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Home My WebLink AboutBPW Meeting Minutes 01-22-25Board of Public Works and Safety Meeting Minutes Wednesday, January 22, 2025 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Chairwoman Campbell called the meeting to order at 10:00 AM MEMBERS PRESENT Chairwoman Laura Campbell, Alan Potasnik, and City Clerk Jessica Dieckman were present. MINUTES Minutes from the December 18, 2024, Regular Meeting. Board Member Potasnik moved to approve. Board Member Campbell seconded. Minutes approved 2-0. BID OPENINGS, RECOMMENDATIONS, AND AWARDS Bid Opening for 25-STR-02 Paving Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud: Contractor Bid Alternate Bid 1 Alternate Bid 2 Howard Companies $5,297,330.04 $1,516,046.78 $39,790.00 Rieth-Riley Construction $5,345,999.19 $1,505,687.20 $47,313.75 Milestone Contractors $5,586,085.33 $1,547,968.25 $47,313.75 E&B Paving LLC $5,588,501.35 $1,608,458.99 $52,395.00 Bid Opening for 25-STR-01 106TH Bridge Repair Board Member Potasnik unsealed the bids, and Board Member Potasnik read them aloud: Contractor Bid Rieth-Riley Construction $939,658.97 Beaty Construction $1,015,500.06 Superior Construction $1,180,000.00 Bid Award for 20-ENG-13 Intersection Improvements-106th and Westfield Roundabout; Brad Pease, Director of Engineering, recommended awarding the bid to Calumet Civil Contractors, Inc,, for $2,307,500.00 as they were the lowest quote and most responsive. Board Member Potasnik moved to approve. Board Member Campbell seconded. Bid approved 2-0. Docusign Envelope ID: 7F10CACC-9F71-4B89-843E-C84B89C4B580 TABLED ITEMS Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 11-06-24 REMAINS TABLED CONTRACTS Request for Business Associate Agreement; Indiana University Health, Inc.; Health Data Sharing Agreement; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Purchase of Goods and Services; PKS Construction, Inc.; ($85,509.00); City Hall Dumpster Enclosure; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Professional Services; Yard Group, LLC dba Yard & Company; ($70,500.00); Consulting Services; Additional Services Amendment; Mike Hollibaugh, Director of Department of Community Relations, briefly speaks; this contract is a 3rd stage of the Home Project that was started last April. We have gone through extensive public input and are taking that working group and creating a plan. Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2- 0. Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.; ($2,307,500.00); 106th Street and Westfield Boulevard Roundabout; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Professional Services; CrossRoad Engineers, P.C.;($430,000.00); 24-ENG-07 Towne Road Roundabout & Pedestrian Crosswalk Improvement; Additional Service Amendment #1; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Professional Services; CrossRoad Engineers, P.C.; ($279,000.00); 24-ENG-03 116th Street Thoroughfare Study from Keystone Ave to Hazel Dell Parkway; Additional Services Amendment #2; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Professional Services; CrossRoad Engineers, P.C.; ($494,850.00); 24-ENG-02 106TH & Lakeshore Drive Roundabout; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Professional Services; Indianapolis Parking, LLC; ($200,000.00); 24-ENG-23 Parking Study in Central Core of Carmel; Jeremy Kashman, Chief Infrastructure Officer briefly speaks that this contract is to do a parking study in different parking locations. This will help guide us going forward for future development projects. Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Docusign Envelope ID: 7F10CACC-9F71-4B89-843E-C84B89C4B580 Request for Memorandum of Understanding; City of Carmel; 2024 Lease Rental Bonds; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Purchase of Goods and Services; William Charles Construction Company, LLC; ($1,378,000.00); 23-04 Auman & Newark Neighborhood; TABLED Board Member Potasnik moved to table. Board Member Campbell seconded. Motion approved 2-0 Request for Professional Services; C.L. Coonrod & Company; ($108,561.00); Annual Comprehensive Financial Report; Additional Services Amendment; Sergey Grechukin, Corporation Counsel, briefly speaks; we have been using them for a few years. This is an estimated amount because they bill hourly. This is our estimate for the year. Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Agreement between City of Carmel and Vendor; Primelife Enrichment, Inc.; ($100,000.00); Funding for Operational Expenses; Sergey Grechukin, Corporation Counsel, briefly speaks that this money was approved and allocated by the City Council in late 2024. This is a nonprofit organization here in Carmel. Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Purchase of Goods and Services; AVI Systems, Inc.; ($131,473.00); City of Carmel 2025 Service Plan; Additional Services Amendment; Kevin Cusimano, Director of Information and Technologies, briefly speaks; this is a contract to do preventative maintenance on the audio and visual locations around the city. Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Purchase of Goods and Services; Emergency Radio Services, LLC; ($239,317.10); Five New Tornado Sirens; Kevin Cusimano, Director of Information and Technologies, briefly speaks; this replaces five tornado stations. The technology has been updated in the past twenty years. Over the next four years, we are going to replace five at a time. We looked at the ones that needed to be replaced now and which ones could be replaced later. Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Professional Services; American Structurepoint, Inc.; ($102,060.00); 106th and Keystone Damage; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Agreement between City of Carmel and Vendor; TPI Utility Construction, LLC; ($705,675.00); 2024 Water Main Improvements; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Agreement between City of Carmel and Vendor; TPI Utility Construction, LLC;($917,450.00); River Road Water Main Extensions; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Docusign Envelope ID: 7F10CACC-9F71-4B89-843E-C84B89C4B580 REQUEST TO USE CITY STREETS/PROPERTY Request to Use Midtown Plaza; Special Request to Use Electricity; Live Music Wednesdays; March 5 through November 26, 2025; 5:30 PM to 9:15 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request to Use City Streets; 2025 Sam Costa Marathon; March 22, 2025; 6:00 AM to 2:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request to Use Civic Square Fountain Area and Civic Square Gazebo and Lawn; Additional Request to Use/Close City Streets; Special Request to Use Electricity, Fountain Restrooms, and James Building Restrooms; CarmelFest Festival, Fireworks, and Parade; July 2 through July 5, 2025; 10:00 AM to 10:00 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. OTHER Request for Consent to Encroach; 13695 Autumn Lake Overlook; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Replat; 2 Waterfront of West Clay; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Stormwater Technical Standards Waiver; 331 W Main Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; 775 E 96TH Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Uniform Conflict of Interest; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Uniform Conflict of Interest; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Uniform Conflict of Interest; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Resolution BPW 01-08-25-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Lieutenant Johnathan Alan Foster; 32 years of Meritorious Service; Board Member Potasnik moved to approve. Board Member Campbell seconded. Resolution approved 2-0. Nomination to Carmel Plan Commission; Susan Westermeier. Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Docusign Envelope ID: 7F10CACC-9F71-4B89-843E-C84B89C4B580 ADD-ONS Board Member Potasnik moved to add-on three items to the agenda. Board Member Campbell seconded. Add-Ons Approved 2-0. Request for Agreement between City of Carmel and Vendor; Thieneman Construction; ($5,448,000.00); West Ground Storage Tank Booster Pump Station; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Agreement between City of Carmel and Vendor; Preload, LLC; ($6,288,000.00); West Ground Storage Tank; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. Request for Agreement between City of Carmel and Vendor; National Water Services, LLC; ($848,848.00); Well 29; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0. ADJOURNMENT Chairwoman Campbell adjourned the meeting at 10:28 AM. APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Chairwoman Laura Campbell ATTEST: __________________________________ Jacob Quinn – City Clerk Docusign Envelope ID: 7F10CACC-9F71-4B89-843E-C84B89C4B580