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Home My WebLink AboutCorrespondence Shestak, Joe From:Jeremey Place <jeremey@westdesignbuild.com> Sent:Monday, February 17, 2025 11:55 AM To:Conn, Angelina V Cc:Andrew West; Butler, Bric; Shestak, Joe Subject:Re: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Follow Up Flag:Follow up Flag Status:Completed Hi Angelina, Yes, that is correct. Thank you, On Mon, Feb 17, 2025 at 11:52 AM Conn, Angelina V <Aconn@carmel.in.gov> wrote: Thanks, Jeremey – I have one last review comment for you, before we finalize the BZA Department Report for this Wednesday: A concrete patio area and a detached accessory building currently exist in the back yard area. The plan is to do away with the accessory building and add on a building addition to the rear of the house, correct? Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Jeremey Place <jeremey@westdesignbuild.com> Sent: Friday, February 14, 2025 9:32 AM To: Shestak, Joe <jshestak@carmel.in.gov> Cc: Conn, Angelina V <Aconn@carmel.in.gov>; Andrew West <andy@westdesignbuild.com>; Butler, Bric <bbutler@carmel.in.gov> Subject: Re: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Good morning Joe, 1 Shestak, Joe From:Huff, Jarrod Sent:Friday, February 14, 2025 10:46 AM To:Conn, Angelina V Cc:Shestak, Joe Subject:Re: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Follow Up Flag:Follow up Flag Status:Completed On this one we let them encroach the same amount the current accessory structure is encroaching. After talking with them, it seemed reasonable for us to be supportive up to this limit. Jarrod Huff, P.E. Staff Engineer Engineering Department One Civic Square Carmel IN, 46032 Office: 317-571-2441 Direct: 317-571-2309 Email: Jhuff@carmel.in.gov What's Happening in Carmel? From: Conn, Angelina V <Aconn@carmel.in.gov> Sent: Friday, February 14, 2025 9:06 AM To: Huff, Jarrod <jhuff@carmel.in.gov> Cc: Shestak, Joe <jshestak@carmel.in.gov> Subject: FW: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Hi, Jarrod – I want to run this by you one more time. It still looks like they are asking for a 4-ft setback from the rear property line (and the addition is also mostly in the easement). I thought you had requested that they did not encroach so much into the easement, for your department to be supportive of the BZA variance request (and the CTE). Please let me know your thoughts on this before Wednesday, when the BZA Dept. Report is released. Thank you! Here is a Laserfiche weblink to the BZA variance request and Packet: (V) Pagryzinski Room Addition Variances. The applicant seeks the following variance approvals for a 17’x19’ rear sunroom addition: Docket No. PZ-2024-00244 V UDO Section 2.08 Maximum 35% lot coverage allowed, 42% requested. Docket No. PZ-2024-00245 V UDO Section 2.08 Minimum 20-ft rear yard setback required; 4-ft requested. (There is also a 15-ft wide easement in the back yard.) The 0.28-acre site is located at 1416 Jeffrey Ct. (Cedar Lake Subdivision, Lot 27). It is zoned R1/Residence. Filed by Jeremey Place of West Design Build, on behalf of, William & Michele Pagryzinski, owners. 1 Shestak, Joe From:Jeremey Place <jeremey@westdesignbuild.com> Sent:Thursday, February 6, 2025 11:09 AM To:Conn, Angelina V Cc:indypag5@gmail.com; Shestak, Joe Subject:Re: Docket No. Assignment: Pagryzinski Room Addition Variances (PZ-2024-00244 to -00245 V) Follow Up Flag:Follow up Flag Status:Completed Hi Angelina, This home isn’t part of an HOA. Jeremey Place Director of Operations - Partner West Design Build jeremey@westdesignbuild.com 317-774-4454 On Thu, Feb 6, 2025 at 10:52 AM Conn, Angelina V <Aconn@carmel.in.gov> wrote: Good morning, Jeremey - I have an additional review comment for you to address, along with the preliminary review comments listed in Joe’s email below:  Please provide a copy of the HOA (Homeowner’s Association) approval. Thank you, Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Conn, Angelina V Sent: Monday, December 23, 2024 11:30 AM To: jeremey@westdesignbuild.com; indypag5@gmail.com 1 Shestak, Joe From:Huff, Jarrod Sent:Thursday, January 30, 2025 9:01 AM To:Conn, Angelina V; Jeremey Place Cc:Shestak, Joe; Shively, Matthew Subject:Re: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Follow Up Flag:Follow up Flag Status:Completed Hey Angie, This encroachment will be supported and we will do a Consent to Encroach for the proposed addition. Jarrod Huff, P.E. Staff Engineer Engineering Department One Civic Square Carmel IN, 46032 Office: 317-571-2441 Direct: 317-571-2309 Email: Jhuff@carmel.in.gov What's Happening in Carmel? From: Conn, Angelina V <Aconn@carmel.in.gov> Sent: Thursday, January 30, 2025 8:58 AM To: Jeremey Place <jeremey@westdesignbuild.com> Cc: Huff, Jarrod <jhuff@carmel.in.gov>; Shestak, Joe <jshestak@carmel.in.gov>; Shively, Matthew <mshively@carmel.in.gov> Subject: RE: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Jeremey – Last month, your variance items were transferred to the Feb. 24 Regular meeting of the BZA (which has 5 members). If you can get your public notice legal ad to The Current in Carmel newspaper by noon tomorrow/Friday, we still might be able to get your item on the Feb. 24 regular BZA meeting agenda. Again, here is their contact info: 317-489-4444 or legals@youarecurrent.com, and the Notice of Public Hearing template is in the attached Word document. (Your legal ad will be published a little late, but, at the meeting, we can request that the BZA suspend their Rules of Procedure and hear your item that same night.) Below are the dates and deadlines for the Feb. 24 Regular BZA meeting, and attached is the Variance Handout/Application for the regular BZA meeting (slightly different forms and timelines for the regular mtg. vs. the hearing officer meeting). Please also email Joe and me your revised site plan and floor plan/building design. 1 Again, please note that Planning Staff will not be supportive of the BZA variance requests if the Carmel Engineering Dept. is not supportive of the encroachment into the easement. And, with variances, you have to prove a practical difficulty as to why you cannot comply with the zoning ordinance regulations. Please let Joe Shestak or me know if you have any questions. (And, please also refer to the original BZA docket no. assignment for the preliminary review comments and Info Packet checklist.) Feb. 24 Regular BZA meeting timeline filing deadline (DONE) 1/10/2025 Fri., by 5pm deadline for public notice legal ad to be sent to The 1/24/2025 Fri. by 5pm Current in Carmel (so that it prints on Tues. Feb. 4) public notice deadline for mailings to be mailed / 2/4/2025 Tues., by 5pm sign to be posted fees/info packet due - agenda released 2/14/2025 Fri., by Noon dept. report issued/ proof of notice due 2/19/2025 Wed., by Noon BZA meeting 2/24/2025 Mon., 6:00pm Sincerely, Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Jeremey Place <jeremey@westdesignbuild.com> Sent: Thursday, January 30, 2025 8:39 AM To: Conn, Angelina V <Aconn@carmel.in.gov> Cc: Huff, Jarrod <jhuff@carmel.in.gov>; Shestak, Joe <jshestak@carmel.in.gov>; Shively, Matthew <mshively@carmel.in.gov> Subject: Re: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Good Morning, Yes, I would like to see if we can make the Feb meeting, after communicating with Jarrod, we are able to move forward with the request for encroachment and variance. No change to the original dimension, we will keep the encroachment the same as the current detached structure. On Thu, Jan 30, 2025 at 8:14 AM Conn, Angelina V <Aconn@carmel.in.gov> wrote: Good morning, Jeremy – Please give us an update on this proposed project. Do you think you will make changes to your proposal, and then still try and seek BZA variance approvals (as well as BPW Consent to Encroach approval)? (This is related to BZA Docket Nos. PZ-2024-00244 to -00245 V: Pagryzinski Room Addition Variances.) Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Huff, Jarrod <jhuff@carmel.in.gov> Sent: Friday, January 17, 2025 2:15 PM 2 To: Jeremey Place <jeremey@westdesignbuild.com>; Conn, Angelina V <Aconn@carmel.in.gov> Subject: Re: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Good afternoon, Reducing the encroachment would help with approval. If you were to leave 7.5+ feet of easement from the edge of exterior wall then we would be able to review for possible approval of a building addition. If you look at a detached structure, it may be treated as an accessory structure which may be able to encroach slightly more. Jarrod Huff, P.E. Staff Engineer Engineering Department One Civic Square Carmel IN, 46032 Office: 317-571-2441 Direct: 317-571-2309 Email: Jhuff@carmel.in.gov What's Happening in Carmel? From: Jeremey Place <jeremey@westdesignbuild.com> Sent: Friday, January 17, 2025 10:43 AM To: Conn, Angelina V <Aconn@carmel.in.gov>; Huff, Jarrod <jhuff@carmel.in.gov> Subject: Re: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Hi Jarrod & Angelina, Based on Jarrod's response a couple weeks ago, I have a couple questions. Would it make a difference if we decrease the width by 2 feet to have less of an encroachment, and use a separate mini-split HVAC seperate electrical Sub-Panel? Lastly, would having a detached structure make a difference? I am just trying to see if there are any options for the homeowner? Thank you, On Wed, Jan 15, 2025 at 1:49 PM Conn, Angelina V <Aconn@carmel.in.gov> wrote: Welcome back, Jeremey - Yes, that is correct; you have missed all the deadlines for the January BZA meeting. Please also read the follow up email I sent you on January 13, and respond to it before this Friday morning, if possible. Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com 3 From: Jeremey Place <jeremey@westdesignbuild.com> Sent: Wednesday, January 15, 2025 1:32 PM To: Conn, Angelina V <Aconn@carmel.in.gov> Subject: Re: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Hi Angelina, Sorry, I have been out of the Country the last two weeks. I will work on getting the consent to encroach done and other requirements completed; however, I believe we are past the deadlines for January's meeting, correct? Thanks, On Fri, Dec 20, 2024 at 11:54 AM Conn, Angelina V <Aconn@carmel.in.gov> wrote: Hi, Jeremey – I see that you filed a BZA variance application in the application portal (PZ-2024-00244) for a rear building setback variance (where the building addition will also encroach into a 15-ft wide drainage and utility easement). I am copying Jarrod Huff (and John Thomas) with the Carmel Engineering Dept. on this email, since you will also need Consent to Encroach (CTE) approval from the Engineering Dept./ Board of Public Works & Safety. If those agencies are not supportive of the encroachment, then the Planning/Zoning Dept. will also not be supportive of the request and will have your BZA variance item heard by the full 5-member BZA board, rather than the hearing officer. With the holidays in full effect and several people out of the office, we probably will not get feedback from the Engineering Dept. until after Dec. 30. …Stay tuned! Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Shestak, Joe <jshestak@carmel.in.gov> Sent: Friday, November 1, 2024 10:42 AM To: Jeremey Place <jeremey@westdesignbuild.com> Cc: Shively, Matthew <mshively@carmel.in.gov>; Conn, Angelina V <Aconn@carmel.in.gov> Subject: RE: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Hi Jeremey, The deadline for the Nov. 25 BZA hearing office was last Monday, Oct. 28. We do not have a BZA Hearing Officer scheduled for December. If a special hearing becomes available in December, I can let you know. Our next scheduled BZA HO meeting is on Monday, January 27. The filing deadline is on Monday, December 30. I was unable to pull up the Building Permit info for B-2024-01475. What’s the variance for? Is there any possible you can amend your plans to avoid the variance? Thank you, Joe Shestak 4 Shestak, Joe From:Conn, Angelina V Sent:Friday, December 20, 2024 11:54 AM To:Shestak, Joe; Jeremey Place Cc:Shively, Matthew; Huff, Jarrod; Thomas, John G Subject:RE: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Attachments:Plot 1416 Jeffrey Ct.jpg Follow Up Flag:Follow up Flag Status:Completed Hi, Jeremey – I see that you filed a BZA variance application in the application portal (PZ-2024-00244) for a rear building setback variance (where the building addition will also encroach into a 15-ft wide drainage and utility easement). I am copying Jarrod Huff (and John Thomas) with the Carmel Engineering Dept. on this email, since you will also need Consent to Encroach (CTE) approval from the Engineering Dept./ Board of Public Works & Safety. If those agencies are not supportive of the encroachment, then the Planning/Zoning Dept. will also not be supportive of the request and will have your BZA variance item heard by the full 5-member BZA board, rather than the hearing officer. With the holidays in full effect and several people out of the office, we probably will not get feedback from the Engineering Dept. until after Dec. 30. …Stay tuned! Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Shestak, Joe <jshestak@carmel.in.gov> Sent: Friday, November 1, 2024 10:42 AM To: Jeremey Place <jeremey@westdesignbuild.com> Cc: Shively, Matthew <mshively@carmel.in.gov>; Conn, Angelina V <Aconn@carmel.in.gov> Subject: RE: Variance Request for B-2024-01475 (1416 Jeffrey Ct) Hi Jeremey, The deadline for the Nov. 25 BZA hearing office was last Monday, Oct. 28. We do not have a BZA Hearing Officer scheduled for December. If a special hearing becomes available in December, I can let you know. Our next scheduled BZA HO meeting is on Monday, January 27. The filing deadline is on Monday, December 30. I was unable to pull up the Building Permit info for B-2024-01475. What’s the variance for? Is there any possible you can amend your plans to avoid the variance? Thank you, Joe Shestak Planner II City of Carmel 1 Department of Community Services Division of Planning & Zoning One Civic Square, Carmel, IN 46032 (317) 571-2419 | jshestak@carmel.in.gov From: Jeremey Place <jeremey@westdesignbuild.com> Sent: Friday, November 1, 2024 10:20 AM To: Shestak, Joe <jshestak@carmel.in.gov> Subject: Variance Request for B-2024-01475 Hi Joe, Looks like we will need to submit another variance for the following permit I am working on today. I noticed you do not have a hearing meeting in December? Is it too late to get one started for November? Thank you, -- Jeremey Place Director of Operations - Partner West Design Build jeremey@westdesignbuild.com 317-774-4454 2 Shestak, Joe From:Conn, Angelina V Sent:Friday, December 20, 2024 12:24 PM To:Jeremey Place Subject:RE: 1416 Jeffrey Ct - Lot Variance for SunRoom Addition Follow Up Flag:Follow up Flag Status:Completed Hi Jeremey – I just sent you a separate email regarding the rear easement and consent to encroach request. And, with further research, you probably will need two BZA variances – one for rear yard building setback, and one for lot coverage exceeding 35%. Now, we just need to wait for feedback from the Carmel Engineering Dept. about the CTE… Angie Conn, AICP - Planning Administrator Carmel Planning/Zoning Division, DOCS rd 1 Civic Sq., 3 Flr., Carmel, IN 46202 O: 317.571.2417 W: carmeldocs.com From: Jeremey Place <jeremey@westdesignbuild.com> Sent: Friday, December 20, 2024 11:24 AM To: Conn, Angelina V <Aconn@carmel.in.gov> Cc: Shestak, Joe <jshestak@carmel.in.gov> Subject: 1416 Jeffrey Ct - Lot Variance for SunRoom Addition Hi Angie, I have a customer that signed with us to build a sunroom addition, and I am waiting on the HOA approval package that is coming before Jan 1st. Knowing we need to get an application started 30 days before the meeting, I went ahead and submitted an application. I know Joe is out of the office until the beginning of the year, so I am reaching out to you for assistance with the pre-filling meeting. Would you have a few moments to chat over the phone? Thank you in advance! Jeremey Place Director of Operations - Partner West Design Build jeremey@westdesignbuild.com 317-774-4454 1