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Home My WebLink AboutBPW-05-16-07 City of Carlllel Office of the Clerk. Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MAY 16, 2007 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, MAY 16,2007, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571.2414 City of Carlllel Office of the Clerk- Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAy 16,2007 - 10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the May 2, 2007 Regular Meeting b. Minutes from the April 20, 2007 Executive Session c. Minutes from the April 20, 2007 Special Meeting 2. BIDOPENINGS/AWARDS a. Bid Opening for the Hazel Dell Parkway Water Main Project; John Duffy, Director of the Department of Utilities b. Bid Opening for 2007 Department of Community Services Hybrid Vehicles; Mike Hollibaugh, Director of the Department of Community Services c. Bid Opening for the 2007 Paving Program; David Klingensmith, Street Commissioner d. Bid Opening for the Waste Water Treatment Plant Project; John Duffy, Director of the Department of Utilities e. Bid Award for Westfield Blvd - 98th Street to 106th Street Water Main Project; Veolia Water; ($572,908.00); this was not the lowest bidder but they were the most responsive. The lowest bidder has requested that they be allowed to withdraw their bid. John Duffy, Director of the Department of Utilities 3. CONTRACTS a. Request for Purchases of Goods and Services; Change Order #1; Salsbery Brothers; ($13,745.33 increase); Michael McBride, City Engineer b. Request for Purchases of Goods and Services; LaFever Electric; ($10,240.00); Steve Engelking, Director of the Department of Administration c. Request fmi~~i!~Mf GellRM'-~~"fI'\!.i~t ClJftiM,lfflsign Associates; ($1,840.00); Mike Hollibaugh, Director of Community Services d. Request for Purchases of Goods and Services; Nelson Alarm Company; ($3,150.00); Steve Engelking, Director of the Department of Administration e. Request for Purchases of Goods and Services; Nelson Alarm Company; ($540.00); Steve Engelking, Director of the Department of Administration f. Request for Purchases of Goods and Services; Plum Creek Landscape; ($29,871.00); David Klingensmith, Street Commissioner g. Request for Purchases of Goods and Services; Veolia Water; (Bid Award. $572,908.00); John Duffy, Director of the Department of Utilities 4. USE OF CITY FACILITIES a. Request for Use and Closure of City Streets; Homecoming Parade; Friday, September 28, 2007 1:30 p.m.; Carmel High School; Amy Skeens-Benton b. Request for Use and Closure of City Streets; Homecoming 3rd Annual 5K walk/run; Saturday, September 22, 200710:00 a.m.; Carmel High School; Amy Skeens-Benton c. Request for Use of Gazebo and Common Areas; Wedding; Friday, Jun 15, 2007; 6:00 p.m. to 10:00 p.m.; Geraldine Barouolos d. Request for Use of Gazebo and Common Areas; Concert; Friday, August 10, 2007 6:00 p.m. to 10:00 p.m.; Alair Celtic Quartet, Emily Ann Thompson 5. OTHER 1 I a. Request for Water Availability; Village of West Clay-Section 3001A Block E, Regents Building; Braudon Burke, The Schneider Corporation b. Request for Water Availability; Carmel Orthodontics; Block 11, Lot 5; Ashton Fritz, The Schneider Corporation c. Request for Water Availability; Laurel Ridge Subdivision; 106'h Street and Ditch Road; Timothy Spees, Automated Irrigation Systems d. Request for Commercial Curb Cut; Regents Building; Village of West Clay 3001A Block E' Brandon Burke, The Schneider Corporation e. Reques; for Commercial Curb Cut; Carmel Orthodontics; Block 11, Lot 5; Ashton Fritz, The Schneider Corporation .' f. Request for Residential Curb Cut; 13586 LandsVer Pll.acIe; d~ew Dr~~setv~:~~. ~;;~ g. Request for Open Pavement Cut; Bauer Drive; eo la n 13napo , Tatliff, Ve:~i~~~~:~~!~l~~:~t:~d of Public Rights of Way; The Village of ~est h. ~~;;~~;eland Building; Section 3004, Block D; Brandon Burke, The SchneIder ~~~:;::i~:r Dedication and Deed of Public Rights of Way; Plum Creek North, i. S ction 4' Tyson Clemmes, Plum Creek North HOA . R:qUest for Agreement with Hamilton County Solid Waste Board; Diana L. ,j. Cordray, Clerk Treasurer 6. ADJOURNMENT I BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDA Y, MAY 16, 2007 -10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:01 a.m. MEMBERS PRESENT Board Members, Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer, Sandra Johnson and Lois Fine MINUTES The Minutesfor the May 2,2007 Regular Meeting were approved 2-0. The Minutes for the April 20, 2007 Executive Session were tabled. The Minutes for the April 20, 2007 Special Meeting were tabled. I BID OPENINGI AWARDS Bid 0 enin or the Ha el Dell Parkwa tile bids aloud. Water Main Pro 'ect. Board Member Burke opened and read Bid Amount Company $1314,182.00 with Alternate $1,670,982.00 Reynolds Inc. $/511,460.00 with Alternate $1,827,135.00 Tramco Inc $/435,059.00 with Alternate $1,885,159.00 F &K Construction $1' 122,928.00 with Alternate $1,325,237.00 lnfrastructllre Contractors $1137,288.00 with Alternate $1 ,381 ,329.0~ Culy Construction $1' 136 318 00 with Alternate $1,385,828.0 , , '. $1 395300.00 Brackney $1 133 30000 wrth Alternate , ' Veo/ia Water $1',143,988.73 with Alternate $1,397,950.07 Central Engineer $1 407,260.00 647500 Arias Excavating $/170985.00 with Alternate $1,41, ,; 00 Yardberry Landsc~pe $/,180,084.00 with Alternate $1,417,08 . Harvey ConstructIOn . and . I D 1fy Director of the Utilities Department for revIew The Bids were given to 10 1/1 U .' endation at the next meetmg. . d recomm . H b 'd Vehicles' No bids were receIve C ServIces n . 2007 De artment 0 Ofllllllmi Bid 0 enm or I I Bid Ovenin!! for the 2007 Pavin!! Pro!!ram; Board Member Burke opened and read the bids aloud. I Company Milestone Contractors Grady Brothers E&B Paving Rieth Riley Shelly & Sands Calumet Asphalt Bid Amount $1,869,628.50 $1,949.962.75 $1.857,504.80 $1,956.890.65 $1.980.388.15 $1,731,000.00 Bid Ovenin!! for the Waste Water Treatment Plant Proiect: Board Member Burke opened and read the bids aloud. Company Bid Amount Thieneman Construction PAE Associates Danis Industrial Joseph Henderson & Son $6,577,500.00 $7,085.000.00 $7.312.000.00 $9.516.000.00 Bid Award or West leld Blvd - 98'11 Street to 106'11 Street Water Main Pro'ect. Veolia Water ($572.908.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. PERFORMANCE RELEASES Resolution No. BPW-05-02-07-01' CIa Middle School' Ri 'ht 0 Wa' 1m rovements' Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. Resolution No. BPW-05-02-07-02; Abnev Glen: Water Mains; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. CONTRACTS Re uest or Purchases 0 Goods and Services' Chan e Order #1' Salsbe increase); Board Member Burke moved for approval. approved 2-0. Re uest or Purchases 0 Goods and Services' LaFever Electric 10240.00 Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. I Re uest or Purchases 0 Goods and Services' Carson Desi n Associates' 1 840.00 . Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Re uest or Purchases 0 Goods and Services' Nelson Alarm Com an' 3150.00' Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. I I I ReQuest for Purchases of Goods and Services; Nelson Alarm Comoanv; ($540.00); Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Reauest for Purchases of Goods and Services; Plum Creek Landscaoe; ($29.87].00); Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ReQuest for Purchases of Goods and Services; Veolia Water; (Bid Award -$572.908.00); Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. USE OF CITY FACILITIES ReQuest for Use and Closure ofCitv Streets; HomecOlnin!! Parade; Fridav. Seotember 28.2007 ]:30 lY!b...Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ReQuest for Use and Closure of Citv Streets; Homecomin!! 3rd Annual5K walk/run; Saturdav. Sevrember 22.2007 ]0:00 a.m.; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ReQuest for Use of Gazebo and Common Areas; Weddin!!; Fridav. lun ]5. 2007; 6;00 O.m. to 10;00 lY!b...Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ReQuest for Use of Gazebo and Common Areas; Concert: Fridav. Au!!ust 10.20076:00 O.m. to 10;00 lY!b...Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. OTHER ReQuest for Water Availabilitv: Villa!!e of West Clav-Section 300]A Block E. Re!!ents Buildin!!; Board Member Burke movedfor approval. Board Member Watson seconded. Request approved 2-0. ReQl/est for Water Availabilitv: Carnlel Orthodontics; Block]]. Lat 5; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Reauest for Water Availabilitv; Laurel Rid!!e Subdivision; 106/1> Street and Ditch Road; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ReQuest for Commercial Curb Cut; Re!!ents Buildin!!; Villa!!e of West Clav 300]A Block E; Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. Reauest for Commercial Curb Cut; Carmel Orthodontics: Block]]. Lat 5: Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ReQuest for Residential Curb Cut; 13586 Landser Place; New Drive: Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. I I I Rem/est for Open Pavement Cut: Bauer Drive: Veolia Indianapolis Water: Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ReQuest for Dedication and Deed of Public Rildus of Wav: The Villal!e of West Clav Copeland Buildi/w: Section 3004. Block D: Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ReQuest for Dedication and Deed of Public Ril!hts of Wav: Plum Creek North. Section 4: Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ReQuest for Al!reement with Hamilton Countv Solid Waste Board: Board Member Burke moved for approval. Board Member Watson seconded. Request approved 2-0. ADD ON Rem/est for Bid Award for 2007 Pavinl! Prol!ram to be added on to the Al!enda: Board Member Burke moved to approve. Board Member Watson seconded. Add-on approved 2-0. ADJOURNMENT Board Member Burke adjourned the Meeting at 10: Approved, iana L. Cordray, IA Clerk-Treasurer Diana L. Cordray, lAM Clerk-Treasurer