The URL can be used to link to this page

Home My WebLink AboutBPW Meeting Minutes 02-05-25Board of Public Works and Safety Meeting 1 Minutes 2 Wednesday, February 5, 2025 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 Chairwoman Campbell called the meeting to order at 10:01 AM 9 10 MEMBERS PRESENT 11 12 Chairwoman Laura Campbell, Alan Potasnik, City Clerk Jacob Quinn, and Jessica Dieckman were 13 present. 14 15 MINUTES 16 Minutes from the January 22, 2025, Regular Meeting. Board Member Potasnik moved to approve. 17 Board Member Campbell seconded. Minutes approved 2-0. 18 BID OPENINGS, RECOMMENDATIONS, AND AWARDS 19 20 Bid Award for 25-STR-02 Paving; Crystal Edmondson, Street Department, recommended awarding 21 the bid to Howard Companies, for $6,853,166.82 as they were the lowest quote and most responsive. 22 Board Member Potasnik moved to approve. Board Member Campbell seconded. Bid approved 2-0. 23 24 Bid Award for Neighborhood Drainage Improvements at Pawnee Road & Auman Drive Loop; Brad 25 Pease, Director of Engineering, recommended awarding the bid to William Charles Construction 26 Company, LLC., for $1,378,000.00 as they were the lowest quote and most responsive. Board Member 27 Potasnik moved to approve. Board Member Campbell seconded. Bid approved 2-0. 28 TABLED ITEMS 29 30 Request for Revocation of Consent to Encroach; 41 North Rangeline; Lot One Partners, LLC TABLED 31 11-06-24 REMAINS TABLED 32 Request for Purchase of Goods and Services; William Charles Construction Company, LLC; 33 ($1,378,000.00); 23-04 Auman & Newark Neighborhood; Board Member Potasnik moved to take the 34 request from the table. Board Member Campbell seconded. Approved 2-0. Board Member Potasnik 35 moved to approve. Board Member Campbell seconded. Request approved 2-0 36 37 38 Docusign Envelope ID: 413C779C-C004-4938-92B5-3B6A2E134B0A 39 CONTRACTS 40 41 Request for Agreement for Emergency Medical Supervision and Training Services; St. Vincent Carmel 42 Hospital, Inc. dba Ascension St. Vincent Carmel; Training Services; Chief Joel Thacker, Carmel Fire 43 Department, briefly speaks; that this and updated agreement with our partnering hospital. The last 44 time this was updated was in 2006 and we have made changes. Board Member Potasnik moved to 45 approve. Board Member Campbell seconded. Request approved 2-0. 46 Request for Professional Services; American Structurepoint, Inc.; ($574,253.00); 24-ENG-10 Hazel 47 Dell Parkway and Canton Drive Roundabout; Board Member Potasnik moved to approve. Board 48 Member Campbell seconded. Request approved 2-0. 49 Request for Purchase of Goods and Services; Globe Asphalt Paving Co;($295,277.09); 22-ENG-13 50 Rohrer Road Path and Water Main; CO#1; Board Member Potasnik moved to approve. Board 51 Member Campbell seconded. Request approved 2-0. 52 Resolution BPW 02-05-25-01; Request for Acknowledgment of Contract between City and Vendor; 53 Laketec Communications, Inc.; ($313,856.48); SAN Enclosures Data Center & Expedient Data 54 Center; Kevin Cusimano, Director of Information Communication Services, briefly speaks; that this is 55 to replace 5 year old equipment that we store all the cities data. Board Member Potasnik moved to 56 approve. Board Member Campbell seconded. Resolution approved 2-0. 57 Request for Professional Services; Bar Communications, LLC; ($60,000.00); Media Relations and 58 Communications Services; Additional Services Amendment; Board Member Potasnik moved to 59 approve. Board Member Campbell seconded. Request approved 2-0. 60 Request for Purchase of Goods and Services; Mainscape, Inc.; ($1,632,719.00); Mowing and 61 Landscaping; Additional Services Amendment; Board Member Potasnik moved to approve. Board 62 Member Campbell seconded. Request approved 2-0. 63 Request for Purchase of Goods and Services; Mainscape, Inc.; ($80,000.00); Snow Removal; 64 Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell 65 seconded. Request approved 2-0. 66 Request for Purchase of Goods and Services; Signal Construction, Inc.; ($240,000.00); Contractor 67 Services; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member 68 Campbell seconded. Request approved 2-0. 69 Request for Purchase of Goods and Services; TrueGreen; ($267,893.14); Fertilization; Additional 70 Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. 71 Request approved 2-0. 72 73 74 75 76 Docusign Envelope ID: 413C779C-C004-4938-92B5-3B6A2E134B0A REQUEST TO USE CITY STREETS/PROPERTY 77 78 Request to Resesrve Parking Spaces Along City Center Drive; Coach Bus Parking; February 19 79 through February 20, 2025; 4:00 PM to 3:00 PM; Board Member Potasnik moved to approve. Board 80 Member Campbell seconded. Request approved 2-0. 81 Request to Use City Streets; Shamrock The District; March 14 through March 17, 2025; 12:00 PM to 82 12:00 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 83 approved 2-0. 84 Request to Use Civic Square Gazebo and Lawn; Special Request to Use Fountain Restroom; Holi 85 Event for Carmel Giving Hope; March 22, 2025; 3:00 PM to 8:00 PM; Board Member Potasnik 86 moved to approve. Board Member Campbell seconded. Request approved 2-0. 87 Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; April 88 12, 2025; 2:00 PM to 6:00 PM; Board Member Potasnik moved to approve. Board Member Campbell 89 seconded. Request approved 2-0. 90 Request to Use/Close City Streets; Carmel Elementary Pup Running; April 22, 2025; 2:55 PM to 3:35 91 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 92 approved 2-0. 93 Request for EMS Services; 21st Annual 5k Fundraiser for Creekside Middle School; April 26, 2025; 94 7:00 AM to 10:30 AM; Board Member Potasnik moved to approve. Board Member Campbell 95 seconded. Request approved 2-0. 96 Request to Use City Council Chambers; National Day of Prayer; May 1, 2025; 11:00 AM to 1:00 PM; 97 Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-98 0. 99 Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; May 2, 100 2025; 2:00 PM to 6:00 PM; Board Member Potasnik moved to approve. Board Member Campbell 101 seconded. Request approved 2-0. 102 Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; June 103 14, 2025; 2:00 PM to 6:00 PM; Board Member Potasnik moved to approve. Board Member Campbell 104 seconded. Request approved 2-0. 105 Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; June 106 20, 2025; 2:00 PM to 7:00 PM; Board Member Potasnik moved to approve. Board Member Campbell 107 seconded. Request approved 2-0. 108 Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; June 109 21, 2025; 2:00 PM to 7:00 PM; Board Member Potasnik moved to approve. Board Member Campbell 110 seconded. Request approved 2-0. 111 Docusign Envelope ID: 413C779C-C004-4938-92B5-3B6A2E134B0A Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; July 26, 112 2025; 2:00 PM to 7:00 PM; Board Member Potasnik moved to approve. Board Member Campbell 113 seconded. Request approved 2-0. 114 Request to Use Carter Green and the Palladium East Patio; Special Request to Use Electricity; August 115 16, 2025; 2:00 PM to 6:00 PM; Board Member Potasnik moved to approve. Board Member Campbell 116 seconded. Request approved 2-0. 117 118 Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; 119 September 7, 2025; 2:00 PM to 7:00 PM; Board Member Potasnik moved to approve. Board Member 120 Campbell seconded. Request approved 2-0. 121 Request to Use Carter Green; ASCPA Annual Gala; September 19 through September 22, 2025; 10:00 122 AM to 5:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. 123 Request approved 2-0. 124 Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding Ceremony; 125 September 27, 2025; 2:00 PM to 7:00 PM; Board Member Potasnik moved to approve. Board Member 126 Campbell seconded. Request approved 2-0. 127 OTHER 128 Request for Public Right of Way Dedication; 22-ENG-07; Board Member Potasnik moved to approve. 129 Board Member Campbell seconded. Request approved 2-0. 130 Uniform Conflict of Interest; Board Member Potasnik moved to approve. Board Member Campbell 131 seconded. Acknowledgment approved 2-0. 132 Uniform Conflict of Interest; Board Member Potasnik moved to approve. Board Member Campbell 133 seconded. Acknowledgment approved 2-0. 134 ADD-ONS 135 136 ADJOURNMENT 137 Chairwoman Campbell adjourned the meeting at 10:18 AM. 138 139 140 141 142 143 144 145 146 147 148 149 150 151 Docusign Envelope ID: 413C779C-C004-4938-92B5-3B6A2E134B0A 152 APPROVED: ____________________________________ 153 Jacob Quinn – City Clerk 154 155 156 _____________________________________ 157 Chairwoman Laura Campbell 158 159 160 ATTEST: 161 __________________________________ 162 Jacob Quinn – City Clerk 163 164 Docusign Envelope ID: 413C779C-C004-4938-92B5-3B6A2E134B0A