HomeMy WebLinkAbout B-2025-001 Specialty Purchase MindSplash, LLC
RESOLUTION NO. B – 2025 – 001
RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION
AUTHORIZING A SPECIAL PURCHASE UNDER INDIANA CODE §5-22-10-13
The Carmel/Clay Board of Parks and Recreation (the “Board”) met at a duly called and authorized
meeting of the Board held on the date set forth below, such meeting being called pursuant to a notice
stating the time, place, and purpose of the meeting received by all of the Board Members, and the
following Resolutions were made, seconded and adopted by a majority of those present at the meeting,
which constituted a legal quorum of the Board.
WHEREAS, Carmel Clay Parks and Recreation (“CCPR”) management has engaged MindSplash, LLC
(the “Contractor”) for the supply of specialty playground equipment for the Monon Community Center
Indoor Playground; and
WHEREAS, the Contractor has submitted a quote of $147,500, including the cost of design in the
amount of $25,000 and the cost of fabrication and installation of the specialty playground equipment in
the amount of $122,500; and
WHEREAS, the costs associated with the design of the equipment were previously paid by the
purchasing agent in the amount of $25,000; and
WHEREAS, there remains a balance of $122,500 for costs associated with the fabrication and
installation of the specialty playground equipment for the Monon Community Center Indoor Playground,
as more particularly described in Exhibit A; and
WHEREAS, the Contractor is the only known provider of the specialty equipment being purchased,
as represented by the Contractor in Exhibit B; and
WHEREAS, Ind. Code §5-22-10-13 provides that a purchasing agency may award a contract for a
supply when there is only one (1) source for the supply and the purchasing agent determines in writing
that there is only one (1) source for the supply; and
WHEREAS, CCPR wishes to declare a “special purchase” pursuant to Ind. Code §5-22-10-13 for the
fabrication and installation by the only known provider of the specialty equipment being purchased as
described in Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE CARMEL/CLAY BOARD OF PARKS AND RECREATION
THAT:
SECTION 1. The foregoing Recitals are incorporated herein by this reference.
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SECTION 2. The Carmel/Clay Board of Parks and Recreation hereby approves the purchase of
specialty playground equipment for the Monon Community Center Indoor Playground for a total price
not to exceed $122,500.
SECTION 3. The Carmel Clay Parks and Recreation Director is hereby authorized and directed
to (a) enter into a Purchase Order for the specialty playground equipment in accordance with the
provisions of this Resolution, (b) create and maintain the files and records for special purchases
required under Ind. Code §5-22-10-3, and (c) take such further actions as are necessary or convenient
to fully effect the terms of this Resolution.
SECTION 4. This Resolution shall take effect immediately upon its adoption.
APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation this 11th day of
February 2025, by a vote of 7 ayes and 0 nays.
CARMEL/CLAY BOARD OF PARKS AND RECREATION
Judith F. Hagan, President Absent
Aye Nay
Jenn Kristunas, Vice-President X
Aye Nay
Lin Zheng, Treasurer X
Aye Nay
Mark Westermeier, Secretary X
Aye Nay
Jonathan Blake Absent
Aye Nay
James D. Garretson X
Aye Nay
Katie Mueller X
Aye Nay
Jon Shapiro X
Aye Nay
Riddhi Shukla X
Aye Nay
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CERTIFICATION
I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks
and Recreation voted as indicated above at a public meeting on February 11, 2025.
Jenn Kristunas, Vice President
Docusign Envelope ID: E68E5043-10E3-4FF0-ADF3-CD96BD4EA36B