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Home My WebLink AboutCrossRoad Engineers, P.C./STREET/$104,000/Paver Project ASACzBmmjtpoMzodi.NdHsbuibu21;19bn-Pdu19-3135 Docusign Envelope ID: 8AE15259-9BE8-43A0-BC6F-E5AD0CF9D37D 10/16/2024 10/16/2024 10/16/2024 NOT PRESENT Exhibit A September 10, 2024 Mr. Matt Higginbotham Street Commissioner City of Carmel Street Department st3400W. 131 Street Carmel, IN 46074 Re: Palladium and Tarkington Drive Reconstruction Engineering Services Fee Proposal Dear Matt: Based on our conversations with youand your department, our current knowledge of the project areas, and communications with various other involved entities, we have prepared this fee proposal for your review. This proposal is intended to include all design elements required for rdthereconstructionoftheexistingPalladiumandTarkingtondriveapproachesoff3Avenue. Please refer to the attached Project Limits Exhibit ). The proposed work will be consistent with what was preliminary scoped in our previously completed cost estimates dated June 28, 2024. It isalso understood that the City would like to select all of the alternatives that were included in the cost estimates. This includes the removal and replacement of the existing Palladium drive approach, decorative paver crosswalk and bus parking area. This also includes the existing Tarkington Parking Garage drive approach, decorative crosswalk and approach to the parking garage. It is understood that this project will be locally funded through the City of Carmel Street Department. Following is a Scope of Professional Services and Proposed Fees for your review. We would like to thank you for this opportunity to continue our involvement in enhancing the City of Carmel through this project. If you should have any questions or need any further information, please do not hesitate to call me at (317) 780-1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. President th115N. 17 Avenue Beech Grove, Indiana 46107 Tel 317·780·1555 Docusign Envelope ID: 8AE15259-9BE8-43A0-BC6F-E5AD0CF9D37D PALLADIUM AND TARKINGTON DRIVE RECONSTRUCTION CrossRoad Engineers, PC SCOPE OFPROFESSIONAL SERVICES 1. Design and Construction Drawings Design and construction plans for the project will be prepared in accordance with the City and using INDOT, PROWAG and ADA standards and guidelines where applicable. CrossRoad Engineers will submit plans to the City of Carmel Street Department andEngineering Department for review at the following milestone: Preliminary Design (Approximately 50% complete) Final Check Plans (Approximately 90% complete) It is expected that the construction plans for this project will include all necessary plan sheets to detail the drive and parking lot reconstruction and drainage improvements, including but not limited to, Topographical Survey and Demolition Plan, Site Dimension Plan, Detailed Grading Plans, Maintenance of Traffic and Construction Phasing Plans, Erosion Control sheets, Miscellaneous Details; however, this phase WILL NOT include any landscaping design or lighting design. Holding a public information meeting for the project isnot included in this scope. It is anticipated that during design we will coordinate with the City of Carmel Engineering Department, Information and Communications Systems Department, and Redevelopment Commission as necessary. It is anticipated that we will also share information with a designated point of contact with both the Palladium and Tarkington developments as plans are developed. It is anticipated that the necessary Topographic Survey work is being completed hourly outside the scope of this proposal. 2. Utility Coordination Coordination with representatives from each of the utility companies having facilities within the project areas will be included in this task. CrossRoad Engineers will communicate any relocation of facilities that may be needed and then review the relocation plans that the utility companies prepare. We will review any reimbursable claims by the utility companies and coordinate as necessary. This task does not include This Docusign Envelope ID: 8AE15259-9BE8-43A0-BC6F-E5AD0CF9D37D work will be in general accordance with INDOT policy and procedures currently in effect. However, this scope only addresses utility coordination through the design process. Utility coordination services during the construction phase canbe provided as needed on an hourly basis. 3. Permitting and Bidding Phase Final Check Plans, final bid documents will be estimate. provided by the City. A CrossRoad Engineers representative will also attend and prepare agendas and minutes for the pre-bid, bid opening and the pre-construction meetings. It is assumed that the project limits will notrequire the disturbance of more than one acre of land. Therefore, it assumed that an IDEM CSGP permit will not be required. Therefore, it is assumed that no SWPPP Plans will be prepared for the project, and no reviews through the Hamilton County Soils and Water Conservation District will be coordinated. However, we will coordinate with the Carmel Engineering Department for any R/W permits or other requirements that need to be resolved. 4. As-Built Survey and Plans Following the completion of the improvements, CRE shall perfom the survey field work and office work necessary to prepare a set of as-built plans as required by the City of Carmel Engineering Department and necessary utilities for improvements constructed as part of the documents prepared within this scope of services. 5. Construction Inspection During the construction of the project, CrossRoad Engineers will provide full-time construction inspection services. It is anticipated that the project will be bid at the end of 2024, and will have a construction duration of approximately 2months (8 weeks) that is anticipated to begin April 2025 and finish by June 2025. Following theCitys will attend and prepare an agenda and minutes for a pre-construction meeting with the selected contractor. CrossRoad Engineers will then perform Construction Inspection services through the construction of the project. These construction inspection efforts would include progress meetings and associated meeting agendas and minutes; review shop drawings/material certifications from the contractor; and daily site inspections to verify conformance. During the construction of the project, we have budgeted an average of the following hours per week for daily inspection services (based on an estimated construction duration of 8weeks): Docusign Envelope ID: 8AE15259-9BE8-43A0-BC6F-E5AD0CF9D37D Project Inspector: 40 hrs. per week @ 8 weeks = 320 hours Senior Resident Project Representative: 8hrs. per week @ 8 weeks = 60hours Senior Project Manager: 2 hrs. per week @ 8 weeks = 16 hours Project Engineer: 2 hrs. per week @ 8 weeks = 16 hours Construction Inspection services will be provided on an hourly basis, at the rates included BPROPOSED FEES below. PROPOSED FEES Task Description Fees 1. Design and Construction Drawings 27,000 2. Utility Coordination 4,500 3. Permitting and Bidding Phase 8,500 4. As-Built Survey and Plans 4,000 5. Construction Inspection 60,000 CONTRACT TOTAL $104,000 Docusign Envelope ID: 8AE15259-9BE8-43A0-BC6F-E5AD0CF9D37D ATTACHMENT B HOURLY BILLING RATES Director$182.00 Senior Project Manager160.00 Project Manager143.00 Project Engineer127.00 Assistant Project Engineer110.00 CADDManager127.00 CADD Technician110.00 Assistant CADD Technician94.00 R/W Manager160.00 R/WAppraiser160.00 R/W Buyer160.00 Director$182.00 Senior Project Manager160.00 Senior Resident ProjectRepresentative152.00 Resident Project Representative143.00 Asst Resident Project Representative132.00 Project Inspector127.00 Assistant Project Inspector90.00 Survey Manager$160.00 Assistant Survey Manager135.00 Survey Crew 1Person132.00 Crew Chief110.00 FieldPerson88.00 Researcher99.00 Survey Technician110.00 Mileage (per mile)Current IRS Rate OtherDirect Costsat cost +15% RatesEffectivethroughDecember th115N. 17AVE, BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROADENGINEERS.COM Docusign Envelope ID: 8AE15259-9BE8-43A0-BC6F-E5AD0CF9D37D EXHIBIT 'A' Palladium Reconstruction Limits Tarkington Reconstruction Limits Docusign Envelope ID: 8AE15259-9BE8-43A0-BC6F-E5AD0CF9D37D 9/25/2024 CROSSROAD ENGINEERS, PC BEECH GROVE, IN 46107 - 112685 115 N 17TH AVE City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Street Department 3400 W. 131ST Street Carmel, IN 46074- 317) 733-2001 068025 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Matt Higginbotham 91757 2201Department:2201Fund:Motor Vehicle Highway FND 43-504.00Account: Professional Services - PaverProject1 $104,000.00 $104,000.00Each 104,000.00SubTotal 104,000.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 112685 ORDERED BY TITLE CONTROLLER Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham 317) 733-2001 Commissioner Docusign Envelope ID: 8AE15259-9BE8-43A0-BC6F-E5AD0CF9D37D