HomeMy WebLinkAboutP-2024-001-Directors-Compensation
RESOLUTION NO. P-2024-001
A RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION
ESTABLISHING PROTOCOLS FOR DIRECTOR/CEO COMPENSATION
WHEREAS, the Carmel/Clay Board of Parks and Recreation (the “Park Board”) is a political
subdivision created and authorized to administer the Carmel/Clay Department of Parks and
Recreation (the “Department”) pursuant to that certain agreement entitled “Interlocal Cooperation
Agreement” signed by the respective authorized officials of Clay Township, Hamilton County,
Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended
from time to time; and
WHEREAS, pursuant to Section 4.1(d) of the Interlocal Agreement, the Park Board is vested
with the power and duty to appoint a qualified person as Director/CEO of the Department, with the
unanimous consent of the Mayor of the City of Carmel and the Clay Township Trustee, and fix the
Director/CEO’s duties; and
WHEREAS, the Park Board is vested with the authority to exercise general supervision of
and make rules for the employees of the Department; and
WHEREAS, the Park Board is vested with the authority to fix compensation of its officers
and personnel; and
WHEREAS, the ad hoc Personnel Committee established by Park Board President Judith F.
Hagan has reviewed protocols for establishing and determining the compensation for the
Director/CEO.
NOW, THEREFORE, BE IT RESOLVED by the Carmel/Clay Board of Parks and Recreation the
following protocols are hereby immediately upon adoption as set forth in Exhibit “A” attached
hereto and incorporated herein by this reference.
APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation this 12th day of
November 2024, by a vote of 6 ayes and 0 nays.
CARMEL/CLAY BOARD OF PARKS AND RECREATION
Judith F. Hagan, President X
Aye Nay
Jenn Kristunas, Vice-President X
Aye Nay
Lin Zheng, Treasurer Abesent
Aye Nay
Docusign Envelope ID: 1CD2B77F-508A-4264-9D40-5EB8ED253698
Linus Rude, Secretary X
Aye Nay
Jonathan Blake Absent
Aye Nay
Katie Browning X
Aye Nay
James D. Garretson X
Aye Nay
Joshua A. Kirsh Absent
Aye Nay
Mark Westermeier X
Aye Nay
CERTIFICATION
I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks and
Recreation voted as indicated above at a public meeting on November 12, 2024.
Judith F. Hagan, President
Docusign Envelope ID: 1CD2B77F-508A-4264-9D40-5EB8ED253698
Exhibit A – Protocols for Director/CEO Compensation Page 1 of 2
EXHIBIT “A”
CARMEL CLAY PARKS & RECREATION
PROTOCOLS FOR DIRECTOR/CEO COMPENSATION
Purpose
To establish a structured approach for determining the compensation and annual pay increase for the
Director of Parks and Recreation/CEO for Carmel Clay Parks & Recreation (CCPR). The goal is to ensure fair
and competitive compensation to ensure CCPR is an employer of choice by considering market conditions,
comparable organizations, and industry benchmarks.
Policy Statement
The annual pay increase for the Director shall be determined by balancing market competitiveness,
budgetary considerations, and internal equity. The Carmel/Clay Board of Parks and Recreation shall evaluate
the Director’s compensation based on:
Market Factors: The economic conditions affecting wages, including inflation rates and labor market
trends.
Comparable Organizations/Businesses:
o City of Carmel Department Head Comparisons: Compensation for the Director will be
analyzed against similar department head roles within the City of Carmel to ensure
alignment with municipal leadership standards.
o Analysis of similar roles in comparable businesses.
Industry Benchmarks: Pay rates from other park and recreation agencies with similar operations
and high cost-recovery mandates, including national and regional comparisons.
Procedure for Annual Pay Review
1. Annual Salary Survey:
o A salary survey shall be conducted annually by CCPR’s Administration & Planning team or an
external consultant to assess competitive market rates.
o The survey should include data from other City of Carmel department heads, comparable
businesses, park and recreation agencies.
2. Evaluation of Market Trends:
o The Board shall review current inflation trends, cost of living adjustments (COLA), and other
relevant economic indicators.
3. Performance Consideration:
o The Director’s performance, as measured by success in implementing the Comprehensive
Parks and Recreation Master Plan and achieving cost-recovery goals, may influence the level
of increase, in conjunction with market data.
4. Budgetary Constraints:
o Any pay increase must align with CCPR’s approved budget and financial capacity for the
upcoming fiscal year.
5. Review and Approval:
o The proposed pay increase shall be presented to a committee established by the Board
President for approval by December 31st each year.
o The approved pay adjustment shall take effect at the start of the new fiscal year, unless
otherwise approved by the Park Board President, applicable committee, or Park Board.
Docusign Envelope ID: 1CD2B77F-508A-4264-9D40-5EB8ED253698
Exhibit A – Protocols for Director/CEO Compensation Page 2 of 2
Communication of Pay Adjustment
The Director/CEO will be informed of any pay increase in writing following approval. This communication
will include the new salary amount and the effective date of the change.
Docusign Envelope ID: 1CD2B77F-508A-4264-9D40-5EB8ED253698