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Home My WebLink AboutBPW Meeting Minutes 11-06-24Board of Public Works and Safety Meeting Minutes Wednesday, November 6, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Chairwoman Campbell called the meeting to order at 10:00 AM MEMBERS PRESENT Chairwoman Laura Campbell, Board Members James Barlow and Alan Potasnik, and City Clerks Jacob Quinn and Jessica Dieckman are present. MINUTES Minutes from the October 16, 2024, Regular Meeting. Board Member Barlow moved to approve. Board Member Potasnik seconded. Minutes approved 3-0. BID OPENINGS, RECOMMENDATIONS, AND AWARDS Bid Opening for 2024 Water Main Improvements Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: Contractor Bid Lykin Contracting Company, LLC $745,280.00 Daystar Directional Drilling Inc. $1,179,103.11 TPI Utility Construction, LLC $705,675.00 Bid Opening for River Road Water Main Extensions Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: Contractor Bid Lykin Contracting Company, LLC $970,027.00 Daystar Directional Drilling Inc. $1,143,265.80 Indiana Earthworks, LLC $955,255.00 TPI Utility Construction, LLC $917,450.00 Bid Recommendation for 2025 Rock Salt for Drinking Water Softening; John Duffy, Director of Utilities, would respectfully recommend declining or rejecting this bid. The Utilities Department would like to rebid this project and change some specifications. Board Member Potasnik moved to reject the bid. Board Member Barlow seconded. Bid Rejected 3-0 Docusign Envelope ID: 6FC5ED06-31AC-4FA5-AB6A-2224F56DD072 TABLED ITEMS WITHDRAWN: Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One Valet TABLED ON 05-01-24 Sergey Grechukhin, Corporation Counsel, briefly speaks; at this time, we ask that this item be withdrawn from tabling. Currently, the zone where they request parking is not a parking zone. CONTRACTS Request for Acknowledgment of Contract between City and Vendor; Gridics LLC; ($105,000.00 total, $35,000.00 annually); 3-Year Software Provider Contract; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Purchase of Goods and Services; United Construction Services, LLC; ($8,930.85); 20 ENG-06 Haverstick Road MU Path; CO #1; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Utility Reimbursement Agreement between City of Carmel and Vendor; Duke Energy Indiana, LLC; ($547,591.58); 20-ENG-04 College Avenue; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Purchase of Goods and Services; Barth Electric Co. Inc.; ($1,108.00); 23-STR-09 Tarkington Lighting; CO #2; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Late Night on Main; June 21, 2025; 2:00 PM to 3:00 AM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use/Close City Streets; Late Night on Main; July 19, 2025; 2:00 PM to 3:00 AM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use/Close City Streets; Late Night on Main; August 16, 2025; 2:00 PM to 3:00 AM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request to Use North Doors of City Hall; Amending Event; (Originally Approved by the Board on 09- 18-24); Civil Wedding Ceremony; September 6, 2025; 1:00 PM to 4:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request to Use Carter Green; Special Request to Use Electricity and James Building Restrooms; Secret Families of Hamilton County Fall Festival and Vendor Boutique Fair; September 21, 2025; 8:00 AM to 6:00 PM; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Docusign Envelope ID: 6FC5ED06-31AC-4FA5-AB6A-2224F56DD072 Request to Use Midtown Plaza; Special Request to Use Electricity; City of Carmel Holiday Trolley; November 22 through December 21, 2024; 8:00 AM to 4:00 AM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. OTHER Request for Approval of the 2025 Board of Public Works Meeting Calendar. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for DORA Designation; Peace Water Winery, LLC; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Consent to Encroach; 701 Woodbine DriveBoard Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0 Request for Consent to Encroach; 12635 Enclave Court; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Grant of Perpetual Stormwater Quality Management Easement; 3309 E 146th Street; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Right Away Dedication; 4130 W 131st Street; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; Leo at Carmel; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED Sergey Grechukhin, Corporation Counsel, briefly speaks; at this time, we request this item be tabled. There is a procedure with City Council and will bring this back to the Board at the next meeting. Board Member Barlow moved to table this request. Board Member Potasnik seconded. Tabling approved 3-0. ADD-ONS Board Member Potasnik moved to add-on two items to the agenda. Board Member Barlow seconded. The add-on was approved 3-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Monon NWQ, LLC; Sergey Grechukhin, Corporation Counsel, briefly speaks of the Grants of Stormwater Quality Management Easements (BMPs) that the City required for the Monon Square redevelopment Project. As is the case with previously approved various encroachment agreements and easements, these BMPs are necessary to move forward with the mixed-use development on the site. BMPs are designed to improve stormwater quality by installing a drainage and water quality infrastructure (both above and Docusign Envelope ID: 6FC5ED06-31AC-4FA5-AB6A-2224F56DD072 underground) on the site per City’s specifications. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Monon NEQ, LLC; Sergey Grechukhin, Corporation Counsel, briefly speaks of the Grants of Stormwater Quality Management Easements (BMPs) that the City required for the Monon Square redevelopment Project. As is the case with previously approved various encroachment agreements and easements, these BMPs are necessary to move forward with the mixed-use development on the site. BMPs are designed to improve stormwater quality by installing a drainage and water quality infrastructure (both above and underground) on the site per the City’s specifications. Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. ADJOURNMENT Chairwoman Campbell adjourned the meeting at 10:26 AM. APPROVED: ATTEST: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Chairwoman Laura Campbell __________________________________ Jacob Quinn – City Clerk Docusign Envelope ID: 6FC5ED06-31AC-4FA5-AB6A-2224F56DD072