HomeMy WebLinkAboutBPW Meeting Minutes 10-16-24Board of Public Works and Safety Meeting
Minutes
Wednesday, October 16, 2024 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Board Member Potasnik called the meeting to order at 10:00 AM
MEMBERS PRESENT
Board Members James Barlow, Alan Potasnik, City Clerks Jacob Quinn, and Jessica Dieckman are
present.
MINUTES
Minutes from the October 2, 2024, Regular Meeting. Board Member Barlow moved to approve. Board
Member Potasnik seconded. Minutes approved 2-0.
TABLED ITEMS
Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; TABLED ON 05-01-24
REMAINS TABLED
CONTRACTS
Request for Purchase of Professional Services; Clark Dietz, Inc.; ($151,428.00); 22-ENG-05-99th Path
from Westfield Blvd to Haverstick Road; Additional Services Amendment 3; Board Member Barlow
moved to approve. Board Member Potasnik seconded. Request approved 2-0.
Request for Purchase of Goods and Services; JAF Property Services, Inc.; ($2,800.00); Access
Control for Doors; CO #1; Board Member Barlow moved to approve. Board Member Potasnik
seconded. Request approved 2-0.
Request for Purchase of Professional Services; CrossRoad Engineers, P.C.; ($104,000.00); Paver
Project; Additional Services Amendment; Board Member Barlow moved to approve. Board Member
Potasnik seconded. Request approved 2-0.
Resolution BPW 10-16-24-01; Request for Acknowledgment of Contract between City and Vendor;
CC&T Construction, Inc.; ($89,820.00); Sidewalk Along Gradle Drive; Board Member Barlow moved to
approve. Board Member Potasnik seconded. Resolution approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Docusign Envelope ID: 5CC3A52C-8A86-4933-AF1D-4D299923B03F
Request to Use Carter Green and Use/Close City Streets; Special Request to Use Electricity and James
Building Restrooms; Carmel Pride; June 29, 2025; 12:00 PM to 10:00 PM; Board Member Barlow
moved to approve. Board Member Potasnik seconded. Request approved 2-0.
Request to Use Civic Square Gazebo/Lawn and Use/Close City Streets; Special Request to Use
Electricity and Fountain Restrooms; Indiana Women’s Running Festival Half Marathon; August 29,
2025, through August 30, 2025; 1:00 PM to 1:00 PM (Next Day); Board Member Barlow moved to
approve. Board Member Potasnik seconded. Request approved 2-0.
Request to Use Midtown Plaza and Use/Close City Streets; Amending Event; (Originally Approved by
the Board on 08-21-24); Special Request to Use Electricity; Diwali Celebration and Cultural Festival
of Lights; October 26, 2024; 8:00 AM to 10:00 PM; Board Member Barlow moved to approve. Board
Member Potasnik seconded. Request approved 2-0.
Request to Use City Streets; Movember Men’s Health Awareness; November 4, 2024; 8:00 AM to
10:00 AM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request
approved 2-0.
Request to Use the Midtown Plaza and Use/Close City Streets; Colts Away Game Watch Party vs New
England Patriots; December 1, 2024; 10:00 AM to 6:00 PM; Board Member Barlow moved to
approve. Board Member Potasnik seconded. Request approved 2-0.
OTHER
Request of Right Away Dedication; 22-ENG-07 Project; Board Member Barlow moved to approve.
Board Member Potasnik seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of a Mid-Span Utility Pole; 504
E City Center; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request
approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of a Mid-Span Utility Pole; 802
w Main Street; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request
approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Maintenance of 23 Existing Poles; Board
Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 2-0.
ADD-ONS
Board Member Barlow moved to add one add-on item to the agenda. Board Member Potasnik
seconded. The add-on was approved 2-0.
Request to Use City Streets; Event for Merchants Bank and Merchants Capital Employees; October
25, 2024; 10:00 AM to 3:00 PM; Sergey Grechukhin, Corporation Counsel, briefly speaks; this
request is to place a food truck for a two-hour event for Merchants Bank’s employees on the east side
Docusign Envelope ID: 5CC3A52C-8A86-4933-AF1D-4D299923B03F
of the Merchants Bank Building. The truck will occupy two parking spaces. Board Member Barlow
moved to approve. Board Member Potasnik seconded. Request Approved 2-0.
Board Member Barlow moved to add one add-on item to the agenda. Board Member Potasnik
seconded. The add-on was approved 2-0.
Request to Use City Streets; Public Awareness Photo Installation for Mental Health Awareness;
October 18 through 30, 2024; 9:00 AM to 9:00 AM; Sergey Grechukhin, Corporation Counsel,
briefly speaks; this is a placement of a Colts Branded Stage Photo op living picture frame for Mental
Health Awareness Month organized by the Colts’ Kicking the Stigma campaign. The structure will be
located at Midtown Plaza and will not interrupt traffic or use of the plaza. The structure will remain at
this location between October 18 and October 30. CPD, Streets, Marketing, and Legal have vetted the
request. Board Member Barlow moved to approve. Board Member Potasnik seconded. Request Approved
2-0.
ADJOURNMENT
Board Member Potasnik adjourned the meeting at 10:10 AM.
APPROVED: ____________________________________
Jacob Quinn – City Clerk
_____________________________________
Laura Campbell, Chair
ATTEST:
__________________________________
Jacob Quinn – City Clerk
Docusign Envelope ID: 5CC3A52C-8A86-4933-AF1D-4D299923B03F