HomeMy WebLinkAbout12.02.24 CC Meeting Paperless Packet1
City of Carmel
CARMEL COMMON COUNCIL
MEETING AGENDA
MONDAY, DECEMBER 2, 2024 – 6:00 P.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
1. CALL TO ORDER
2. AGENDA APPROVAL
3. INVOCATION
4. PLEDGE OF ALLEGIANCE
5. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
a. Junior World Food Championship Winners from Carmel High School –
Julia Hohne and Madeleine Arroyo
b. Artist John Moore – Love Eternal Sculpture
6. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
7. COUNCIL AND MAYORAL COMMENTS/OBSERVATIONS
8. CONSENT AGENDA
a. Approval of Minutes
1. November 18, 2024 Regular Meeting
b. Claims
1. Payroll - $3,669,623.08
2. General Claims – $4,065,080.73 and $31,395.63 (11/4/24 purchase card) and
$27,809.52 (12/5/24 purchase card)
9. ACTION ON MAYORAL VETOES
10. COMMITTEE REPORTS
a. Finance, Utilities and Rules Committee
b. Land Use and Special Studies Committee
c. All reports designated by the Chair to qualify for placement under this category.
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11. OTHER REPORTS – (at the first meeting of the month specified below):
a. Carmel Redevelopment Commission (Monthly)
b. Carmel Historic Preservation Commission (Quarterly – January, April, July, October)
c. Audit Committee (Bi-annual – May, October)
d. Redevelopment Authority (Bi-annual – April, October)
e. Economic Development Commission (Bi-annual – February, August)
f. Library Board (Annual – February)
g. Ethics Board (Annual – February)
h. Parks Department (Quarterly – February, May, August, November)
i. Climate Action Advisory Committee (Quarterly – March, June, September, December)
j. All reports designated by the Chair to qualify for placement under this category.
12. OLD BUSINESS
a. Sixth Reading of Ordinance D-2726-24; An Ordinance of the Common Council of the City
of Carmel, Indiana, Approving and Adopting a Third Amendment to Interlocal Agreement;
Sponsor(s): Councilor(s) Snyder and Taylor. Returns from the Land Use and Special
Studies Committee.
Synopsis:
Third Amendment to Interlocal Cooperation Agreement.
b. Resolution CC-11-18-24-06; A Confirmatory Resolution Designating an Economic
Revitalization Area and Approving Tax Abatement for Qualifying Certain Personal Property
– Alliance for Cooperative Energy Services Power Marketing, LLC; Sponsor(s): Councilor(s)
Joshi and Worrell. Sent to the Finance, Utilities and Rules Committee (12/2/24 Meeting
Date).
Synopsis:
A resolution confirming the designation of the real property located at 4140 W 99th Street,
Carmel, Indiana as an economic revitalization area and granting a partial abatement of
property taxes attributable to certain eligible equipment installed therein.
c. Fourth Reading of Ordinance D-2740-24; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 1, Sections 2-1, 2-3, 2-6, 2-10, 2-12, 2-
13 and 2-14 of the Carmel City Code; Sponsor(s): Councilor(s) Green and Aasen. Sent to the
Finance, Utilities and Rules Committee (12/2/24 Meeting Date).
Synopsis:
Ordinance clarifying purpose and duties of components of government.
d. Fourth Reading of Ordinance D-2741-24; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 6, Sections 2-301, 2-302 and 2-303, of
the Carmel City Code; Sponsor(s): Councilor(s) Green and Aasen. Sent to the Finance,
Utilities and Rules Committee (12/2/24 Meeting Date).
Synopsis:
Ordinance amending budget procedures of the City of Carmel.
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e. Petition for Alley/Street Vacation or Order to Remove Obstructions; 40 East Main Street,
Carmel, IN 46032; Carmel Library Associates, LLC, Property Owner. Remains in Land Use
and Special Studies Committee.
13. PUBLIC HEARINGS
a. First Reading of Ordinance D-2746-24; An Ordinance of the Common Council of the City
of Carmel, Indiana, Authorizing and Approving an Appropriation of Funds from the
Marketing and Community Relations Budget (#1203) to Line Item 4359000 - Special
Projects; Sponsor(s): Councilor(s) Green and Taylor.
Synopsis:
This ordinance appropriates funds for Prime Life Enrichment Center and Carmel Clay
Historical Society’s operations expenses.
b. First Reading of Ordinance D-2749-24; An Ordinance of the Common Council of the City
of Carmel, Indiana, Authorizing and Approving an Appropriation of Unexpected Funds from
the Operating Balance of the Local Road and Street Fund (202); Sponsor(s): Councilor(s)
Ayers, Green and Worrell.
Synopsis:
This ordinance appropriates $71,900.00 in 2018 encumbrances for sidewalk and drainage
improvements project in Auman-Newark neighborhood.
14. NEW BUSINESS
a. First Reading of Ordinance D-2751-24; An Ordinance of the Common Council of the City
of Carmel, Indiana, Amending and Creating Law Enforcement Aid Funds; Sponsor:
Councilor Worrell.
Synopsis:
This ordinance creates Fund #910 and amends Fund #911 in order to manage forfeiture
monies for the City of Carmel and the Hamilton/Boone County Drug Task Force.
b. Resolution CC-12-02-24-01; A Resolution of the Common Council of the City of Carmel,
Indiana, Approving a Transfer of Funds from the Carmel Police Department Budget (Fund
1100) into the Marketing and Communications Department Budget (Fund 1203); Sponsor(s):
Councilor(s) Green and Taylor.
Synopsis:
Transfers $200,000.00 from the 2024 Carmel Police Department Budget into the 2024
Marketing and Communications Department budget.
c. Resolution CC-12-02-24-02; A Resolution of the Common Council of the City of Carmel,
Approving a Transfer of Funds Within the Human Resources Department Budget (#1201);
Sponsor(s): Councilor(s) Green and Aasen.
Synopsis:
Transfers $104,232.37 within the 2024 Human Resources Department budget.
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d. Resolution CC-12-02-24-03; A Resolution of the Common Council of the City of Carmel,
Indiana, Authorizing a Transfer of Funds Within the 2024 Carmel Police Department Budget;
Sponsor(s): Councilor(s) Minnaar, Worrell and Joshi.
Synopsis:
Transfers $55,000.00 from Full Time Regular line item into the Other Contractual Services
line item within the 2024 Carmel Police Department budget.
e. Resolution CC-12-02-24-04; A Resolution of the Common Council of the City of Carmel,
Indiana, Approving a Transfer of Funds within the Mayor’s Office Budget (#1160);
Sponsor(s): Councilor(s) Green and Aasen.
Synopsis:
Transfers $197,500.00 within the 2024 Mayor’s Office Budget.
f. Resolution CC-12-02-24-05; A Resolution of the Common Council of the City of Carmel,
Indiana, Approving a Transfer of Funds within the Marketing and Community Relations
Department Budget (#1203); Sponsor(s): Councilor(s) Green and Aasen.
Synopsis:
Transfers $275,000.00 within the 2024 Marketing and Community Relations Department
Budget.
g. Resolution CC-12-02-24-06; A Resolution of the Common Council of the City of Carmel,
Indiana, Approving a Transfer of Funds Between the Grant Fund (#900) and the General Fund
(#101); Sponsor(s): Councilor(s) Green and Aasen.
Synopsis:
Transfers $5,000.00 from the Grant Fund (#900) into the General Fund (#101) to reimburse
previously appropriated expenditures relating to Festival and Community Events – Line Item
4359003.
h. Resolution CC-12-02-24-07; A Resolution of the Common Council of the City of Carmel,
Indiana, Approving a Transfer of Funds Within the Motor Vehicle Highway Fund (#201)
Engineering Department Budget (#2200); Sponsor(s): Councilor(s) Snyder, Taylor and
Worrell.
Synopsis:
Transfers $8,000.00 within the 2024 Motor Vehicle Highway Fund Engineering Department
Budget to cover departmental promotions and personnel departures.
15. AGENDA ADD-ON ITEMS
16. OTHER BUSINESS
17. ANNOUNCEMENTS
18. ADJOURNMENT
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City of Carmel 2
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CARMEL COMMON COUNCIL 4
MEETING MINUTES 5
MONDAY, NOVEMBER 18, 2024 – 6:00 P.M. 6
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE 7
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MEETING CALLED TO ORDER 9
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Council President Anthony Green, Council Members: Jeff Worrell, Rich Taylor, Adam Aasen, Teresa Ayers, 11
Matthew Snyder, Anita Joshi, Shannon Minnaar, and Deputy Clerk Jessica Komp were present. 12
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Councilor Ryan Locke participated virtually. 14
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Council President Green called the meeting to order at 6:00 p.m. 16
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AGENDA APPROVAL 18
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The agenda was approved unanimously. 20
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INVOCATION 22
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Pastor Jessica Stevens of Carmel United Methodist Church delivered the invocation. 24
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Clay Middle School students Henry and Marshall Johnston led the Pledge of Allegiance. 26
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RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 28
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Carmel Police Chief Drake Sterling introduced new Carmel Police Officer, Travis Brady. Officer Brady was 30
sworn in by Mayor Sue Finkam. 31
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RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 33
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Carmel resident Daniel Rexroth spoke to Council. Mr. Rexroth expressed his gratitude to Councilor Worell, 35
and to the entire Council, for creating an Affiliate Review Committee to examine the non-profit 36
organizations that Carmel is affiliated with. Mr. Rexroth stated that he has deep concerns with recent actions 37
regarding the Christkindlmrkt and expressed his desire to see more transparency from the Mayor’s office. 38
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COUNCIL AND MAYORAL COMMENTS/OBSERVATIONS 40
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Clay Middle School Students Henry and Marshall Johnston gave the Mayor’s Report to Council. Henry is in 42
7th grade and Marshall is in 6th grade. Henry shared the good news that the City of Carmel received a AA 43
Bond Rating from S&P Global Ratings. This is the best rating in the State for a city of our size. This rate 44
allows us to borrow money at a lower rate than our peers, which in turn frees up more money for more 45
quality projects. We also refinanced some capital leases, resulting in a savings of nearly $500,000.00. The 46
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Mayor and the City Council are working closely together to ensure that our financial status remains strong. 47
Marshall shared that the city recently announced that we are accepting applications for the 2025 Arts Grant 48
program. Applicants can find more information on the city’s website, and winners will be announced in 49
January of 2025. Thank you to the Mayor’s Advisory Commission on Veterans and Military Families for 50
planning and putting on the 2024 Veterans’ Day ceremony. Congratulations to the Mayor’s Advisory 51
Commission on Public Safety for hosting their first meeting. 52
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CONSENT AGENDA 54
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Councilor Minnaar moved to approve the consent agenda. Councilor Aasen seconded. There was no 56
discussion. Council President Green called for the vote. The consent agenda was approved 9-0. 57
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a. Approval of Minutes 59
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1. October 21, 2024 Regular Meeting 61
2. October 30, 2024 Special Meeting 62
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b. Claims 64
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1. Payroll - $3,875,334.06 66
2. General Claims – $3,617,796.40 67
3. Retirement – $110,705.10 (October) and $110,705.10 (November) 68
4. Wire Transfers – $4,932,915.52 69
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ACTION ON MAYORAL VETOES 71
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There were none. 73
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COMMITTEE REPORTS 75
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Councilor Worrell reported that the Finance, Utilities and Rules Committee will meet on Tuesday, December 77
10th to discuss the two items on its agenda, which are procedural ordinances. (The next meeting of the 78
committee has since been changed to Monday, December 2nd, at 4:00 p.m.) 79
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Councilor Snyder reported that the Land Use and Special Studies Committee is still discussing the UDO and 81
the Parks’ Interlocal Agreement. The next meeting will be Wednesday, November 20th at the Carmel Clay 82
Public Library, and we will have a speaker who will talk about long-term finances. 83
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OTHER REPORTS – (at the first meeting of the month specified below): 85
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Michael Klitzing, Director of Carmel Clay Parks and Recreation, gave his report to Council. He thanked 87
those who were able to attend last week’s joint meeting with the Township Board and the Park Board, where 88
the new 5-year comprehensive master plan was discussed. Mr. Klitzing shared the newly revised layout of 89
the White River Greenway North Extension. Hazel Landing Park has also received a new roadside entrance 90
sign. There is a new trail between Hazel Dell Parkway and the new pedestrian bridge. Construction of the 91
bridge will begin in January or February. At the Monon Community Center, a new indoor playground is 92
being built in the space that was the Kids’ Zone. There will be a toddler play space, a LiteZilla installation, a 93
large imagination playground with huge foam structures to climb and build with, and a lighted Luckey 94
Climber. CCPR also celebrated receiving its accreditation through the Commission for Accreditation of Park 95
and Recreation Agencies. Councilors Minnaar and Joshi both commended Director Klitzing on all that 96
CCPR has achieved and stated that this new indoor playground will be incredible for the community. 97
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Councilor Taylor asked Director Klitzing to explain the background of getting the pedestrian bridge built. 98
Director Klitzing stated that the community has dreamed of this bridge for over 20 years. The Township Board, 99
of which Councilor Snyder was a member, is to thank for the initial funding of the project. This project is a 100
partnership between Clay Township, the Carmel Clay Board of Parks and Recreation, Hamilton County, 101
Delaware Township, and the City of Fishers. 102
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Santosh Rajmane gave the Audit Committee’s report to Council. Audit Results were for Fiscal Year End 104
December 31, 2023. The Auditor was Forvis Mazars, LLP. The Audit Exit Conference was held on June 20, 105
2024. Attendees were the State Board of Accounts, Forvis Mazars, LLP, Abby Parker (Coonrod), Ann 106
Bingman and Dianne Walthall (City of Carmel) and the Audit Committee Members. The City received an 107
unmodified opinion on its GAAP Basis Financial Statements and Single Audit, meaning that the auditor 108
concluded that the financial statements are presented fairly in all material respects. For Fiscal Year End 109
2025, the City’s auditor will be the State Board of Accounts, and not Forvis Mazars, LLP. The Office of 110
Management and Budget (OMB) has updated the Uniform Guidance on Single Audits for fiscal years on or 111
after October 1, 2024. The federal single audit threshold will be increased from $750,000 to $1,000,000. 112
Organizations receiving less that $1,000,000 in federal funding will no longer be subject to a Single Audit. 113
As of today, the City does not expect a Single Audit for Fiscal Year End December 31, 2024. 114
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Councilor Aasen stated that last year, the head of the Audit Committee asked for the group to either be given 116
more responsibility or to be dissolved. Councilor Aasen asked if the Audit Committee currently has enough 117
to do. Zac Jackson, City of Carmel CFO and Controller, stated that the committee does not really have much 118
to do beyond reviewing the audit performed by the State Board of Accounts. Sergey Grechukhin, City 119
Attorney, stated that an Audit Committee is a required entity for the State, but not for a second-class city. 120
Mr. Rajmane stated that his recommendation would be to keep the committee, and expand on the role they 121
play, to offer more value. President Green stated that the Finance Committee will be assigned the task of 122
evaluating the Audit Committee and making a recommendation on such to the Council. Further, Zac Jackson 123
could provide input on what additional responsibilities could look like. 124
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OLD BUSINESS 126
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Council President Green announced the fifth reading of Ordinance D-2726-24; An Ordinance of the 128
Common Council of the City of Carmel, Indiana, Approving and Adopting a Third Amendment to Interlocal 129
Agreement; Sponsor(s): Councilor(s) Snyder and Taylor. This item remains in the Land Use and Special 130
Studies Committee. 131
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Council President Green announced the third reading of Ordinance D-2740-24; An Ordinance of the 133
Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 1, Sections 2-1, 2-3, 2-6, 2-134
10, 2-12, 2-13 and 2-14 of the Carmel City Code; Sponsor(s): Councilor(s) Green and Aasen. This item 135
remains in the Finance, Utilities and Rules Committee. 136
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Council President Green announced the third reading of Ordinance D-2741-24; An Ordinance of the 138
Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 6, Sections 2-301, 2-302 and 139
2-303, of the Carmel City Code; Sponsor(s): Councilor(s) Green and Aasen. This item remains in the 140
Finance, Utilities and Rules Committee. 141
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Council President Green announced Petition for Alley/Street Vacation or Order to Remove 143
Obstructions; 40 East Main Street, Carmel, IN 46032; Carmel Library Associates, LLC, Property Owner. 144
This item remains in the Land Use and Special Studies Committee. 145
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PUBLIC HEARINGS 147
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Council President Green announced Resolution CC-11-18-24-06; A Confirmatory Resolution Designating 149
an Economic Revitalization Area and Approving Tax Abatement for Qualifying Certain Personal Property – 150
Alliance for Cooperative Energy Services Power Marketing, LLC; Sponsor(s): Councilor(s) Joshi and 151
Worrell. Councilor Minnaar moved to introduce. Councilor Joshi seconded. Councilor Joshi presented the 152
item to Council. Nick Weber, Executive Director for Economic Development, explained that this is a 153
confirmatory resolution, which is the next step in the process of granting a tax abatement, after Council 154
previously approved the declaratory resolution. Every taxing unit that has jurisdiction over this site has been 155
notified, a public notice was placed in the newspaper to advertise tonight’s public hearing. We also have a 156
signed Memorandum of Agreement with the company for this project. Council President Green then opened 157
up the public hearing at 6:46 p.m. Seeing no one who wished to address the Council, President Green closed 158
the public hearing at 6:47 p.m. Councilor Worrell stated that he is ready to vote on this tonight. There is a 159
$6.5 million dollar investment, $4 million of which is eligible for abatement. This is 45 jobs at $118,000.00, 160
they’re retaining 214 jobs at an average salary of $130,000.00. Councilor Aasen stated that he would like to 161
go over the MOA if we’re going to vote tonight. Nick Weber stated that the MOA lays out the rules of the 162
road from the beginning and defines what substantial compliance is to the commitments made by the 163
company receiving the abatement. This MOA requires 95% compliance. Councilor Joshi moved to approve 164
the resolution. Councilor Worrell seconded. Councilor Snyder stated that he did not have enough 165
information on this subject to make an informed decision. Councilor Aasen stated that he agreed with 166
Councilor Snyder, and again stated that he would like to go over the MOA. Mr. Weber did not have the 167
MOU on hand to share with the Council. Councilor Aasen then stated that this has to go to committee. 168
Councilor Joshi then rescinded her motion to approve, and moved that this be sent to the Finance Committee 169
so that all Councilors could review the MOA. President Green sent Resolution CC-11-18-24-06 to the 170
Finance, Utilities and Rules Committee. 171
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NEW BUSINESS 173
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Council President Green announced the first reading of Ordinance D-2747-24; An Ordinance of the 175
Common Council of the City of Carmel, Indiana, Establishing Lake City Bank as the Financial Institution for 176
Public Monies of the City; Sponsor(s): Councilor(s) Green and Taylor. Councilor Snyder moved to introduce 177
the item into business. Councilor Taylor seconded. Councilor Taylor presented the item to Council. Zac 178
Jackson explained that earlier this summer, the Finance Department, along with the help of Baker Tilly, put 179
out an RFP for banking services for the city. We received responses from 22 bidders. We brought in 4 banks 180
for in-person interviews, and ultimately selected Lake City Bank as our preferred vendor. They eliminated 181
fees, and their interest rates would earn us about $400,000.00 more per year than we are currently earning. 182
Those reasons, along with their customer service platform, made Lake City Bank the unanimous choice. 183
Councilor Locke asked if this would make Lake City Bank our only depository. Mr. Jackson responded that 184
it would be our only depository, however we currently have money at both United Fidelity and Fifth Third, 185
and he does not know how quickly we will be moving dollars away from those institutions. This is because 186
the checks that the Finance Department cuts can be cashed up to two years later. Councilor Locke then asked 187
if we would ever add additional depositories so that we can seek competitive bids for investments as they 188
come through. Mr. Jackson stated that the City’s daily cash balance is around $42 million, which is why we 189
received the rates that we did. If we were to seek competitive bids in the future, we would need to put that 190
back out for bid so that Lake City would know that they’re not going to house our entire daily cash balance. 191
Councilor Taylor asked about lock box services for our utilities, and Mr. Jackson stated that those would not 192
be moving to Lake City Bank, so as not to interrupt citizens’ ability to pay. Councilor Snyder moved to 193
suspend the rules and vote on this tonight. Councilor Minnaar seconded the motion. There was no discussion. 194
Council President Green called for the vote. Motion to suspend the rules approved 9-0. Councilor Minnaar 195
moved to approve the ordinance. Councilor Aasen seconded. There was no discussion. Council President 196
Green called for the vote. Ordinance D-2747-24 approved 9-0. 197
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Council President Green announced Resolution CC-11-18-24-01; A Resolution of the Common Council of 198
the City of Carmel, Indiana, Approving a Transfer of Funds within the General Administration Department 199
Budget (Fund #1205); Sponsor(s): Councilor(s) Green and Taylor. Councilor Taylor moved to introduce the 200
item into business. Councilor Snyder seconded. Councilor Taylor presented the item to Council. Zac Jackson 201
explained that this is a transfer within the General Administration budget. It was determined that the funding 202
for worker’s compensation was underfunded for the year by about $100,000.00. The remaining funds will 203
cover the expenses of two new vehicles needed as the General Administration Department expands into 204
facilities management roles outside of City Hall. Councilor Aasen moved to approve the ordinance. 205
Councilor Taylor seconded. There was no discussion. Council President Green called for the vote. 206
Resolution CC-11-18-24-01 approved, 9-0. 207
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Council President Green announced Resolution CC-11-18-24-03; A Resolution of the Common Council of 209
the City of Carmel, Indiana, to Limit the Rate for Taxes Payable in 2024 and Certain Past Years and 210
Authorize Necessary Temporary Borrowing Among City Funds; Sponsor: Councilor Taylor. Councilor 211
Taylor moved to introduce the item into business. Councilor Minnaar seconded. Councilor Taylor presented 212
the item to Council. Zac Jackson explained that this resolution comes before Council annually, essentially 213
preserving our right to proceed with an excess levy appeal. We won’t know the details until we get closer to 214
the end of the calendar year, but this gives us the flexibility that if we think we qualify, we can file that 215
appeal. Councilor Taylor asked Mr. Jackson to explain to the citizens that we are not increasing the property 216
tax rate. Mr. Jackson explained that this has to do with keeping rates flat, while bringing in the amount the 217
city would be eligible for. This also allows us to loan funds between the General Fund and the Motor Vehicle 218
Highway Fund throughout the year if needed, although we don’t anticipate that need. Councilor Taylor 219
moved to approve the ordinance. Councilor Aasen seconded the motion. There was no discussion. Council 220
President Green called for the vote. Resolution CC-11-18-24-03 approved, 8-0. (Councilor Locke 221
abstained.) 222
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Council President Green announced Resolution CC-11-18-24-04; A Resolution of the Common Council of 224
the City of Carmel, Indiana, Approving a Transfer of Funds within the Common Council Budget (#1401); 225
Sponsor(s): Councilor(s) Aasen, Taylor, Green, Snyder and Minnaar. Councilor Aasen moved to introduce 226
the item into business. Councilor Snyder seconded. Councilor Aasen presented the item to Council. He 227
explained that there was a surplus in the budget, largely in the line item for health insurance. When this 228
budget was created last year, prior to the election, the makeup of the 2024 City Council was still unknown. 229
We budgeted for all nine members to join the city’s health insurance program, but four members did not 230
elect to join. For that reason, we are now able to direct those unspent funds to charitable organizations. 231
Councilor Snyder added that this is not a grant program, we do have some long-standing obligations that we 232
will fulfill, and that the Council will decide collectively on where the remaining money is donated. Further, 233
this surplus is not something to expect annually. Councilor Worrell asked if there was already a list of these 234
potential donations. Councilor Snyder stated that an email was sent by Councilor Aasen with suggestions, 235
but that everyone will be involved in the decision-making process. Councilor Minnaar stated that she has a 236
suggested organization that she would like to be included amongst the others, as well. Councilor Aasen 237
moved to approve the resolution. Councilor Minnaar seconded. Councilor Locke asked if this transfer tonight 238
would spend the money, or if there would be further discussion. Councilor Taylor confirmed that this 239
transfer only moves the money between budget line items, the money is not yet spent. There was no further 240
discussion. Council President Green called for the vote. Resolution CC-11-18-24-04 approved, 9-0. 241
242
Council President Green announced Resolution CC-11-18-24-05; A Resolution of the Common Council of 243
the City of Carmel, Indiana, Creating an Affiliate Review Committee; Sponsor: Councilor Worrell. 244
Councilor Worrell moved to introduce. Councilor Minnaar seconded. Councilor Worrell presented the item 245
to Council. He explained that this committee will be tasked with assembling a comprehensive financial 246
policy overview of the affiliated nonprofits and community benefit corporations that direct and expend 247
public funds. Those groups include Christkindlmrkt, Inc., Promote Carmel, Inc., Carmel Midtown 248
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Community Development Corporation, and 4CDC d/b/a Carmel City Center Community Development 249
Corporation. This initiative will establish a new level of transparency and accountability in our government. 250
This is not an effort to investigate or impugn any current or former City official or employee. The committee 251
will ensure that taxpayer funds are being used effectively and transparently. Councilor Snyder asked about 252
the makeup of the committee, and expressed his belief that the three Council appointees should actually be 253
members of the Council. Councilors Aasen, Worrell, and Locke expressed their agreement. Councilor Locke 254
also stated that he believes the Committee Chair should be a Council member. Councilor Aasen made a 255
motion to amend the resolution to reflect these changes. Councilor Snyder seconded. There was no 256
discussion. Council President Green called for the vote. Motion to amend the resolution approved, 9-0. 257
Councilor Snyder moved to approve the amended resolution. Councilor Minnaar seconded. Mayor Finkam 258
then stated that she is happy to support this resolution to create this committee. True to the transparency 259
platform she ran on, there were reviews done of the Christkindlmrkt and Promote Carmel, which revealed 260
operations where there was unnecessary risk, and opportunities for operational improvements. The All 261
Things Carmel store was closed in August to limit further losses to protect taxpayers. We had been trying to 262
get an updated agreement with the Christkindlmrkt to protect the city from liability and to reduce the 263
market’s fiscal reliance on the city. Recently, changes were made to the Market’s Board to better align with 264
the City’s goals. The members that were asked to serve again chose not to do so, but Mayor Finkam thanks 265
them for their service in supporting our fantastic Carmel Christkindlmrkt. This resolution will provide an 266
additional layer of accountability and transparency, and the Mayor appreciates the opportunity to do that 267
alongside the Council. There was no further discussion. Council President Green then called for the vote. 268
Resolution CC-11-18-24-05 approved as amended, 9-0. 269
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AGENDA ADD-ON ITEMS 271
272
There were none. 273
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OTHER BUSINESS 275
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Council President Green announced the Approval of the 2025 Common Council Meeting Calendar and 277
Deadlines. There were no suggested changes. Councilor Minnaar moved to approve. Councilor Joshi 278
seconded. There was no discussion. Council President Green called for the vote. The 2025 Common 279
Council Calendar and Deadlines was approved, 9-0. 280
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ANNOUNCEMENTS 282
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Councilor Snyder expressed his pride in serving with Mayor Finkam and Councilor Worrell and expressed 284
his gratitude for how they found a way to work together on the matter of the Christkindlmrkt. Although All 285
Things Carmel was closed, the new Carmel Clay Historical Society will serve as a welcoming center to 286
visitors. Councilor Snyder thanked Mayor Finkam for supporting that. He also stated that he didn’t want 287
anyone coming to Council proposing new apartments on any land that might be vacated around Gramercy. 288
289
Councilor Taylor stated that the Mayor’s Advisory Commission on Senior Living will be meeting on 290
Thursday, November 21st, at 6 p.m., in Community Room A of the Carmel Library. 291
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Councilor Minnaar announced that Sky Simpson, who was recognized at the last Council meeting, went to 293
Iceland for the International Power Lifting Competition and won two gold medals and a silver medal. 294
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ADJOURNMENT 300
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Council President Green adjourned the meeting at 7:27 p.m. 302
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Respectfully Submitted, 304
305
_______________________________ 306
Jacob Quinn, Clerk 307
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Approved, 310
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ATTEST: _______________________________ 313
Anthony Green, Council President 314
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_______________________________ 316
Jacob Quinn, Clerk 317
318
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 1
CITY COUNCIL NOVEMBER 2024 REPORT REPORTING ON SEPTEMBER 2024 FINANCES OCTOBER 2024 ACTIVITIES
STRATEGIC HIGHLIGHTS
• Construction progressing on the following projects: o First on Main
o Magnolia
o The Wren o The Windsor o Republic Airways (Hamilton Crossing)
o Proscenium II
o North End o The LOR/1933 Lounge Project
o Lexington & Main Roundabout Art
o AT&T Site
FINANCIAL SNAPSHOT
September Beginning Balance $ 8,537,758
September Revenues $ 108,629
September Transfers $ 3,207
September Expenditures $ 72,534
September ending Balance Without Reserve Funds $ 8,577,060
Supplemental Reserve Fund $ 4,951,733
City Center Bond Reserve $ 444,551
Midtown Bond Reserve $ 923,652
Midtown West Bond Reserve $ 704,886
Urban Parks Fund $ 1,859,527
September Balance With Reserve Funds $ 17,461,409
FINANCIAL STATEMENT
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 2
Financial Statement
SEPTEMBER MONTH-END FINANCIAL BALANCE
Ending Balance without Restricted Funds $ 8,577,060
Ending Balance with Restricted Funds $ 17,461,409
SUMMARY OF CASH For the Month Ending September 2024
DESCRIPTION ACTUAL
MONTHLY
PROJECTION VARIANCE
Cash Balance 9/1/24
1101 Cash $ 5,563,373.28 $ 5,563,373.28 -
1110 TIF $ 2,974,384.57 $ 2,974,384.57 -
Total Cash $ 8,537,757.85 $ 8,537,757.85 -
Receipts
1101 Cash $ 108.628.80 $ 99,688.21 $ 8,940.59
1110 TIF $ - $ - $ -
Developer Payments $ - $ - $ -
Transfers to Reserves (TIF) $ - $ - $ -
Transfers to Reserves (non-TIF) $ 3,206.83 $ - $ 3,206.83
Transfer to SRF $ - $ - $ -
Total Receipts $ 111,835.63 $ 99,688.21 $ 12,147.42
Disbursements
1101 Cash $ 72,533.68 $ 104,085.18 $ 31,551.50
1110 TIF $ - $ - $ -
Total Disbursements $ 72,533.68 $ 104,085.18 $ 31,551.50
1101 Cash $ 5,602,675.23 $ 5,558,976.31 $ 43,698.92
1110 TIF $ 2,974,384.57 $ 2,974,384.57 $ -
Cash Balance 9/30/24 $ 8,577,059.80 $ 8,533,360.88 $ 43,698.92
Total Usable Funds $ 8,577,059.80 $ 8,533,360.88 $ 43,698.92
$0.00$2,000,000.00$4,000,000.00$6,000,000.00$8,000,000.00$10,000,000.00
SEPTEMBER
MONTH END BALANCE
Actual Budget Variance
FINANCIAL STATEMENT
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 3
FUND BALANCES AND OUTSTANDING RECEIVABLES As of month-end September 2024
RESTRICTED FUNDS
Supplemental Reserve Fund $ 4,951,733
City Center Bond Reserve $ 444,551
Midtown Bond Reserve $ 923,652
Midtown West Bond Reserve $ 704,886
Urban Parks Fund $ 1,859,527
Sub-total: $ 8,884,349 UNRESTRICTED FUNDS
TIF $ 2,974,385 Non TIF $ 5,602,675
Sub-total: $ 8,577,060
Total Funds $ 17,461,409
OUTSTANDING RECEIVABLES
N/A $ -
TOTAL OUTSTANDING RECEIVABLES $ -
STATEMENT OF CHANGES IN EQUITY
MONTH END: SEPTEMBER 2024
DESCRIPTION REVENUE EXPENSES
Total Receipts (TIF) $ -
Total Receipts (Non-TIF) $ 111,836
Expenditures (TIF) $ -
Expenditures (Non-TIF) $ 72,534
FINANCIAL UPDATE
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 4
Financial Update
TIF REVENUE AND DEBT Estimated 2024 TIF revenue and PIATT payments available for CRC use is $33,636,213.
$- $10,000,000 $20,000,000 $30,000,000 $40,000,000
20
1
8
20
1
9
20
2
0
20
2
1
20
2
2
20
2
3
TIF RevenueDebt Service
DEBT PAYMENTS
Month Payment
June 2024 $16,550,975
December 2024 $16,549,798
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 5
Project Updates
CITY CENTER Developer Partner: Pedcor Companies Allocation Area: City Center Use: Mixed-Use Project Summary: Mixed Use development, multiple buildings
Figure 1 City Center Master Plan, provided by Pedcor City Center Development Company
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 6
1) Project Status – (changes noted below.) CRC Contract Amounts: City Center Bond: $ 16,214,875.00 2016 TIF Bond: $ 2,598,314.00 (5th Floor of Park East garage) Site Construction Contract Amounts: $1,442,962 – Smock Fansler, contractor - Complete Veterans Way Extension Project Amounts: $3,403,000 – Hagerman, contractor – Complete Parcel 73 Site work: $149,600 – Smock Fansler, contractor
PROJECT USE PROJECT
DATES
DESIGN RENDERINGS PROVIDED BY PEDCOR
Veterans
Way Garage
A five-story parking structure with 735 parking spaces
Open to the public on 9/22/17
Completed in May 2017 Contract Amt. $13,954,683
Baldwin/ Chambers A four-story building, of approximately 64,000 square feet, which will include luxury apartments and commercial retail/ office space. Approx. 26 Apartments Hagerman is the contractor.
Completed in June 2018
Pedcor Office 5 A two-story building, of approximately 20,000 square feet, which will include office space.
Start: Fall 2015 Completed Q4 2017
Tenants have moved into the new building
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 7
Kent A three-story building, of approximately 111,000 square feet of luxury apartments. Site drawings were approved by the CRC Architectural Committee.
Start: Summer 2018 Complete: June 2021
Site Construction – Start: Spring 2018 Site Work Awarded – Spring 2018 Building Construction – Start: Summer 2018 Building Complete June 2021 - Pool and Site work is still under construction
Hamilton (Park East
commercial/residential buildings
Hamilton East: 5 ground floor residential two-story townhomes; 7,954 SF of ground floor commercial space Hamilton West: 13,992 SF of ground floor commercial space
Start: Summer 2018
Hamilton East - Construction commenced: Summer 2018, completed Summer 2019 Hamilton West – Construction commenced: Summer 2020, currently under construction
Playfair and
Holland
A five-story building, of approximately 178,000 square feet, which will include 112 luxury apartments and commercial retail/office space.
Start: September 2019 Complete: Spring 2022 Approx. 112 Apartments
Windsor A four-story building, of approximately 64,000 square feet. Start: Summer 2022 Complete: May/June 2024
October 2024
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 8
Wren A six-story building of approximately 157,000 square feet, which will include luxury apartments and commercial office/retail space.
Start: Summer 2020 Complete: June 2024
Currently under construction
Note: All completion dates indicated above are per the Completion Guaranties executed between the CRC and Pedcor. Should Pedcor miss these dates they are obligated to cover the debt obligations. 2) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
3) CRC Commitments An overview of commitments has been uploaded to the CRC website. Most significantly, the CRC committed to publicly bid a four-story parking garage with not less than 620 parking spaces which has been completed and is available for public use. The CRC also commits to coordinate any significant site plan changes requested by Pedcor with City Council.
October 2024
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 9
PROSCENIUM 1) Developer Partner(s): Novo Development Group 2) Economic Development Area: 126th Street 3) Project Summary: Mixed-use development, multiple buildings. 1) 197 Apartments; 22 for-sale condos 2) Approx. 140,000 SF of office and retail space 3) Approx. 450 parking spaces (public and private) Total project budget: $60,000,000 4) Anticipated Project Schedule Design Start 2016 Construction Start 2018 Construction Complete 2022 Tavern Construction Start Estimated Fall 2023 Tavern Construction Complete Estimated 5) Construction Milestones: Construction is complete. Construction of the Tavern estimated to begin fall 2023. 6) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
7) CRC Commitments No commitments by the CRC have been made. The City will be relocating and burying Duke Energy’s transmission line and completing road improvements adjacent to the development.
Rendering
September 2022
September 2022
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 10
CIVIC SQUARE GARAGE 1) CRC Design-Build Project 2)Economic Development Area: Carmel City Center/Carmel City Center Amendment 3)Project Summary: - 303-space parking garage - 255 spaces will be open to the public - 48 spaces are reserved for owner-occupied condos that will line the west and north sides of the garage (to be developed as part of a future CRC project) 4)Total project budget: $9,700,000 5)Anticipated Project Schedule Construction Start January 2022 Construction End Opened Summer 2022 6)Construction Milestones: Garage is now open for public use. 7)CRC Commitments The CRC will be involved with development and construction of the parking garage 8)Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
September 2022 Rendering
March 2023
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 11
FIRST ON MAIN 1)Developer Partner(s): Lauth Group, Inc. 2)Economic Development Area: Lot One 3)Project Summary: - 310-space public parking garage - Four-story, 73,000 SF Class-A office building with first floor restaurant space and a private rooftop terrace - 8 condominiums - 35 apartments - Community gathering plaza featuring the City’s Rotary Clock 4)Total project budget: $35,000,000 5)Anticipated Project Schedule Construction Start Fall 2021 Construction End Estimated November 2023 6)Construction Milestones: Construction is underway. 7)CRC Commitments CRC contributed the land for this development. Future commercial taxes from the project (TIF) are being used to fund infrastructure improvements that may include the garage, utility relocations, and roadway improvements. 8)Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
January 2024
Rendering
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 12
MAGNOLIA 1)Developer Partner(s): Old Town Companies 2)Economic Development Area: Magnolia 3)Project Summary: Multi-phase development that will include six condominium buildings with five units per building, for a total of 30 for-sale condos, and future multi-family residential on the corner of City Center Drive and Rangeline Road. 4)Total project budget: 5)Anticipated Project Schedule Construction Start April 2022 (Building 1) Construction End Estimated 2025 (Buildings 4-6) 6)Construction Milestones: Construction is underway. 7)CRC Commitments: CRC contributed the land for the development of this project. 8)Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
Rendering Rendering
Rendering
October 2024
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 13
HAMILTON CROSSING
1)Developer Partner(s): Kite Reality Group and Pure Development, Inc. 2)Economic Development Area: Amended 126th Street 3)Project Summary: New home of Republic Airways. 105,000 square-foot training facility with 20 classrooms, 94 workstations, two cabin trainers, and eight flight simulators. The hotel adjacent to the training center will be expanded to 274 rooms. 600 jobs brought/created with Republic alone. 4)Total project budget: $200,000,000 investment for Phase 1 and II 5)Anticipated Project Schedule Construction Start HQ/Corporate Housing: Winter 2021 (Complete) Garage: Winter 2022 Construction End HQ/Corporate Housing: Completed Garage: Estimated April 2024 6)Construction Milestones: Construction is underway. Training Center is open. 7)CRC Commitments Future commercial taxes from the project (TIF) are being used to fund infrastructure improvements that may include the garage, utility relocations, and roadway improvements. 8)Council and/or CRC Action Items
Rendering
Rendering
October 2024
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 14
PROSCENIUM II 1) Developer Partner(s): Novo Development Group 2) Economic Development Area: Amended 126th Street 3) Project Summary: Mixed-use development i. 120 parking spaces ii. 48 Apartments; 7 for-sale condos iii. Approx. 15,000 SF of office and retail space iv. Approx. Total project budget: $18,000,000 4) Anticipated Project Schedule Design Start 2021 Construction Start 2022 Construction Complete Estimated August 2024 5) Construction Milestones: Construction is underway. 6) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
7) CRC Commitments No commitments by the CRC have been made.
Rendering October 2024
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 15
AT&T SITE 1) Developer Partner(s): Buckingham Companies, Third Street Ventures, Pure Development, and Merchants Banks 2) Economic Development Area: 3rd Ave ATT 3) Project Summary: Mixed-use development i. 443 parking spaces ii. 244-unit multi-family building; 2 single family homes iii. Approx. 80,000 SF of corporate headquarters; 37,000 SF boutique headquarters iv. Approx. Total project budget: $133,000,000 4) Anticipated Project Schedule Design Start 2022 Construction Start 2024 Construction Complete December 2025 5) Construction Milestones: Construction is underway. 6) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
7) CRC Commitments No commitments by the CRC have been made.
Rendering October 2024
PROJECT UPDATES
November 7, 2024 CRC Report for November 18, 2024, City Council Meeting Page | 16
Respectfully submitted, Henry Mestetsky Executive Director Carmel Redevelopment Commission/Department November 7, 2024
Prepared for City Council and the Redevelopment Commission -End Report-
SPONSOR(S): Taylor, Snyder
ORDINANCE NO. D-2726-24 1 2 AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, 3 INDIANA, APPROVING AND ADOPTING A THIRD AMENDMENT 4
TO INTERLOCAL AGREEMENT 5 6 THIRD AMENDMENT TO INTERLOCAL COOPERATION AGREEMENT 7 8 This Third Amendment to Interlocal Cooperation Agreement (“Third Amendment”) is by 9
and between the City of Carmel, Indiana (the “City”) and Clay Township of Hamilton County, 10
Indiana (the “Township”), and shall be effective upon its adoption by the legislative body of both 11 the City and the Township and recording with the Hamilton County Recorder. 12 13 WHEREAS, the City and Township entered into a certain Interlocal Cooperation 14
Agreement adopted by the Township by Resolution and by the City under Ordinance No. D-1603-15
02 dated July 26, 2002 (the “Original Agreement”) to provide joint park and recreation services to 16 the residents of the City and the Township through the Carmel/Clay Board of Parks and Recreation 17 (the “Joint Board”); and 18 19
WHEREAS, the Original Agreement was amended by an Amendment to Interlocal 20
Agreement adopted by the Township by Resolution and by the City under Ordinance D-1740-04 21 dated February 7. 2005 (the “First Amendment”) which provided, among other things, for the 22 adjustment of the size and composition of the Joint Board and the payment by the Township of 23 certain County Option Income Tax funds, now referred to as Local Income Tax (“LIT”) funds to 24
capital projects approved by the Joint Board; and 25
26 WHEREAS, the Original Agreement was further amended by a Second Amendment to 27 Interlocal Agreement adopted by the Township by Resolution and by the City under Ordinance D-28 1998-10 dated July 2, 2010 (the “Second Amendment”), which expanded authorized expenditures 29
for the LIT received by the Township (the Original Agreement, the First Amendment and the 30
Second Amendment collectively the “Amended Agreement”); and 31 32 WHEREAS, the Township entered into a certain lease dated January 20, 2004, as 33 amended, by and between the Township and the Carmel/Clay Board of Parks and Recreation (the 34
“Lease”) to provide for the financing of the Carmel Clay Central Park and Monon Center Project; 35
and 36 37 WHEREAS, the Amended Agreement provides that upon the Township’s final Lease 38 payment for the Central Park Lease-Rental Bonds scheduled to be made on January 15, 2025, the 39
Township’s appointments to the Joint Board are automatically terminated and the Township’s 40
participation in the Joint Board terminates; and 41 42 WHEREAS, the Township has demonstrated its commitment to the joint parks 43 undertaking with the City by issuing bonds to finance projects for the Joint Board including the 44
following: Clay Township General Obligation Bonds, Series 2019B through H and Series 2019J 45
and K in a total principal amount of $30,917,690.10; Clay Township General Obligation Bonds 46 47 48 Ordinance D-2726-24 49
Page One of Four 50
2
Series 2020A in the principal amount of $3,530,000.00; and Clay Township General Obligation 51 Bonds, Series 2022 in the principal amount of $3,100,000 (Parks Related Only), all as further 52 described in Exhibit A attached hereto which bonds are payable solely by the Township for the 53 benefit of the Joint Board through January 15, 2042 (collectively the “Bond Payments”); and 54
55
WHEREAS, the Township and City are in ongoing discussions to determine how best to 56 provide necessary long-term funding to support the Joint Board in the future; and 57 58 WHEREAS, it is in the Carmel and Clay communities’ best interest to maintain the current 59
size and composition of the Joint Board until a funding solution is determined; and 60
61 WHEREAS, the parties desire to revise and amend the Interlocal Cooperation Agreement 62 in accordance with the terms of this Third Amendment. 63 64
NOW, THEREFORE, it is mutually agreed by and between the parties as follows: 65
66 1. Conditional Revision of Section 2.2. Notwithstanding any other provision of the 67 Amended Agreement, so long as the Township makes timely payments on the outstanding Bond 68 Payments, Section 2.2 of the Agreement shall be revised and amended in its entirety to read as 69
follows: 70
71 2.2 The Joint Board shall consist of nine (9) members appointed or selected as follows: 72 73 a. Four (4) members of the Joint Board shall be appointed by the Mayor on the 74
basis of their interest and knowledge of parks and recreation and must be 75
residents of the City. 76 b. Four (4) members of the Joint Board shall be appointed by the Trustee on the 77 basis of their interest and knowledge of parks and recreation and must be 78 residents of the Township. 79
c. One (1) member of the Joint Board shall be appointed by the Board of 80
Education for Carmel/Clay Schools and must be an elected member thereof. 81 d. No more than two (2) of the Mayor’s appointments to the Joint Board shall be 82 from the same political party. 83 e. No more than two (2) of the Trustee’s appointments to the Joint Board shall be 84
from the same political party. 85
f. An elected official of the City or Township shall not be eligible to serve as a 86 member of the Joint Board. 87 g. The Mayor and Trustee shall continue to stagger the date of appointment of 88 members serving on the Joint Board in a manner similar to that which exists at 89
the time of adoption of this Amendment and shall maintain records reflecting 90
the date of appointment and term of each member so appointed. 91 92 Revised Section 2.2, as set forth above, shall automatically terminate and be of no further force or 93 effect on the first date on which the Township fails to timely pay any portion of the Bond Payments 94
referenced in Exhibit A. 95
96 97 Ordinance D-2726-24 98 Page Two of Four 99
3
2. Ratification. In all other respects, and except as amended by this Third 100 Amendment, the parties hereby ratify, approve and continue the Amended Agreement in every 101 way. This Third Amendment shall be incorporated into the terms of the Amended Agreement as if 102 set forth in full therein. 103
104
3. Termination. This Third Amendment shall automatically terminate on December 105 31, 2026 unless revised or extended in writing by the legislative body of the Township and the 106 City. 107 108
4. Enforceability. This Third Amendment is entered into pursuant to I.C. 36-1-7, et. 109
seq., and the same may be amended or supplemented from time to time. The Amendment shall be 110 recorded in the office of the Hamilton County Recorder after approval by the City and the 111 Township, and shall be filed with the State Boad of Accounts for audit purposes, as required by 112 I.C. 36-1-7, and shall not be deemed enforceable and binding until it is recorded with the County 113
Recorder. This Amendment may be executed in multiple counterparts, each of which shall be an 114
original and all of which together shall constitute one and the same instrument. 115 116 Passed, by the Common Council of the City of Carmel, Indiana, this _____ day of 117 __________, 2024, by a vote of _____ ayes and _____ nays. 118
119 COMMON COUNCIL OF THE CITY OF CARMEL 120 121 ________________________________ ______________________________ 122 Anthony Green, President Adam Aasen, Vice President 123
124
________________________________ ______________________________ 125 Theresa Ayers Anita Joshi 126 127 ________________________________ ______________________________ 128
Ryan Locke Shannon Minnnar 129
130 ________________________________ ______________________________ 131 Matthew Snyder Richard F. Taylor III 132 133
________________________________ 134
Jeff Worrell 135 136 ATTEST: 137 138
________________________________ 139
Jacob Quinn, Clerk 140 141 142 143
144
145 146 Ordinance D-2726-24 147 Page Three of Four 148
4
Presented by me to the Mayor of the City of Carmel, Indiana, this _____ day of 149 ____________, 2024, at _____ __M. 150 151 __________________________________ 152
Jacob Quinn, Clerk 153
154 155 Approved by me, Mayor of the City of Carmel, Indiana, this _____ day of ____________, 156 2024, at _____ __M. 157
158
___________________________________ 159 Sue Finkam, Mayor 160 161 ATTEST: 162
163
___________________________________ 164 Jacob Quinn, Clerk 165 166 167
ALL OF WHICH IS AGREED by and between the Township on the date set forth below. 168
169 170 CLAY TOWNSHIP 171 HAMILTON COUNTY, INDIANA 172
173
174 By: _________________________________ 175 Paul K. Bolin, Chairman 176 177
_________________________________ 178
Douglas Callahan, Secretary 179 180 _________________________________ 181 Mary Eckard, Member 182
183
184 185 CLAY TOWNSHIP 186 HAMILTON COUNTY, INDIANA 187
188
189 By: __________________________________ 190 Paul Hensel, Township Trustee 191 192
193
194 195 Ordinance D-2726-24 196 Page Four of Four 197
198
5
EXHIBIT A 199 200 List of Clay Township Bonds 201 202
Project Bond Series Par Amount Last Payment Date West Park 2019B $4,765,858.85 1/15/2039 Inlow Park 2019C $2,639,928.00 1/15/2039 Meadowlark Park 2019D $4,132,416.05 1/15/2039
Carey Grove Park 2019E $2,080,859.95 1/15/2039
River Heritage Park 2019F $3,070,003.05 1/15/2039 Monon Greenway 2019G $4,754,500.50 1/15/2039 Japanese Gardens 2019H $3,093,925.75 1/15/2039 Flowing Well Park 2019J $1,935,990.20 1/15/2039
Central Park 2019K $4,444,207.55 1/15/2039
106th Street Pedestrian Bridge 2020A $3,530,000.00 7/15/2040
Carter Green Project 2022 $1,700,000.00 1/15/2042 Japanese Outdoor
Structures
2022 $ 600,000.00 1/15/2042
General Parks Projects 2022 $ 800,000.00 1/15/2042 Total: $37,547,689.90 203
204 205 206 207 208
209 210 211 212 213
214
215 216 217 218
This instrument prepared by and should be returned upon recording to: Brian C. Bosma, Esq., 219
Kroger Gardis & Regas, LLP, 111 Monument Circle, Suite 900, Indianapolis, IN 46204-5125 220 221 222 I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social 223
Security number in this document, unless required by law. Brian C. Bosma. 224
225 226
Sponsor: Councilors Joshi and Worrell
This Resolution was prepared by Sergey Grechukhin, Carmel Transactions Chief, on November 12, 2024. No subsequent revision to this Resolution has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
RESOLUTION NO. CC 11-18-24-06 1 2
A CONFIRMATORY RESOLUTION DESIGNATING AN ECONOMIC REVITALIZATION 3
AREA AND APPROVING TAX ABATEMENT FOR QUALIFYING CERTAIN PERSONAL 4 PROPERTY- ALLIANCE FOR COOPERATIVE ENERGY SERVICES POWER 5 MARKETING, LLC 6 7
Synopsis: A resolution confirming the designation of the real property located at 4140 W 8 99th Street, Carmel, Indiana as an economic revitalization area and granting a partial 9 abatement of property taxes attributable to certain eligible equipment installed therein 10 11 WHEREAS, Ind. Code § 6-1.1-12.1 (the “Act”) allows a partial abatement of property 12
taxes attributable to the installation of certain equipment in “economic revitalization areas”; and, 13
WHEREAS, the Act provides that an economic revitalization area must be a geographic 14
area which is within the corporate limits of a city and which has become undesirable for, or 15
impossible of, normal development and occupancy because of lack of development, cessation of 16
growth, deterioration of improvements or character of occupancy, age, obsolescence, substandard 17
building or other factors which have impaired values or prevent a normal development of property 18
or use of property; and, 19
WHEREAS, the Act authorizes the Common Council of the City of Carmel, Indiana (the 20
“Council”) to designate economic revitalization areas by following a procedure involving adoption 21
of a preliminary resolution, publication of a notice of a public hearing, conducting a public hearing 22
and adoption of a final resolution confirming the preliminary resolution and the tax abatement; 23
and, 24
WHEREAS, the Council believes that it is in the best interests of the citizens of the City 25
of Carmel (the “City”) to create an economic revitalization area designation in a manner whereby 26
citizens of the City will benefit from the creation of permanent jobs, expansion of the property tax 27
base, and protection of private investment; and, 28
29 Resolution CC 11-18-24-06 30
Page One of Six Pages 31
Sponsor: Councilors Joshi and Worrell
This Resolution was prepared by Sergey Grechukhin, Carmel Transactions Chief, on November 12, 2024. No subsequent revision to this Resolution has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
WHEREAS, the Alliance for Cooperative Energy Services Power Marketing LLC d/b/a 32
ACES Power, (the “Company”), has filed a Statement of Benefits Form (SB-1) with the City, a 33
copy of which is attached hereto and fully incorporated herein; and, 34
WHEREAS, the Company requested that the real estate located at 4140 W 99th Street, 35
Carmel, Indiana (the “Project Site”) be designated as an Economic Revitalization Area for the 36
purpose of achieving property tax savings in connection with the acquisition and installation of 37
certain depreciable personal property (the “Project”) at the Project Site; and, 38
WHEREAS, the Project Site is shown and described on Exhibit A, which is attached 39
hereto and incorporated herein by this reference, and is presently part of Hamilton County Tax 40
Parcel 17-13-07-00-10-005.000 and State Parcel Number 29-13-07-010-005.000-018; and, 41
WHEREAS, the Company has operations in Arizonia, Minneapolis and North Carolina 42
and all were considered for this expansion project, with Carmel being the preferred location 43
pending finalization of project incentives; and, 44
WHEREAS, the Company committed to invest Six Million Five Hundred Thousand 45
Dollars ($6,500,000) in tangible personal property at the Project Site, of which Four Million 46
Dollars ($4,000,000) will qualify for personal property tax abatement as new IT equipment (new 47
IT equipment is hereinafter referred to as “Eligible Personal Property”); and, 48
WHEREAS, the Company anticipates retention of two hundred fourteen (214) existing 49
full-time employees compensated at an average annual wage of One Hundred Thirty Thousand 50
Dollars ($130,000) per year (excluding overtime and benefits) at the Project Site as a result of the 51
Project. The Company also anticipates adding approximately forty-five (45) new full-time 52
employees compensated at an average annual wage of One Hundred Eighteen Thousand Dollars 53
($118,000) per year (excluding overtime and benefits) as a result of the Project; and, 54
Resolution CC 11-18-24-06 55
Page Two of Six Pages 56
57
Sponsor: Councilors Joshi and Worrell
This Resolution was prepared by Sergey Grechukhin, Carmel Transactions Chief, on November 12, 2024. No subsequent revision to this Resolution has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
WHEREAS, all anticipated investments will be complete and new full-time employees 58
hired before December 31, 2028; and, 59
WHEREAS, the Council, on October 21, 2024, passed Preliminary Resolution CC 10-07-60
24-04 which preliminarily designated the Project Site as an Economic Revitalization Area and 61
established schedules for deductions to the assessed value of Eligible Personal Property located at 62
the Project Site; and, 63
WHEREAS, a Notice of Adoption of the Preliminary Resolution and Notice of Public 64
Hearing to be held on November 18, 2024, was duly published in the Current newspaper on the 5 65
day of November, 2024; and, 66
WHEREAS, the public hearing advertised in the above notice has been held. 67
68
BASED UPON THE ABOVE, IT IS THEREFORE RESOLVED, by the Common Council 69
of the City of Carmel as follows: 70
1. The request for an economic revitalization area designation relative to the Project 71
was properly made and the Statement of Benefits Form (SB-1), which was filed as of September 72
4, 2024, is hereby approved by the Council. 73
2. The Project Site is located in an area of the City where municipal services are 74
provided and no additional infrastructure will be necessitated by the Project. 75
3. Project Site is zoned for and is generally suitable for the proposed expanded use of 76
commercial office and is consistent with the site’s existing development pattern; however, given 77
the age of the facility at the Project Site and the complexity of the technology systems being 78
installed at the site, and security systems and structures required, investment in the Eligible 79
Personal Property will require significant additional investment in real property improvements to 80
accommodate the Project making it undesirable for normal development. 81
Resolution CC 11-18-24-06 82 Page Two of Six Pages 83
4. Evidence has been submitted and considered which established that the Project will 84
Sponsor: Councilors Joshi and Worrell
This Resolution was prepared by Sergey Grechukhin, Carmel Transactions Chief, on November 12, 2024. No subsequent revision to this Resolution has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
further and promote municipal development objectives by expansion of the property tax base 85
through the purchase and installation of the Eligible Personal Property including, but not limited 86
to, servers and related hardware, computer storage hardware, laptops, computer network switches 87
and other network equipment, date center equipment (batteries and cooling units), large format 88
monitors and phone system hardware. 89
5. The Council hereby designates the Project Site as an Economic Revitalization Area 90
for purposes of establishing a deduction to the assessed value of Eligible Personal Property 91
acquired and installed within the building located upon the Project Site. 92
6. The deduction provided by this Resolution shall be for the assessed value of all 93
Eligible Personal Property installed at the Project Site on or after November 18, 2024, and for a 94
period of five (5) years from the date of the first full assessment of the Eligible Personal Property 95
located at the Project Site. The Council further designates that the economic revitalization area 96
designation declared by this Resolution shall expire on December 31, 2028. The Company agrees 97
to not file any appeal of annual tax assessments over the course of the five (5) year period. The 98
Council hereby finds, declares and determines that deductions from the assessed value of the Eligible 99
Personal Property approved by this Resolution shall be allowed pursuant to the following five (5) 100
year deduction schedule, which the Common Council hereby establishes, prescribes and adopts: 101
YEAR OF DEDUCTION PERCENTAGE OF DEDUCTION 102
1st 75% 103
2nd 75% 104
3rd 75% 105 4th 75% 106 5th 75% 107 6th 0% 108
109
110 Resolution CC 11-18-24-06 111 Page Four of Six Pages 112 113
7. In support of the deductions contained in this Resolution, the Council makes the 114
Sponsor: Councilors Joshi and Worrell
This Resolution was prepared by Sergey Grechukhin, Carmel Transactions Chief, on November 12, 2024. No subsequent revision to this Resolution has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
following FINDINGS: 115
a. The estimated cost of the Eligible Personal Property investment presented by 116
the Company is reasonable for equipment of that type. 117
b. The estimate of the number of individuals who will be employed or whose 118
employment will be relocated by the Company can be reasonably expected to 119
result from the installation of the Eligible Personal Property. 120
c. The annual salaries for the individuals who will be employed or whose 121
employment will be relocated by the Company can reasonably be expected to 122
result from the installation of the Eligible Personal Property. 123
d. Based on the increased assessed valuation and the expansion of the employment 124
base within the City of Carmel, the benefits to the City are sufficient to justify 125
the granting of the deduction described in Section 6 above. 126
8. The deductions provided by this Resolution are subject to the Company’s 127
compliance with the terms of the Agreement entered into between the City and the Company, and 128
the requirements contained in Ind. Code § 6-1.1-12.1, and may only be modified or terminated by 129
according to the procedures contained in Ind. Code § 6-1.1-12.1-5.9. 130
9. A copy of this Resolution shall be filed with the Hamilton County Assessor as 131
required by Ind. Code § 6-1.1-12.1-2.5. 132
133
134
135 Signature page to follow 136 137 138
139
140 Resolution CC 11-18-24-06 141 Page Five of Six Pages 142 143
144
Sponsor: Councilors Joshi and Worrell
This Resolution was prepared by Sergey Grechukhin, Carmel Transactions Chief, on November 12, 2024. No subsequent revision to this Resolution has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this ____ day 145 of ________, 2024, by a vote of _____ ayes and _____ nays. 146
147 COMMON COUNCIL FOR THE CITY OF CARMEL 148 149 ___________________________________ 150 Anthony Green, President Adam Aasen, Vice-President 151
152
153 ___________________________________ ____________________________________ 154
Jeff Worrell Teresa Ayers 155 156
157 ___________________________________ ____________________________________ 158 Shannon Minnaar Anita Joshi 159 160
161 ___________________________________ ____________________________________ 162
Ryan Locke Matt Snyder 163
164 165 ___________________________________ 166 Rich Taylor 167
168
ATTEST: 169 170 _________________________________ 171 Jacob Quinn, Clerk 172
173
Presented by me to the Mayor of the City of Carmel, Indiana this ____ day of 174 175 _________________________ 2024, at _______ __.M. 176 177
____________________________________ 178
Jacob Quinn, Clerk 179 180 Approved by me, Mayor of the City of Carmel, Indiana, this _____ day of 181 182
________________________ 2024, at _______ __.M. 183
184 ____________________________________ 185 Sue Finkam, Mayor 186 ATTEST: 187
188
___________________________________ 189 Jacob Quinn, Clerk 190 191 Resolution CC 11-18-24-06 192
Page Six of Six Pages 193
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
ORDINANCE NO. D-2740-24 1 2 AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, 3
AMENDING CHAPTER 2, ARTICLE 1, SECTIONS 2-1, 2-3, 2-6, 2-10, 2-12, 2-13 AND 2-14 OF THE 4 CARMEL CITY CODE. 5 6 Synopsis: Ordinance clarifying purpose and duties of components of government. 7 8 WHEREAS, the City of Carmel (“City”), is established as four components of government; and 9
10 WHEREAS, it is now necessary for the Carmel City Code to be amended for further clarification of 11 the purpose and duties of these components. 12 13 NOW, THEREFORE, BE IT ORDAINED, by the Common Council of the City of Carmel, Indiana, 14
as follows: 15
16 Section 1. The foregoing Recitals are fully incorporated herein by this reference. 17 18 Section 2. The following subsections of Carmel City Code, Chapter, 2, Article 1, Sections 2-1, 2-3, 2-19
6, 2-10, 2-11, 2-12, 2-13 and 2-14 are hereby amended, and shall read as follows: 20
21 § 2-1 Four Branches Components of Government. 22 (a) The government of the City shall consist of four branches components, those being: 23 (1) Executive Branch (I.C., 36-4-5) 24
(2) Legislative Branch (I.C., 36-4-6) 25
(3) Fiscal Branch Clerk (I.C., 36-4-10) 26 (4) Judicial Branch (I.C., 33-35-1) (Ord. D-362, § I, 3-22-83) 27 (b) Charts depicting the four branches of government appear at the end of this chapter in Appendix I. 28 29
§ 2-3 Executive Departments. 30
(a) The Mayor shall be the chief administrator of the City and shall have control of the day-to-day operations 31 of the following executive departments which are established. 32 (1) Department of Community Services. (Ord. D-1193, 1-8-96) 33 a) Plan Commission. (I.C., 36-7-4 et seq.). 34
b) Board of Zoning Appeals. (I.C., 36-7-4-900 et seq.). 35
(2) Engineering Department. 36 (3) Fire Department. 37 a) Fire Pension Board (I.C., 36-8-7 [1937 Fund]; I.C., 36-8-8 [1977 Fund]). 38 (4) Department of Law to be known as the Office of Corporation Counsel. (pursuant to I.C., 36-4-9-12—39 City Attorney and attorney for Plan Commission, Board of Zoning Appeals). 40
(5) Police Department. 41 a) Police Pension Board. (I.C., 36-8-6 [1925 Fund]; I.C., 36-8-8 [1977 Fund]). 42 (6) Street Department. 43 (7) Public Water and Public Wastewater Utilities. (Ord. D-1193, 1-8-96) 44 (8) Department of Parks and Recreation. (I.C., 36-10-3-1 et seq.) (Ord. D-673, §1, 10-1-90) 45
(9) Department of Redevelopment. (Ord. D-720, § 1, 8-5-91). 46 (10) Finance Department. 47 (11) Department of Economic Development. 48 Ordinance D-2740-24 49 Page One of Fourteen 50
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
(12) Marketing and Community Relations Department. 51 (13) Department of Human Resources. 52 (14) Information and Communication Systems Technology Department. 53 (15) Brookshire Golf Course. 54
55
(b) Pursuant to IC 36-4-9-6, The Mayor shall appoint the following who serve at her pleasure: 56 1. The chiefs of the Fire and Police Departments 57 2. and t The heads Directors of the Department of Finance who serves as the City Controller, the 58 Community Services (pursuant to I.C., 36-4-9-2), Engineering Department who serves as the City Civil 59
Engineer, the Department of Law who serves as the Corporation Counsel, , Office of the Controller, 60
and the Communications Center are appointed by the Mayor and serve at his pleasure. and; 61 3. The Directors of other departments established by City Council per IC 36-4-9-4. 62 63
§ 2-6 Reserved for Future Use The Controller 64
The Controller is the fiscal officer of the City and shall be the director of the Finance Department. He or 65 she shall perform the duties assigned by I.C., 36-4-10-5, and such other duties as the Common Council may, 66 by ordinance, require. 67
§ 2-6.1 Claim Payments in Advance of Council Allowance. 68
69
(a) The fiscal officer may submit claim payments in advance of Council approval for specific types of 70 expenses. The City's legislative body having jurisdiction over the approval shall review and act upon the 71 claim at its next regular or special meeting following the preapproved payment. 72 (1) Property or services purchased or leased from the United States government, its agencies, or its 73 political subdivisions. 74 (2) License or permit fees. 75 (3) Insurance premiums. 76 (4) Utility payments, utility connection charges, internet and mobile phone charges, and fuel 77
charges for City vehicles. 78 (5) General grant programs where advance funding is not prohibited and the contracting party 79
posts sufficient security to cover the amount advanced. 80 (6) Grants of state funds authorized by statute. 81 (7) Maintenance agreements, service agreements or lease payments. 82
(8) Bond or coupon payments. 83
(9) Payroll. 84 (10) Federal, state or county taxes. 85 (11) Expenses that must be paid because of emergency circumstances. 86 (12) A product or service for which the City legislative body had accepted a bid. 87 (13) Petty Cash Funds as established pursuant to City Code § 2-114. 88 (14) Legal settlements which have been approved by the Corporation Counsel and are within the 89 Corporation Counsel's settlement authority pursuant to City Code § 2-9.1. 90
(15) Payments for special land acquisition projects as directed in advance by resolution of the 91 City’s legislative body. 92
(16) Payments made pursuant to City Code § 2-61(b), (c), (d) and other reimbursements 93 permitted by the City Code. 94
(17) Refunds to City of Carmel customers. 95 96 Ordinance D-2740-24 97 Page Two of Fourteen 98
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
(18) Wire transfers for land purchases, payroll, health insurance, and debt service, all of which 99 have been budgeted and/or approved by the legislative body. 100
(b) Each payment of expenses under this section must be supported by a fully itemized claim. 101
§ 2-6.2 Capital Asset Policy. 102
103 (a) Definition of Capital Assets. 104
(1) Capital Assets are assets that are used in operations and have an initial useful life in excess of 105 one year. The term includes both tangible assets (land, construction in progress, buildings, building 106 improvements, vehicles, machinery, equipment, works of art, historical treasures, infrastructure) and 107 intangible assets (easements, software, water rights). Assets acquired for the purpose of sale or 108 investment do not qualify as capital assets, regardless of their form, because they are not used in 109 operations. 110
(2) The City has a minimum capitalization threshold of $5,000. The capitalization threshold is 111 applied to individual items in a group of items, rather than to the group as a whole, unless the effect of 112 doing so would be to eliminate a significant portion of total capital assets. Assets that are not capitalized 113 (items less than $5,000 and greater than $1,000) are expensed in the year of acquisition. An inventory is 114 kept of all assets greater than $1,000. 115
(b) Major Capital Asset Classes and. In order to ensure that governmental entities have an 116 accurate, complete, and current record of capital assets, it is important that asset categories are 117 appropriately determined. This section further clarifies the asset definition by major category. 118
(1) Land. Land is defined as specified land, lots, parcels or acreage including rights of way owned by 119 the City of Carmel, its various departments, boards or commissions, regardless of the method or date of 120 acquisition. Easements are not included, as the City does not own them, but as an interest in land owned 121 by another (i.e. property owner) that entitles its holder to a specified limited use. The City Utility, 122 however, does capitalize easements. 123
(2) Buildings. 124
a) Buildings are defined as permanent (non-moveable) structures. Any structures designed and 125 erected to house equipment services or functions are included. This includes systems, services, and 126 fixtures within the buildings, as well as attachments such as porches, stairs, fire escapes, canopies, 127 areaways, lighting fixtures, flagpoles, sound equipment, security cameras, lifts and riggings, curtains and 128 staging and all other such units that serve the building. 129
b) Plumbing systems, lighting systems, sound systems, surveillance systems, passenger and 130 freight elevators, escalators, built-in casework, walk-in coolers and freezers, fixed shelving and other 131 fixed equipment are included as part of the building if it is owned. Communications antennas and/or 132 towers are not included because they are treated as part of the equipment unit. 133
(3) Improvements Other Than Buildings. Improvements other than buildings have a limited useful 134 life. Examples of the Civil City assets in this category are parking areas, drives, fencing, pools, fountains, 135 underground sprinkler systems, decorative street lighting and other similar items. Examples of the City 136 Utilities assets are water supply mains, collection sewers, wells, fences, intake pipes, manholes, and fire 137 hydrants. 138
139
140 Ordinance D-2740-24 141 Page Three of Fourteen 142
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
143
(4) Furnishings and Equipment. The furnishings and equipment asset class is used to account for 144 moveable items. Included within this category are office equipment, office furniture, appliances, 145 furnishings, machinery items, maintenance equipment, communication equipment, police, fire, laboratory 146 equipment, vehicles, road equipment, aircraft, emergency equipment, earth moving equipment, text 147 equipment, civil defense equipment, law enforcement equipment, and data processing equipment. Supplies 148 are excluded. 149
(5) Infrastructure. Infrastructure assets are long-lived capital assets that normally are stationary in 150 nature and can be preserved for a significantly greater number of years than most capital assets and that 151 are normally stationary in nature. Examples include roads, streetlights, traffic signals, drainage systems, 152 and water lines. Infrastructure assets do not include buildings, drives, parking lots or any other examples 153 given above that are incidental to property or access to the property described above. 154
(6) Construction in Progress. Construction, or development, in progress is a special class of 155 capital assets that are still in the process of construction (tangible) or development (intangible). 156 Depreciation does not begin until the capital assets are substantially ready to be placed in service. 157
(7) Other Capital Assets. This is a separate category for capital assets that do not fit into any of 158 the major asset classes listed above. 159
(c) Threshold Levels for Capital Assets. The following schedule will be used for capitalization and 160 depreciation of the City's capital assets. Amounts are based on governmental entities with revenues 161 exceeding $100 million. 162 163
164 Capitalize/Depreciate
Capitalize/Depreciate
Land Capitalize only
Land Improvements $50,000
Buildings $100,000
Building Improvements $100,000
Construction in Progress Capitalize only
Machinery and Equipment $5,000
Vehicles $5,000
City Utility Assets $5,000
Computer Software $5,000
Infrastructure $3,000,000
165
166
167 Ordinance D-2740-24 168 Page Four of Fourteen 169
170
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
(d) Valuation of Capital Assets. 171
(1) Capital assets should be recorded at historical cost and should include the cost of freight, site 172 preparation, architect and engineering fees and other costs as applicable. If a method other than cash is 173 used to pay for the asset, then the fair-market value of the non-cash payment or consideration determines 174 the asset's cost or acquisition value. When the value of the consideration paid cannot be determined, the 175 asset's fair market value determines its cost. 176
(2) With a few exceptions, an asset's cost should also include necessary costs incurred to place the 177 asset in service. Costs include the invoice price plus incidental costs (insurance during transit, freight, 178
capitalized interest, duties, title search, registration fees and installation costs). Exceptions to the rule 179 include interest expenses associated with deferred payments and real estate taxes paid, if any, in the 180 acquisition of property. 181
(e) Depreciation Method and Salvage Value. 182
(1) Depreciation is the process of allocating the cost of tangible property over a period of time, 183 rather than deducting the cost as an expense in the year of acquisition. Generally, at the end of the asset's 184
life, the sum of the amounts charged for depreciation in each accounting period (accumulated 185 depreciation) will equal original cost less salvage value. The City depreciates its capital assets by using 186
the Straight-Line Method. Under this method, the basis of the asset is written off evenly over the useful 187 life of the asset. The same amount of the depreciation is taken each year. Depreciation is calculated at the 188
end of each fiscal year. 189
(2) The salvage value of an asset is the value it is expected to have when it is no longer useful for its 190 intended purpose. In other words, the salvage value is the amount for which the asset could be sold at the 191 end of its useful life. The City determines salvage value on an asset-by-asset basis. 192
(f) Estimated Useful Lives of City Assets. The following assets accounted for under the Capital 193 Asset Policy will be depreciated using the straight-line method of depreciation. A gain or loss on 194 disposal will be reported. The most common useful lives are as follows: 195
(1) City Civil. 196
a) Vehicles - 5 years. 197 b) Police Vehicles - 4 years. 198 c) Office Equipment - 5 years. 199 d) Office Furniture - 20 years. 200
e) Heavy Equipment - 10 years. 201
f) Fire Trucks - 15 years. 202 g) Ambulances - 10 years. 203 h) Buildings - 50 years. 204 i) Building Components (HVAC systems, roofing) - 20 years. 205
j) Leasehold Improvements - useful life of asset or lease term (whichever is shorter). 206
k) Land Improvements - structure (parking lots, athletic courts, swimming pools) - 20 years. 207 l) Land Improvements - groundwork (golf course, athletic fields, landscaping, fencing) - 20 208 years. 209 m) Outdoor Equipment - (playground equipment, radio towers) - 15 years. 210 n) Grounds Equipment - (mowers, tractors, attachments) - 15 years. 211 o) Computer Software - 5 years. 212
p) Security Cameras -10 years. 213
q) Stage Lighting - 5 years. 214 215 Ordinance D-2740-24 216 Page Five of Fourteen 217
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
218 r) Mobile Stage Trailer - 10 years. 219 s) Rigging and Lifts - 10 years. 220 t) Sound Equipment for Palladium - 10 years. 221
(2) City Utility - Water. 222 a) Buildings and Improvements - 50 years. 223 b) Transmission and Distribution Mains - 50 to 75 years. 224
c) Meters/Meter Installation - 25 to 30 years. 225
d) Pumping Equipment - 50 years. 226 e) Water Treatment Equipment - 50 years. 227 f) Elevated Storage - 75 years. 228 g) Office Equipment - 5 years. 229
h) Machinery - 5 to 40 years. 230
i) Hydrants - 50 to 75 years. 231 j) Well Equipment - 15 to 20 years. 232 k) Wells - 50 to 100 years. 233 l) Communications Equipment - 10 years. 234
m) GPS - 100 years. 235
n) Clearwell - 100 years. 236
(3) City Utility - Sewer. 237
a) Buildings and Improvements - 50 years. 238
b) Sewer Lines - 50 years. 239
c) Lift Station - 50 years. 240 d) Treatment Plant Equipment - 10 years. 241 e) Office Equipment - 5 years. 242 f) Machinery – 6 to 20 years. 243
g) Vehicles - 5 years. 244
h) HVAC Systems - 25 years. 245 i) GPS - 100 years. 246 j) Computer Software - 5 years. 247 (4) Infrastructure. The following is the list of networks and their useful lives: 248
a) Roads/Streets Network. 249
Subsystems: Types of Roads/Streets, Curbs, and Sidewalks - 45 years. 250 b) Traffic Components Network. 251 Subsystems: Traffic Signals -35 years. 252 Street lights - 25 years. 253
c) Drainage Systems Network - 50 years. 254
(g) Capital Leases. 255 (1) Leased equipment should be capitalized if the lease agreement meets any one of the 256 following criteria: 257 a) The lease transfers ownership of the property to the lessee by the end of the lease term. 258
b) The lease contains a bargain purchase option. 259 c) The lease term is equal to 75% of the estimated economic life of the leased property (and the 260 lease is non-cancellable during that time). 261 d) The present value of the minimum lease payments at the inception of the lease (excluding 262 executory costs) equals at least 90% of the fair-value of the leased property. 263 264 Ordinance D-2740-24 265 Page Six of Fourteen 266
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
267 (2) Leases that do not meet any of the above criteria are considered operating leases. 268 (h) Assets Not Capitalized. 269 (1) Assets less than $5,000 are expensed in the year of acquisition. Assets greater than $1,000 are 270 recorded in the General Ledger. 271
(2) Exceptions are: 272 a) Items costing less than the above limits which are permanently installed as a part of the cost of 273
original construction or installation of a larger building or equipment unit will be included in the cost of 274 the larger unit; and 275
b) Modular equipment added subsequent to original equipment construction of a larger building or 276 equipment unit which may be put together to form larger units costing more than the prescribed limits will 277 be charged to capital assets even though the cost of individual items is less than such units; and 278 c) Cabinets, shelving, bookcases, and similar items, added subsequent to original construction, 279 which are custom made for a specific place and adaptable elsewhere, will be capitalized. 280
(i) Capital Assets Purchased With Grant Funds. When Federal Grant Funds are used to purchase 281
capital assets, compliance with the applicable Subparts of Part 200 - Uniform Administrative 282 Requirements, Cost Principles, and Audit Requirements for Federal Awards in the Code of Federal 283 Regulations is required. All grant types typically have requirements specified in the Grant Award Letter 284 with which the City must comply. 285
(j) Asset Acquisition, Transfer and Disposal. City assets may be acquired or disposed of using 286 various methods, as described in supplemental City documentation and forms. The following 287
procedure must be observed for all acquisitions, transfers and disposals of assets: complete the 288 requisite forms, obtain the signature of the Department Director and forward the completed 289
documentation to the Fiscal Office for recording purposes. 290
(k) Reporting of Fraud. Any city employee who suspects the misappropriation of capital assets 291 should follow the applicable requirements outlined in Ordinance No. D-2286-16. This Ordinance 292 establishes a policy on materiality and the process for reporting material variances. 293
294
§ 2-6.3 Advance Payments for Goods and Services. 295
(a) Advance payments for goods or services before the goods are delivered or services are 296 completed are hereby authorized. 297 (b) Advance payments for goods and services may not exceed the lesser of the following: 298 (1) Fifty percent of the entire cost of the contract. 299 (2) $2,000,000. 300
(c) The City’s fiscal officer or the fiscal officer's designee must do all of the following when advance 301 payments are made: 302 (1) Track prepayments by defining the prepayment on a purchase order. 303
(2) Create a prepayment invoice that is associated with the purchase order. 304 (3) Require insurance or a surety bond in the amount of the prepayment if the amount of the 305 prepayment is more than $150,000. 306 307 308 309
310
311 Ordinance D-2740-24 312 Page Seven of Fourteen 313 314
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
Division III. Fiscal Branch. Clerk 315
§ 2-10 The Controller. 316
The Controller is the fiscal officer of the City. He shall perform the duties assigned by I.C., 36-4-317
10-5, and such other duties as the Common Council may, by ordinance, require. 318 § 2-12 Claim Payments in Advance of Council Allowance. 319
320
(c) The fiscal officer may submit claim payments in advance of Council approval for specific types of 321 expenses. The City's legislative body having jurisdiction over the approval shall review and act upon the 322 claim at its next regular or special meeting following the preapproved payment. 323 (1) Property or services purchased or leased from the United States government, its agencies, or its 324 political subdivisions. 325 (2) License or permit fees. 326 (3) Insurance premiums. 327 (4) Utility payments, utility connection charges, internet and mobile phone charges, and fuel 328 charges for City vehicles. 329 (5) General grant programs where advance funding is not prohibited and the contracting party 330 posts sufficient security to cover the amount advanced. 331 (6) Grants of state funds authorized by statute. 332
(7) Maintenance agreements, service- agreements or lease payments. 333
(8) Bond or coupon payments. 334 (9) Payroll. 335 (10) Federal, state or county taxes. 336 (11) Expenses that must be paid because of emergency circumstances. 337
(12) A product or service for which the City legislative body had accepted a bid. 338
(13) Petty Cash Funds as established pursuant to City Code § 2-114. 339 (14) Legal settlements which have been approved by the City Attorney and are within the City 340 Attorney's settlement authority pursuant to City Code § 2-9.1. 341 (15) Payments for special land acquisition projects as directed in advance by resolution of the 342 City legislative body. 343 (16) Payments made pursuant to City Code § 2-61(b), (c), (d) and other reimbursements 344 permitted by the City Code. 345 (17) Refunds to City of Carmel customers. 346 (18) Wire transfers for land purchases, payroll, health insurance, and debt service, all of which 347 have been budgeted and/or approved by the legislative body. 348 349 (d) Each payment of expenses under this section must be supported by a fully itemized claim. 350 (`91 Code, § 2-12) (Ord. D-1063, 3-7-94; Ord. D-1183, 10-16-95; Ord. D-1370-98, 6-15-98; Ord. D- 351 1899-08, As Amended, passed 8-4-08; Ord. D-2067-11, 11-7-11) 352
§ 2-13 Capital Asset Policy. 353
354 (l) Definition of Capital Assets. 355
(1) Capital Assets are assets that are used in operations and have an initial useful life in excess of 356 one year. The term includes both tangible assets (land, construction in progress, buildings, building 357 improvements, vehicles, machinery, equipment, works of art, historical treasures, infrastructure) and 358 intangible assets (easements, software, water rights). Assets acquired for the purpose of sale or 359 investment do not qualify as capital assets, regardless of their form, because they are not used in 360 operations. 361 Ordinance D-2740-24 362
Page Eight of Fourteen 363
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
(2) The City has a minimum capitalization threshold of $5,000. The capitalization threshold is 364 applied to individual items in a group of items, rather than to the group as a whole, unless the effect of 365 doing so would be to eliminate a significant portion of total capital assets. Assets that are not capitalized 366 (items less than $5,000 and greater than $1,000) are expensed in the year of acquisition. An inventory is 367 kept of all assets greater than $1,000. 368
(m) Major Capital Asset Classes and. In order to ensure that governmental entities have an 369 accurate, complete, and current record of capital assets, it is important that asset categories are 370 appropriately determined. This section further clarifies the asset definition by major category. 371
(1) Land. Land is defined as specified land, lots, parcels or acreage including rights of way owned by 372 the City of Carmel, its various departments, boards or commissions, regardless of the method or date of 373 acquisition. Easements are not included, as the City does not own them, but as an interest in land owned 374 by another (i.e. property owner) that entitles its holder to a specified limited use. The City Utility, 375 however, does capitalize easements. 376
(2) Buildings. 377
a) Buildings are defined as permanent (non-moveable) structures. Any structures designed and 378 erected to house equipment services or functions are included. This includes systems, services, and 379 fixtures within the buildings, as well as attachments such as porches, stairs, fire escapes, canopies, 380 areaways, lighting fixtures, flagpoles, sound equipment, security cameras, lifts and riggings, curtains and 381 staging and all other such units that serve the building. 382
b) Plumbing systems, lighting systems, sound systems, surveillance systems, passenger and 383 freight elevators, escalators, built-in casework, walk-in coolers and freezers, fixed shelving and other 384 fixed equipment are included as part of the building if it is owned. Communications antennas and/or 385 towers are not included because they are treated as part of the equipment unit. 386
(3) Improvements Other Than Buildings. Improvements other than buildings have a limited useful 387 life. Examples of the Civil City assets in this category are parking areas, drives, fencing, pools, fountains, 388 underground sprinkler systems, decorative street lighting and other similar items. Examples of the City 389 Utilities assets are water supply mains, collection sewers, wells, fences, intake pipes, manholes, and fire 390 hydrants. 391
(4) Furnishings and Equipment. The furnishings and equipment asset class is used to account for 392 moveable items. Included within this category are office equipment, office furniture, appliances, 393 furnishings, machinery items, maintenance equipment, communication equipment, police, fire, laboratory 394 equipment, vehicles, road equipment, aircraft, emergency equipment, earth moving equipment, text 395 equipment, civil defense equipment, law enforcement equipment, and data processing equipment. Supplies 396 are excluded. 397
(5) Infrastructure. Infrastructure assets are long-lived capital assets that normally are stationary in 398
nature and can be preserved for a significantly greater number of years than most capital assets and that 399 are normally stationary in nature. Examples include roads, streetlights, traffic signals, drainage systems, 400 and water lines. Infrastructure assets do not include buildings, drives, parking lots or any other examples 401 given above that are incidental to property or access to the property described above. 402
(6) Construction in Progress. Construction, or development, in progress is a special class of 403 capital assets that are still in the process of construction (tangible) or development (intangible). 404 Depreciation does not begin until the capital assets are substantially ready to be placed in service. 405
406 Ordinance D-2740-24 407 Page Nine of Fourteen 408
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
(7) Other Capital Assets. This is a separate category for capital assets that do not fit into any of the 409 major asset classes listed above. 410
(n) Threshold Levels for Capital Assets. The following schedule will be used for capitalization and 411 depreciation of the City's capital assets. Amounts are based on governmental entities with revenues 412 exceeding $100 million. 413 414
415 Capitalize/Depreciate
Capitalize/Depreciate
Land Capitalize only
Land Improvements $50,000
Buildings $100,000
Building Improvements $100,000
Construction in Progress Capitalize only
Machinery and Equipment $5,000
Vehicles $5,000
City Utility Assets $5,000
Computer Software $5,000
Infrastructure $3,000,000
416 (o) Valuation of Capital Assets. 417
(1) Capital assets should be recorded at historical cost and should include the cost of freight, site 418 preparation, architect and engineering fees and other costs as applicable. If a method other than cash is 419 used to pay for the asset, then the fair-market value of the non-cash payment or consideration determines 420 the asset's cost or acquisition value. When the value of the consideration paid cannot be determined, the 421 asset's fair market value determines its cost. 422
(2) With a few exceptions, an asset's cost should also include necessary costs incurred to place the 423 asset in service. Costs include the invoice price plus incidental costs (insurance during transit, freight, 424 capitalized interest, duties, title search, registration fees and installation costs). Exceptions to the rule 425 include interest expenses associated with deferred payments and real estate taxes paid, if any, in the 426 acquisition of property. 427
(p) Depreciation Method and Salvage Value. 428
(1) Depreciation is the process of allocating the cost of tangible property over a period of time, 429 rather than deducting the cost as an expense in the year of acquisition. Generally, at the end of the asset's 430 life, the sum of the amounts charged for depreciation in each accounting period (accumulated 431 depreciation) will equal original cost less salvage value. The City depreciates its capital assets by using 432 the Straight-line Method. Under this method, the basis of the asset is written off evenly over the useful 433 life of the asset. The same amount of the depreciation is taken each year. Depreciation is calculated at the 434 end of each fiscal year. 435
436
Ordinance D-2740-24 437 Page Ten of Fourteen 438
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
(2) The salvage value of an asset is the value it is expected to have when it is no longer useful for its 439 intended purpose. In other words, the salvage value is the amount for which the asset could be sold at the 440 end of its useful life. The City determines salvage value on an asset-by-asset basis. 441
(q) Estimated Useful Lives of City Assets. The following assets accounted for under the Capital 442 Asset Policy will be depreciated using the straight-line method of depreciation. A gain or loss on 443 disposal will be reported. The most common useful lives are as follows: 444
(1) City Civil. 445 a) Vehicles - 5 years. 446 b) Police Vehicles - 4 years. 447 c) Office Equipment - 5 years. 448
d) Office Furniture - 20 years. 449
e) Heavy Equipment - 10 years. 450 f) Fire Trucks - 15 years. 451 g) Ambulances - 10 years. 452 h) Buildings - 50 years. 453
i) Building Components (HVAC systems, roofing) - 20 years. 454
j) Leasehold Improvements - useful life of asset or lease term (whichever is shorter). 455 k) Land Improvements - structure (parking lots, athletic courts, swimming pools) - 20 years. 456 • Land Improvements - groundwork (golf course, athletic fields, landscaping, fencing) - 20 457 years. 458 l) Outdoor Equipment - (playground equipment, radio towers) - 15 years. 459 m) Grounds Equipment - (mowers, tractors, attachments) - 15 years. 460
n) Computer Software - 5 years. 461
o) Security Cameras -10 years. 462 p) Stage Lighting - 5 years. 463 q) Mobile Stage Trailer - 10 years. 464 r) Rigging and Lifts - 10 years. 465
s) Sound Equipment for Palladium - 10 years. 466
(2) City Utility - 467 Water. 468 a) Buildings and Improvements - 50 years. 469 b) Transmission and Distribution Mains - 50 to 75 years. 470
c) Meters/Meter Installation - 25 to 30 years. 471
d) Pumping Equipment - 50 years. 472 e) Water Treatment Equipment - 50 years. 473 f) Elevated Storage - 75 years. 474 g) Office Equipment - 5 years. 475
h) Machinery - 5 to 40 years. 476
i) Hydrants - 50 to 75 years. 477 j) Well Equipment - 15 to 20 years. 478 k) Wells - 50 to 100 years. 479 l) Communications Equipment - 10 years. 480
m) GPS - 100 years. 481
n) Clearwell - 100 years. 482 (3) City Utility - 483 Sewer. 484 a) Buildings and Improvements - 50 years. 485
b) Sewer Lines - 50 years. 486
Ordinance D-2740-24 487 Page Eleven of Fourteen 488
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
c) Lift Station - 50 years. 489 d) Treatment Plant Equipment - 10 years. 490 e) Office Equipment - 5 years. 491 f) Machinery - 6-20 years. 492
g) Vehicles - 5 years. 493
h) HVAC Systems - 25 years. 494 i) GPS - 100 years. 495 j) Computer Software - 5 years. 496 (4) Infrastructure. The following is the list of networks and their useful lives: 497
a) Roads/Streets Network. 498
Subsystems: Types of Roads/Streets, Curbs, and Sidewalks - 45 years. 499 b) Traffic Components Network. 500 Subsystems: Traffic Signals -35 501 years. Street lights - 25 years. 502
c) Drainage Systems Network - 50 years. 503
(r) Capital Leases. 504 (1) Leased equipment should be capitalized if the lease agreement meets any one of the 505 following criteria: 506 a) The lease transfers ownership of the property to the lessee by the end of the lease term. 507
b) The lease contains a bargain purchase option. 508
c) The lease term is equal to 75% of the estimated economic life of the leased property (and the 509 lease is non-cancellable during that time). 510 d) The present value of the minimum lease payments at the inception of the lease (excluding 511 executory costs) equals at least 90% of the fair-value of the leased property. 512
(2) Leases that do not meet any of the above criteria are considered operating leases. 513
(s) Assets not Capitalized. 514 (1) Assets less than $5,000 are expensed in the year of acquisition. Assets greater than $1,000 are 515 recorded in the General Ledger. 516 (2) Exceptions are: 517 a) Items costing less than the above limits which are permanently installed as a part of the cost of 518 original construction or installation of a larger building or equipment unit will be included in the cost 519 of the larger unit; 520 b) Modular equipment added subsequent to original equipment construction of a larger building or 521 equipment unit which may be put together to form larger units costing more than the prescribed limits will 522 be charged to capital assets even though the cost of individual items is less than such units; and 523
c) Cabinets, shelving, bookcases, and similar items, added subsequent to original construction, 524 which are custom made for a specific place and adaptable elsewhere, will be capitalized. 525
(t) Capital Assets Purchased with Grant Funds. When Federal Grant Funds are used to purchase capital 526 assets, compliance with the applicable Subparts of Part 200 - Uniform Administrative Requirements, Cost 527 Principles, and Audit Requirements for Federal Awards in the Code of Federal Regulations is required. 528 All grant types typically have requirements specified in the Grant Award Letter with which the City must 529 comply. 530
(u) Asset Acquisition, Transfer and Disposal. City assets may be acquired or disposed of using 531 various methods, as described in supplemental City documentation and forms. The following 532 procedure must be observed for all acquisitions, transfers and disposals of assets: complete the 533 requisite forms, obtain the signature of the Department Director and forward the completed 534 documentation to the Fiscal Office for recording purposes. 535 Ordinance D-2740-24 536
Page Twelve of Fourteen 537
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
(v) Reporting of Fraud. Any city employee who suspects the misappropriation of capital assets 538 should follow the applicable requirements outlined in Ordinance No. D-2286-16. This Ordinance 539 establishes a policy on materiality and the process for reporting material variances. 540
(Ord. D-1680-04, 3-1-04; Ord. D- 2067-11, 11-7-11; Ord. 2191-14, As Amended, 11-3-14; Ord. D-2451- 541 18, § 2, 2-4-18) 542
§ 2-14 Advance Payments for Goods and Services. 543
544 (d) Advance payments for goods or services before the goods are delivered or services are 545
completed are hereby authorized. 546
(e) Advance payments for goods and services may not exceed the lesser of the following: 547 (1) Fifty percent of the entire cost of the contract. 548 (2) Two million dollars. 549 (f) The City’s fiscal officer or the fiscal officer's designee must do all of the following when advance 550
payments are made: 551
(1) Track prepayments by defining the prepayment on a purchase order. 552 (2) Create a prepayment invoice that is associated with the purchase order. 553 (3) Require insurance or a surety bond in the amount of the prepayment if the amount of the 554 prepayment is more than $150,000. 555
556
Section 3. All prior ordinances or parts thereof inconsistent with any provision of this Ordinance 557 are hereby repealed, to the extent of such inconsistency only, as of the effective date of this Ordinance, such 558 repeal to have prospective effect only. However, the repeal or amendment by this Ordinance of any other 559 ordinance does not affect any rights or liabilities accrued, penalties incurred or proceedings begun prior to the 560
effective date of this Ordinance. Those rights, liabilities and proceedings are continued and penalties shall be 561
imposed and enforced under such repealed or amended ordinance as if this Ordinance had not been adopted. 562 563 Section 4. If any portion of this Ordinance is for any reason declared to be invalid by a court of 564 competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance 565
so long as enforcement of same can be given the same effect. 566
567 Section 5. The remaining portions of Carmel City Code Sections 2-3, 2-6, 2-10, 2-11, 2-12, 2-13 568 and 2-14 are not affected by this Ordinance upon its passage. 569 570
Section 6. This Ordinance shall be in full force and effect from and after the date of its passage 571 and signing by the Mayor and such publication as required by law. 572 573 574
575 576 577 578 579
580 581 582 Ordinance D-2740-24 583 Page Thirteen of Fourteen 584
585 586
SPONSOR(S): Councilor(s) Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
587 588 PASSED by the Common Council of the City of Carmel, Indiana, this day of ________, 589 2024, by a vote of _____ ayes and _____ nays. 590
591 COMMON COUNCIL FOR THE CITY OF CARMEL 592 593 594 Anthony Green, President Adam Aasen, Vice-President 595
596
597 Rich Taylor Matt Snyder 598 599 ______________________________ 600
Jeff Worrell Teresa Ayers 601
602 603 Shannon Minnaar Ryan Locke 604 605
______________________________ 606
Anita Joshi 607 608 ATTEST: 609 610
______________________________ 611
Jacob Quinn, Clerk 612 613 Presented by me to the Mayor of the City of Carmel, Indiana this day of 614 615
_________________________ 2024, at _______ __.M. 616
617 618 619 Jacob Quinn, Clerk 620
621
Approved by me, Mayor of the City of Carmel, Indiana, this day of 622 623 ________________________ 2024, at _______ __.M. 624 625
626
627 Sue Finkam, Mayor 628 ATTEST: 629
630
631 632 Jacob Quinn, Clerk 633 634
Ordinance D-2740-24 635
Page Fourteen of Fourteen 636
SPONSOR(S): Councilors: Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
ORDINANCE NO. D-2741-24 1 2 AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, 3
AMENDING CHAPTER 2, ARTICLE 6, SECTIONS 2-301, 2-302 AND 2-303, 4 OF THE CARMEL CITY CODE. 5 6 Synopsis: Ordinance amending budget procedures of the City of Carmel. 7 8 WHEREAS, the City of Carmel (“City”), pursuant to Indiana Code § 36-4-7-6, is required to formulate 9
a budget estimate for the ensuing year; and 10
11 WHEREAS, the City has previously established budget procedures, such being codified, in part, under 12 Carmel City Code §§ 2-301, 2-302, and 2-303; and 13 14
WHEREAS, the Common Council of the City now finds that in the interests of fiscal responsibility 15
this procedure should be amended. 16 17 NOW, THEREFORE, BE IT ORDAINED, by the Common Council of the City of Carmel, Indiana, 18 as follows: 19
20
Section 1. The foregoing Recitals are fully incorporated herein by this reference. 21 22 Section 2. The following subsections of Carmel City Code Sections 2-301, 2-302, and 2-303 are hereby 23 amended, and shall read as follows: 24
Ҥ 2-301 Transfer of Funds. 25
26 (a) Common Council Approved Transfers. The Common Council may transfer money from one 27 major budget classification to another within a City department or office of an elected official component 28 of government and may transfer appropriated funds between line items within major budget 29 classifications within a City department of office of an elected official when the transfer between line 30 items would cause the Maximum Approved Transfer Amount (as defined in subsection (b)(1)) to be 31 exceeded and if: 32
(1) It determines that the transfer is necessary; 33
(2) The transfer does not require the expenditure of more money than the total amount set out in the 34 budget as finally determined pursuant to I.C., 6-1.1 et seq.; 35
(3) The transfer is made at a regular public meeting and by proper resolution; and 36
(4) The transfer is certified to the county auditor when the transfer is between major budget 37 classifications. 38
(b) Department Controller Approved Transfers. 39
(1) The Controller may transfer appropriated funds between line items within a major budget 40 classification for all City departments, the Office of the Mayor, the Clerk, and the City Judge may 41 transfer appropriated funds between line items within major budget classifications without the approval 42 of the Common Council (“Department Controller Approved Transfers”), provided, however, that such 43 transfers may not exceed the Maximum Approved Transfer Amount. The term “Maximum Approved 44 Ordinance D-2741-24 45 Page One of Four Pages 46
SPONSOR(S): Councilors: Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
47
Transfer Amount” shall mean no more than $25,000 per occurrence and no more than $50,000 per 48 receiving line item, per calendar year, except that no Maximum Approved Transfer Amount shall apply 49 to personnel costs and expenses. 50
(2) Department Controller Approved Transfers may be made without notice and without the approval 51 of the State Board of Tax Commissioners. 52
(3) The Controller shall report any single transfer of $50,000 or more to the Common Council at 53
the end of each month. 54
(3)Written notice of Department Approved Transfers shall be provided to the Office of the 55 Controller. 56
(c)Emergencies. When there exists, under emergency conditions, a threat to public health, welfare, 57 or safety, the Maximum Approved Transfer Amount may be exceeded and ratified at the next 58 meeting of the Common Council following the emergency. 59
60
§ 2-302 Chart of Accounts and Budget Forms. 61 (a) The Controller shall adopt a Chart of Accounts in compliance with the State Board of Accounts and 62 Department of Local Government Finance and shall submit a copy of any changes at least annually to 63 the Common Council. Common Council has adopted a Chart of Accounts, budget forms and report 64 (Exhibits A, B, C, D, and E, attached to Ordinance D-1005). The Council requires all departments, 65 Carmel/Clay Board of Parks and Recreation, and all elected officials to shall use the Chart of Accounts 66 and budget forms as adopted in the preparation of budget estimates. The budget and any forms shall be 67 formulated in accordance with IC 36-4-7- The Council authorizes the Controller to administer the Chart of 68
Accounts as he finds it necessary in order to assure continuity and consistency of the budget process among 69 all departments and elected officials. The Council further declares that the Chart of Accounts or budget 70
forms may not be changed or altered. Nonposting accounts as stated in the Chart of Accounts shall not be 71 used by any department or elected official in the preparation of the budget but shall abide by the point 72
system and budget category line items as established in the Chart of Accounts. 73 74 (b) The Controller shall adopt budget forms to be used in the preparation of the budget. All departments, 75
Carmel/Clay Board of Parks and Recreation and all elected officials shall use the Chart of Accounts and 76 budget forms as adopted in the preparation of budget estimates. The budget and any forms shall be 77 formulated in accordance with IC 36-4-7. Any and all additions or alterations of the Chart of Accounts, budget 78 forms and report must be petitioned by ordinance through the Council and must receive a favorable 79
recommendation from the fiscal officer. 80 81 (c) The Utility Department is exempt from the provisions of this section.” 82 83
§ 2-303 Encumbrances. 84
85 (a) Written contractual obligations. Components of government may only encumber funds 86 with a written contractual obligation from one budget year to the next with approval of the 87 Controller, with the exception of the below limited exceptions. 88 89
Ordinance D-2741-24 90
Page Two of Four Pages 91 92 93
SPONSOR(S): Councilors: Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
(b) Absence of written contractual obligations. All City departments, the office of the Mayor, 94 Clerk, Common Council, and City Judge may encumber funds in the absence of a written 95 contractual obligation from one budget year to a subsequent budget year, only in conformance with 96 this section. 97 98 (b)(1) In the event that a department seeks to carry forward such an encumbrance to a subsequent 99 budget year, that department must submit a request to the Controller justifying the encumbrance. 100 The Controller shall provide a summary memorandum to the Common Council, prior to the adoption 101 of the City budget by the Common Council final Common Council meeting of the year, listing any 102 such encumbrance. 103 104
(2)The Ffailure to provide such a memorandum will result in the automatic cancellation of such 105 encumbrance and the automatic return of the encumbered funds to their originating fund on the first 106 day of the following subsequent budget year; 107
(3)The only exception will be invoices which remain in "dispute" or "inquiry" status, or invoices 108 received after the last annual Council meeting; and, 109
(4)Any encumbrances specified in such a memorandum shall, subject to any modifications or 110 conditions adopted by the Common Council through a resolution, automatically be renewed in the 111 subsequent budget year. 112
(c) All capital fund projects (Cum Cap Development, Cum Cap Improvement, and Cum Cap Sewer) as 113 well as Local Road and Street Fund projects that have been encumbered may not be used for any project 114 or purpose different than from that established by the original encumbrance, and such project or purpose 115 must proceed in the budget year in which the funds are encumbered. If it is deemed necessary to change 116 the scope of the encumbrance, a resolution must be presented to and approved by the Common Council. 117 This resolution shall list the detailed justification for the change request.” 118 119 Section 6. All prior ordinances or parts thereof inconsistent with any provision of this Ordinance 120
are hereby repealed, to the extent of such inconsistency only, as of the effective date of this Ordinance, such 121 repeal to have prospective effect only. However, the repeal or amendment by this Ordinance of any other 122 ordinance does not affect any rights or liabilities accrued, penalties incurred or proceedings begun prior to the 123 effective date of this Ordinance. Those rights, liabilities and proceedings are continued and penalties shall be 124 imposed and enforced under such repealed or amended ordinance as if this Ordinance had not been adopted. 125
126
Section 7. If any portion of this Ordinance is for any reason declared to be invalid by a court of 127 competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance 128 so long as enforcement of same can be given the same effect. 129 130
Section 8. The remaining portions of Carmel City Code Sections 2-301, 2-302, and 2-303 are not 131
affected by this Ordinance upon its passage. 132 133 Section 9. This Ordinance shall be in full force and effect from and after the date of its passage 134
and signing by the Mayor and such publication as required by law. 135
136 137 138
139 140 Ordinance D-2741-24 141 Page Three of Four Pages 142
SPONSOR(S): Councilors: Green and Aasen
This Ordinance was prepared by Samantha S. Karn, Corporation Counsel, on 9/19/2024 at 11:00 a.m. It may have been subsequently revised. No subsequent revision to this Ordinance has been reviewed by Ms. Karn for legal sufficiency or otherwise.
PASSED by the Common Council of the City of Carmel, Indiana, this day of ________, 143 2024, by a vote of _____ ayes and _____ nays. 144 145 COMMON COUNCIL FOR THE CITY OF CARMEL 146
147
148 Anthony Green, President Adam Aasen, Vice-President 149 150 151
Rich Taylor Matt Snyder 152
153 ______________________________ 154 Jeff Worrell Teresa Ayers 155 156
157
Shannon Minnaar Ryan Locke 158 159 ______________________________ 160 Anita Joshi 161
162
ATTEST: 163 164 ______________________________ 165 Jacob Quinn, Clerk 166
167
Presented by me to the Mayor of the City of Carmel, Indiana this day of 168 _________________________ 2024, at _______ __.M. 169 170 171
Jacob Quinn, Clerk 172
173 Approved by me, Mayor of the City of Carmel, Indiana, this day of 174 ________________________ 2024, at _______ __.M. 175 176
177
178 Sue Finkam, Mayor 179 180 ATTEST: 181
182
183 184 Jacob Quinn, Clerk 185
186
187 188 189 190
Ordinance No. D-2741-24 191
Page Four of Four Pages 192
SPONSOR(s): Councilors Green and Taylor
This Ordinance was prepared by Sergey Grechukhin, Transactions Chief, on 11/13/2024 at 3:36 p.m. No subsequent revision to this Ordinance has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
ORDINANCE NO. D-2746-24 1 2
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, 3 AUTHORIZING AND APPROVING AN APPROPRIATION OF FUNDS FROM THE 4 MARKETING AND COMMUNITY RELATIONS BUDGET (#1203) TO LINE ITEM 4359000- 5 SPECIAL PROJECTS 6 7
Synopsis: This ordinance appropriates funds for Prime Life Enrichment Center and Carmel 8 Clay Historical Society’s operational expenses. 9 10 WHEREAS, funds in the amount of One Hundred Thousand ($100,000.00) to pay for Prime 11 Life Enrichment Center operational expenses; and 12
13
WHEREAS, funds in the amount of One Hundred Thousand ($100,000.00) to pay for Carmel 14 Clay Historical Society operational expenses; and 15 16 WHEREAS, upon previously approved Common Council Resolution CC 12-02-24-01, the 17
Marketing and Community Relations Budget (#1203) has excess funds in the amount of at least Two 18
Hundred Thousand Dollars ($200,000.00) to appropriate to Line Item 4359000 - Special Projects. 19 20 NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Carmel, Indiana, 21 that the following sum of money is hereby appropriated from the Marketing and Community Relations 22
Budget (#1203) for the purposes specified herein, subject to applicable laws, as follows: 23
24 $200,000.00 from the Marketing and Community Relations Budget (#1203) 25 26 To 27
28 Marketing and Community Relations Budget (#1203): Line Item 4359000 – Special Projects - 29 $200,000.00 30 31 32
This Ordinance shall be in full force and effect from and after the date of its passage and 33
signing by the Mayor. 34 35 36 37
38
39 40 41 42
43
44 45 Ordinance D-2746-24 46 Page One of Two 47
48
SPONSOR(s): Councilors Green and Taylor
This Ordinance was prepared by Sergey Grechukhin, Transactions Chief, on 11/13/2024 at 3:36 p.m. No subsequent revision to this Ordinance has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
PASSED, by the Common Council of the City of Carmel, Indiana, this __________ day of 49 _________________, 2024, by a vote of _____ ayes and _____ nays. 50
51 COMMON COUNCIL FOR THE CITY OF CARMEL 52 53 54 Anthony Green, President Adam Aasen, Vice-President 55
56 57 Rich Taylor Matthew Snyder 58 59 ______________________________ 60
Jeff Worrell Teresa Ayers 61 62 ______ 63 Shannon Minnaar Ryan Locke 64 65
______________________________ 66 Anita Joshi 67 68 ATTEST: 69
70
______________________________ 71 Jacob Quinn, Clerk 72 73 Presented by me to the Mayor of the City of Carmel, Indiana this________day of 74
75 _________________________ 2024, at _______ __.M. 76 77 ______________________________ 78 Jacob Quinn, Clerk 79
80 Approved by me, Mayor of the City of Carmel, Indiana, this__________day of 81 82 ________________________2024, at _______ __.M. 83 84
85 86 Sue Finkam, Mayor 87 ATTEST: 88
89
90 91 Jacob Quinn, Clerk 92 93
Ordinance D-2746-24 94 Page Two of Two 95 96
SPONSOR: Councilors Ayers, Green, and Worrell
This Ordinance was prepared by Sergey Grechukhin, Transaction Chief, on 11/6/2024 at 3:40 p.m. No subsequent revision to this
Ordinance has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
ORDINANCE NO. D-2749-24 1
2
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, 3
AUTHORIZING AND APPROVING AN APPROPRIATION OF UNEXPENDEND FUNDS 4
FROM THE OPERATING BALANCE OF THE LOCAL ROAD AND STREET FUND (202) 5
6
Synopsis: This ordinance appropriates $71,900 in 2018 encumbrances for sidewalk and drainage 7
improvements project in Auman-Newark neighborhood 8
9
WHEREAS, In 2018, Carmel Engineering Department (the “Engineering Department”) issued 10
Purchase Order No. 102416 in the amount of Ninety Thousand Eight Hundred Dollars ($90,800.00) 11
(the “Purchase Order”) to cover anticipated expenses for land acquisition (designated as Parcel 8) 12
required for the planned construction of roundabout at the intersection of AAA Way and 116th Street 13
(“Roundabout Project”); and 14
15
WHEREAS, subsequently Roundabout Project was redesigned and postponed until 2024; and 16
17
WHEREAS, in 2024, Parcel 8 was acquired for a total sum of Eighteen Thousand Nine 18
Hundred Dollars ($18,900.00), leaving a balance of Seventy-One Thousand Nine Hundred Dollars 19
($71,900.00) of encumbered and unexpended funds on the Purchase Order; and 20
21
WHEREAS, the Engineering Department wishes to appropriate the 2018 encumbered and 22
unexpended funds; and 23
24
WHEREAS, there is a need for sidewalk and drainage improvements and other related road 25
work in Auman-Newark neighborhood (“Road Improvements”); and 26
27
WHEREAS, to use the released funds from the Purchase Order towards needed Road 28
Improvements, the funds must be appropriated into the same line item of the Local Road and Street 29
Fund (202); and 30
31
WHEREAS, the Operating Balance of the Local Road and Street Fund (202) currently has 32
sufficient funds for the appropriation described herein. 33
34
NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Carmel, Indiana, 35
that the following sum of money is hereby appropriated into the Local Road and Street Fund (202): 36
Line Item R4350900 Other Contracted Services for the purposes specified, subject to applicable laws, 37
as follows: 38
39
$71,900.00 from the Operating Balance of Local Road and Street Fund (202): Line Item 40
R4350900 Other Contracted Services 41
42
To 43
44
Local Road and Street Fund (202): Line Item R4350900 Other Contracted Services $71,900.00 45
46
Ordinance D-2749-24 47
Page One of Two 48
SPONSOR: Councilors Ayers, Green, and Worrell
This Ordinance was prepared by Sergey Grechukhin, Transaction Chief, on 11/6/2024 at 3:40 p.m. No subsequent revision to this
Ordinance has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this day 49
of ________________________, 2024, by a vote of _____ ayes and _____ nays. 50
51
COMMON COUNCIL FOR THE CITY OF CARMEL 52
53
54
Anthony Green, President Adam Aasen, Vice-President 55
56
57
Jeff Worrell Matthew Snyder 58
59
______________________________ 60
Rich Taylor Teresa Ayers 61
62
63
Anita Joshi Ryan Locke 64
65
______________________________ 66
Shannon Minnaar 67
68
ATTEST: 69
70
______________________________ 71
Jacob Quinn, Clerk 72
73
Presented by me to the Mayor of the City of Carmel, Indiana this day of 74
75
___________________________, 2024, at .M. 76
77
78
Jacob Quinn, Clerk 79
80
Approved by me, Mayor of the City of Carmel, Indiana, this day of 81
82
___________________________, 2024, at .M. 83
84
85
86
Sue Finkam, Mayor 87
ATTEST: 88
89
90
91
Jacob Quinn, Clerk 92
93
Ordinance D-2749-24 94
Page Two of Two 95
SPONSOR: Councilor Worrell
This Ordinance was originally prepared by Benjamin J. Legge, City Attorney, on 11/26/24 at 2:26 PM. It may have been subsequently
revised. However, no subsequent revision to this Ordinance has been reviewed by Mr. Legge for legal sufficiency or otherwise.
ORDINANCE D-2751-24 1
2
AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, 3
AMENDING AND CREATING LAW ENFORCEMENT AID FUNDS 4
5
Synopsis: This ordinance creates Fund # 910 and amends Fund #911 in order to manage 6
forfeiture monies for the City of Carmel and the Hamilton/Boone County Drug Task Force. 7
8
WHEREAS, under Carmel City Code § 2-94, the non-reverting Law Enforcement Aid IV Fund 9
(“Fund #911”) was established in 1994 by the Common Council for the purpose of receiving law enforcement 10
related grant monies, with contributions from various granting agencies; and 11
12
WHEREAS, Fund #911 is being used to receive forfeiture monies from the Hamilton/Boone County 13
Drug Task Force (kept under Account #1101 and Account #1133) and the Carmel Police Department (kept 14
under Account #1130 and Account #1131); and 15
16
WHEREAS, for budgeting clarity and allocation, the City of Carmel desires to create a new fund to 17
receive the Carmel Police Department’s forfeitures under Indiana Code § 34-24-1-4(d)(3)(D), and to amend 18
the purpose of Fund #911 to receive only the Hamilton/Boone County Drug Task Force’s related grants and 19
forfeitures under Indiana Code § 34-24-1-4(d)(3)(C). 20
21
NOW, THEREFORE, BE IT ORDAINED, by the Common Council of the City of Carmel, Indiana, 22
as follows: 23
24
Section 1. The foregoing Recitals are fully incorporated herein by this reference. 25
26
Section 2. The Carmel City Code Section 2-94 is hereby amended and shall read as follows: 27
28
Ҥ 2-94 Law Enforcement Aid IV Funds (Funds 910 and 911). 29
(a) The ControllerTreasurer of the City is directed to establish a fund denominated “Other Law 30
Enforcement Aid IV Fund #911” for the purpose of receiving 1994 Hamilton/Boone County 31
Drug Task Force’s related grants and forfeiture grant monies. 32
(b) The Controller is directed to establish a fund denominated “City Law Enforcement Aid Fund 33
#910” for the purpose of receiving Carmel Police Department’s related forfeiture monies.Said 34
fund shall be funded by contributions from various granting agencies, including the City, and 35
that all balances from previous grants be deposited into said new fund. 36
(c) The Controller is directed to transfer all balances from Account #1130 and Account #1131 37
under Fund #911 into corresponding separate cash accounts under Fund #910.” 38
39
Section 3. All prior ordinances or parts thereof inconsistent with any provision of this Ordinance 40
are hereby repealed, to the extent of such inconsistency only, as of the effective date of this Ordinance, such 41
repeal to have prospective effect only. However, the repeal or amendment by this Ordinance of any other 42
ordinance does not affect any rights or liabilities accrued, penalties incurred or proceedings begun prior to the 43
effective date of this Ordinance. Those rights, liabilities and proceedings are continued and penalties shall be 44
imposed and enforced under such repealed or amended ordinance as if this Ordinance had not been adopted. 45
Section 4. If any portion of this Ordinance is for any reason declared to be invalid by a court of 46
competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance 47
so long as enforcement of same can be given the same effect. 48
Ordinance D-2751-24 49
Page One of Two Pages 50
SPONSOR: Councilor Worrell
This Ordinance was originally prepared by Benjamin J. Legge, City Attorney, on 11/26/24 at 2:26 PM. It may have been subsequently
revised. However, no subsequent revision to this Ordinance has been reviewed by Mr. Legge for legal sufficiency or otherwise.
Section 5. This Ordinance shall be in full force and effect from and after the date of its passage 51
and signing by the Mayor and such publication as required by law. 52
53
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this day of 54
______ , 2024, by a vote of _____ ayes and _____ nays. 55
56
COMMON COUNCIL FOR THE CITY OF CARMEL 57
58
59
Anthony Green, President Adam Aasen, Vice-President 60
61
62
Jeff Worrell Matthew Snyder 63
64
______________________________ 65
Rich Taylor Teresa Ayers 66
67
68
Anita Joshi Ryan Locke 69
70
______________________________ 71
Shannon Minnaar 72
73
ATTEST: 74
75
______________________________ 76
Jacob Quinn, Clerk 77
78
Presented by me to the Mayor of the City of Carmel, Indiana this __________day of 79
80
________________________, 2024, at ________ ___.M. 81
82
83
_____________________________ 84
Jacob Quinn, Clerk 85
86
Approved by me, Mayor of the City of Carmel, Indiana, this __________day of 87
88
________________________, 2024, at ________ ___.M. 89
90
91
92
Sue Finkam, Mayor 93
ATTEST: 94
95
96
Jacob Quinn, Clerk 97
98
Ordinance D-2751-24 99
Page Two of Two Pages 100
SPONSOR(S): Councilor Green and Taylor
This Resolution was prepared by Samantha Karn, on October 29, 2024, at 8:00 a.m. No subsequent revision to this
Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
RESOLUTION CC 12-02-24-01 1
2
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, 3
APPROVING A TRANSFER OF FUNDS FROM THE CARMEL POLICE DEPARTMENT 4
BUDGET (FUND 1110) INTO THE MARKETING AND COMMUNICATIONS DEPARTMENT 5
BUDGET (FUND 1203) 6
7
Synopsis: Transfers $200,000.00 from the 2024 Carmel Police Department budget into the 8
2024 Marketing and Communications budget. 9
10
WHEREAS, the sum of One Hundred Thousand Dollars (100,000.00) is needed to pay for 11
expenses for Prime Life Enrichment Center; and 12
13
WHEREAS, the sum of One Hundred Thousand Dollars (100,000.00) is needed to pay for 14
expenses for Carmel Clay Historical Society; and 15
16
WHEREAS, the 2024 Carmel Police Department budget has excess funds in the amount of Two 17
Hundred Thousand Dollars ($200,000.00) in the following line items: 18
19
Carmel Police Department (1110): Line Item 4122000 – Health Insurance $200,000.00 20
21
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Carmel, Indiana, 22
that the Controller is authorized to transfer funds from the 2024 Carmel Police Department (1110) as 23
follows: 24
25
FROM 26
27
Carmel Police Budget (1110): Line Item 4122000 – Health Insurance $200,000.00 28
29
INTO 30
31
Marketing and Communications Budget (1203): Line Item 4359000 – Special Projects $200,000.00 32
33
34
35
(Remainder of page left intentionally blank) 36
37
38
39
40
41
42
43
44
Resolution 12-02-24-01 45
Page One of Two 46
47
SPONSOR(S): Councilor Green and Taylor
This Resolution was prepared by Samantha Karn, on October 29, 2024, at 8:00 a.m. No subsequent revision to this
Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this day of 48
______ , 2024, by a vote of _____ ayes and _____ nays. 49
50
COMMON COUNCIL FOR THE CITY OF CARMEL 51
52
53
Anthony Green, President Adam Aasen, Vice-President 54
55
56
Jeff Worrell Matthew Snyder 57
58
______________________________ 59
Rich Taylor Teresa Ayers 60
61
62
Anita Joshi Ryan Locke 63
64
______________________________ 65
Shannon Minnaar 66
67
ATTEST: 68
69
______________________________ 70
Jacob Quinn, Clerk 71
72
Presented by me to the Mayor of the City of Carmel, Indiana this_________ day of 73
74
________________________, 2024, at________ ___.M. 75
76
77
78
Jacob Quinn, Clerk 79
80
Approved by me, Mayor of the City of Carmel, Indiana, this __________ day of 81
82
________________________, 2024, at________ ___.M. 83
84
85
86
Sue Finkam, Mayor 87
ATTEST: 88
89
90
91
Jacob Quinn, Clerk 92
93
Resolution CC 12-02-24-01 94
Page Two of Two 95
SPONSOR(S): Councilors Green and Aasen
This Resolution was prepared by Samantha Karn, on November 20, 2024, at 8:00 a.m. No subsequent revision to this
Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
RESOLUTION CC 12-02-24-02 1
2
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, 3
APPROVING A TRANSFER OF FUNDS WITHIN THE HUMAN RESOURCES 4
DEPARTMENT BUDGET (#1201) 5
6
Synopsis: Transfers $104,232.37 within the 2024 Human Resources Department budget. 7
8
WHEREAS, the sum of One Hundred and Four Thousand Two Hundred Thirty-Two Dollars 9
and Thirty-Seven Cents ($104,232.37) is needed to pay for expenses in various line items within the 10
2024 Human Resources Department budget; and 11
12
WHEREAS, the 2024 Human Resources Department budget has excess funds in the amount of 13
One Hundred and Four Thousand Two Hundred Thirty-Two Dollars and Thirty-Seven Cents 14
($104,232.37) in the following line items: 15
16
Human Resources Budget (1201): Line Item 4357001 – Internal Training Fees $79,182.81 17
Human Resources Budget (1201): Line Item 4357001 – Internal Training Fees $25,049.56 18
19
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Carmel, Indiana, 20
that the CFO/Controller is authorized to transfer funds within the 2024 Human Resources Department 21
(1201) as follows: 22
23
Human Resources Budget (1201): Line Item 4357001 – Internal Training Fees $79,182.81 24
Human Resources Budget (1201): Line Item 4357001 – Internal Training Fees $25,049.56 25
26
INTO 27
28
Human Resources Budget (1201): Line Item 4341903 – Software Supporting Fees $79,182.81 29
Human Resources Budget (1201): Line Item 4340400 – Consulting Fees $25,049.56 30
31
32
33
34
35
36
37
38
39
40
41
42
43
Resolution CC 12-02-24-02 44
Page One of Two 45
46
SPONSOR(S): Councilors Green and Aasen
This Resolution was prepared by Samantha Karn, on November 20, 2024, at 8:00 a.m. No subsequent revision to this
Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this day of 47
______ , 2024, by a vote of _____ ayes and _____ nays. 48
49
COMMON COUNCIL FOR THE CITY OF CARMEL 50
51
52
Anthony Green, President Adam Aasen, Vice-President 53
54
55
Jeff Worrell Matthew Snyder 56
57
______________________________ 58
Rich Taylor Teresa Ayers 59
60
61
Anita Joshi Ryan Locke 62
63
______________________________ 64
Shannon Minnaar 65
66
ATTEST: 67
68
______________________________ 69
Jacob Quinn, Clerk 70
71
Presented by me to the Mayor of the City of Carmel, Indiana this __________day of 72
73
________________________, 2024, at ________ ___.M. 74
75
76
_____________________________ 77
Jacob Quinn, Clerk 78
79
Approved by me, Mayor of the City of Carmel, Indiana, this __________day of 80
81
________________________, 2024, at ________ ___.M. 82
83
84
85
Sue Finkam, Mayor 86
ATTEST: 87
88
89
Jacob Quinn, Clerk 90
91
Resolution CC 12-02-24-02 92
Page Two of Two 93
Sponsors: Councilors Minnaar, Worrell, and Joshi
This Resolution was prepared by Benjamin Legge, City Attorney, on November 20, 2024, at 3:30 p.m. No
subsequent revision to this Resolution has been reviewed by Mr. Legge for legal sufficiency or otherwise.
RESOLUTION CC 12-02-24-03 1
2
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, 3
INDIANA, AUTHORIZING A TRANSFER OF FUNDS 4
WITHIN THE 2024 CARMEL POLICE DEPARTMENT BUDGET 5
6
Synopsis: Transfers $55,000.00 from Full Time Regular line item into the Other 7
Contractual Services line item within the 2024 Carmel Police Department Budget. 8
9
WHEREAS, the sum of Fifty Five Thousand Dollars ($55,000.00) is needed to balance 10
line item 4350900 for funds that were used to pay former Chief Barlow while under contractual 11
services with the Police Department; and 12
13
WHEREAS, the 2024 Carmel Police Department Budget has excess funds in the amount 14
of $55,000.00 available in the following Line Item: 15
16
Carmel Police Department (#1110): Line Item 4110000 – Full Time Regular $55,000.00 17
18
19
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of 20
Carmel, Indiana, that the Controller is authorized to transfer funds within the 2024 Carmel Police 21
Department Budget as follows: 22
23
Carmel Police Department (#1110): Line Item 4110000 – Full Time Regular $55,000.00 24
25
Into 26
27
Carmel Police Department (#1110): Line item 4350900 – Other Contractual Services 28
$55,000.00 29
30
31
32
33
34
35
36
[the remainder of this page is left intentionally blank] 37
38
39
40
41
42
43
44
45
46
CC 12-02-24-03 47
Page One of Two Pages 48
Sponsors: Councilors Minnaar, Worrell, and Joshi
This Resolution was prepared by Benjamin Legge, City Attorney, on November 20, 2024, at 3:30 p.m. No
subsequent revision to this Resolution has been reviewed by Mr. Legge for legal sufficiency or otherwise.
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this _______ 49
day of ________________________, 2024, by a vote of _____ ayes and _____ nays. 50
51
COMMON COUNCIL FOR THE CITY OF CARMEL 52
53
54
Anthony Green, President Adam Aasen, Vice-President 55
56
57
Jeff Worrell Matthew Snyder 58
59
______________________________ 60
Rich Taylor Teresa Ayers 61
62
63
Anita Joshi Ryan Locke 64
65
______________________________ 66
Shannon Minnaar 67
68
ATTEST: 69
70
______________________________ 71
Jacob Quinn, Clerk 72
73
Presented by me to the Mayor of the City of Carmel, Indiana this_________ day of 74
75
________________________, 2024, at________ ___.M. 76
77
78
_______________________________ 79
Jacob Quinn, Clerk 80
81
Approved by me, Mayor of the City of Carmel, Indiana, this __________ day of 82
83
________________________, 2024, at________ ___.M. 84
85
86
_______________________________ 87
Sue Finkam, Mayor 88
ATTEST: 89
90
_______________________________ 91
Jacob Quinn, Clerk 92
93
94
CC 12-02-24-03 95
Page Two of Two Pages 96
SPONSOR(S): Councilors Green and Aasen
This Resolution was prepared by Samantha Karn, on November 20, 2024, at 8:00 a.m. No subsequent revision to this
Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
RESOLUTION CC 12-02-24-04 1
2
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, 3
APPROVING A TRANSFER OF FUNDS WITHIN THE MAYOR’S OFFICE BUDGET (#1160) 4
5
Synopsis: Transfers $197,500.00 within the 2024 Mayor’s Office budget. 6
7
WHEREAS, the sum of One Hundred Ninety-Seven Thousand Five Hundred Dollars 8
($197,500.00) is needed to pay for expenses in various line items within the 2024 Mayor’s Office 9
budget; and 10
11
WHEREAS, the 2024 Mayor’s Office budget has excess funds in the amount of One Hundred 12
Ninety-Seven Thousand Five Hundred Dollars ($197,500.00) in the following line items: 13
14
Mayor’s Office Budget (1160): Line Item 4341999 – Other Professional Fees $150,000.00 15
Mayor’s Office Budget (1160): Line Item 4355300 – Organization & Membership Dues 16
$35,000.00 17
Mayor’s Office Budget (1160): Line Item 4343003 Travel & Lodging - $2,500.00 18
Mayor's Office Budget (1160): Line Item 4355300 Organization & Membership Dues 19
$10,000.00 20
21
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Carmel, Indiana, 22
that the CFO/Controller is authorized to transfer funds within the 2024 Mayor’s Office budget (1160) as 23
follows: 24
25
Mayor’s Office Budget (1160): Line Item 4341999 – Other Professional Fees $150,000.00 26
Mayor’s Office Budget (1160): Line Item 4355300 – Organization & Membership Dues 27
$35,000.00 28
Mayor’s Office Budget (1160): Line Item 4343003 Travel & Lodging - $2,500.00 29
Mayor's Office Budget (1160): Line Item 4355300 Organization & Membership Dues 30
$10,000.00 31
32
INTO 33
34
Mayor’s Office Budget (1160): Line Item 4110000 – Full Time Regular $150,000.00 35
Mayor’s Office Budget (1160): Line Item 4110000 – Full Time Regular $35,000.00 36
Mayor’s Office Budget (1160): Line Item 4230200 – Office Supplies $2,500.00 37
Mayor’s Office Budget (1160): Line Item 4463000 – Furniture & Fixtures $35,000.00 38
39
40
41
42
43
Resolution CC 12-02-24-04 44
Page One of Two 45
46
SPONSOR(S): Councilors Green and Aasen
This Resolution was prepared by Samantha Karn, on November 20, 2024, at 8:00 a.m. No subsequent revision to this
Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this day of 47
______ , 2024, by a vote of _____ ayes and _____ nays. 48
49
COMMON COUNCIL FOR THE CITY OF CARMEL 50
51
52
Anthony Green, President Adam Aasen, Vice-President 53
54
55
Jeff Worrell Matthew Snyder 56
57
______________________________ 58
Rich Taylor Teresa Ayers 59
60
61
Anita Joshi Ryan Locke 62
63
______________________________ 64
Shannon Minnaar 65
66
ATTEST: 67
68
______________________________ 69
Jacob Quinn, Clerk 70
71
Presented by me to the Mayor of the City of Carmel, Indiana this __________day of 72
73
________________________, 2024, at ________ ___.M. 74
75
76
_____________________________ 77
Jacob Quinn, Clerk 78
79
Approved by me, Mayor of the City of Carmel, Indiana, this __________day of 80
81
________________________, 2024, at ________ ___.M. 82
83
84
85
Sue Finkam, Mayor 86
ATTEST: 87
88
89
Jacob Quinn, Clerk 90
91
Resolution CC 12-02-24-04 92
Page Two of Two 93
SPONSOR(S): Councilors Green and Aasen
This Resolution was prepared by Samantha Karn, on November 21, 2024, at 3:00 p.m. No subsequent revision to this
Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
RESOLUTION CC 12-02-24-05 1
2
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, 3
APPROVING A TRANSFER OF FUNDS WITHIN THE MARKETING AND COMMUNITY 4
RELATIONS DEPARTMENT BUDGET (#1203) 5
6
Synopsis: Transfers $275,000.00 within the 2024 Marketing and Community Relations 7
Department budget. 8
9
WHEREAS, the sum of Two Hundred and Seventy Five Thousand Dollars (167,200.00) is 10
needed to pay for expenses in various line items within the 2024 Marketing and Community Relations 11
Department budget; and 12
13
WHEREAS, the 2024 Marketing and Community Relations Department budget has excess 14
funds in the amount of Two Hundred Seventy Five Thousand Dollars ($275,000.00) in the following 15
line items: 16
17
Marketing and Community Relations Budget (1203): Line Item 4341970 – Cable Channel 18
Productions $150,000.00 19
Marketing and Community Relations Budget (1203): Line Item 4341970 – Cable Channel 20
Productions $75,000.00 21
Marketing and Community Relations Budget (1203): Line Item 4342101 – Newsletter Postage 22
$31,000.00 23
Marketing and Community Relations Budget (1203): Line Item 4345003 – Newsletter Printing 24
$19,000.00 25
26
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Carmel, Indiana, 27
that the CFO/Controller is authorized to transfer funds within the 2024 Marketing and Community 28
Relations Department (1203) as follows: 29
30
Marketing and Community Relations Budget (1203): Line Item 4341970 – Cable Channel 31
Productions $150,000.00 32
Marketing and Community Relations Budget (1203): Line Item 4341970 – Cable Channel 33
Productions $75,000.00 34
Marketing and Community Relations Budget (1203): Line Item 4342101 – Newsletter Postage 35
$31,000.00 36
Marketing and Community Relations Budget (1203): Line Item 4345003 – Newsletter Printing 37
$19,000.00 38
39 INTO 40
41
Marketing and Community Relations Budget (1203): Line Item 4110000 – Full Time Regular 42
$150,000.00 43
Marketing and Community Relations Budget (1203): Line Item 4341999 – Other Professional 44
Fees $75,000.00 45
46
Resolution CC 12-02-24-05 47
Page One of Three 48
SPONSOR(S): Councilors Green and Aasen
This Resolution was prepared by Samantha Karn, on November 21, 2024, at 3:00 p.m. No subsequent revision to this
Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
Marketing and Community Relations Budget (1203): Line Item 4463000 – Furniture & Fixtures 49
$31,000.00 50
Marketing and Community Relations Budget (1203): Line Item 4463000 – Furniture & Fixtures 51
$19,000.00 52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
Resolution CC 12-02-24-05 92
Page Two of Three 93
94
SPONSOR(S): Councilors Green and Aasen
This Resolution was prepared by Samantha Karn, on November 21, 2024, at 3:00 p.m. No subsequent revision to this
Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this day of 95
______ , 2024, by a vote of _____ ayes and _____ nays. 96
97
COMMON COUNCIL FOR THE CITY OF CARMEL 98
99
100
Anthony Green, President Adam Aasen, Vice-President 101
102
103
Jeff Worrell Matthew Snyder 104
105
______________________________ 106
Rich Taylor Teresa Ayers 107
108
109
Anita Joshi Ryan Locke 110
111
______________________________ 112
Shannon Minnaar 113
114
ATTEST: 115
116
______________________________ 117
Jacob Quinn, Clerk 118
119
Presented by me to the Mayor of the City of Carmel, Indiana this __________day of 120
121
________________________, 2024, at ________ ___.M. 122
123
124
_____________________________ 125
Jacob Quinn, Clerk 126
127
Approved by me, Mayor of the City of Carmel, Indiana, this __________day of 128
129
________________________, 2024, at ________ ___.M. 130
131
132
133
Sue Finkam, Mayor 134
ATTEST: 135
136
137
Jacob Quinn, Clerk 138
139
Resolution CC 12-02-24-05 140
Page Three of Three 141
SPONSOR(S): Councilors Green and Aasen
This Resolution was prepared by Samantha Karn, Corporation Counsel, on November 21, 2024 at 3:00 p.m. No subsequent
revision to this Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
RESOLUTION NO. CC 12-02-24-06 1
2
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, APPROVING A 3
TRANSFER OF FUNDS BETWEEN THE GRANT FUND (#900) AND THE GENERAL FUND (#101) 4
5
Synopsis: Transfers $5,000.00 from the Grant Fund (#900) into the General Fund (#101) to reimburse 6
previously appropriated expenditures relating to Festival and Community Events – Line Item 7
4359003. 8
9
WHEREAS, the Marketing and Community Relations Department has received various grant funds 10
in the amount of Five Thousand Dollars ($5,000.00) which were deposited into the Grant Fund (#900); and, 11
12
WHEREAS, it is necessary to transfer the sum of Five Thousand Dollars ($5,000.00) from the Grant Fund 13
(#900) into the General Fund (#101) to reimburse previously appropriated expenditures relating to Festival and 14
Community Events – Line Item: 4359003. 15
16
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Carmel, Indiana, 17
that the CFO/Controller is authorized to transfer funds from the Grant Fund into the General Fund as 18
follows: 19
20
$5,000.00 from GRANT FUND (FUND #900) 21
22
To 23
24
GENERAL FUND (#101): $5,000.00 25
26
27
28
29
30
31
32
33
34
35
36
Resolution CC 12-02-24-06 37
Page One of Two Pages 38
SPONSOR(S): Councilors Green and Aasen
This Resolution was prepared by Samantha Karn, Corporation Counsel, on November 21, 2024 at 3:00 p.m. No subsequent
revision to this Resolution has been reviewed by Ms. Karn for legal sufficiency or otherwise.
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this __________day of 39
__________________, 2024, by a vote of _____ ayes and _____ nays. 40
41
COMMON COUNCIL FOR THE CITY OF CARMEL 42
43
44
______________________________ ______________________________ 45
Anthony Green, President Adam Aasen, Vice-President 46
47
______________________________ ______________________________ 48
Jeff Worrell Matthew Snyder 49
50
______________________________ ______________________________ 51
Rich Taylor Teresa Ayers 52
53
______________________________ ______________________________ 54
Anita Joshi Ryan Locke 55
56
______________________________ 57
Shannon Minnaar 58
59
ATTEST: 60
61
_____________________________ 62
Jacob Quinn, Clerk 63
____________________________ 64
Jacob Quinn, Clerk 65
Presented by me to the Mayor of the City of Carmel, Indiana this __________day of 66
67
________________________, 2024, at ________ ___.M. 68
69
70
_____________________________ 71
Jacob Quinn, Clerk 72
73
Approved by me, Mayor of the City of Carmel, Indiana, this __________day of 74
75
________________________, 2024, at ________ ___.M. 76
77
78
_____________________________ 79
Sue Finkam, Mayor 80
ATTEST: 81
82
_______________________________ 83
Jacob Quinn, Clerk 84
85
86
Resolution CC 12-02-24-06 87
Page Two of Two Pages 88
SPONSOR(S): Councilors Snyder, Taylor & Worrell
This Resolution was prepared by Sergey Grechukhin, on November 21, 2024, at 3:00 p.m. No subsequent revision to this
Resolution has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
RESOLUTION CC 12-02-24-07 1
2
A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, 3
APPROVING A TRANSFER OF FUNDS WITHIN THE MOTOR VEHICLE HIGHWAY FUND 4
(#201) ENGINEERING DEPARTMENT BUDGET (#2200) 5
6
Synopsis: Transfers $8,000.00 within the 2024 Motor Vehicle Highway Fund Engineering 7
Department budget to cover departmental promotions and personnel departures. 8
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WHEREAS, the sum of Eight Thousand Dollars ($8,000.00) is needed to cover Full Time pay 10
shortage to cover departmental promotions within the 2024 Motor Vehicle Highway Fund Engineering 11
Department budget; and 12
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WHEREAS, the 2024 Motor Vehicle Highway Fund Engineering Department budget has excess 14
funds in the amount of Eight Thousand Dollars ($8,000.00) in the following line items: 15
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Engineering Department (#2200): Line Item 4340100 – Engineering Fees $8,000.00 17
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NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Carmel, Indiana, 19
that the CFO/Controller is authorized to transfer funds within the Motor Vehicle Highway Fund (#201) 20
Engineering Department budget (#2200) as follows: 21
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Engineering Department (#2200): Line Item 4340100 – Engineering Fees $8,000.00 23
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INTO 25
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Engineering Department (#2200): Line Item 4110000 – Full Time Regular $8,000.00 27
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Resolution CC 12-02-24-07 45
Page One of Two 46
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SPONSOR(S): Councilors Snyder, Taylor & Worrell
This Resolution was prepared by Sergey Grechukhin, on November 21, 2024, at 3:00 p.m. No subsequent revision to this
Resolution has been reviewed by Mr. Grechukhin for legal sufficiency or otherwise.
SO RESOLVED, by the Common Council of the City of Carmel, Indiana, this day of 48
______ , 2024, by a vote of _____ ayes and _____ nays. 49
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COMMON COUNCIL FOR THE CITY OF CARMEL 51
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Anthony Green, President Adam Aasen, Vice-President 54
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Jeff Worrell Matthew Snyder 57
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______________________________ 59
Rich Taylor Teresa Ayers 60
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Anita Joshi Ryan Locke 63
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______________________________ 65
Shannon Minnaar 66
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ATTEST: 68
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______________________________ 70
Jacob Quinn, Clerk 71
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Presented by me to the Mayor of the City of Carmel, Indiana this __________day of 73
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________________________, 2024, at ________ ___.M. 75
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_____________________________ 78
Jacob Quinn, Clerk 79
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Approved by me, Mayor of the City of Carmel, Indiana, this __________day of 81
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________________________, 2024, at ________ ___.M. 83
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Sue Finkam, Mayor 87
ATTEST: 88
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Jacob Quinn, Clerk 92
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Resolution CC 12-02-24-07 94
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