HomeMy WebLinkAboutBPW-04-18-07
City of Carlllel
Office of the
Clerk-Treasurer
MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, APRIL 18, 2007
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
APRIL 18,2007, AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
City of Carlllel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, APRIL 18,2007 - 10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the April 4, 2007 Regular Meeting
2. BID OPENINGS/AWARDS
a. Bid Opening for the HV AC Controls (Re-bid); Steve Engleking, Director of the
Department of Administration
b. Bid Award for Grande Blvd and Old Meridian Roundabout Project; This was the
lowest and most responsive bid; Mike McBride, City Engineer
3. PERFORMANCE RELEASES
a. Resolution No. BPW-04-18-07-01; Morgan Creek; Exterior Sidewalks/Asphalt
Paths; Jerry Corbier, Covenant Group, LLC
4. CONTRACTS
a. Request for Purchases of Goods and Services; Trugreen Companies; (Bid A ward -
$231,087.00); David Klingensmith, Street Commissioner
b. Request for Purchases of Goods and Services; Server Centric Consulting LLC;
($5,000.00); Terry Crockett, Director of Information Services
c. Request for Purchases of Goods and Services; Milestone Contractors; (Bid A ward
- $616,000.00; Michael McBride, City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46031 317/571.2414
5. USE OF CITY FACILITIES
a. Request for Use of Caucus Room (2/3); Meeting; Thursday, May 24, 2007; 7:00
p.m. to 9:00 p.m.; Sarah Ayers, Parkside Village HOA
b. Request for Use of Reflecting Pond and Park; RlC Sub Convention; Friday thru
Sunday, August 17 - August 19, 2007 6:00 am to 5:00 p.m.; Chris Campbell
6. OTHER
a. Request for Agreement between Carmel City Court and Government Payment
Services, Inc.; Judge Paul Felix, Carmel City Courts
b. Request for Inter-Local Agreement between Hoosier Heritage Port Authority and
the City of Carmel; Terry Crockett, Director of Information Services
c. Request for Utility Reimbursement Agreement - 136th Road Improvement Project;
Vectren; ($11,649.00); Michael McBride, City Engineer
d. Request for Easement Agreement; Bethlehem Lutheran Church of Carmel; John
Duffy, Director of the Department of Utilities
e. Request for Water Availability; Lakeside Park, Section 5; Edward Fleming,
Stoeppelwerth & Associates
f. Request for Water Availability; Lakeside Park, Section 6; Edward Fleming,
Stoeppelwerth & Associates
g. Request for Water Availability; Lakeside Park, Section 7; Edward Fleming,
Stoeppelwerth & Associates
h. Request for Water Availability; Chase Bank, Village of West Clay, Section
6003BlBlockA; Brandon Burke, The Schneider Corporation
i. Request for Water Availability; One West (Parkwood West); Aaron Reynolds,
Duke Construction
j. Request for Commercial Curb Cut; Chase Bank; 3-Cuts on Pettigru Drive;
Brandon Burke, The Schneider Corporation
k. Request for Commercial Curb Cut; Bub's Cafe; New Drive; Matt Frey, Bub's Cafe
I. Request Lane Closures; Nightingale Home Healthcare; 1036 Rangeline Road;
Steve Rilenge, V.P. Construction
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, APRIL 18, 2007 -10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Members. Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer,
Sandra Johnson
MINUTES
The Minutesfor the April 4" 2007 Regular Meeting were approved 2-0.
I BID OPENING! AWARDS
Bid Oveninf! for HVAC Proieet; Board member Burke opened and read the bids aloud.
Company
Bid Amount
Frank Irish
TP Mechanical Contractor
$66,500.00
$52,684.00
The bids were given to Steve Engelking, Director of Administration for review and recommendation at
the next meeting.
Bid Award for Grande Blvd and Old Meridian Roundabout Proiect: This was the lowest and most
resvonsive bid; Milestone Contractors ($616.000.00); Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3-0.
PERFORMANCE RELEASES
Resolution No. BPW-04-18-07-01: Morf!an Creek; Exterior Sidewalks/Asvhalt Paths: Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
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CONTRACTS
Reauest for Purchases of Goods and Services; Truf!reen Comvanies: (Bid Award - $231,087.00);
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
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ReQuest for Purchases of Goods and Services: Server Centric Consultim! LLC: ($5.000.00): Mayor
Brainard moved /0 approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Purchases of Goods and Services; Milestone Contractors: (Bid Award - $616.000.00;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
USE OF CITY FACILITIES
Rem/est for Use of Caucus Room (2/3): Meelinl!: Thursday. May 24. 2007: 7:00 p.m. to 9:00 V.m.;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Rem/est for Use of Retlectinl! Pond and Park: RlC Sub Convention; Friday thru Sunday. AUl!ust 17-
AUl!ustl9. 20076;00 am to 5;00 V.m.: Mayor Brainard moved /0 approve. Board Member Burke
seconded. Request approved 3-0.
OTHER
ReQuest for Al!reement between Carmel City Court and Government Payment Services. Inc.; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Inter-Local Af!reement between Hoosier Herital!e Port Authority and the City of Carmel:
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Remlest for Utility Reimbursement Al!reement -136'" Road Improvement Project; Vectren;
($11.649.00): Mayor Brainard moved to approve. Board Member Burke seconded. Request approved
3-0.
ReQuest for Easement Al!reement: Bethlehem Lutheran Church of Carmel: Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Rem/est for Water Availability: Lakeside Park. Section 5; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3-0.
Reauest for Water Availability: Lakeside Park. Section 6: Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3-0.
Reauest for Water Availability: Lakeside Park. Section 7; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3-0.
Reauest for Water Availability: Chase Bank. Villal!e of West Clay. Section 6003B/BlockA: Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Reauest for Water Availability: One West (Parkwood West): Aaron Reynolds. Duke Construction;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Rem/est for Commercial Curb Cut; Chase Bank; 3-Cuts on PeUil!ru Drive: Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
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Reauest for Commercial Curb Cut; Bub's Cafe; New Drive; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3-0.
Reauest Lane Closures; Nif!htinf!ale Home Healthcare; 1036 Ranf!eline Road; Mayor Brainard moved
to approve. Board Member Burke seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjoumed the Meeting at 10;]5 a.m.
Approved,