HomeMy WebLinkAboutBPW-06-13-07 SPECIAL
City of Carlllel
Office of the
Clerk-Treasurer
SPECIAL
MEETING
. NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, JUNE 13,2007
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON
WEDNESDAY, JUNE 13,2007, AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
T~ECl,;(lC.s.olJABE.. e~RMEL INDIANA 46032 317(571-2414
THE PURPOSE OF Ttih Ml::'.hlTNU IS ITY BUSINESS.
City of Carlllel
Office of the
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, JUNE 13, 2007 - 10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the May 16, 2007 Regular Meeting
b. Minutes from the April 20, 2007 Executive Session
c. Minutes from the April 20, 2007 Special Meeting
2. BID OPENINGS/ A WARDS
a. Bid Opening for the 2007 Concrete Program; David Klingensmith, Street
Commissioner.
b. Bid Award for Hazel Dell Parkway Water Main Project; Infrastructure
Contractors, Inc. ($1,122,928.00); This was the lowest and most responsive bid;
John Duffy, Director of the Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW-06-06-07-01; Abney Glen; Streets, Curb & Gutters, Street
Signs, ROW Improvements; Paul Shoopman, Indiana Land Development
b. Resolution No. BPW-06-06-07-02; Meridian Corporate Plaza 3, Phase 2; ROW
Improvements, Erosion Control; Derek Smith, Lauth Construction
4. CONTRACTS
a. Request for Purchases of Goods and Services; Change Order #2; Dallman
Contractors; ($13,726.00 increase); James Barlow, Division Commander Carmel
Police Department
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571,2414
b. Request for Purchases of Goods and Services; Change Order #1; Infrastructure
Contractors; ($113,250.93 increase); John Duffy, Director of the Department of
Utilities
c. Request for Purchases of Goods and Services; Change Order #1; Ortman Drilling
and Water Services; ($5,975.00 increase); John Duffy, Director of the Department of
Utilities .
d. Request for Purchases of Goods and Services; Change Order #1; Yardberry
Landscape Excavating; ($8,424.00 increase); John Duffy, Director of the Department
of Utilities
e. Request for Purchases of Goods and Services; TP Mechanical; ($48,917.17); Steve
Engelking, Director of the Department of Administration
f, Request for Purchases of Goods and Services; Dr. Kaufmann; ($2,500.00); Marvin
Stewart, Carmel Communication Center
g. Request for Purchases of Goods and Services; CRG Residential; ($29,483.00);
Steve Engelking, Director of the Department of Administration
h. Request for Purchases of Goods and Services; Infrastructure Contractors, Inc.;
(Bid Award - $1,122,928.00); John Duffy, Director of the Department of Utilities
i. Request for Agreement between Indiana Department of Transportation and the
City of Carmel; Mayor James Brainard
j. Request for Agreement between St. Vincent's Hospital and the City of Carmel;
EAP Renewal; Barb Lamb, Director of Human Resources
5. USE OF CITY FACILITIES
a. Request for Use of Caucus Room (2/3); Meeting; Wednesday, July 11,2007; 6:30
p.m. to 8:30 p.m.; James Creech
b. Request for Use of Caucus Room (2/3); Meeting; Wednesday, September 20, 2007;
6:30 p.m. to 8:30 p.m.; James Creech
c. Request for Use of Council Chambers; Meeting; Wednesday, June 20, 2007; 1:00
p.m. to 2:30 p.m.; Kevin Whited
d. Request for Use of Gazebo and Common Areas; Recital; Monday, June 11,2007;
3:00 p.m. to 9:00 p.m.; Bekky Coffey
e. Request for Use of Gazebo and Common Areas; Wedding and Rehearsal; Friday,
September 7, 2007; 5:00 p.m. to 8:00 p.m.; Saturday, September 8, 2007; 1:00 p.m.
to 8:00 p.m.; Mary Kebbie
f. Request for Use of Gazebo and Common Areas; Wedding and Rehearsal; Friday,
June 20, 2008; 7:00 p.m. to 8:00 p.m.; Saturday, June 21, 2008; 2:30p.m. to 6:00
p.m.; Shannon Bruce
g. Request for Use of Gazebo and Common Area and Closure of City Streets;
Carmelfest; Monday July 2, 2007 5:00 p.m. to Wednesday, July 4, 2007
h. Request for Use and Closure of City Streets; Bicycle Race; Sunday, June 17,2007
7:30 a.m. to 1:30 p.m.; Steve Goar, Indiana Senior Games
i. Request for Use and Closure of City Streets; 4.5 Mile RunlWalk; Wednesday, July
4,20078:00 a.m. - 9:30 a.m.; Tuxedo Brothers
j. Request for Use and Closure of City Streets; Block Party; Saturday, June 2, 2007
6:00 p.m. to 11:00 p.m.; Kevin Seibert
k. Request for Use and Closure of City Streets; Block Party; Friday, June 8, 2007
4:00 p.m. to 9:00 p.m.; Lisa Gray
OTHER
a. Swearing in of Police Officer; Juan Antonio Rivera; ; Chief Michael Fogarty,
Carmel Police Department
b. Request for Memorandum of Agreement; Indiana Task Force One; Chief Keith
Smith, Carmel Fire Department
c. Request for Water and Sanitary Sewer Availability; Sunrise Senior Living; US 31
and Old Meridian Street; Aaron Fricke, The Schneider Corporation
d. Request for Water Availability; The Village of West Clay, Section 15002; Brandon
Burke, The Schneider Corporation
e. Request for Water Availability; Towne Oak Estates; Eric Batt, The Schneider
Corporation
f. Request for Commercial Curb Cut; Sunrise Senior Living; One Cut Old Meridian
Street; Aaron Fricke, The Schneider Corporation
g. Request for Secondary Plat Approval; Carmel Science & Technology Park; Block
7, Lots 2-3; Stacey Fouts, DeBoy Land Development Services
h. Request for Consent to Encroach; Lot 13, Rohrer Woods Subdivision; Fence
Encroachment; John, Mary Ellen and Gordon St. Angelo, 14378 Oak Ridge Court
i. Request for Storm Water Technical Standards Variance; Towne Oak Estates
Subdivision; Eric Batt, The Schneider Corporation
j. Request for Dedication and Deed of Public Rights of Way; Moffitt Farm At Prairie
View, Section 1; George Sweet, BCD
k. Request for Memorandum of Understanding; Woodpark Subdivision; Michael
McBride, City Engineer
I. Request for Agreement between Indianapolis Metropolitan Planning Organization
and City of Carmel; Mayor James Brainard
m. Resolution No. BPW-06-13-07-01; Ratifying signature on TP Mechanical contract;
Tom Perkins, Assistant City Attorney
n. Resolution No. BPW-06-13-07-02; Ratifying signature on CRG contract; Tom
Perkins, Assistant City Attorney
ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING
MINUTES
WEDNESDAY, JUNE 13, 2007 -10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members, Lori Watson; Clerk Treasurer, Diana L. Cordray; Deputy
Clerk Treasurer, Sandra Johnson and Lois Fine
MINUTES
The Minutesfor the May 16,2007 Regular Meeting were approved 2-0.
The Minutes for the April 20, 2007 Executive Session were tabled.
The Minutesfor the April 20, 2007 Special Meeting were tabled.
BID OPENING/ AWARDS
Bid Openine for the 2007 Concrete Proeram; Mayor Brainard opened and read the bids aloud.
Company
CC&T
Hunt Paving
Bid Amount
$520,924.00
$404,362.28
The Bids were given to David Klingensmith, Street Commissioner, for review and recommendation at
the end of today 's meeting. Request to approve the Bid Award to Hunt Paving, $404,362.28 which was
the lowest and most responsive bid. Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2-0.
PERFORMANCE RELEASES
Resolution No. BPW-06-06-07-01; Abnev Glen; Streets, Curb & Gutters, Street Siens, ROW
Improvements; Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution No. BPW-06-06-07-02; Meridian Corporate Plaza 3, Phase 2; ROW Improvements,
Erosion Control; Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
I CONTRACTS
Reauest for Purchases of Goods and Services: Chanl!e Order #2: Dallman Contractors: ($13.726.00
increase): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-
O.
Reauest for Purchases of Goods and Services: Chanl!e Order #1: Infrastructure Contractors:
($113.250.93 increase); Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2-0.
Reauest for Purchases of Goods and Services: Chanl!e Order #1: Ortman Drillinl! and Water Services:
($5.975.00 increase ); Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
Reauest for Purchases of Goods and Services: Chanl!e Order #1: Yardberrv LandscaDe Excavatinl!:
($8.424.00 increase): Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
Reauest for Purchases of Goods and Services: TP Mechanical: ($48.917.17): Mayor Brainard moved
to approve. Board Member Watson seconded. Request approved 2-0.
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Reauest for Purchases of Goods and Services: Dr. Kaufmann: ($2.500.00): Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Purchases of Goods and Services: CRG Residential: ($29.483.00); Mavor Brainard moved
to approve. Board Member Watson seconded. Request approved 2-0.
ReG/lest for Purchases of Goods and Services: Infrastructure Contractors. Inc.; (Bid Award-
$1.122.928.00): Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
ReG/lest for Al!reement between Indiana DeDartment of TransDortation and the Citv ofCamJeI; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Al!reement between St. Vincent's HosDital and the Gitv of Carmel: EAP Renewal: Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
USE OF CITY FACILITIES
Reauest for Use of Caucus Room (2/3): Meetinl!; Wednesday. Julv 11.2007: 6:30 p.m. to 8:30 D.m.:
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
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Reauest for Use of Caucus Room (2/3); Meetinl!: Wednesday. SeDtember 20.2007: 6:30 D.m. to 8:30
lld!b-Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Use of Council Chambers: Meetinl!: Wednesday. June 20.2007: 1:00 D.m. to 2:30 D.m.:
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
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Reauest for Use of Gazebo and Common Areas; Recital; Mondav. June 11.2007; 3;00 D.m. to 9;00
{U!1;....Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Use of Gazebo and Common Areas; Weddinl! and Rehearsal; Fridav. Sevtember 7.2007;
5;00 D.m. to 8;00 D.m.; Saturdav. Sevtember 8.2007; 1:00 D.m. to 8;00 D.m.; Mayor Brainard moved
to approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Use of Gazebo and Common Areas; Weddinl! and Rehearsal; Fridav. June 20.2008; 7;00
D.m. to 8;00 D.m.; Saturdav. June 21.2008: 2;30D.m. to 6;00 D.m.; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2-0.
Reauest for Use of Gazebo and Common Area and Closure ofCitv Streets: Carmelfest; Mondav Julv 2.
20075;00 D.m. to Wednesdav. Julv 4. 2007; Mayor Brainard moved to approve. Board Member
Watson seconded. Request approved 2-0.
Reauest for Use and Closure ofCitv Streets; Bicvcle Race; Sundav. June 17.20077;30 a.m. to 1;30
{U!1;....Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
ReQuest for Use and Closure ofCitv Streets; 4.5 Mile RunlWalk; Wednesdav. Julv 4.20078:00 a.m. -
9;30 a.m.: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved
2-0.
Reauest for Use and Closure ofCitv Streets; Block Partv; Saturdav. June 2.20076;00 D.m. to 11:00
lYJ:1.;. Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
ReQuest for Use and Closure ofCitv Streets; Block Partv; Fridav, June 8.20074;00 D.m. to 9;00 D.m.;
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
Swearinl! in of Police Officer: Juan Antonio Rivera; Mayor Brainard swore Officer Rivera into office.
Reauest for Memorandum of Al!reement; Indiana Task Force One; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
ReQuest for Water and Sanitary Sewer Availabilitv; Sunrise Senior Livinl!; US 31 and Old Meridian
Street; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Water Availabilitv: The Villal!e of West Clav, Section 15002; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
ReQuest for Water Availabilitv; Towne Oak Estates; Mayor Brainard moved to approve. Board
Member Watson seconded. Request approved 2-0.
ReQuest for Commercial Curb Cut; Sunrise Senior Livinl!; One Cut Old Meridian Street; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
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ReQuest for Secondary Plat Approval; Carmel Science & TechnoloRv Park; Block 7. Lots 2-3; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
ReQuest for Consent to Encroach; Lot 13. Rohrer Woods Subdivision; Fence Encroachment; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Reauest for Storm Water Technical Standards Variance; Towne Oak Estates Subdivision; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
ReQuest for Dedication and Deed of Public RiRhts ofWav; Moffitt Farm At Prairie View, Section 1;
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
ReQuest for Memorandum of Understandinl!; Woodpark Subdivision; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Reauest for ARreement between Indianapolis Metropolitan Planninl! Orl!anization and Citv of Carmel;
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW-06-13-07-0I; Ratifvinl! sil!nature on TP Mechanical contract; Mayor Brainard
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW-06-13-07-02; Ratifvinl! sil!nature on CRG contract; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the Meeting at 10;24 a.m.
Diana L. Cordr
Clerk-Treasurer
(
Approved,
iana L. Cordray, IA
Clerk-Treasurer