07 County: Hamilton Section: 27 Township: 18N Range: 4E 0 200 400 SCALE: 1"= 400' Exhibit 11 B11 Right of Way Parcel Plat Owner: Carmel Clay Schools Warranty Deed: Instrument 200400056247 Key #29-10-27-000-006.000-018 131ST ST. rF Ii � ===-Approx. Water Line Easement In Favor of the City of Carmel of Hamilton County Doc. 9544624 Residue 'A' lrUtility Easement In Favor of theCity of Cam1el, Indiana Doc. 200600069296 I I LWell House Access Easement In Favor of the City of Cam1el, Indiana 11 Doc. 200600069296 I�- . . - -�T� 45' RW Dedicated m Instrument_/ l Lb I H ;:: 200600018039 RJ DLZDLZ INDIANA, LLC 138 NORTH DELAWARE ST. INDIANAPOLIS, INDIANA 46204 (317) 633,1120 YOWl,dlz.com Pro'ect 2163 2056 91 Page: 1 of 2 Prepared by: SMH Checked by: SAJ W /1/%1 Hatched Area is theApproximate acquisition 15.00' i 0::: 0::: > 0::: LINE 'A' RW Dedicated in Instrument 200200081420 Parcel: 3 Project: 22-ENG-07 County: Hamilton Section: 27 Township: 18N Range: 4E Steven A, Jones P,S, LS20200010 126TH ST. POINT LINE 200 'A', 'B' 204 N/A 314 'PR-A' 317 'PR-A' 319 'PR-A' 322 'PR-8' 325 'PR-8' 327 'PR-8' 423 'PR-8' 425 'PR-8' 426 'PR-A' 427 'PR-A' Exhibit 11 B11 (Continued) Owner: Carmel Clay Schools DETAIL Scale: 1" = 200' a::: 0w <{>oa::: a::: PARCEL POINT TABLE STATION OFFSET NORTHING See Location Control Route Survey Plat 46+95.00 PL (35.27' Lt.) 1720504,0396 46+95.00 PL (50.00' Lt.) 1720518.7100 18+20.00 48.90' Lt. 1720568.9896 +PL (18+57.34) PL (43.25' Lt.) 1720608.8240 EASTING 220081.6555 220080 .2902 220150.4707 220150.3948 Page: 2 of 2 Prepared by: SMH Checked by: SAJ Note: Station and Offsets Control Over Both Northing and Eastings and Bearings and Distances SURVEYOR'S STATEMENT: To the best of my knowledge and belief, this plat, together with the Location Control Route Survey Plat Recorded in Instrument 2024022041 in the Office of the Recorder of Hamilton County, Indiana (incorporated and made a part hereof by reference) comprise a Route Survey executed in accordance wilh Indiana Administrative Code 865 IAC 1-12 ('Rule 12"). This plat was prepared from Information obtained from the Recorde�s Office and other sources which were not necessarily checked by a field survey. Date: 7/1/2024 DLZ DLZ INDIANA, LLC 138 NORTH DELAWARE ST. INDIANAPOLIS, INDIANA 46204 (317) 633-4120 1w.w.dlz.com Project 2163 2056 91 ,-i October 8, 2024 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – DUKE ENERGY – 504 E CITY CENTER Dear Board Members: Duke Energy is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28- 17-01) to install a new mid-span pole near 504 E City Center. The new pole is needed to maintain existing service and will be installed in line with existing aerial utility lines (exhibit attached). The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is valid and recommends approval of the waiver conditioned upon the following: •The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and 6-227(b). •Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be restored to the satisfaction of the City when work is completed. •Access to all adjoining properties shall be maintained at all times. •The petitioner shall be responsible for coordinating relocation of all utility lines attached to the poles and complete removal of any retired or replaced poles. •The petitioner acknowledges that this waiver is for the items described above only. •The petitioner acknowledges that the waiver approved this date does not guarantee approval of any future waiver requests for this or any other project. Sincerely, Bradley Pease, P.E. City Engineer October 8, 2024 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – DUKE ENERGY – 802 W MAIN ST Dear Board Members: Duke Energy is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28- 17-01) to install a new mid-span pole near 802 W Main. The new pole is needed to maintain existing service and will be installed in line with existing aerial utility lines (exhibit attached). The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is valid and recommends approval of the waiver conditioned upon the following: •The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and 6-227(b). •Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be restored to the satisfaction of the City when work is completed. •Access to all adjoining properties shall be maintained at all times. •The petitioner shall be responsible for coordinating relocation of all utility lines attached to the poles and complete removal of any retired or replaced poles. •The petitioner acknowledges that this waiver is for the items described above only. •The petitioner acknowledges that the waiver approved this date does not guarantee approval of any future waiver requests for this or any other project. Sincerely, Bradley Pease, P.E. City Engineer October 8, 2024 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: WAIVER OF BPW RESOLUTION NO. 04-28-17-01 – DUKE ENERGY – POLE MAINTENANCE Dear Board Members: Duke Energy is requesting a waiver from the City’s Buried Utility District requirements (BPW Resolution No. 04-28- 17-01) to perform maintenance on 23 existing utility poles along City Center Drive and 3rd Ave SW. As part of the maintenance project, 4 poles will be replaced (exhibit attached). The Department of Engineering, in review of the proposed requested waiver, has determined that the waiver is valid and recommends approval of the waiver conditioned upon the following: •The project’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and 6-227(b). •Any damage to the existing improvements within the right of way of and City of Carmel roadway shall be restored to the satisfaction of the City when work is completed. •Access to all adjoining properties shall be maintained at all times. •The petitioner shall be responsible for coordinating relocation of all utility lines attached to the poles and complete removal of any retired or replaced poles. •The petitioner acknowledges that this waiver is for the items described above only. •The petitioner acknowledges that the waiver approved this date does not guarantee approval of any future waiver requests for this or any other project. Sincerely, Bradley Pease, P.E. City Engineer