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Home My WebLink AboutBPW-05-02-07 City of Carlllel Office of the Clerk. Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY , MAY 2, 2007 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MAY 2, 2007, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDI.ANA 46031 317/571-2414 City of Carlllel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 2, 2007 - 10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the April 18, 2007 Regular Meeting b. Minutes from the April 20, 2007 Executive Session c. Minutes from the April 20, 2007 Special Meeting 2. BID OPENINGS! AWARDS a. Bid Opening for the Westfield Blvd 98th to 106th Street Water Main Project; John Duffy, Director of the Department of Utilities b. Bid A ward for 2007 Department of Community Services Vehicles; Pearson Ford; This was the lowest and most responsive bid; Mike Hollibaugh, Director of the Department of Community Services c. Bid A ward for the HV AC Project; TP Mechanical Contractors; ($52,684.00); This was the lowest and most responsive bid; Steve Engelking, Director of the Department of Administration 3. PERFORMANCE RELEASES a. Resolution No. BPW-05-02-07-01; Clay Middle School; Right of Way Improvements; Kay Van Deusen, JC Ripberger Construction b. Resolution No. BPW-05-02-07-02; Abney Glen; Water Mains; Paul Shoopman, Indiana Land Development ONE CIVIC SQUARE CARMEL, INDIANA 46032 3 I 7/571 .2414 4. CONTRACTS a. Request for Purchases of Goods and Services; TP Mechanical Contractors; (Bid A ward-$52,684.00); Steve Engelking, Director of the Department of Administration b. Request for Purchases of Goods and Services; S&K Building Services; ($4,200.00); Steve Engelking, Director of the Department of Administration c. Request for Purchases of Goods and Services; Brighthouse Networks; ($17,200.00); John Duffy, Director of the Department of Utilities d. Request for Purchases of Goods and Services; Crawford Murphy & Tilly, Inc.; ($121,815.00); Michael McBride, City Engineer 5. USE OF CITY FACILITIES a. Request for Use of Council Chambers; Meeting; Thursday, June 21, 2007; 6:30 p.m. to 8:30 p.m.; Bob Lutz, Lakes of Hazel Dell HOA b. Request for Use of Gazebo and Common Areas; Community Scout Day; Saturday, September 15, 2007; 12:00 p.m. to 5:00 p.rn.; John Hughey, Troop 117 c. Request for Use of Gazebo and Common Areas; Party; Sunday, June 24, 2007; 12:00 p.m. to 7:00 p.m.; Amy Sutphin d. Request for Use of Gazebo and Common Areas; Wedding; August 24, 2007 4:00 p.m. to 6:00 p.m. (Rehearsal); August 25, 2007; Noon to 6:00 p.m.; Nicole Potts e. Request for Close City Streets; Block Party; Suuday, May 20, 2007; 12:00 p.m. to 8:00 p.m.; Jim Updike 6. OTHER a. Request for Water Availability; Buford Properties, Phase 2 Building; Mike Fischer, Catalyst Construction b. Request for Residential Curb Cut; 430 West of West Road; Timothy Johnson, 12102 West Road c. Request for Open Pavement Cut; Reed Property-Private Golf Course; West Road between 121'1 and 1261h Street; Eric Gleissner, Civil Site Group, Inc. . d. Request for Secondary PlatJReplat Approval; Village of West Clay, Section 6001; Block K, Lots 1078-1081; Brandon Burke, The Schneider Corporation 7. ADJOURNMENT I I I BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDA Y, MAY 2, 2007 -10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:01 a.m. MEMBERS PRESENT Board Members, Mary Ann Burke and Lori Watson; Clerk Treasurer, Diana Cordray; Deputy Clerk Treasurer, Sandra Johnson MINUTES The Minutesfor the April 18, 2007 Regular Meeting were approved 2-0. The Minutes for the April 20. 2007 Executive Session were tabled. The Minutes for the April 20. 2007 Special Meeting were tabled. BID OPENING/AWARDS Bid ODenilHi for Westfield Blvd 98'h Street to 106'" Street Water Main Project; Board Member Burke opened and read the bids aloud. Company Bid Amount ICI $667,147.00 Veolia Water $572,908.00 Boyd and Sons $372,095.00 The bids were given to John Duffy, Director of the Utilities Department for review and recommendation at the next meeting. Bid Award for 2007 DeDartme11l of Communi tv Services Vehicles; This was the lowest and most resvonsive bid: Pearson Ford; Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. Bid Award for HVAC Proiect: This was the lowest and most responsive bid; TP MechaniCal Contractors; Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. I I I PERFORMANCE RELEASES Resolution No. BPW-05-02-07-01: Clav Middle School: Ril!ht of Wav 1mvrovements: Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-05-02-07-02; Abnev Glen: Water Mains; Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. CONTRACTS Reauest for Purchases of Goods and Services: TP Mechanical Contractors; (Bid Award-$52.684.00); Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. Reauest for Purchases of Goods and Services: S&K Buildinl! Services: ($4,200,00): Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Reauest for Purchases of Goods and Services: Bril!hthouse Networks: ($17,200.00): Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Reauest for Purchases of Goods and Services: Crawford Murvhv & Tillv, Inc.: ($121,815.001: Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. USE OF CITY FACILITIES Reauest for Use of Council Chambers: Meetinl!; Thursdav, June 21.2007: 6:30 V.m. to 8:30 v.m.: Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Reauest for Use of Gazebo and Common Areas: Coml1Jlll1itv Scout Dav: Saturdav. Sevtember 15. 2007: 12:00 v.m. to 5:00 V.m.: Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. ReQllest for Use of Gazebo and Common Areas; Partv: Sundav, June 24,2007: 12:00 V.m. to 7:00 Mh-Board Member Burke moved for approval. Board Member Watson seconded, Request approved 2-0. Reauest for Use of Gazebo and Common Areas; Weddinl!: AUl!ust 24,20074:00 V.m. to 6:00 v.m. (Rehearsal!: A//I!ust 25, 2007: Noon to 6:00 v.m.: Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. Reauest for Close Citv Streets; Block Partv: Sundav, Mav 20, 2007: 12:00 v.m. to 8:00 v.m.: Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. OTHER ReQllest for Water Availabilitv: Buford Proverties, Phase 2 Buildinl!: Board Member Burke moved for approval, Board Member Watson seconded. Request approved 2-0. I I I Reauest for Residential Curb Cut; 430 West of West Road; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ReQl/est for Open Pavement Cut; Reed ProperlV-Private Golf Course; West Road between 12]" and ]26/" Street; Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. Reauest for Secondary Plat/Replat Approval; Villalle of West Clav. Section 600]; Block K. Lots 1078- ] 08/; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Mayor Brainard adjourned the Meeting at 10;] 5 a.m. iana L. Cordray, Clerk-Treasurer ~ Approved, /