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Home My WebLink AboutBPW Meeting Minutes 12-18-24Board of Public Works and Safety Meeting Minutes Wednesday, December 04, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Chairwoman Campbell called the meeting to order at 10:01 AM MEMBERS PRESENT Chairwoman Laura Campbell, Board Members James Barlow and Alan Potasnik, and City Clerks Jacob Quinn and Jessica Dieckman are present. MINUTES Minutes from the November 20, 2024, Regular Meeting. Board Member Barlow moved to approve. Board Member Potasnik seconded. Minutes approved 3-0. BID OPENINGS AND AWARDS Bid Opening for 24-STR-09 Street Department Building Upgrades; Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: Contractor Bid Alternate 1A Alternate 1B Alternate 2 Monroe $360,398.00 $86,156.10 $19,380.00 $37,200 RLT Turner $512,00.00 $71,000.00 $12,000.00 $28,000.00 Kevin P Sullivan $335,000.00 $51,500.00 $10,235.00 $29,060.00 Bid Opening for 24-STR-07 106th St Bridge Repair; Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: Contractor Bid Superior Construction $1,418,791.12 Bid Opening for 24-STR-08 Tarkington and Palladium Surface Replacement; Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: Contractor Bid William Charles $730,000.00 Morphey $746, 008.10 Calumet $799,000.00 Docusign Envelope ID: 9276DBCF-8D4E-4A99-A43B-B8FE7E0471CE Bid Opening for Well 29; Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: Contractor Bid Lane Christianson $1,128,458.00 National Water $848,848.00 Bid Opening for West Ground Storage Tank Booster Pump Station; Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: Contractor Bid Patterson Horth $5,580,00.00 Thieneman $5,497,000.00 Bid Opening for West Ground Storage Tank; Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: Contractor Bid Preload LLC $6,288,000.00 DN Tanks $7,143,200.00 Quote Award for Carmel Police Vehicles Purchase; Chief Drake Sterling, Carmel Police Department recommended awarding the bid to Eby Ford Sales, Inc, for $280,288.00 as they were the lowest bid and most responsive. Board Member Barlow moved to approve. Board Member Potasnik seconded. Award approved 3-0. Bid Award for 2025 Rock Salt Bid; Mike Hendricks, Assistant Utilities Director, recommended awarding the bid to Morton Salt Inc for $113.30 per ton as they were the lowest bid and most responsive. Board Member Potasnik moved to approve. Board Member Barlow seconded. Award approved 3-0. TABLED ITEMS Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 11-06-24 REMAINS TABLED CONTRACTS Request for Purchase of Goods and Services; Impact Rescue LLC; ($180,517.10); Rescue Tools; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Docusign Envelope ID: 9276DBCF-8D4E-4A99-A43B-B8FE7E0471CE Request for Purchase of Goods and Services; Macqueen Equipment, LLC; ($3,495,715.00); Pierce Enforcer Pumper; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Macqueen Equipment, LLC; ($2,405,400.00); Two Pierce Enforcer Pumpers; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Purchase of Goods and Services; Penn Care, Inc; ($265,577.00); Refurbishment/Re- Chassis of an Ambulance; Additional Services Amendment; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Pro-Tech Security Sales; ($64,510.00); Gas Mask Kits; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Purchase of Goods and Services; Eby Ford Sales, Inc.; ($280,288.00); Six 2025 F-150 Police Responder Trucks; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Agreement of Professional Services; CrossRoad Engineers, P.C.; ($208,000.00); 106TH Street and Westfield Boulevard Roundabout; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Carter Green; Special Request to Use Electricity; Food Truck; December 26 through December 31, 2024; 9:00 AM to 10:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request to Use City Streets and Sidewalks; Festival of Ice; January 17, 2025; 1:00 PM to 9:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0.. Request approved 3-0. Request to Use Carter Green; Special Request to Use Electricity and Restrooms; Festival of Ice Sculpting Event; January 18 through January 19, 2025; 7:00 AM to 7:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request to Use Carter Green; Special Request to Use Electricity and Restrooms; Carmel Winter Games; January 24 through January 25, 2025; 7:00 AM to 7:00 AM (January 25, 2025); Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request to Use Civic Square Gazebo and Lawn; Special Request to Use Electricity and Restrooms; Indianapolis-Carmel Children’s Festival; April 26, 2025; 7:00 AM to 4:00 PM; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. OTHER Request for Consent to Encroach; 1337 Ironwood Drive W; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. Docusign Envelope ID: 9276DBCF-8D4E-4A99-A43B-B8FE7E0471CE Request for Secondary Plat; Singh Subdivision; Board Member Potasnik moved to approve. Board Member Barlow seconded. Request approved 3-0. Request for Replat; Block 3 of Grand and Main Subdivision; Board Member Barlow moved to approve. Board Member Potasnik seconded. Request approved 3-0. ADD-ONS ADJOURNMENT Chairwoman Campbell adjourned the meeting at 10:23 AM. APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Chairwoman Laura Campbell ATTEST: __________________________________ Jacob Quinn – City Clerk Docusign Envelope ID: 9276DBCF-8D4E-4A99-A43B-B8FE7E0471CE