HomeMy WebLinkAboutB-2024-008 Special Purchase of Office Furniture
RESOLUTION B – 2024 - 008
RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION
AUTHORIZING A SPECIAL PURCHASE UNDER INDIANA CODE §5-22-10-12
The Carmel/Clay Board of Parks and Recreation (the “Board”) met at a duly called and authorized meeting
of the Board held on the date set forth below, such meeting being called pursuant to a notice stating the time, place
and purpose of the meeting received by all of the Board Members, and the following Resolutions were made,
seconded and adopted by a majority of those present at the meeting, which constituted a legal quorum of the Board.
WHEREAS, pursuant to Resolution No. G-2024-001, adopted on June 11, 2024, the Board has leased
office space in the John W. Hensel Government Center; and
WHEREAS, Carmel Clay Parks and Recreation (“CCPR”) management has engaged Commercial
Office Environments (the “Contractor”) to develop plans and identify needs for the leased office space; and
WHEREAS, the Contractor has submitted a quote in the amount of $153,658.45 to furnish the office
space, which includes honoring Omnia Contract Pricing allowing for a significant discount in the normal list
price; and
WHEREAS, Ind. Code §5-22-10-5 grants a governmental body the authority to enter into special
purchases of goods when there exits a unique opportunity to obtain supplies at a substantial savings to the
governmental body; and
WHEREAS, Ind. Code §5-22-10-12 authorizes a purchasing agent to make a special purchase when
the market structure is based on price but the governmental body is able to receive a dollar or percentage
discount of the established price; and
WHEREAS, the price offered by the Contractor for the direct purchase, delivery and installation of
the office furniture would result in a savings to the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CARMEL/CLAY BOARD OF PARKS AND
RECREATION THAT:
1. The foregoing Recitals are incorporated herein by this reference.
2. That the Carmel/Clay Board of Parks and Recreation hereby approves the purchase of office
furniture for the office space at the John W. Hensel Government Center for a total price not to
exceed $153,658.45.
3. The Carmel Clay Parks and Recreation Director is hereby authorized and directed to (a) enter
into a Purchase Order for the office furniture in accordance with provisions of this Resolution,
(b) provide for the delivery and storage of the office furniture until it is installed, (c) create and
maintain the files and records for special purchases required under Ind. Code § 5-22-10-3, and
(d) take such further actions as are necessary or convenient to fully effect the terms of this
resolution.
Docusign Envelope ID: 09D8589A-AC00-4AB3-BC8D-90813DACC0FA
4. This Resolution shall take effect immediately upon its adoption.
APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation this 17th day of October
2024, by a vote of 9 ayes and 0 nays.
CARMEL/CLAY BOARD OF PARKS AND RECREATION
Judith F. Hagan, President X
Aye Nay
Jenn Kristunas, Vice-President X
Aye Nay
Lin Zheng, Treasurer X
Aye Nay
Linus Rude, Secretary X
Aye Nay
Jonathan Blake X
Aye Nay
Katie Browning X
Aye Nay
James D. Garretson X
Aye Nay
Joshua A. Kirsh X
Aye Nay
Mark Westermeier X
Aye Nay
CERTIFICATION
I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks and
Recreation voted as indicated above at a public meeting on October 17, 2024.
Judith F. Hagan, President
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