HomeMy WebLinkAboutMinutes PC 07-17-07
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CARMEL PLAN COMMISSION
JULY 17,2007
Minutes
The Carmel Plan Commission met at 6:00 PM in the Council Chambers of City
Hall, One Civic Square, Carmel, Indiana. The meeting opened with the Pledge of
Allegiance.
Commission members present: Leo Dierckman, Kevin Heber, Rick Ripma, Sally
Shapiro, Steve Stromquist, Madeleine Torres, Sue Westermeier, thereby
establishing a quorum.
DOCS Staff present: Mike Hollibaugh, Director; Angie Conn, Planning
Administrator. John Molitor, Legal Counsel was also present.
The minutes from the June 19, 2007 meeting were approved as submitted.
John Molitor, Legal Counsel indicated that it had been intended to have a
meeting of the Executive Committee to discuss possible initiation of litigation and
then to discuss proposed rules of procedure in a regular meeting of the Executive
Committee. Because of some confusion regarding the notice, neither of those
meetings occurred. Therefore, we can discuss at a later time when those
meetings will be rescheduled, perhaps in conjunction with our regular committee
meetings the first week in August.
Department Announcement, Angie Conn: Request to place Docket No. 07020020
Ok US 31 & 421 Overlay Architectural Design Amendment, on the August 7, 2007
Subdivision Committee agenda, rather than the August 7 Special Studies agenda, due to
agenda length. This will take just a simple vote of the commission. Also, both Holiday
Inn items have been tabled per the petitioner's request-Dockets Number 07030035 DP
and 070070009 ADLS. There has also been a request from two Plan Commission
members-not present at this time~that the Irwin Bank agenda item be moved to the end
of the meeting to allow for arrival and vote on that item.
The last item on the Agenda will be presented by Adrienne Keeling, DOCS staff.
Adrienne Keeling, DOCS asked that the Commission refer to the materials distributed
this evening. Adrienne indicated last month that the City Council passed a resolution
directing the Plan Commission to prepare and evaluate a proposal to amend the zoning
ordinance. Their request is for the Plan Commission to consider eliminating the
provisions which exempt lots in qualifying subdivisions which are ROSa lots, exempting
them from the minimum lot area and set-back standards. The Council's request is for the
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Angie Conn responded that Mr. Doxtater's remonstrance was submitted to the City
Engineer's office and they worked with the petitioner to address all issues. All the points
brought up by Mr. Doxtater were covered and addressed by the City Engineer.
Paul Reis, attorney, noted that Mr. Doxtater sent the letter to Gary Duncan, however
Gary was on vacation; when Gary returned he went through all those points. Mr.
Doxtater may still have concerns, but I think he wanted to reiterate that these points are
being addressed.
Rick Ripma asked if there were any changes to the plan. or did everything go through
exactly the same as it was.
Paul Reis responded that the petitioner did not make any changes from the original
presentation-that is why there were no new packets for tonight's meeting.
Rick Ripma asked if the sidewalk that goes to the 1 a-foot path will take out a lot of trees.
Paul Reis said that Chris and Rich Kelly had conversations with Scott Brewer to
meander both the sidewalk and the path as best they can to have very little negative
impact on the trees.
Madeleine Torres wondered if any consideration had been given to the recommendation
of having a white roof.
Paul Reis said the petitioner is still exploring the possibility of a white roof with the
architect. We have not ruled it out and if it makes sense, we will do it.
Rick Ripma asked the status of hybrid vehicle spaces-Paul Reis responded that there
will not be any.
Rick Ripma made formal motion to approve Docket No. 07040022 PP: Justus
Business Park, lots 1 ~2, and Docket No. 07040023 DP Amend/ADLS Amend:
Justus Business Park, lot 2 -Justus Office Building; the motion was seconded by
Madeleine Torres and Approved 6-0.
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.F' Tj;1~~JlPpheant s'eeKs"slte plan and aeslgn approval for a proposed~restaur9:qt.~ c),
----o"uilding. The site is located at 9853 N Michigan Rd, and is zoned 8-3/Business
within the US 421
Overlay. Filed by Richard Sampson of Burger King Corp.
Mike Dauss of Dauss Architects presented for the petitioner. The last time we were here
one of the first issues that came up was the actual site layout; this is where we had
started and had been questioned by a couple members of the Commission regarding the
safety of the site layout and requested an alternate layout site be submitted. We
submitted a conceptual plan to the Special Studies committee for their review and we
have since further refined the plan that includes the drive thru window on the north side
of the building. We have submitted and worked with staff and very much appreciate
their cooperation. We have done a lot of work in the past two weeks since we presented
the concept. Basically, what the plan does is remove the drive thru from the rear of the
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property as the Ordinance requires and allows the drive thru to go to the north side of
the property. This layout helps with problems at the front entrance-it moves the front
entrance farther to the south, farther from the intersection of the access drives. It also
allows a person who wants to go into the drive thru lane to turn right on to that lane. If
that lane is blocked, the person can continue on, park the vehicle and go inside, or wait.
The revised plan also helps with concerns from the Commission regarding the menu
board and screenIng. When the building is rotated and the dumpster is located in the
rear yard-the masonry screen wall enclosure for the dumpster helps block the menu
board. With the addition of arborvitae plantings at the suggestion of Scott Brewer, the
menu board will be effectively screened. The site development option helps answer
several of those concerns. This does require a variance from the zoning requirements
and that request is on file and will be heard next Monday.
The only other comment was a revision of the menu board sign which includes a stone
base that is similar to the base used, not just resting on single steel posts.
Special Studies Committee Report, Steve Stromquist: The biggest concern regarding
this project was the traffic in and out and queuing of the cars in the drive thru along with
the menu board issue. Traffic in this area can be horrific, especially during the noon
hour, and we wanted to see what would be the best solution to the problem. The
Special Studies Committee wants to commend the petitioner for doing a great job
working with us on this project and coming up with a solution that fits this particular
parcel of land. The Committee gave a unanimous, positive vote.
Rick Ripma - asked for further clarification on the sign board.
Mike Dauss said that revised packets were distributed-there is stone underneath; the
sign will be blocked by the dumpster enclosure.
Steve Stromquist made formal motion to approve Docket No. 07040019 DP/ADLS:
West Carmel Marketplace Burger King, seconded by Susan Westermeier, Approved
6-0.
41. Docket No. 07040021 DP/ADLS: Irwin Union Bank, Carmel Science &
Tech Park, Block 11, Lot 3
The applicant seeks site plan and design approval for a bank building. The site is
located at the 700 block of West Carmel Dr. and is zoned M-3/Manufacturing.
Filed by Jim Shinaver of Nelson & Frankenberger for Irwin Union Realty Corp.
Jim Shinaver presented for the petitioner. The following persons also attended the
meeting: Julie Strikes of Irwin Union Bank; Brandon Burke of Schneider Engineering;
architect Todd Williams of Williams and Associates; Sean Green of Green Sign
Company.
The petitioner is requesting a DP/ADLS. The site is located within the Science and
Technology Park. Mr. Shinaver displayed and reviewed a visual map of the real estate.
Irwin Union desires to construct a bank on this property; the bank itself will be
approximately 5,400 sq. f1. The Special Studies Committee gave this project a
unanimous recommendation for approval at the June 28, 2007 meeting. Another visual
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