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Home My WebLink AboutPaperless Packet for BPW Meeting 11-20-24Board of Public Works and Safety Meeting Agenda Wednesday, November 20, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the November 06, 2024, Regular Meeting 2. BID OPENINGS, QUOTES, AND AWARDS a. Quote Opening for Carmel Police Vehicles Purchase; Chief Drake Sterling, Carmel Police Department b. Bid Opening for 2025 Rock Salt Bid; John Duffy, Director of Utilities c. Bid Award for 2024 Water Main Improvements; John Duffy, Director of Utilities d. Bid Award for River Road Water Main Extensions; John Duffy, Director of Utilities 3. TABLED ITEMS a. Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 11-06-24 4. CONTRACTS a. Resolution BPW 11-20-24-01; A Resolution of the City of Carmel Setting the Meeting for the Elections of the Two Elected Carmel Police Merit Board Commissioners; Meeting Notice Monday, December 16, 2024; 3:00 PM to 5:00 PM; Chief Drake Sterling, Carmel Police Department b. Request for Purchase of Goods and Services; United Construction Services, LLC; ($5,112.94); 20 ENG-06 Haverstick Road Multi-Use Path-Pipe Connection; CO #2; Brad Pease, Director of Engineering 5. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Civic Square Gazebo and Lawn; School of Rock Spring Performances; May 17 through May 18, 2025; 11:00 AM to 7:00 PM; Dave Lawson, School of Rock Carmel b. Request to Use Midtown Plaza; Shred415 Free Workout; May 21, June 18, July 16, August 20, and September 17, 2025; 5:00 PM to 7:00 PM; Jen Wilkins, Shred415 c. Request to Use Midtown Plaza; Chanukah Menorah Lighting; December 24, 2024; 4:00 PM to 8:00 PM; Dovid Grossbaum 6. OTHER a. Request for Stormwater Technical Standards Waiver; Carmel Civic Square Condos Development; Civil & Environmental Consultants, Inc. 7. ADD-ONS 8. ADJOURNMENT Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, November 6, 2024 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 9 Chairwoman Campbell called the meeting to order at 10:00 AM 10 11 MEMBERS PRESENT 12 13 Chairwoman Laura Campbell, Board Members James Barlow and Alan Potasnik, and City Clerks Jacob 14 Quinn and Jessica Dieckman are present. 15 16 MINUTES 17 Minutes from the October 16, 2024, Regular Meeting. Board Member Barlow moved to approve. 18 Board Member Potasnik seconded. Minutes approved 3-0. 19 BID OPENINGS, RECOMMENDATIONS, AND AWARDS 20 21 Bid Opening for 2024 Water Main Improvements 22 Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: 23 24 Contractor Bid 25 Lykin Contracting Company, LLC $745,280.00 26 Daystar Directional Drilling Inc. $1,179,103.11 27 TPI Utility Construction, LLC $705,675.00 28 29 Bid Opening for River Road Water Main Extensions 30 Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: 31 32 Contractor Bid 33 Lykin Contracting Company, LLC $970,027.00 34 Daystar Directional Drilling Inc. $1,143,265.80 35 Indiana Earthworks, LLC $955,255.00 36 TPI Utility Construction, LLC $917,450.00 37 38 Bid Recommendation for 2025 Rock Salt for Drinking Water Softening; John Duffy, Director of 39 Utilities, would respectfully recommend declining or rejecting this bid. The Utilities Department would 40 like to rebid this project and change some specifications. Board Member Potasnik moved to reject the 41 bid. Board Member Barlow seconded. Bid Rejected 3-0 42 TABLED ITEMS 43 WITHDRAWN: Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin 44 Harbin, Tier One Valet TABLED ON 05-01-24 Sergey Grechukhin, Corporation Counsel, briefly 45 speaks; at this time, we ask that this item be withdrawn from tabling. Currently, the zone where they 46 request parking is not a parking zone. 47 48 CONTRACTS 49 50 Request for Acknowledgment of Contract between City and Vendor; Gridics LLC; ($105,000.00 total, 51 $35,000.00 annually); 3-Year Software Provider Contract; Board Member Potasnik moved to approve. 52 Board Member Barlow seconded. Request approved 3-0. 53 54 Request for Purchase of Goods and Services; United Construction Services, LLC; ($8,930.85); 20 55 ENG-06 Haverstick Road MU Path; CO #1; Board Member Barlow moved to approve. Board Member 56 Potasnik seconded. Request approved 3-0 57 58 Request for Utility Reimbursement Agreement between City of Carmel and Vendor; Duke Energy 59 Indiana, LLC; ($547,591.58); 20-ENG-04 College Avenue; Board Member Potasnik moved to 60 approve. Board Member Barlow seconded. Request approved 3-0. 61 62 Request for Purchase of Goods and Services; Barth Electric Co. Inc.; ($1,108.00); 23-STR-09 63 Tarkington Lighting; CO #2; Board Member Potasnik moved to approve. Board Member Barlow 64 seconded. Request approved 3-0. 65 66 REQUEST TO USE CITY STREETS/PROPERTY 67 68 Request to Use/Close City Streets; Late Night on Main; June 21, 2025; 2:00 PM to 3:00 AM; Board 69 Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 70 71 Request to Use/Close City Streets; Late Night on Main; July 19, 2025; 2:00 PM to 3:00 AM; Board 72 Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 73 74 Request to Use/Close City Streets; Late Night on Main; August 16, 2025; 2:00 PM to 3:00 AM; Board 75 Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 76 77 Request to Use North Doors of City Hall; Amending Event; (Originally Approved by the Board on 09-78 18-24); Civil Wedding Ceremony; September 6, 2025; 1:00 PM to 4:00 PM; Board Member Potasnik 79 moved to approve. Board Member Barlow seconded. Request approved 3-0. 80 81 Request to Use Carter Green; Special Request to Use Electricity and James Building Restrooms; 82 Secret Families of Hamilton County Fall Festival and Vendor Boutique Fair; September 21, 2025; 83 8:00 AM to 6:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. 84 Request approved 3-0 85 86 Request to Use Midtown Plaza; Special Request to Use Electricity; City of Carmel Holiday Trolley; 87 November 22 through December 21, 2024; 8:00 AM to 4:00 AM; Board Member Potasnik moved to 88 approve. Board Member Barlow seconded. Request approved 3-0. 89 90 OTHER 91 Request for Approval of the 2025 Board of Public Works Meeting Calendar. Board Member Potasnik 92 moved to approve. Board Member Barlow seconded. Request approved 3-0. 93 94 Request for DORA Designation; Peace Water Winery, LLC; Board Member Potasnik moved to 95 approve. Board Member Barlow seconded. Request approved 3-0. 96 97 Request for Consent to Encroach; 701 Woodbine DriveBoard Member Barlow moved to approve. 98 Board Member Potasnik seconded. Request approved 3-0 99 100 Request for Consent to Encroach; 12635 Enclave Court; Board Member Potasnik moved to approve. 101 Board Member Barlow seconded. Request approved 3-0. 102 103 Request for Grant of Perpetual Stormwater Quality Management Easement; 3309 E 146th Street; 104 Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. 105 106 Request for Right Away Dedication; 4130 W 131st Street; Board Member Potasnik moved to approve. 107 Board Member Barlow seconded. Request approved 3-0. 108 109 Request for Stormwater Technical Standards Waiver; Leo at Carmel; Board Member Potasnik moved 110 to approve. Board Member Barlow seconded. Request approved 3-0. 111 112 Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC 113 TABLED Sergey Grechukhin, Corporation Counsel, briefly speaks; at this time, we request this item 114 be tabled. There is a procedure with City Council and will bring this back to the Board at the next 115 meeting. Board Member Barlow moved to table this request. Board Member Potasnik seconded. 116 Tabling approved 3-0. 117 118 ADD-ONS 119 120 Board Member Potasnik moved to add-on two items to the agenda. Board Member Barlow seconded. 121 The add-on was approved 3-0. 122 123 Request for Grant of Perpetual Storm Water Quality Management Easement; Monon NWQ, LLC; 124 Sergey Grechukhin, Corporation Counsel, briefly speaks of the Grants of Stormwater Quality 125 Management Easements (BMPs) that the City required for the Monon Square redevelopment Project. 126 As is the case with previously approved various encroachment agreements and easements, these BMPs 127 are necessary to move forward with the mixed-use development on the site. BMPs are designed to 128 improve stormwater quality by installing a drainage and water quality infrastructure (both above and 129 underground) on the site per City’s specifications. Board Member Potasnik moved to approve. Board 130 Member Barlow seconded. Request approved 3-0. 131 132 Request for Grant of Perpetual Storm Water Quality Management Easement; Monon NEQ, LLC; 133 Sergey Grechukhin, Corporation Counsel, briefly speaks of the Grants of Stormwater Quality 134 Management Easements (BMPs) that the City required for the Monon Square redevelopment Project. 135 As is the case with previously approved various encroachment agreements and easements, these BMPs 136 are necessary to move forward with the mixed-use development on the site. BMPs are designed to 137 improve stormwater quality by installing a drainage and water quality infrastructure (both above and 138 underground) on the site per the City’s specifications. Board Member Potasnik moved to approve. 139 Board Member Barlow seconded. Request approved 3-0. 140 141 142 ADJOURNMENT 143 Chairwoman Campbell adjourned the meeting at 10:26 AM. 144 145 146 APPROVED: ____________________________________ 147 Jacob Quinn – City Clerk 148 149 150 _____________________________________ 151 Mayor Sue Finkam 152 153 154 ATTEST: 155 __________________________________ 156 Jacob Quinn – City Clerk 157 158 October 29, 2024 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: REVOCATION OF CONSENT TO ENCROACH AGREEMENT- 41 NORTH RANGELINE - LOT ONE PARTNERS, LLC Dear Board Members: The Department of Engineering is recommending revocation of the existing consent to encroach agreement between the City and Lot One Partners, LLC, approved by the Board on September 6, 2023. The agreement allowed a 2.5’ encroachment into the east/west alley accessed via 1st AVE NE to install a curb and handrail along the pedestrian access walkway. This encroachment has been found to limit vehicular access through the alley, causing vehicles to drive onto the private property south of the alley to access a loading zone. The Department of Engineering has confirmed the removal of the encroachment will not create any code violations or other safety hazards and therefore requests the board revoke the consent to encroach agreement and require removal of the encroachment to restore unobstructed vehicular access through the alley. Sincerely, Bradley Pease, P.E. City Engineer ATTACHMENTS: CONSENT TO ENCROACH AGREEMENT Prepared by Benjamin J. Legge, City Attorney RESOLUTION NO. BPW- 11-20-24-01 A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY SETTING THE MEETING FOR THE ELECTIONS OF THE TWO (2) ELECTED CARMEL POLICE MERIT BOARD COMMISSIONERS WHEREAS, the City of Carmel established the Carmel Police Merit Board under Carmel City Code § 6-33 and Indiana Code § 36-1-4-14, consisting of five (5) Commissioners; WHEREAS, pursuant to Carmel City Code § 6-33(c), “two commissioners of the Police Board shall be elected by the active members of the Police Department, all in accordance with the provisions of I.C., 36-8-3.5-8”; WHEREAS, pursuant to Carmel City Code § 6-33(c), the two (2) elected Commissioners are elected for a two-year period; WHEREAS, pursuant Indiana Code § 36-8-3.5-8, incorporated by Carmel City Code § 6-33(c), an election to be made by the active members of the department shall be made at a meeting called specifically for that purpose by the Board of Public Works and Safety; WHEREAS, pursuant to Indiana Code § 36-8-3.5-8, incorporated by Carmel City Code § 6-33(c), the Board “shall give at least three (3) weeks' notice of the meeting to all active members of the department by posting the notice in prominent locations in stations of the department[,] [t]he notice shall also be read during shift roll calls[, and] [t]he notice must designate the time, place, and purpose of the meeting; and WHEREAS, with the Commissioners’ two-year terms soon to expire, it is necessary now to schedule a meeting to elect two (2) elected Commissioners under Carmel City Code § 6-33 and Indiana Code § 36-8-3.5-8. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety, that: Section 1. The foregoing Recitals are incorporated herein by this reference. Section 2. The meeting to elect two (2) elected Carmel Police Merit Board Commissioners, under Carmel City Code § 6-33 and Indiana Code § 36-8-3.5-8, is hereby scheduled for December 16, 2024, from 3:00 p.m. to 5:00 p.m., in the Training Room at the Carmel Police Department. Section 3. The Carmel Police Department shall provide the notice of this meeting (Attachment 1) in accordance with Carmel City Code § 6-33(c) and Indiana Code § 36-8-3.5-8. ALL OF WHICH IS RESOLVED by the City of Carmel Board of Public Works and Safety, this ____ day of , 2024. CARMEL BOARD OF PUBLIC WORKS AND SAFETY By: Laura Campbell, Presiding Officer Date: James Barlow, Member Date: Alan Potasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: Prepared by Benjamin J. Legge, City Attorney Attachment 1 MEETING NOTICE MONDAY, DECEMBER 16, 2024 3:00 P.M. TO 5:00 P.M. TRAINING ROOM CARMEL POLICE DEPARTMENT 3 CIVIC SQUARE CARMEL, IN 46032 The purpose of this Meeting is for the active members of the Carmel Police Department to elect two (2) elected Carmel Police Merit Board Commissioners ONLY ACTIVE MEMBERS OF THE CARMEL POLICE DEPARTMENT MAY ATTEND City of Carmel Project 20-ENG-06 Haverstick Rd. MU Path CHANGE ORDER #2 Added structure to connect unknown pipe discovered while installing pipe crossing at Pleasant Way for STR 22. Contract Price prior to this Change Order $893,930.85 Contract Price will be increase by this Change Order $5,112.94 New Contract Price including this Change Order $899,043.79 Amount Adjusted Contract Price Cumulative % Change from Original Contract Original Contract $885,000.00 N/A N/A CO 01 $8,930.85 $893,930.85 1.01% CO 02 $5,112.94 $899,043.79 1.59% AR-1 Version 2024-09-23 CITY OF CARMEL TO: CONTRACT CHANGE ORDER NO.: 2 DATE: 10/17/2024 PROJECT NAME:20-ENG-06 Haverstick Rd. MUT Path CITY REQ. NO.: CITY PO NO.: 110089 CITY PO DATE: _ ____________________________________________________________________ I. You are directed to make the following changes in this Contract: Added structure to accommodate unknown storm facility. SCHEDULED ADJUSTMENT ITEM AMOUNT (+) OR (-) DAYS II. The following referenced Documents further describe the changes outlined in Paragraph I, and are to be considered a part of this Change Order: R.F.P.: ________ W.D.C. No.: _______ Other:__Change_Order_02_____________________________________________________ The changes result in the following adjustment of Contract Price and Contract Time: Contract Price prior to this Change Order $__893,930.85____________ Contract Price will be increased/decreased by this Change Order $__5,112.94______________ New Contract Price including this Change Order $__899,043.79____________ Contract Time Prior to this Change Order _N/A__ Days _N/A_ Completion Date Net increased/decreased resulting from this Change Order__N/A Days Current Contract Time including this Change Order__N/A Days _N/A___ Completion Date This Change Order is for full and final settlement of all direct, indirect, impact costs and time extensions incurred at any time resulting from the performance of the changed work. The Above Changes Are Recommended The Above Changes Are Accepted: Approved: Clark Dietz, Inc. United Construction Services, LLC ENGINEER CONTRACTOR Laura Campbell, Presiding Officer 8900 Keystone Crossing 347 South Broadway Address Address James Barlow, Member Suite 475 Alan Potasnik, Member Indianapolis, IN 46240 Pendleton, IN 46064 City/State/Zip City/State/Zip Brad Pease, PE, City Engineer By: ____________________ By: ______________________ ATTEST: Phone:_219-775-1427_____ Phone:__765-238-1989____ Jacob Quinn, Clerk Date:__10/18/24_________ Date: _______ Date: _______ Project No.:20-ENG-06 Description:Haverstick Rd. MU Path Type:Change Conditions Summary:Added Structure to Tie In Unknown Facility Change Order Description: Awarded Project Amount:$885,000.00 Authorized Project Amount:$893,930.85 Change Order Amount:$5,112.94 Revised Project Amount:$899,043.79 Item No.Unit Unit Price Quantity 83*EA 5,112.94$ 1.00 NOTES: This submittal represents the changed conditions discovered while installing 12" RCP for Structure No. 22 across Pleasant Way. A unknown storm facility was encountered underground in the intersection of Haverstick Rd. and Pleasant Way that was connected to the existing culvert being replaced. The unknown storm facility comes from the West through the intersection, and no connecting storm structure was found despite a consistent flow of stormwater through the discovered 12" RCP pipe. A knock out structure was procured and installed to connect the unknown facility to the new pipe crossing/culvert while a temporary road closure of Eastbound Pleasant Way at Haverstick Rd. during constrained hours. The new structure and lid was installed and included 3 pipe collars and a poured flow line. Description Amount Added Structure for Unknown Storm Facility $5,112.94 Quantity Changes: DateContractor $5,112.94 1 Cody M. Niles From:Jon Sweet <Jon.Sweet@UNITEDCONSVC.COM> Sent:Friday, October 18, 2024 1:21 PM To:Cody M. Niles Cc:Brandon Buck; Clayton W. McNutt Subject:RE: 20-ENG-06 Haverstick Rd. MU Path - CO 02 Attachments:20-ENG-06 Added Structure Change Order Request 10-15-24.pdf You are correct, sorry about the error. I included the 10 cys of concrete that was used for the concrete cap at the intersection, that should be on the original scope of the itemized. Please see attached revised, thanks. From: Cody M. Niles <Cody.Niles@clarkdietz.com> Sent: Friday, October 18, 2024 11:08 AM To: Jon Sweet <Jon.Sweet@UNITEDCONSVC.COM> Cc: Brandon Buck <Brandon.Buck@UNITEDCONSVC.COM>; Clayton W. McNutt <Clayton.McNutt@clarkdietz.com> Subject: RE: 20-ENG-06 Haverstick Rd. MU Path - CO 02 Jon, The documentation provided appears to include concrete materials beyond what was used for this CO only. I would expect a maximum 3 CYS of concrete for the three pipe collars, plus a maximum of 1 CYS of concrete for flow lines. Realistically, the total amount of concrete used for this item would be much less than 4 CYS. Can you verify that I’m understanding your request correctly and/or provide an explanation for the amount of concrete included here? Thank you, Cody M. Niles, PE Clark Dietz, Inc. 317.808.3146 From: Jon Sweet <Jon.Sweet@UNITEDCONSVC.COM> Sent: Tuesday, October 15, 2024 11:23 AM To: Cody M. Niles <Cody.Niles@clarkdietz.com> Cc: Brandon Buck <Brandon.Buck@UNITEDCONSVC.COM> Subject: RE: 20-ENG-06 Haverstick Rd. MU Path - CO 02 Please see attached change order request for the added structure at Pleasant Way, thanks. From: Cody M. Niles <Cody.Niles@clarkdietz.com> Sent: Monday, October 14, 2024 1:01 PM To: Jon Sweet <Jon.Sweet@UNITEDCONSVC.COM> Subject: 20-ENG-06 Haverstick Rd. MU Path - CO 02 Jon, Reminder to send over pricing for CO 02 items (knock out structure). Thanks, 2 Cody M. Niles, PE Clark Dietz, Inc. 8900 Keystone Crossing, Suite 475, Indianapolis, IN 46240 p 317.808.3146 / c 219.775.1427 cody.niles@clarkdietz.com / clarkdietz.com CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    Request submission date: 11/04/24 Department Review: MAC: Yes, 11/06/24 CFD: Yes,11/06/24 ENG: Yes, 11/08/24 STREETS: Yes, 11/08/24 CPD: Yes,11/06/24 PARKS: Yes, 11/06/24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start *Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other public restroom 5. EVENT DETAILS School of Rock Spring Performances Provide a brief description of event We would use the Gazebo stage for performances of several groups of kids (ages ranging 8-18) over the course of a Saturday-/Sunday. We have used this space several times in the past for these and it's always a great venue for us! Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 5/17/2025 5/18/2025 or May 3rd + 4th / possibly last weekend of April 11:00:00 AM 7:00:00 PM 12:00:00 PM 6:30:00 PM NA 200 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Address Organization Type:* gazebo stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup 3179101225 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Dave Lawson School of Rock Carmel City Carmel State / Province / Region In Postal / Zip Code 46032 Country Hamilton Street Address Address Line 2 For-Profit Organization Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. School of Rock Carmel / Dave Lawson Name of Organization/Applicant Signature of Authorized Agent/Applicant Dave Lawson, Music Director Printed Name and Title (If applicable) Phone Number (Required) Carmel, IN 46032 Address of Organization/Applicant 11/4/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    Request submission date: 11/06/24 Department Review: MAC: Yes, 11/06/24 CFD: Yes,11/06/24 ENG: Yes, 11/08/24 STREETS: Yes, 11/08/24 CPD: Yes,11/06/24 PARKS: Yes, 11/06/24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start *Event Date End* If multiple dates, please list Set-Up time:* Tear Down End time:* Event Start time:*Event End time:* Rehearsal Rehearsal Date: Rehearsal Start:Rehearsal End: Number of People Expected:* Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS free workout for our Shred415 community and the Carmel community Provide a brief description of event We'll be hosting a free Shred415 inspired workout for our community and the Carmel community. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 5/21/2025 5/21/2025 June 18 July 16 Aug 20 Sept 17 5:00:00 PM 7:00:00 PM 6:00:00 PM 7:00:00 PM NA Rehearsal Start Time:Rehearsal End Time: 50 Fees? Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Jen Wilkins Shred415 Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. City Carmel State / Province / Region IN Postal / Zip Code 46205 Country USA Street Address Address Line 2 For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Shred415 Name of Organization/Applicant Signature of Authorized Agent/Applicant Jennifer Wilkins - COO Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 11/5/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. The Event Request Form must be submitted a minimum of 60 days prior to the planned date of the event or activity. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other    Request submission date: 11/01/24 Department Review: MAC: Yes, 11/06/24 CFD: Yes,11/06/24 ENG: Yes, 11/12/24 STREETS: Yes, 11/08/24 CPD: Yes,11/06/24 PARKS: Yes, 11/06/24 Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose:* Description of Event:* Event Date Start * Per the City of Carmel Special Event/Facility Use Policy, requests must be received at least 60 days prior to the event. Event Date End* If multiple dates, please list Set-Up time:*Tear Down End time:* Event Start time:*Event End time:* Rehearsal Rehearsal Date: Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Chanukah Menorah Lighting Provide a brief description of event Similar to the Menorah lighting of previous years at the Christkindl, we hope to host at the Midtown Plaza. We plan on serving lights foods like donuts, latkes and soup along with warm drinks. We are mulling forms of entertainment e.g. juggler, robot, magician etc. along with music. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 12/25/2024 12/25/2024 4:00:00 PM 8:00:00 PM 5:00:00 PM 6:00:00 PM NA Rehearsal Start:Rehearsal End: Number of People Expected:* Fees? Vendors Contact Person* Email* Phone Number:* Cell Number: Name/Organization: Rehearsal Start Time:Rehearsal End Time: 75 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup 2014662026 Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Dovid Grossbaum Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. City Carmel State / Province / Region IN Postal / Zip Code 46032 Country United States Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Chabad of Indiana Name of Organization/Applicant Signature of Authorized Agent/Applicant Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 11/1/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Laura Campbell, Presiding Officer Date: ______________________________ ___________________________________ James Barlow, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ November 13, 2024 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: STORMWATER TECHNICAL STANDARDS WAIVER – CARMEL CIVIC SQUARE CONDOS DEVELOPMENT Dear Board Members: Civil & Environmental Consultants, Inc. has requested a waiver from the Stormwater Technical Standards Manual in association with the Carmel Civic Square Condos Development (exhibits attached). The Department of Engineering, in review of the proposed conditions and design standards, has determined that the waivers requested are valid given the existing site constraints involved with the project and recommend approval. Sincerely, Bradley Pease, P.E. City Engineer November 12, 2024 Mr. Alex Jordan City of Carmel- Engineering Department One Civic Square Carmel, IN 46032 Dear Mr. Jordan: Subject: Carmel Civic Square Condos Development: 50 Red Truck Road Carmel, IN 46032 CEC Project 316-131 Civil & Environment Consultants, Inc., on the behalf of the Carmel Civic Square Condos development, respectfully request the following to be presented to the Board of Public Works for the 0.49 acre project located at 50 Red Truck Road. 1. Request waiver for the requirement of the Minimum Flood Protection Grade/Minimum Lowest Adjacent Grade of all structures fronting a pond or open ditch shall be no less than 1-foot above any adjacent local flood route. (STSM 303.07) The reason for the waiver is due to the existing grades. The existing project site has significant from east to west. The condo finish floor elevation (FFE) is bound by the FFE of the garage to the east and the table top roadway crossing in Veterans Way to the west. The FFE is at least 6 inches above the local flood route and there is positive drainage away from the site towards Rangeline road. We are confident that the proposed design will not be adversely impacted by this waiver. At this time, we ask to be placed on the agenda for the next available Board of Public Works meeting. We appreciate your time and consideration of our request. Please call our office at (317) 655-777 if you have any questions. Sincerely, CIVIL & ENVIRONMENTAL CONSULTANTS, INC. Nicholas Justice, PE Project Manager GRADING LEGEND: M O N O N G R E E N B L V D . R E D T R U C K R O A D EXISTING PARKING GARAGE H HVH H R R R R R R R R R R R V 26 27 25242322212019181716151413121110987 6 5 4 3 2 1 2829303132333435363738394041424344 45 46 47 48 PROPOSED CONDOS F.F.E.=837.67 MFPG=835.31 MLAG=835.31 F.F.E.=836.33 MFPG=835.31 MLAG=835.31 F.F.E.=835.00 MFPG=835.31 MLAG=835.31 F.F.E.=835.00 MFPG=834.31 MLAG=834.31 F.F.E.=835.00 MFPG=834.31 MLAG=834.31 FLOOD INFORMATION NOTE:BENCHMARKS: 8 A B 34567 12 C D E F G H 8 34567 12 A B C D E F G H DE S C R I P T I O N DA T E NO RE V I S I O N R E C O R D DA T E : DW G S C A L E : DR A W N B Y : CH E C K E D B Y : AP P R O V E D B Y : PR O J E C T N O : SHEET OF DRAWING NO.: 31 6 - 1 3 1 DE C E M B E R 0 8 , 2 0 2 1 DR A F T 15 ST U D I O M CA R M E L C I V I C S Q U A R E C O N D O S 50 R E D T R U C K R O A D CA R M E L , I N D I A N A 4 6 0 3 2 53 0 E . O h i o S t r e e t · S u i t e G - I n d i a n a p o l i s , I N 4 6 2 0 4 31 7 - 6 5 5 - 7 7 7 7 · 8 7 7 - 7 4 6 - 0 7 4 9 ww w . c e c i n c . c o m NORTH ADDITIONAL CITY OF CARMEL NOTES: GENERAL GRADING NOTES: ” C300 SG J AC H 1" = 1 0 ' 06 GR A D I N G A N D D R A I N A G E P L A N STORMWATER NOTE: