HomeMy WebLinkAboutCorrespondence
Conn, Angelina V
From:
Sent:
To:
Cc:
Subject:
Duncan, Gary R
Tuesday, July 31, 2007 12:43 PM
Conn, Angelina V
McBride, Mike T
Docket No. 070700017 ADLS Amend; The Ginkgo Tree
hartmann drive_20061121134549.pdf; hartmann drive_20061114155153.pdf
Attachments:
~I ~I
~ ~
hartmann hartmann
'e_2006112113454~e_2006111415515;
Angie,
As you are aware, the Department of Engineering has been involved with the petitioner
since November of 2006 to improve the access to the property and to construct the parking
lot. In discussions with the petitioner related to these improvements, it became apparent
that the petitioner did not have approval to construct the proposed parking lot. The
Department did recommend to the Board of Public Works and Safety the proposed
modifications to the existing curb cut as such modifications could be made even if the on-
site improvements were to remain in their existing state. The BPW&S approved the curb cut
modifications on December 6, 2006. The Department indicated to the petitioner that
construction could commence for the curb cut modifications but requested that no work
commence for the proposed parking lot until it was determined that all proper approvals
for such work were obtained. Construction of the parking lot is the item being considered
by the Plan Commission at this point.
As it relates to the construction of the parking lot, Engineering provides the following
comments for the Plan Commission to consider in their approval:
1. Is the construction of the parking on-site necessary to comply with zoning requirements
or are the spaces simply desired by the petitioner?
2. The following is related to creating on-street parking in the area. I am unclear as to
the long term goal for this area:
a. If the City creates more on-street parking, would these spaces serve the needs of the
property?
b. with the potential rezone of the area back to residential, will the City pursue on-
street parking in the area?
c. Could the plan bear to lose one proposed space on-site in favor of preserving the tree
and creating new green space knowing that there will be future on-street parking spaces?
3. Is a variance needed for the proposed dimensions of the parking spaces?
4. From what I understand, at the BZA hearing the petitioner committed that employees
would utilize off-site parking. The petitioner should confirm that the parking is being
constructed for customers.
5. The Department suggests that any approvals be conditioned upon adhering to the
requirements outlined in an email to the petitioner from Gary Duncan dated November 14,
2006 as well as the conditions of the BPW&S approval for the curb cut modifications. The
current plan does not represent the conditions of the BPW&S approval or the email noted
above.
6. The following comments are related to the site plan attached to the application:
a. While I have not discussed this with Mr. Hartmann, the current ordinance requ~res all
parking lots to be curbed with city Standard Curb unless water quality system necessitates
absence of such curb. The petitioner has indicated a curb along the east side of the
proposed parking loti but not around the entire parking lot. The installation of a curb
may further help preserve the tree.
b. The curbing indicated does not meet current City Standards.
c. The proposed plan does not indicate required work in the right-oi-way that was a
condition of the BPW&S approval.
d. The proposed plan does not indicate the distance from the property line to the proposed
eastern edge of the parking lot.
e. The proposed plan indicates a curb cut on 1st Street NE that is wider than what the
BPW&S approved.
f. Engineering supports the preservation of the existing tree on the property. Engineering
actually provided a suggested parking layout to the petitioner in November of 2006 that
attempted to minimize the impact to the existing tree.
g. Engineering supports any efforts to utilize low impact improvements such as permeable
pavers.
h. Engineering indicated reservations related to the restricted area available to
construct an adequate parking area in accordance with accepted practice in previous
correspondence with the petitioner.
7. I have attached the previous exhibits issued to the petitioner for the Plan Commission
to consider. The parking lot layout was a suggestion to the petitioner and is by no means
an ideal layout.
Thanks so much,
Gary
Gary R Duncan Jr., P.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
(317) 571-2441
(317) 571-2439 (fax)
gduncan@carmel.in.gov
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Duncan, Gary R
From: Hollibaugh, Mike P
Sent: Wednesday, July 25, 2007 09:44
To: Brewer, Scott I; Duncan, Gary R; Conn, Angelina V; Stewart, Lisa M
Cc: Keeling, Adrienne M; Hancock, Ramona B; Brennan, Kevin S; Holmes, Christine B;
'jmolitor@prodigy.nef; Boone, Rachel M.; Tingley, Connie S; Donahue-Wold, Alexia
K; 'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@L1LLY.COM'
Subject: RE: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS
Amend)
Scott, all. Have we confirmed that the business is operating according to their original approval?
Also, will the expansion require additional approvals. This location is an important transition
between the commercial along Main and the neighborhood. We should be careful that expanding
business is not a detriment to the surrounding residents - so as to be a detriment to the
residential character of the area. Later this summer, DOCS will be filing with the PC a rezone of
the B-1 zoned property along 1st Ave. back to residential. While we will not be asking to rezone
the Ginko Tree property back to residential, I believe we need to be cautious with how business
expands with respect to the residential nature of Old Town, in this case preserving the large
maple should be preserved if at all possible, and I appreciate your efforts to do so.
Thanks,
Mike Hollibaugh
571 2422
From: Brewer, Scott I
Sent: Monday, July 23, 2007 5:40 PM
To: Duncan, Gary R; Conn, Angelina V; Stewart, Lisa M
Cc: Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Hancock, Ramona B; Brennan, Kevin S;
Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B;
'jmolitor@prodigy.net'; Boone, Rachel M.; TIngley, Connie S; Donahue-Wold, Alexia K;
'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@ULLY,COM'
Subject: RE: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS
Amend)
I stopped by Thursday evening and spoke with Mrs. Hartmann on site, and gave her several
suggestions that would allow them to retain the tree and still construct an enlarged parking area.
I think that if they keep the soil area that they have presently and replace the concrete drive area
and the garage section and a curb, they can improve the drainage along the house, improve their
parking surface and still retain the large maple.
If they do not want to do this, they should be prepared to provide permeable surface for parking,
and replace the tree inch for inch in diameter by planting in the front, side, and rear yard areas
Scott Brewer, City Forester
Environmental Planner, DOCS
City of Carmel,
One Civic Square
Carmel, IN 46032
PH: 317-571-2478
FAX: 317-571-2426
From: Duncan, Gary R
Sent: Friday, July 20, 2007 3:43 PM
To: Conn, Angelina V; Stewart, Usa M
Cc: Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock, Ramona B;
Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B;
'jmolitor@prodigy.net'; Boone, Rachel M.; Tingley, Connie S; Donahue-Wold, Alexia K;
'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@ULLY.COM'
Subject: RE: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS
Amend)
As this is not going to the TAC, will Engineering still have the opportunity to comment on the
ADLS amend for the parking area expansion?
Gary
Gary R Duncan Jr., r.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One Civic Square
Cannel, Indiana 46032
(317) 571-2441
(3]7) 571-2439 (fax)
gduncan@cannel.in.gov
-----Original Message-----
From: Conn, Angelina V
Sent: Tuesday, July 10, 2007 14:29
To: Stewart, Lisa M
Cc: Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock,
Ramona B; Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N;
Holmes, Christine B; 'jmolitor@prodigy.net'; Boone, Rachel M.; Tingley, Connie S;
Duncan, Gary R; Donahue-Wold, Alexia K; 'jenny@theginkgotree.net';
'HARTMANN_CARL_E@L1LLY.COM'
Subject: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS Amend)
I have issued the necessary Docket Number for (ADLS Amend) The Ginkgo Tree. It is
the following:
Docket No. 07070017 ADLS Amend: The Ginkgo Tree
ADLS Amend Applic Fee: $0.00
Total Fee: $0.00 (fee waived)
Docket No. 070700017 ADLS Amend: The Ginkgo Tree
The applicant seeks approval for a parking area expansion.
The site is located at 105 1st Ave NE and is zoned B.lIBusiness within the Old Town
Overlay - Character subarea.
Filed by Jennifer & Carl Hartmann.
Petitioner, please note the following:
1. This Item will not be on an agenda of the Technical Advisory Committee.
2. Mailed and Published Public Notice does not need to occur.
3. Proof of Notice is not needed.
4. The Filing Fee and Eight (8) Information packets must be delivered to Plan
Commission Secretary, Ramona Hancock, no later than NOON, Friday, July 27. If filing
fee and materials are not delivered by this time, this application will be continued to the
Sept 4 meeting.
5. This Item will appear on the Tuesday, August 7 agenda of the Plan Commission Special
Studies Committee at 6:00 pm in the City Hall Caucus Rooms, Second Floor.
PETITIONER: refer to your instruction sheet for more detail.
Please complete the following:
Please give more detail on the existing and proposed lot cover percent (building plus
pavement). The maximum lot cover is 70% of the site.
Please contact the City Forester, Scott Brewer, about tree preservation or planting of
additional trees on the site.
Will any trees be removed? Please show/label on site plan.
Provide photos of the existing site/trees.
Ms. Hartmann can be contacted at (317) 844-6954.
Thank you,
Angie Conn, Planning Administrator
Department of Community Services
City of Carmel
One Civic Square
Carmel, IN 46032
P 317.571.2417
f 317.571.2426
aconn@carmel.in.Qov
Conn, Angelina V
From: Conn, Angelina V
Sent: Thursday, July 12, 2007 2: 11 PM
To: 'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@L1LLY.COM'
Cc: Brewer, Scott I
Subject: RE: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS
Amend)
Hi, Jenny - upon further review of your proposal to provide a concrete parking area, the Dept will
most likely recommend you use permeable pavers, instead. Please look into using this material
instead of solid concrete. Thank you. The Department Report will reflect this comment.
Angie Connl Planning Administrator
Dept. of Community Services - Planning & Zoning
1 Civic Square, 3rd Floor
City of Carmel, IN 46032
p,317-571-2417 f.317-571-2426
aconn@carmel.in.qov
From: Conn, Angelina V
Sent: Tuesday, July 10, 2007 2:59 PM
To: 'jenny@theginkgotree.net'; 'HARTMANN_ CARL_E@LILLY.COMT
Cc: Hollibaugh, Mike P; Boone, Rachel M.
Subject: RE: Docket No. Assignment (ADLS Amend) The Ginkgo Tree (#07070017 ADLS
Amend)
Good afternoon, Jenny:
I have just been advised that The Gingko Tree Sign permit from 2005 still has not been paid. The
sign is up and is not paid for. You will have to pay this sign permit fee and pick up your sign
permit before you can be placed on the august 7 plan commission committee agenda. The total
sign permit fee is: $223,68. Checks can be made out to The City of Carmel.
Thanks,
Angie Connl Planning Administrator
Dept. of Community Services - Planning & Zoning
1 Civic Square, 3rd Floor
City of Carmel, IN 46032
p,317-571-2417 f.317-571-2426
Bconn@carmel.in.qov
From: Conn, Angelina V
Sent: Tuesday, July 10, 2007 2:29 PM
To: Stewart, Lisa M
Cc: Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock, Ramona B;
Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B;
Tjmolitor@prodigy.net'; Boone, Rachel M.; Tingley, Connie S; Duncan, Gary R; Donahue-Wold,
Alexia K; 'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@LILLY.COM'
Subject: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS Amend)
I have issued the necessary Docket Number for (ADLS Amend) The Ginkgo Tree. It is
the following:
Docket No. 07070017 ADLS Amend: The Ginkgo Tree
.{.
Duncan, Gary R
From:
Sent:
To:
Cc:
Subject:
Duncan, Gary R
Monday, February 12, 2007 10:09
Griffin, Matt L; Hollibaugh, Mike P; Conn, Angelina V
Brewer, Scott I; Blanchard, Jim E; Holmes, Christine B; McBride, Mike T; Hill, Dick B
RE: minor issue with the Parking Lot expansion of The Ginkgo Tree
I agree. I think this was just not a normal one to review and approve.
Although, I am not certain that Mr. Hartman clearly represented his intentions when
seeking his BPW approval. I believe that he represented to me that he was constructing
parking for employees and customers. I found out after approval of the curb cut that at
the BZA, Mr. Hartman stated that his employees would utilize off-site parking.
As I understand it, the removal of the tree and the garage is necessary to construct the
desired on-site parking spaces. I am not certain that the on-site parking is required or
not. If it is not specifically required, we certainly do not need to support its
construction.
If future on-street and downtown parking would serve his needs, I would agree that, at a
minimum, the tree should be preserved given the limited amount of green space and trees in
Old Town.
-----Original Message-----
From: Griffin, Matt L
Sent: Monday, February 12, 2007 08:56
To: Hollibaugh, Mike Pi Conn, Angelina V
Cc: Brewer, Scott 1; Blanchard, Jim E; Holmes, Christine B; Duncan, Gary R; McBride, Mike
T; Hill, Dick B
Subject: RE: minor issue with the Parking Lot expansion of The Ginkgo Tree
Typically the building folks catch this sort of stuff and send them to us far discussion
first. I'm not sure why this one slipped through. I would call this more of an
aberration than the norm. That being said, it is always a good idea to make sure we
coordinate to catch this stuff. As I recall that garage is nice - and that site is
"contributing". Obviously we would prefer to NOT lose that garage and large tree. It
could just be a situation where business is getting too good. Maybe they can hold out
until the parking pools downtown are created? I think they will have a tough argument to
get approval for the changes.
Matthew L. Griffin, AICP
Planning Administrator
Department of Community Services
City of Carmel
One Civic Square
Carmel, IN 46032
phone: 317.571.2417
fax: 317.571.2426
email: mgriffin@carmel.in.gov
--~~-Original Message-----
From: Hollibaugh, Mike P
Sent: Friday, February 09, 2007 7:19 PM
To: Conn, Angelina V
Cc: Brewer, Scott li Blanchard, Jim E; Griffin, Matt L; Holmes, Christine Bi Duncan, Gary
R; McBride, Mike Ti Hill, Dick B
Subject: RE: minor issue with the Parking Lot expansion of The Ginkgo Tree
Not sure what happened, but really need to find a way to better cross coordinate on
approvals.. .any ideas?
Mike
1
-----Original Message-----
From: Conn, Angelina V
Sent: Friday, February 09, 2007 11:09 AM
To: Hollibaugh, Mike P
Cc: Brewer, Scott 1; Blanchard, Jim E; Griffin, Matt L; Holmes, Christine B; Duncan, Gary
R
Subject: minor issue with the Parking Lot expansion of The Ginkgo Tree
Importance: High
Hi, Mike;
Carl Hartmann, the owner of the Ginkgo tree, wants to tear down his existing garage and
possibly remove a large tree, in order to expand his parking area. This will require ADLS
amendment approval by the pc special studies committee. (He is located at 105 1st Ave NE
within Old Town. He has had a rezoning with commitments regarding employee parking and use
of the garage (Z-466-05). Scott Brewer has major issues with the large tree removal and
remediation by planting smaller trees onsite.)
HOWEVER, Mr. Hartmann has already told me that he has received curb cut approval and
demolition permit approval to take down the garage. He feels that since the City has
approved these things, he does not need to go to committee. I responded that he was led
into a kind of the "cart before the horse" situation, and the zoning ordinance still
requires plan commission approval for site plan changes in the B-1 district and the old
town overlay. I DID state the Dept would waive the adls amend application fee.
How was he able to get two approvals from other departments without going to committee
first? Was a checks and balances not in place between departments?
Thanks,
Angie Conn, Planning Administrator
Dept. of Community Services - Planning & Zoning
1 Civic Square, 3rd Floor
City of Carmel, IN 46032
p. 317-571-2417 f. 317-571-2426
aconn@carme1.in.gov
-----Original Message-----
From: Conn, Angelina V
Sent: Friday, December 15, 2006 2:42 PM
To: Duncan, Gary R
Cc: Brewer, Scott 1; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B
Subject: RE: Parking Lot - The Ginkgo Tree
Gary,
Since the site is zoned business and is within the Old Town Overlay, all of these proposed
changes will require ALDS Amendment approval from the Plan Commission Special Studies
COMMITTEE. See attached application.
As a side note, the initial rezone of the property had several commitments regarding
employee parking and use of the garage...
The next committee meeting is January 9. The filing deadline will be around December 22,
so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info
packets will have to be submitted by Noon, 10 days prior to the meeting date.
Thanks,
Angie Conn, Planning Administrator
Division of Planning & Zoning
Dept. of Community Services
City of Carmel
p. 317-571-2417 f. 317-571-2426
aconn@carmel.in.gov
-----Original Message-----
From: Duncan, Gary R
2
i.. .
Sent: Friday, December 15, 2006 1:55 PM
To: Duncan, Gary Ri 'Carl E Hartmann'
Cc: Brewer, Scott Ii Conn, Angelina V
Subject: RE: Parking Lot
Carl,
Since we got off the phone, I have had some subsequent conversations with other staff in
City Hall. During our conversation, I indicated that you could start construction, if you
wanted to, as concrete can be placed with certain measures during cold weather. I also
indicated that it appeared that you had all of the necessary permits to start. However, I
am not quite sure that my statements were based on a full understanding of what parts of
your project have been approved by other Departments in the City. I would like to review
your project with the members of the DOCS so that I understand the full history of the
project. I am copying this email to Scott Brewer, the Urban Forester, and Angie Conn, the
Planning Administrator, for their input related to the construction of the parking lot,
demolition of the garage and removal of the Ginkgo tree and the questions raised in my
email yesterday (included below). I am requesting that you do not proceed with any work
until I can review the matter further. Please understand that I am not taking this course
of action to delay your project; I am merely attempting to ensure that I am approving work
that has all of the other proper approvals.
I will still forward the approval letter from the Board of Public Works and Safety for the
driveway modification.
Thanks so much,
Gary
-----Original Message-----
From: Duncan, Gary R
Sent: Thursday, December 14, 2006 08:01
To: 'Carl E Hartmann'
Subject: Parking Lot
Carl,
I have a question related to the proposed parking lot for your property in Old Town. Did
the Plan Commission and/or the City Council approve the parking lot? Did you need to re-
zone the property? Were there any commitments or agreements related to parking as part of
the approval?
Thanks so much,
Gary
Please note new email address below
Gary R Duncan Jr., P.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
(317) 571-2441
(317) 571-2439 (fax)
gduncan@carmel.in.gov
3
Duncan. Gary R
From:
Sent:
To:
Cc:
Griffin, Matt L
Monday, February 12, 200708:56
Hollibaugh, Mike P; Conn, Angelina V
Brewer, Scott I; Blanchard, Jim E; Holmes, Christine B; Duncan, Gary R; McBride, Mike T;
Hill, Dick B
RE: minor issue with the Parking Lot expansion of The GInkgo Tree
Subject:
Typically the building folks catch this sort of stuff and send them to us for discussion
first. I'm not sure why this one slipped through. I would call this more of an
aberration than the norm. That being said, it is always a good idea to make sure we
coordinate to catch this stuff. As I recall that garage is nice - and that site is
"contributing". Obviously we would prefer to NOT lose that garage and large tree. It
could just be a situation where business is getting too good. Maybe they can hold out
until the parking pools downtown are created? I think they will have a tough argument to
get approval for the changes.
Matthew L. Griffin, AICP
Planning Administrator
Department of Community Services
City of Carmel
One Civic Square
Carmel, IN 46032
phone: 317.571.2417
fax: 317.571.2426
email: mgriffin@carmel.in.gov
~----Original Message-----
From: Hollibaugh, Mike P
Sent.: Friday, February 09, 2007 7:19 PM
To: Conn, Angelina V
Cc: Brewer, Scott 1; Blanchard, Jim E; Griffin, Matt L; Holmes, Christine B; Duncan, Gary
Rj McBride, Mike T; Hill, Dick B
Subject: RE: minor issue with the Parking Lot expansion of The Ginkgo Tree
Not sure what happened, but really need to find a way to better cross coordinate on
approvals. ..any ideas?
Mike
-----Original Message-----
From: Conn, Angelina V
Sent: Friday, February 09, 2007 11:09 AM
To: Hollibaugh, Mike P
Cc: Brewer, Scott 1; Blanchard, Jim E; Griffin, Matt L; Holmes, Christine B; Duncan, Gary
R
Subject: minor issue with the Parking Lot expansion of The Ginkgo Tree
Importance: High
Hi, Mike:
Carl Hartmann, the owner of the Ginkgo tree, wants to tear down his existing garage and
possibly remove a large tree, in order to expand his parking area. This will require ADLS
amendment approval by the pc special studies corumi ttee. (He is located at 105 1st Ave NE
within Old Town. He has had a rezoning with commitments regarding employee parking and use
of the garage (Z-466-05). Scott Brewer has major issues with the large tree removal and
remediation by planting smaller trees onsite.)
HOWEVER, Mr. Hartmann has already told me that he has received curb cut approval and
demolition permit approval to take down the garage. He feels that since the City has
approved these things, he does not need to go to committee. I responded that he was led
into a kind of the "cart before the horse" situation, and the zoning ordinance still
requires plan commission approval for site plan changes in the B-1 district and the old
1
town overlay. I DID state the Dept would waive the adls amend application fee.
How was he able to get two approvals from other departments without going to committee
first? Was a checks and balances not in place between departments?
Thanks,
Angie Conn, Planning Administrator
Dept. of Community Services - Planning & Zoning
1 Civic Square, 3rd Floor
City of Carmel, IN 46032
p. 317-571-2417 f. 317-571-2426
aconn@carmel.in.gov
-----Original Message-----
From: Conn, Angelina V
Sent: Friday, December 15, 2006 2:42 PM
To: Duncan, Gary R
Cc: Brewer, Scott 1: 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B
Subject: RE: Parking Lot - The Ginkgo Tree
Gary,
Since the site is zoned business and is within the Old Town Overlay, all of these proposed
changes will require ALDS Amendment approval from the Plan Commission Special Studies
COMMITTEE. See attached application.
As a side note, the initial rezone of the property had several commitments regarding
employee parking and use of the garage...
The next committee meeting is January 9. The filing deadline will be around December 22,
so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info
packets will have to be submitted by Noon, 10 days prior to the meeting date.
Thanks,
Angie Conn, Planning Administrator
Division of Planning & Zoning
Dept. of Community Services
City of Carmel
p. 317-571-2417 f. 317-571-2426
aconn@carmel.in.gov
-----Original Message-----
From: Duncan, Gary R
Sent: Friday, December 15, 2006 1:55 PM
To: Duncan, Gary R; 'Carl E Hartmann'
Cc: Brewer, Scott 1; Conn, Angelina V
Subject: RE: Parking Lot
Carl,
Since we got off the phone, I have had some subsequent conversations with other staff in
City Hall. During our conversation, I indicated that you could start construction, if you
wanted to, as concrete can be placed with certain measures during cold weather. I also
indicated that it appeared that you had all of the necessary permits to start. However, I
am not quite sure that my statements were based on a full understanding of what parts of
your project have been approved by other Departments in the City. I would like to review
your project with the members of the DOCS so that I understand the full history of the
project. I am copying this email to Scott Brewer, the Urban Forester, and Angie Conn, the
Planning Administrator, for their input related to the construction of the parking lot,
demolition of the garage and removal of the Ginkgo tree and the questions raised in my
email yesterday (included below). I am requesting that you do not proceed with any work
until I can review the matter further. Please understand that I am not taking this course
of action to delay your project; I am merely attempting to ensure that I am approving work
that has all of the other proper approvals.
I will still forward the approval letter from the Board of Public Works and Safety for the
2
driveway modification.
Thanks so much,
Gary
-----Original Message-----
From: Duncan, Gary R
Sent: Thursday, December 14, 2006 08:01
To: 'Carl E Hartmann'
Subject: Parking Lot
Carl,
I have a question related to the proposed parking lot for your property in Old Town. Did
the Plan Commission and/or the City Council approve the parking lot? Did you need to re-
zone the property? Were there any commitments or agreements related to parking as part of
the approval?
Thanks so much,
Gary
Please note new email address below
Gary R Duncan Jr., P.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
(317) 571-2441
(317) 571-2439 (fax)
gduncan@carmel.in.gov
3
Page 1 of 1
Conn, Angelina V
_..____.~"._H..,.,.'.c_,..___O,_o.,_-...-.~.~~--..=.....-~-.-,.C".",..."..~".~=-
From: Conn, Angelina V
Sent: Friday, February 09,2007 12:33 PM
To: 'HARTMANN_CARL_E@L1LLY.COM'
Subject: the ginkgo tree, 105 1 st Ave NE
Attachments: ADLS & ADLS AMEND.APP 2007.pdf
Hi Carl - in a previous emaillsentyoutheadlsamendmentapplication.ltis attached again. Per the zoning ordinance,
this approval is required for the site changes you propose. This process will not have a public hearing and you will not be
required to send out public notice.
Make sure you show and/or state the proposed changes, including the tree removal, parking area expansion, new shed
and proposed fence on a site plan and in photos examples.
As we discussed the application fee will be waived. Attach a copy of this email to the application when you submit, so that
you will not be charged with the fee.
p.s. I am still wailing to hear from the Director about how/why the demolition permit was issued prior to this approval.
Angie Conn, Planning Administrator
Dept. of Community Services - Planning & Zoning
1 Civic Square, 3rd Floor
City of Carmel, IN 46032
p.317-571-2417 f,317-571-2426
aconn@carmel.in.gov
7/5/2007
"..
Duncan, Gary R
From:
Sent:
To:
Cc:
Hollibaugh, Mike P
Friday, February 09, 2007 19: 19
Conn, Angelina V
Brewer, Scott I; Blanchard, Jim E; Griffin, Matt L; Holmes, Christine B; Duncan, Gary R;
McBride, Mike T; Hill, Dick B
RE: minor issue with the Parking Lot expansion of The Ginkgo Tree
Subject:
Not sure what happened, but really need to find a way to better cross coordinate on
approvals.. .any ideas?
Mike
-----Original Message-----
From: Conn, Angelina V
Sent: Friday, February 09, 2007 11:09 AM
To: Hollibaugh, Mike P
Cc: Brewer, Scott 1; Blanchard, Jim E; Griffin, Matt L; HOlmes, Christine B; Duncan, Gary
R
Subject: minor issue with the Parking Lot expansion of The Ginkgo Tree
Importance: High
Hi, Mike:
Carl Hartmann, the owner of the Ginkgo tree, wants to tear down his existing garage and
possibly remove a large tree, in order to expand his parking area. This will require ADLS
amendment approval by the pc special studies committee. (He is located at 105 1st Ave NE
within Old Town. He has had a rezoning with commitments regarding employee parking and use
of the garage (Z-466-05). Scott Brewer has major issues with the large tree removal and
remediation by planting smaller trees onsite.)
HOWEVER, Mr. Hartmann has already told me that he has received curb cut approval and
demolition permit approval to take down the garage. He feels that since the City has
approved these things, he does not need to go to committee. I responded that he was led
into a kind of the hcart before the horse" situation, and the zoning ordinance still
requires plan commission approval for site plan changes in the B-1 district and the old
town overlay. I DID state the Dept would waive the adls amend application fee.
How was he able to get two approvals from other departments without going to committee
first? Was a checks and balances not in place between departments?
Thanks,
Angie Conn, Planning Administrator
Dept. of Community Services - Planning & Zoning
1 Civic Square, 3rd Floor
City of Carmel, IN 46032
p. 317-571-2417 f. 317-571-2426
aconn@carmel.in.gov
-----Original Message-----
From: Conn, Angelina V
Sent: Friday, December 15, 2006 2:42 PM
To: Duncan, Gary R
Cc: Brewer, Scott 1; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B
Subject: RE: Parking Lot - The Ginkgo Tree
Gary,
Since the site is zoned business and is within the Old Town Overlay, all of these proposed
changes will require ALDS Amendment approval from the Plan Commission Special Studies
COMMITTEE. See attached application.
As a side note, the initial rezone of the property had several commitments regarding
1
employee parking and use of the garage...
The next committee meeting is January 9. The filing deadline will be around December 22,
so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info
packets will have to be submitted by Noon, 10 days prior to the meeting date.
Thanks,
Angie Conn, Planning Administrator
Division of Planning & Zoning
Dept. of Community Services
City of Carmel
p. 317-571-2417 f. 317-571-2426
aconn@carmel.in.gov
-----Original Message-----
From: Duncan, Gary R
Sent: Friday, December 15, 2006 1:55 PM
To: Duncan, Gary R; 'Carl E Hartmann'
Cc: Brewer, Scott 1; Conn, Angelina V
Subject: RE: Parking Lot
Carl,
Since we got off the phone, I have had some subsequent conversations with other staff in
City Hall. During our conversation, I indicated that you could start construction, if you
wanted to, as concrete can be placed with certain measures during cold weather. I also
indicated that it appeared that you had all of the necessary permits to start. However, I
am not quite sure that my statements were based on a full understanding of what parts of
your project have been approved by other Departments in the City. I would like to review
your project with the members of the DOCS so that I understand the full history of the
project. I am copying this email to Scott Brewer, the Urban Forester, and Angie Conn, the
Planning Administrator, for their input related to the construction of the parking lot,
demolition of the garage and removal of the Ginkgo tree and the questions raised in my
email yesterday (included below). I am requesting that you do not proceed with any work
until I can review the matter further. Please understand that I am not taking this course
of action to delay your project; I am merely attempting to ensure that I am approving work
that has all of the other proper approvals.
I will still forward the approval letter from the Board of Public Works and Safety for the
driveway modification.
Thanks so much,
Gary
-----Original Message-----
From: Duncan, Gary R
Sent: Thursday, December 14, 2006 08:01
To: 'Carl E Hartmann'
Subject: Parking Lot
Car 1,
I have a question related to the proposed parking lot for your property in Old Town. Did
the Plan Commission and/or the City Council approve the parking lot? Did you need to re-
zone the property? Were there any commitments or agreements related to parking as part of
the approval?
Thanks so much,
Gary
Please note new email address below
Gary R Duncan Jr., P.E.
Assistant City Engineer
2
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
(317) 571-2441
( 317 ) 571- 2 4 39 ( fax )
gduncan@carmel.in.gov
3
Duncan. Gary R
From:
Sent:
To:
Subject:
Duncan, Gary R
Friday, December 15, 2006 15:26
Conn, Angelina V
RE: Parking Lot - The Ginkgo Tree
Thank you so much Angie!
Gary
-----Original Message-----
From: Conn, Angelina V
Sent: Friday, December 15, 2006 14:45
To: Duncan, Gary R
Cc: Brewer, Scott 1
Subject: RE: Parking Lot - The Ginkgo Tree
Yes, it is ordinance no. Z-466-05
(rezone)
Angie Conn, Planning Administrator
Division of Planning & Zoning
Dept. of Community Services
City of Carmel
p. 317-571-2417 f. 317-571-2426
aconn@carmel.in.gov
-----Original Message-----
From: Duncan, Gary R
Sent: Friday, December 15, 2006 2:44 PM
To: Conn, Angelina V
Cc: Brewer, Scott 1; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B
Subject: RE: Parking Lot - The Ginkgo Tree
Thanks so much Angie. Are the prior commitments available on Laserfische?
Carl, I will attempt to call you next week to review these matters.
Thanks so much,
Gary
-----Original Message-----
From: Conn, Angelina V
Sent: Friday, December 15, 2006 14:42
To: Duncan, Gary R
Cc: Brewer, Scott 1; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B
Subject: RE: Parking Lot - The Ginkgo Tree
Gary,
Since the site is zoned business and is within the Old Town Overlay, all of these proposed
changes will require ALDS Amendment approval from the Plan Commission Special Studies
COMMITTEE. See attached application.
As a side note, the initial rezone of the property had several commitments regarding
employee parking and use of the garage...
The next committee meeting is January 9. The filing deadline will be around December 22,
so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info
packets will have to be submitted by Noon, 10 days prior to the meeting date.
Thanks,
Angie Conn, Planning Administrator
1
.. I
Division of Planning & Zoning
Dept. of Community Services
City of Carmel
p. 317-571-2417 f. 317-571-2426
aconn@carmel.in.gov
----~Original Message---~-
From: Duncan, Gary R
Sent: Friday, December 1S, 2006 1:55 PM
To: Duncan, Gary R; 'Carl E Hartmann'
Cc: Brewer, Scott li Conn, Angelina V
Subject: RE: Parking Lot
Carl,
Since we got off the phone, I have had some subsequent conversations with other staff in
City Hall. During our conversation, I indicated that you could start construction, if you
wanted to, as concrete can be placed with certain measures during cold weather. I also
indicated that it appeared that you had all of the necessary permits to start. However, I
am not quite sure that my statements were based on a full understanding of what parts of
your project have been approved by other Departments in the City. I would like to review
your project with the members of the DOCS so that I understand the full history of the
project. I am copying this email to Scott Brewer, the Urban Forester, and Angie Conn, the
Planning Administrator, for their input related to the construction of the parking lot,
demolition of the garage and removal of the Ginkgo tree and the questions raised in my
email yesterday (included below). I am requesting that you do not proceed with any work
until I can review the matter further. Please understand that I am not taking this course
of action to delay your project; I am merely attempting to ensure that I am approving work
that has all of the other proper approvals.
I will still forward the approval letter from the Board of Public Works and Safety for the
driveway modification.
Thanks so much,
Gary
-----Original Message-~---
From: Duncan, Gary R
Sent: Thursday, December 14, 2006 08:01
To: 'Carl E Hartmann'
Subject: Parking Lot
Carl,
I have a question related to the proposed parking lot for your property in Old Town. Did
the Plan Commission and/or the City Council approve the parking lot? Did you need to re-
zone the property? Were there any commitments or agreements related to parking as part of
the approval?
Thanks so much,
Gary
Please note new email address below
Gary R Duncan Jr., P.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
(317) 571-2441
(317) 571-2439 (fax)
gduncan@carmel.in.gov
2
.".{
;'
Duncan, Gary R
From:
Sent:
To:
Cc:
Subject:
Duncan, Gary R
Friday, December 15, 2006 14:44
Conn, Angelina V
Brewer, Scott I; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B
RE: Parking Lot - The Ginkgo Tree
Thanks so much Angie. Are the prior commitments available on Laserfische?
Carl, I will attempt to call you next week to review these matters.
Thanks so much,
Gary
-----Original Message-----
From: Conn, Angelina V
Sent: Friday, December 15, 2006 14:42
To: Duncan, Gary R
Cc: Brewer, Scott 1; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B
Subject: RE: Parking Lot - The Ginkgo Tree
Gary,
Since the site is zoned business and is within the Old Town Overlay, all of these proposed
changes will require ALDS Amendment approval from the Plan Commission Special Studies
COMMITTEE. See attached application.
As a side note, the initial rezone of the property had several commitments regarding
employee parking and use of the garage...
The next committee meeting is January 9. The filing deadline will be around December 22,
so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info
packets will have to be submitted by Noon, 10 days prior to the meeting date.
Thanks,
Angie Conn, Planning Administrator
Division of Planning & Zoning
Dept. of Community Services
City of Carmel
p. 317-571-2417 f. 317-571-2426
aconn@carmel.in.gov
-----Origina1 Message-----
From: Duncan, Gary R
Sent: Friday, December 15, 2006 1:55 PM
To: Duncan, Gary R; 'Carl E Hartmann'
Cc: Brewer, Scott 1; Conn, Angelina V
Subject: RE: Parking Lot
Carl,
Since we got off the phone, I have had some subsequent conversations with other staff in
City Hall. During our conversation, I indicated that you could start construction, if you
wanted to, as concrete can be placed with certain measures during cold weather. I also
indicated that it appeared that you had all of the necessary permits to start. However, I
am not quite sure that my statements were based on a full understanding of what parts of
your project have been approved by other Departments in the City. I would like to review
your project with the members of the DOCS so that I understand the full history of the
project. I am copying this emai1 to Scott Brewer, the Urban Forester, and Angie Conn, the
Planning Administrator, for their input related to the construction of the parking lot,
demolition of the garage and removal of the Ginkgo tree and the questions raised in my
email yesterday (included below). I am requesting that you do not proceed with any work
1
i..
until I can review the matter further. Please understand that I am not taking this course
of action to delay your project; I am merely attempting to ensure that I am approving work
that has all of the other proper approvals.
I will still forward the approval letter from the Board of Public Works and Safety for the
driveway modification.
Thanks so much,
Gary
-----Original Message-----
From: Duncan, Gary R
Sent: Thursday, December 14, 2006 08:01
To: 'Carl E Hartmann'
Subject: Parking Lot
Carl,
I have a question related to the proposed parking lot for your property in Old Town. Did
the Plan Commission and/or the City Council approve the parking lot? Did you need to re-
zone the property? Were there any commitments or agreements related to parking as part of
the approval?
Thanks so much,
Gary
Please note new email address below
Gary R Duncan Jr., F.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
(317) 571-2441
(317) 571-2439 (fax)
gduncan@carmel.in.gov
2
.
Duncan, Gary R
From:
Sent:
To:
Cc:
Subject:
Conn, Angelina V
Friday, December 15, 2006 14:42
Duncan, Gary R
Brewer, Scott I; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B
RE: Parking Lot - The Ginkgo Tree
~
ADLS AMEND
2006.pdf
Gary,
Since the site is zoned business and is within the Old Town Overlay, all of these proposed
changes will require ALDS Amendment approval from the Plan Commission Special Studies
COMMITTEE. See attached application.
As a side note, the initial rezone of the property had several commitments regarding
employee parking and use of the garage...
The next committee meeting is January 9. The filing deadline will be around December 22,
so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info
packets will have to be submitted by Noon, 10 days prior to the meeting date.
Thanks,
Angie Conn, Planning Administrator
Division of Planning & Zoning
Dept. of Community Services
City of Carmel
p. 317-571-2417 f. 317-571-2426
aconn@carmel.in.gov
-----Original Message-----
From: Duncan, Gary R
Sent: Friday, December 15, 2006 1:55 PM
To: Duncan, Gary R; 'Carl E Hartmann'
Cc: Brewer, Scott 1; Conn, Angelina V
Subject: RE: Parking Lot
Carl,
Since we got off the phone, I have had some subsequent conversations with other staff in
City Hall. During our conversation, I indicated that you could start construction, if you
wanted to, as concrete can be placed with certain measures during cold weather. I also
ind~cated that it appeared that you had all of the necessary permits to start. However, I
am not quite sure that my statements were based on a full understanding of what parts of
your project have been approved by other Departments in the City. I would like to review
your project with the members of the DOCS so that I understand the full history of the
project. I am copying this emai1 to Scott Brewer, the Urban Forester, and Angie Conn, the
Planning Administrator, for their input related to the construction of the parking lot,
demolition of the garage and removal of the Ginkgo tree and the questions raised in my
email yesterday (included below). I am requesting that you do not proceed with any work
until I can review the TIlatter further. Please understand that I am not taking this course
of action to delay your project; I am merely attempting to ensure that I am approving work
that has all of the other proper approvals.
I will still forward the approval letter from the Board of Public Works and Safety for the
driveway modification.
Thanks so much,
Gary
1
~
-----Original Message-----
From: Duncan, Gary R
Sent: Thursday, December 14, 2006 08:01
To: 'Carl E Hartmann'
Subject: Parking Lot
Carl,
I have a question related to the proposed parking lot for your property in Old Town. Did
the Plan Conunission and/or the City Council approve the parking lot? Did you need to re-
zone the property? Were there any commitments or agreements related to parking as part of
the approval?
Thanks so much,
Gary
Please note new email address below
Gary R Duncan Jr., P.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
(317) 571-2441
( 31 7 ) 571- 2439 ( fax )
gduncan@carmel.in.gov
2.
Page 1 of 1
Duncan, Gary R
From: Duncan, Gary R
Sent: Friday, December 15, 2006 12:29
To: Brewer, Scott I
Subject: RE: The Ginkgo Tree
Scott,
It is an existing tree on the property that is necessary for removal for the construction of a parking lot I had told him that
he needed to contact you prior to removing it to see if you might require mitigation/replacement. He mentioned that
somewhere through his approval (and I am not sure what approval's he needed to obtain) he was requested to indicate
planting some replacement material on the property. Can't confirm this though on my end.
Thanks so much,
G
-----Original Message-----
From: Brewer, Scott I
Sent: Thursday, December 14, 2006 16:03
To: Duncan, Gary R
Subject: The Ginkgo Tree
Gary
What can you tell me about the Ginkgo Tree {Carl Hartmanl project at 105 1 st St NE. Carl called me today to about taking
a tree down.
Scott Brewer, City Forester
Environmental Planner, DOCS
City of Carmel,
One Civic Square
Carmel, IN 46032
PH: 317-571-2478
FAX: 317-571-2426
7/30/2007
Conn. Angelina V
From:
Sent:
To:
Cc:
Subject:
Conn, Angelina V
Friday, December 15, 2006 2:42 PM
Duncan, Gary R
Brewer, Scott I; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B
RE: Parking Lot - The Ginkgo Tree G\J A'i \Lle ~
ADLS AMEND 2006,pdf A \ I f\'-'U
'tt\/O~ U'- \[, . ~ '\
0... ~\\l, Q i~ 57
/L~' \
Attachments:
ADLS AMEND
2006.pdf (127 KB)
Gary,
Since the site is zoned business and is within the Old Town Overlay, all of these proposed
changes will require ALDS Amendment approval from the plan Commission Special Studies
COMMITTEE. See attached application.
As a side note, the initial rezone of the property had several commitments regarding
employee parking and use of the garage...
The next committee meeting is January 9. The filing deadline will be around December 22,
so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info
packets will have to be submitted by Noon, 10 days prior to the meeting date.
Thanks,
Angie Conn, Planning Administrator
Division of Planning & Zoning
Dept. of Community Services
City of Carmel
p. 317-571-2417 f, 317-571-2426
aconn@carmel.in.gov
-----Original Message-----
From: Duncan, Gary R
Sent: Friday, December 15, 2006 1:55 PM
To: Duncan, Gary Ri 'Carl E Hartmann'
Cc: Brewer, Scott Ii Conn, Angelina V
Subject: RE: Parking Lot
Carl,
Since we got off the phone, I have had some subsequent conversations with other staff in
City Hall. During our conversation, I indicated that you could start construction, if you
wanted to, as concrete can be placed with certain measures during cold weather. I also
indicated that it appeared that you had all of the necessary permits to start. However, I
am not quite sure that my statements were based on a full understanding of what parts of
your project have been approved by other Departments in the City. I would like to review
your project with the members of the DOCS so that I understand the full history of the
project. I am copying this email to Scott Brewer, the Urban Forester, and Angie Conn, the
Planning Administrator, for their input related to the construction of the parking lot,
demolition of the garage and removal of the Ginkgo tree and the questions raised in my
email yesterday (included below). I am requesting that you do not proceed with any work
until I can review the matter further. Please understand that I am not taking this course
of action to delay your project; I am merely attempting to ensure that I am approving work
that has all of the other proper approvals.
I will still forward the approval letter from the Board of Public Works and Safety for the
driveway modification.
Thanks so much,
1
Gary
-----Original Message-----
From: Duncan, Gary R
Sent: Thursday, December 14, 2006 08:01
To: 'Carl E Hartmann'
Subject: Parking Lot
Carl,
I have a question related to the proposed parking lot for your property in Old Town. Did
the plan commission and/or the City Council approve the parking lot? Did you need to re-
zone the property? Were there any commitments or agreements related to parking as part of
the approval?
Thanks so much,
Gary
Please note new email address below
Gary R Duncan Jr., P.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One civic Square
Carmel, Indiana 46032
(317) 571-2441
(317) 571-2439 (fax)
gduncan@carmel.in.gov
2
Duncan. Gary R
From:
Sent:
To:
Subject:
Duncan, Gary R
Thursday, December 14, 2006 08:01
'Carl E Hartmann'
Parking Lot
Carl,
I have a question related to the proposed parking lot for your property in Old Town. Did
the Plan Commission and/or the City Council approve the parking lot? Did you need to re-
zone the property? Were there any comm{trnents or agreements related to parking as part of
the approval?
Thanks so much,
Gary
Please note new ernail address below
Gary R Duncan Jr., P.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
(317) 571-2441
(317) 571-2439 (fax)
gduncan@carmel.in.gov
1
/
Page 1 of 1
Duncan, Gary R
From: Brewer, Scott I
Sent: Thursday. December 14, 2006 16:03
To: Duncan, Gary R
Subject: The Ginkgo Tree
Gary
What can you tell me about the Ginkgo Tree {Carl Hartmanl project at 105 1 st St NE. Carl called me today to about taking
a tree down.
Scott Brewer, City Forester
Environmental Planner, DOCS
City of Carmel,
One Civic Square
Carmel, IN 46032
PH: 317-571-2478
FAX: 317-571-2426
7/30/2007
Page 1 of3
Duncan, Gary R
From: Duncan, Gary R
Sent: Tuesday, November 21, 2006 13:57
To: 'Carl E Hartmann'
Cc: Glaser, Fred J
Subject: RE: Fwd: Hartmann Driveway/105 First Street NE
Carl,
I still think your plan works with the width of the drive in the r/w. On the property, you may construct a 26-foot area if you
choose. I indicated a 22-feet parking area width internal to the property in my email only because this was the dimension
noted on the plan provided.
I have attached a sketch of my suggestion on how you may be able to construct the parking. It is a suggestion only. It is a
very narrow and restricted space and I share your concerns related to on-site vehicle maneuvering if vehicles do not want
to back out onto 1 st Street.
Thanks so much,
Gary
m-~Original Message----
From: Carl E Hartmann [mailto:HARTMANN_CARL_E@LILLY.COM]
Sent: Thursday, November 16, 2006 11:28
To: Duncan, Gary R
Subject: Re: Fwd: Hartmann Driveway/iDS First Street NE
Thanks for the response. I have forwarded the email to the contractor, and I'll let you know if he has any
questions/concerns. I will get in touch with Scott Brewer to discuss the greenspace and landscaping details.
I know we discussed reducing the curb entry width, but I didn't realize you are also looking to reduce the driveway width.
My proposed drawing shows the driveway a total of -4' wider, 26' versus 22', although I just noticed the driveway width is
not marked on the drawing. I'm not sure whether in red-lining the photo that narrowing the driveway was intentional, but if
so I'd like to ask to have that reevaluated because given the narrower driveway constraint we would have to rethink how
to align the parking spaces, and I'm pretty sure it would eliminate at least two parking spaces.
Being a fellow engineer I imagine you might be curious to understand how or why we'd lose spaces, so I'll try to explain.
Given the area constraint and need to have building doorway accessibility, in general it makes it difficult to arrange
parking spots. But, our current thinking of a "best option" is to have parallel parking along the length of both sides of the
driveway (with one of the parking spots along the east side marked as "no parking" next to the back entry door).
Conservatively, with 9' x 20' parking spaces, this will equate to three cars along the west side and two along the east,
with an 8' center "lane". Given the 22' driveway width, this option would limit the lane to 4' which is obviously not enough
for a vehicle to pass through. We have also considered angled parking, but best case would be parking along the west
side, and this still provides less total spaces than parallel parking. Additionally, I'm concerned about the tight turning
radius (even with 26' width) and having vehicles back-up in the direction of the building. Angling toward the building (on
the east side) is an even less desirable option because we would lose the spot near the doorway. So basically, if we
reduce the width we would be limited to parallel park along only the west driveway length, which limits us to three parking
spots and resultingly doesn't buy us a whole lot compared to now.
Let me know your thoughts on the width, and I'll be back in touch once I hear back from my contractor and learn about the
landscaping.
Kind Regards,
Carl E. Hartmann, Ill, PE
7/30/2007
Page 2 of3
Process Engineer
Pharmaceutical Development Engineering (PSR&D)
Phone/Fax: (317) 655-4059
_____ Message from "Duncan, Gary Roo <gduncan@carmel.ingov> on Tue, 14 Nov 200617:50:18 -0500 -----
To: <carlhartmann@sbcglobal.net>
"McBride, Mike T" <MMcBride@carmel.in.gov>, "Glaser, Fred J" <FGlaser@carmel.in.gov>,
cc: "Brewer, Scott 1" <SBrewer@carmel.in.gov>
Subject: Hartmann Driveway/I 05 First Street NE
Mr. Hartmann,
Thank you for submitting the plan to modify the existing curb cut to the property. As we
have discussed, the City desires to preserve as much of the existing improvements within
the right-of-way as possible. The attached plan indicates the existing sidewalk joint
where it would be preferred to be the start of the proposed driveway. The driveway shall
be a maximum of 20-feet in width at the right-of-way line to conform to current City
standards. The drive may be expanded to 22-feet in width outside of the right-Of-way
line. From a drainage perspective, the increase in impervious area due to the
improvements is considered negligible from the existing condition.
In constructing the driveway and other improvements in the right-of-way, the following
standards shall apply:
1. Existing improvements to be removed as necessary for the Work shall be removed in
their entirety. Removal shall be to the nearest joint unless additional removal is
required to facilitate proper ADA slope. Existing improvements to remain shall be
protected from damage. Work in the right-of-way shall be minimized. Sawcut the existing
joint and install an expansion joint. If removal is required to be past an existing
joint, the improvements to remain shall be sawcut to a clean edge and an expansion joint
installed.
2. New, curb, sidewalk and drive shall comply with current City standards as it
relates to materials, installation and thicknesses.
3. Replaced and reconstructed sidewalk shall match the width of the existing
sidewalk.
4. All improvements shall be constructed of concrete.
5. Sidewalk across the driveway shall match the thickness of the driveway and shall
be 6-inch minimum.
6. Maximum ADA slopes shall not be exceeded on walk cross slope of the "ramp down"
area west of the proposed driveway.
7. A depressed curb meeting City standards shall be provided across the driveway. It
should be possible to preserve the existing two panels of depressed curb across the
existing driveway. All depressed and full height curb in the right-of-way shall match the
existing reveal, top width and gutter pan dimensions. Curb transition areas shall be as
necessary for the slope of the adjacent walk.
A right-of-way permit shall be obtained and the proper bond posted.
Contact Scott Brewer to see if the plan requires his approval for landscaping and minimum
green space requirements for the Old Town Overlay District.
As we discussed, modification of the drive requires Board of Public Works and Safety
7/3012007
Page 3 of3
approval. This Department will present this issue to the Board at the first meeting in
December and will support the request for the drive modification. While there is some
risk that the Board may vote unfavorably for your request, the City is willing to issue
the right-ot-way permit ahead of having the formal Board approval for the drive
modifications subject to satisfying the conditions outlined above and provided that the
Urban Forester has no issues with the plan.
Thanks so much,
Gary
Please note new email address below
Gary R Duncan Jr., P.E.
Assistant City Engineer
City of Carmel
Department ot Engineering
One Civic Square
Carmel, Indiana 46032
(317) 571-2441
(317) 571-2439 (fax)
gduncan@carmel.in.gov
[attachment "hartmann drive_20061114155153.pdf" deleted by Carl E Hartmann/AM/LLY]
7/30/2007
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Page 1 of2
Duncan, Gary R
From: Carl E Hartmann [HARTMANN_CARL_E@L1LLY.COM]
Sent: Thursday, November 16, 2006 11 :28
To: Duncan, Gary R
Subject: Re: Fwd: Hartmann Driveway/105 First Street NE
I nanl<s Tor me response. I nave Torwaraea .me emall to me contractor, ana III leI you Know IT ne nas any
questions/concerns. I will get in touch with Scott Brewer to discuss the greenspace and landscaping details.
I know we discussed reducing the curb entry width, but I didn't realize you are also looking to reduce the driveway width.
My proposed drawing shows the driveway a total of -4' wider, 26' versus 22', although I just noticed the driveway width is
not marked on the drawing. I'm not sure whether in red-lining the photo that narrowing the driveway was intentional, but if
so I'd like to ask to have that reevaluated because given the narrower driveway constraint we would have to rethink how
to align the parking spaces, and I'm pretty sure it would eliminate at least two parking spaces.
Being a fellow engineer I imagine you might be curious to understand how or why we'd lose spaces, so I'll try to explain.
Given the area constraint and' need to have building doorw-ay accessibility, in general it makes it difficult to arrange
parking spots, But, our current thinking of a "best option" is to have parallel parking along the length of both sides of the
driveway (with one of the parking spots along the east side marked as "no parking" next to the back entry door).
Conservatively, with 9' x 20' parking spaces, this will equate to three cars along the west side and two along the east,
with an 8' center "lane". Given the 22' driveway width, this option would limit the lane to 4' which is obviously not enough
for a vehicle to pass through. We have also considered angled parking, but best case would be parking along the west
side, and this still provides less total spaces than parallel parking. Additionally, I'm concerned about the tight turning
radius (even with 26' width) and having vehicles back-up in the direction of the building. Angling toward the building (on
the east side) is an even less desirable option because we would lose the spot near the doorway. So basically, if we
reduce the width we would be limited to parallel park along only the west driveway length, which limits us to three parking
spots and resultingly doesn't buy us a whole lot compared to now.
Let me know your thoughts on the width, and I'll be back in touch once I hear back from my contractor and learn about the
landscaping.
Kind Regards,
Carl E. Hartmann, III, P.E.
Process Engineer
Pharmaceutical Development Engineering (PSR&D)
Phone/Fax: (317) 655-4059
____ Message from "Duncan, Gary R" <gduncan@carmel.in.gov> on Tue, 14 Nov 200617:50:18 -0500 -----
To: <carlhartmann@sbcglobal.net>
. "McBride, Mike T" <MMcBride@carmel.in.gov>, "Glaser, Fred J" <FGlaser@carmel.in.gov>,
cc. "Brewer, Scott 1" <SBrewer@carmel.in.gov>
Subject: Hartmann Driveway/IDS First Street NE
Mr. Hartmann,
7/30/2007
Page 2 of2
Thank you for submitting the plan to modify the existing curb cut to the property. AS we have discussed, the City
desires to preserve as much of the existing improvements within the right-of-way as possible. The attached plan
indicates the existing sidewalk joint where it would be preferred to be the start of the proposed driveway. The
driveway shall be a maximum of 20-feet in width at the right-of-way line to conform to current City standards. The
drive may be expanded to 22-feet in width outside of the right-of-way line. From a drainage perspective, the increase
in impervious area due to the improvements is considered negligible from the existing condition.
In constructing the driveway and other improvements in the right-of-way, the following standards shall apply:
1. Existing improvements to be removed as necessary for the Work shall be removed in their entirety. Removal shall
be to the nearest joint unless additional removal is required to facilitate proper ADA slope. El<isting improvements to
remain shall be protected from damage. work in the right-of-way shall be minimized. Sawcut the existing joint and
install an expansion joint. If removal is required to be past an existing joint, the improvements to remain shall be
sawcut to a clean edge and an expansion joint installed.
2. New, curb, sidewalk and drive shall comply with current City standards as it relates to materials, installation
and thicknesses.
3. Repla.ced and reconstructed sidewalk shall match the width of the existing sidewalk.
q. All improvements shall be constructed of concrete.
5. Sidewalk across the driveway shall match the thickness of the driveway and shall be 6-inch minimum.
6. Maximum ADA slopes shall not be exceeded on walk cross slope of the "ramp down" area west of the proposed
driveway.
7. A depressed curb meeting City standards shall be provided across the driveway. It should be possible to
preserve the existing two panels of depressed curb across the existing driveway. All depressed and full height curb in
the right-of-way shall match the existing reveal, top width and gutter pan dimensions. Curb transition areas shall be
as necessary for the slope of the adjacent walk.
A right-of-way permit shall be obtained and the proper bond posted.
Contact Scott Brewer to see if the plan requires his approval for landscaping and minimum green space requirements for
the Old Town Overlay District.
As we discussed. modification of the drive requires Board of Public Works and Safety approval. This Department will
present this issue to the Board at the first meeting in December and will support the request for the drive
modification. While there is some risk that the Board may vote unfavorably for your request. the City is willing to
issue the right-of-way permit ahead of n~viin'g; itti~'foi:mdl 'B"oa-td approVal "f,dr-tlie':dfi've' n\6di'fJ:cati"ons sliliject to
satisfying the conditions outlined abov~CJiri"d "piovId'e'(f' that' the -tirtian 'F6r-e'ster' has nO issues with the plan.
Thanks so much, . .
Gary
Please note new email address below
Gary R Duncan Jr., P.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana Q6032
(317) 571-2HI
(317) 571-2439 (fax)
gduncan@carmel.in.gov
[attachmant "hartmann drive_20061ll4155153.pdf" deleted by Carl E Hartmann/AM/LLY)
7/30/2007
n.
Duncan, Gary R
From:
Sent:
To:
Cc:
Subject:
Duncan, Gary R
Tuesday, November 14, 2006 17:50
'carlhartmann@sbcglobal.net'
McBride, Mike T; Glaser, Fred J; Brewer, Scott I
Hartmann Driveway/105 First Street NE
~I
~
hartmann
re_200611l415515~
Mr. Hartmann,
Thank you for submitting the plan to modify the existing curb cut to the property. As we
have discussed, the City desires to preserve as much of the existing improvements within
the right-of-way as possible. The attached plan indicates the existing sidewalk joint
where it would be preferred to be the start of the proposed driveway. The driveway shall
be a maximum of 20-feet in width at the right-of-way line to conform to current City
standards. The drive may be expanded to 22-feet in width outside of the right-of-way line.
From a drainage perspective, the increase in impervious area due to the improvements is
considered negligible from the existing condition.
In constructing the driveway and other improvements in the right-of~way, the following
standards shall apply:
1. Existing improvements to be removed as necessary for the Work shall be removed in
their entirety. Removal shall be to the nearest joint unless additional removal is
required to facilitate proper ADA slope. Existing improvements to remain shall be
protected from damage. Work in the right-of-way shall be minimized. Sawcut the existing
joint and install an expansion joint. If removal is required to be past an existing joint,
the improvements to remain shall be sawcut to a clean edge and an expansion joint
installed.
2. New, curb, sidewalk and drive shall comply with current City standards as it
relates to materials, installation and thicknesses.
3. Replaced and reconstructed sidewalk shall match the width of the existing
sidewalk.
4. All improvements shall be constructed of concrete.
5. Sidewalk across the driveway shall match the thickness of the driveway and shall
be 6-inch minimum.
6. Maximum ADA slopes shall not be exceeded on walk cross slope of the "ramp down"
area west of the proposed driveway.
7. A depressed curb meeting City standards shall be provided across the driveway. It
should be possible to preserve the existing two panels of depressed curb across the
existing driveway. All depressed and full height curb in the right-of-way shall match the
existing reveal, top width and gutter pan dimensions. Curb transition areas shall be as
necessary for the slope of the adjacent walk.
A right-of-way permit shall be obtained and the proper bond posted.
Contact Scott Brewer to see if the plan requires his approval for landscaping and minimum
green space requirements for the Old Town Overlay District.
As we discussed, modification of the drive requires Board of Public Works and Safety
approval. This Department will present this issue to the Board at the first meeting in
December and will support the request for the drive modification. While there is some risk
that the Board may vote unfavorably for your request, the City is willing to issue the
right-of-way permit ahead of having the formal Board approval for the drive modifications
subject to satisfying the conditions outlined above and provided that the Urban Forester
has no issues with the plan.
Thanks so much,
Gary
1
..
Please note new email address below
Gary R Duncan Jr., P.E.
Assistant City Engineer
City of Carmel
Department of Engineering
One Civic Square
Carmel, Indiana 46032
(317) 571-2441
(317) 571-2439 (fax)
gduncan@carmel.in.gov
2
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