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HomeMy WebLinkAboutCorrespondence Conn, Angelina V From: Sent: To: Cc: Subject: Duncan, Gary R Tuesday, July 31, 2007 12:43 PM Conn, Angelina V McBride, Mike T Docket No. 070700017 ADLS Amend; The Ginkgo Tree hartmann drive_20061121134549.pdf; hartmann drive_20061114155153.pdf Attachments: ~I ~I ~ ~ hartmann hartmann 'e_2006112113454~e_2006111415515; Angie, As you are aware, the Department of Engineering has been involved with the petitioner since November of 2006 to improve the access to the property and to construct the parking lot. In discussions with the petitioner related to these improvements, it became apparent that the petitioner did not have approval to construct the proposed parking lot. The Department did recommend to the Board of Public Works and Safety the proposed modifications to the existing curb cut as such modifications could be made even if the on- site improvements were to remain in their existing state. The BPW&S approved the curb cut modifications on December 6, 2006. The Department indicated to the petitioner that construction could commence for the curb cut modifications but requested that no work commence for the proposed parking lot until it was determined that all proper approvals for such work were obtained. Construction of the parking lot is the item being considered by the Plan Commission at this point. As it relates to the construction of the parking lot, Engineering provides the following comments for the Plan Commission to consider in their approval: 1. Is the construction of the parking on-site necessary to comply with zoning requirements or are the spaces simply desired by the petitioner? 2. The following is related to creating on-street parking in the area. I am unclear as to the long term goal for this area: a. If the City creates more on-street parking, would these spaces serve the needs of the property? b. with the potential rezone of the area back to residential, will the City pursue on- street parking in the area? c. Could the plan bear to lose one proposed space on-site in favor of preserving the tree and creating new green space knowing that there will be future on-street parking spaces? 3. Is a variance needed for the proposed dimensions of the parking spaces? 4. From what I understand, at the BZA hearing the petitioner committed that employees would utilize off-site parking. The petitioner should confirm that the parking is being constructed for customers. 5. The Department suggests that any approvals be conditioned upon adhering to the requirements outlined in an email to the petitioner from Gary Duncan dated November 14, 2006 as well as the conditions of the BPW&S approval for the curb cut modifications. The current plan does not represent the conditions of the BPW&S approval or the email noted above. 6. The following comments are related to the site plan attached to the application: a. While I have not discussed this with Mr. Hartmann, the current ordinance requ~res all parking lots to be curbed with city Standard Curb unless water quality system necessitates absence of such curb. The petitioner has indicated a curb along the east side of the proposed parking loti but not around the entire parking lot. The installation of a curb may further help preserve the tree. b. The curbing indicated does not meet current City Standards. c. The proposed plan does not indicate required work in the right-oi-way that was a condition of the BPW&S approval. d. The proposed plan does not indicate the distance from the property line to the proposed eastern edge of the parking lot. e. The proposed plan indicates a curb cut on 1st Street NE that is wider than what the BPW&S approved. f. Engineering supports the preservation of the existing tree on the property. Engineering actually provided a suggested parking layout to the petitioner in November of 2006 that attempted to minimize the impact to the existing tree. g. Engineering supports any efforts to utilize low impact improvements such as permeable pavers. h. Engineering indicated reservations related to the restricted area available to construct an adequate parking area in accordance with accepted practice in previous correspondence with the petitioner. 7. I have attached the previous exhibits issued to the petitioner for the Plan Commission to consider. The parking lot layout was a suggestion to the petitioner and is by no means an ideal layout. Thanks so much, Gary Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov 2 ~ ~ ~ { .... ~ ~ i , Q,. lillf I ~ -d " > ~~ 4- r.:J]J H-:;. ~ ~ "!j" I I I -r I ::: I ~ -,":':II ~~ - " -~ -- -- - 1 :IJ ~ '^ - ~ ,-0 & -:::< ~ . << =1=- " J- j$ ...1 -, .~~, 'If ~ V1 (-- '~ ~ ~~ c. ( t?f: I~~ ~ ~>C?-' .~ ';t' ", .' l~:r.': ".\ ':1, 4~~, '~~~I , :'.f( ".j . ,\'~~ "; -, ,4: e - . '.... .. iIl~ ~~ ? ,. . ~ ~.. .;~t:'- ....., *' ; f. .., ~$J~ ~\~,~~ r\JE' ftill ';".,..-. ,,,~A~~~~.._.~'~.;~, r J ~li:. , ~~, 'lit...... ' ' , ; - .., z ~ ~ a. LD LD N I'-- o o C\I cO C\I ~ ::l ..., >. ro "0 (j) '- ::l ..c f- o 1<') ... o N v V ..- ,0 tii w ~ UJ ...J u. <C o (f) I: [I 0 II, '11 0 I1llil 4 2 =-1 ~,Jl C:BlJ' ~l ~I -r,::J Duncan, Gary R From: Hollibaugh, Mike P Sent: Wednesday, July 25, 2007 09:44 To: Brewer, Scott I; Duncan, Gary R; Conn, Angelina V; Stewart, Lisa M Cc: Keeling, Adrienne M; Hancock, Ramona B; Brennan, Kevin S; Holmes, Christine B; 'jmolitor@prodigy.nef; Boone, Rachel M.; Tingley, Connie S; Donahue-Wold, Alexia K; 'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@L1LLY.COM' Subject: RE: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS Amend) Scott, all. Have we confirmed that the business is operating according to their original approval? Also, will the expansion require additional approvals. This location is an important transition between the commercial along Main and the neighborhood. We should be careful that expanding business is not a detriment to the surrounding residents - so as to be a detriment to the residential character of the area. Later this summer, DOCS will be filing with the PC a rezone of the B-1 zoned property along 1st Ave. back to residential. While we will not be asking to rezone the Ginko Tree property back to residential, I believe we need to be cautious with how business expands with respect to the residential nature of Old Town, in this case preserving the large maple should be preserved if at all possible, and I appreciate your efforts to do so. Thanks, Mike Hollibaugh 571 2422 From: Brewer, Scott I Sent: Monday, July 23, 2007 5:40 PM To: Duncan, Gary R; Conn, Angelina V; Stewart, Lisa M Cc: Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Hancock, Ramona B; Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B; 'jmolitor@prodigy.net'; Boone, Rachel M.; TIngley, Connie S; Donahue-Wold, Alexia K; 'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@ULLY,COM' Subject: RE: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS Amend) I stopped by Thursday evening and spoke with Mrs. Hartmann on site, and gave her several suggestions that would allow them to retain the tree and still construct an enlarged parking area. I think that if they keep the soil area that they have presently and replace the concrete drive area and the garage section and a curb, they can improve the drainage along the house, improve their parking surface and still retain the large maple. If they do not want to do this, they should be prepared to provide permeable surface for parking, and replace the tree inch for inch in diameter by planting in the front, side, and rear yard areas Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 From: Duncan, Gary R Sent: Friday, July 20, 2007 3:43 PM To: Conn, Angelina V; Stewart, Usa M Cc: Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock, Ramona B; Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B; 'jmolitor@prodigy.net'; Boone, Rachel M.; Tingley, Connie S; Donahue-Wold, Alexia K; 'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@ULLY.COM' Subject: RE: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS Amend) As this is not going to the TAC, will Engineering still have the opportunity to comment on the ADLS amend for the parking area expansion? Gary Gary R Duncan Jr., r.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Cannel, Indiana 46032 (317) 571-2441 (3]7) 571-2439 (fax) gduncan@cannel.in.gov -----Original Message----- From: Conn, Angelina V Sent: Tuesday, July 10, 2007 14:29 To: Stewart, Lisa M Cc: Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock, Ramona B; Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B; 'jmolitor@prodigy.net'; Boone, Rachel M.; Tingley, Connie S; Duncan, Gary R; Donahue-Wold, Alexia K; 'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@L1LLY.COM' Subject: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS Amend) I have issued the necessary Docket Number for (ADLS Amend) The Ginkgo Tree. It is the following: Docket No. 07070017 ADLS Amend: The Ginkgo Tree ADLS Amend Applic Fee: $0.00 Total Fee: $0.00 (fee waived) Docket No. 070700017 ADLS Amend: The Ginkgo Tree The applicant seeks approval for a parking area expansion. The site is located at 105 1st Ave NE and is zoned B.lIBusiness within the Old Town Overlay - Character subarea. Filed by Jennifer & Carl Hartmann. Petitioner, please note the following: 1. This Item will not be on an agenda of the Technical Advisory Committee. 2. Mailed and Published Public Notice does not need to occur. 3. Proof of Notice is not needed. 4. The Filing Fee and Eight (8) Information packets must be delivered to Plan Commission Secretary, Ramona Hancock, no later than NOON, Friday, July 27. If filing fee and materials are not delivered by this time, this application will be continued to the Sept 4 meeting. 5. This Item will appear on the Tuesday, August 7 agenda of the Plan Commission Special Studies Committee at 6:00 pm in the City Hall Caucus Rooms, Second Floor. PETITIONER: refer to your instruction sheet for more detail. Please complete the following: Please give more detail on the existing and proposed lot cover percent (building plus pavement). The maximum lot cover is 70% of the site. Please contact the City Forester, Scott Brewer, about tree preservation or planting of additional trees on the site. Will any trees be removed? Please show/label on site plan. Provide photos of the existing site/trees. Ms. Hartmann can be contacted at (317) 844-6954. Thank you, Angie Conn, Planning Administrator Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 P 317.571.2417 f 317.571.2426 aconn@carmel.in.Qov Conn, Angelina V From: Conn, Angelina V Sent: Thursday, July 12, 2007 2: 11 PM To: 'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@L1LLY.COM' Cc: Brewer, Scott I Subject: RE: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS Amend) Hi, Jenny - upon further review of your proposal to provide a concrete parking area, the Dept will most likely recommend you use permeable pavers, instead. Please look into using this material instead of solid concrete. Thank you. The Department Report will reflect this comment. Angie Connl Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p,317-571-2417 f.317-571-2426 aconn@carmel.in.qov From: Conn, Angelina V Sent: Tuesday, July 10, 2007 2:59 PM To: 'jenny@theginkgotree.net'; 'HARTMANN_ CARL_E@LILLY.COMT Cc: Hollibaugh, Mike P; Boone, Rachel M. Subject: RE: Docket No. Assignment (ADLS Amend) The Ginkgo Tree (#07070017 ADLS Amend) Good afternoon, Jenny: I have just been advised that The Gingko Tree Sign permit from 2005 still has not been paid. The sign is up and is not paid for. You will have to pay this sign permit fee and pick up your sign permit before you can be placed on the august 7 plan commission committee agenda. The total sign permit fee is: $223,68. Checks can be made out to The City of Carmel. Thanks, Angie Connl Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p,317-571-2417 f.317-571-2426 Bconn@carmel.in.qov From: Conn, Angelina V Sent: Tuesday, July 10, 2007 2:29 PM To: Stewart, Lisa M Cc: Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock, Ramona B; Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B; Tjmolitor@prodigy.net'; Boone, Rachel M.; Tingley, Connie S; Duncan, Gary R; Donahue-Wold, Alexia K; 'jenny@theginkgotree.net'; 'HARTMANN_CARL_E@LILLY.COM' Subject: Docket No. Assignment: (ADLS Amend) The Ginkgo Tree (#07070017 ADLS Amend) I have issued the necessary Docket Number for (ADLS Amend) The Ginkgo Tree. It is the following: Docket No. 07070017 ADLS Amend: The Ginkgo Tree .{. Duncan, Gary R From: Sent: To: Cc: Subject: Duncan, Gary R Monday, February 12, 2007 10:09 Griffin, Matt L; Hollibaugh, Mike P; Conn, Angelina V Brewer, Scott I; Blanchard, Jim E; Holmes, Christine B; McBride, Mike T; Hill, Dick B RE: minor issue with the Parking Lot expansion of The Ginkgo Tree I agree. I think this was just not a normal one to review and approve. Although, I am not certain that Mr. Hartman clearly represented his intentions when seeking his BPW approval. I believe that he represented to me that he was constructing parking for employees and customers. I found out after approval of the curb cut that at the BZA, Mr. Hartman stated that his employees would utilize off-site parking. As I understand it, the removal of the tree and the garage is necessary to construct the desired on-site parking spaces. I am not certain that the on-site parking is required or not. If it is not specifically required, we certainly do not need to support its construction. If future on-street and downtown parking would serve his needs, I would agree that, at a minimum, the tree should be preserved given the limited amount of green space and trees in Old Town. -----Original Message----- From: Griffin, Matt L Sent: Monday, February 12, 2007 08:56 To: Hollibaugh, Mike Pi Conn, Angelina V Cc: Brewer, Scott 1; Blanchard, Jim E; Holmes, Christine B; Duncan, Gary R; McBride, Mike T; Hill, Dick B Subject: RE: minor issue with the Parking Lot expansion of The Ginkgo Tree Typically the building folks catch this sort of stuff and send them to us far discussion first. I'm not sure why this one slipped through. I would call this more of an aberration than the norm. That being said, it is always a good idea to make sure we coordinate to catch this stuff. As I recall that garage is nice - and that site is "contributing". Obviously we would prefer to NOT lose that garage and large tree. It could just be a situation where business is getting too good. Maybe they can hold out until the parking pools downtown are created? I think they will have a tough argument to get approval for the changes. Matthew L. Griffin, AICP Planning Administrator Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 phone: 317.571.2417 fax: 317.571.2426 email: mgriffin@carmel.in.gov --~~-Original Message----- From: Hollibaugh, Mike P Sent: Friday, February 09, 2007 7:19 PM To: Conn, Angelina V Cc: Brewer, Scott li Blanchard, Jim E; Griffin, Matt L; Holmes, Christine Bi Duncan, Gary R; McBride, Mike Ti Hill, Dick B Subject: RE: minor issue with the Parking Lot expansion of The Ginkgo Tree Not sure what happened, but really need to find a way to better cross coordinate on approvals.. .any ideas? Mike 1 -----Original Message----- From: Conn, Angelina V Sent: Friday, February 09, 2007 11:09 AM To: Hollibaugh, Mike P Cc: Brewer, Scott 1; Blanchard, Jim E; Griffin, Matt L; Holmes, Christine B; Duncan, Gary R Subject: minor issue with the Parking Lot expansion of The Ginkgo Tree Importance: High Hi, Mike; Carl Hartmann, the owner of the Ginkgo tree, wants to tear down his existing garage and possibly remove a large tree, in order to expand his parking area. This will require ADLS amendment approval by the pc special studies committee. (He is located at 105 1st Ave NE within Old Town. He has had a rezoning with commitments regarding employee parking and use of the garage (Z-466-05). Scott Brewer has major issues with the large tree removal and remediation by planting smaller trees onsite.) HOWEVER, Mr. Hartmann has already told me that he has received curb cut approval and demolition permit approval to take down the garage. He feels that since the City has approved these things, he does not need to go to committee. I responded that he was led into a kind of the "cart before the horse" situation, and the zoning ordinance still requires plan commission approval for site plan changes in the B-1 district and the old town overlay. I DID state the Dept would waive the adls amend application fee. How was he able to get two approvals from other departments without going to committee first? Was a checks and balances not in place between departments? Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn@carme1.in.gov -----Original Message----- From: Conn, Angelina V Sent: Friday, December 15, 2006 2:42 PM To: Duncan, Gary R Cc: Brewer, Scott 1; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B Subject: RE: Parking Lot - The Ginkgo Tree Gary, Since the site is zoned business and is within the Old Town Overlay, all of these proposed changes will require ALDS Amendment approval from the Plan Commission Special Studies COMMITTEE. See attached application. As a side note, the initial rezone of the property had several commitments regarding employee parking and use of the garage... The next committee meeting is January 9. The filing deadline will be around December 22, so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info packets will have to be submitted by Noon, 10 days prior to the meeting date. Thanks, Angie Conn, Planning Administrator Division of Planning & Zoning Dept. of Community Services City of Carmel p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov -----Original Message----- From: Duncan, Gary R 2 i.. . Sent: Friday, December 15, 2006 1:55 PM To: Duncan, Gary Ri 'Carl E Hartmann' Cc: Brewer, Scott Ii Conn, Angelina V Subject: RE: Parking Lot Carl, Since we got off the phone, I have had some subsequent conversations with other staff in City Hall. During our conversation, I indicated that you could start construction, if you wanted to, as concrete can be placed with certain measures during cold weather. I also indicated that it appeared that you had all of the necessary permits to start. However, I am not quite sure that my statements were based on a full understanding of what parts of your project have been approved by other Departments in the City. I would like to review your project with the members of the DOCS so that I understand the full history of the project. I am copying this email to Scott Brewer, the Urban Forester, and Angie Conn, the Planning Administrator, for their input related to the construction of the parking lot, demolition of the garage and removal of the Ginkgo tree and the questions raised in my email yesterday (included below). I am requesting that you do not proceed with any work until I can review the matter further. Please understand that I am not taking this course of action to delay your project; I am merely attempting to ensure that I am approving work that has all of the other proper approvals. I will still forward the approval letter from the Board of Public Works and Safety for the driveway modification. Thanks so much, Gary -----Original Message----- From: Duncan, Gary R Sent: Thursday, December 14, 2006 08:01 To: 'Carl E Hartmann' Subject: Parking Lot Carl, I have a question related to the proposed parking lot for your property in Old Town. Did the Plan Commission and/or the City Council approve the parking lot? Did you need to re- zone the property? Were there any commitments or agreements related to parking as part of the approval? Thanks so much, Gary Please note new email address below Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov 3 Duncan. Gary R From: Sent: To: Cc: Griffin, Matt L Monday, February 12, 200708:56 Hollibaugh, Mike P; Conn, Angelina V Brewer, Scott I; Blanchard, Jim E; Holmes, Christine B; Duncan, Gary R; McBride, Mike T; Hill, Dick B RE: minor issue with the Parking Lot expansion of The GInkgo Tree Subject: Typically the building folks catch this sort of stuff and send them to us for discussion first. I'm not sure why this one slipped through. I would call this more of an aberration than the norm. That being said, it is always a good idea to make sure we coordinate to catch this stuff. As I recall that garage is nice - and that site is "contributing". Obviously we would prefer to NOT lose that garage and large tree. It could just be a situation where business is getting too good. Maybe they can hold out until the parking pools downtown are created? I think they will have a tough argument to get approval for the changes. Matthew L. Griffin, AICP Planning Administrator Department of Community Services City of Carmel One Civic Square Carmel, IN 46032 phone: 317.571.2417 fax: 317.571.2426 email: mgriffin@carmel.in.gov ~----Original Message----- From: Hollibaugh, Mike P Sent.: Friday, February 09, 2007 7:19 PM To: Conn, Angelina V Cc: Brewer, Scott 1; Blanchard, Jim E; Griffin, Matt L; Holmes, Christine B; Duncan, Gary Rj McBride, Mike T; Hill, Dick B Subject: RE: minor issue with the Parking Lot expansion of The Ginkgo Tree Not sure what happened, but really need to find a way to better cross coordinate on approvals. ..any ideas? Mike -----Original Message----- From: Conn, Angelina V Sent: Friday, February 09, 2007 11:09 AM To: Hollibaugh, Mike P Cc: Brewer, Scott 1; Blanchard, Jim E; Griffin, Matt L; Holmes, Christine B; Duncan, Gary R Subject: minor issue with the Parking Lot expansion of The Ginkgo Tree Importance: High Hi, Mike: Carl Hartmann, the owner of the Ginkgo tree, wants to tear down his existing garage and possibly remove a large tree, in order to expand his parking area. This will require ADLS amendment approval by the pc special studies corumi ttee. (He is located at 105 1st Ave NE within Old Town. He has had a rezoning with commitments regarding employee parking and use of the garage (Z-466-05). Scott Brewer has major issues with the large tree removal and remediation by planting smaller trees onsite.) HOWEVER, Mr. Hartmann has already told me that he has received curb cut approval and demolition permit approval to take down the garage. He feels that since the City has approved these things, he does not need to go to committee. I responded that he was led into a kind of the "cart before the horse" situation, and the zoning ordinance still requires plan commission approval for site plan changes in the B-1 district and the old 1 town overlay. I DID state the Dept would waive the adls amend application fee. How was he able to get two approvals from other departments without going to committee first? Was a checks and balances not in place between departments? Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov -----Original Message----- From: Conn, Angelina V Sent: Friday, December 15, 2006 2:42 PM To: Duncan, Gary R Cc: Brewer, Scott 1: 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B Subject: RE: Parking Lot - The Ginkgo Tree Gary, Since the site is zoned business and is within the Old Town Overlay, all of these proposed changes will require ALDS Amendment approval from the Plan Commission Special Studies COMMITTEE. See attached application. As a side note, the initial rezone of the property had several commitments regarding employee parking and use of the garage... The next committee meeting is January 9. The filing deadline will be around December 22, so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info packets will have to be submitted by Noon, 10 days prior to the meeting date. Thanks, Angie Conn, Planning Administrator Division of Planning & Zoning Dept. of Community Services City of Carmel p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov -----Original Message----- From: Duncan, Gary R Sent: Friday, December 15, 2006 1:55 PM To: Duncan, Gary R; 'Carl E Hartmann' Cc: Brewer, Scott 1; Conn, Angelina V Subject: RE: Parking Lot Carl, Since we got off the phone, I have had some subsequent conversations with other staff in City Hall. During our conversation, I indicated that you could start construction, if you wanted to, as concrete can be placed with certain measures during cold weather. I also indicated that it appeared that you had all of the necessary permits to start. However, I am not quite sure that my statements were based on a full understanding of what parts of your project have been approved by other Departments in the City. I would like to review your project with the members of the DOCS so that I understand the full history of the project. I am copying this email to Scott Brewer, the Urban Forester, and Angie Conn, the Planning Administrator, for their input related to the construction of the parking lot, demolition of the garage and removal of the Ginkgo tree and the questions raised in my email yesterday (included below). I am requesting that you do not proceed with any work until I can review the matter further. Please understand that I am not taking this course of action to delay your project; I am merely attempting to ensure that I am approving work that has all of the other proper approvals. I will still forward the approval letter from the Board of Public Works and Safety for the 2 driveway modification. Thanks so much, Gary -----Original Message----- From: Duncan, Gary R Sent: Thursday, December 14, 2006 08:01 To: 'Carl E Hartmann' Subject: Parking Lot Carl, I have a question related to the proposed parking lot for your property in Old Town. Did the Plan Commission and/or the City Council approve the parking lot? Did you need to re- zone the property? Were there any commitments or agreements related to parking as part of the approval? Thanks so much, Gary Please note new email address below Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov 3 Page 1 of 1 Conn, Angelina V _..____.~"._H..,.,.'.c_,..___O,_o.,_-...-.~.~~--..=.....-~-.-,.C".",..."..~".~=- From: Conn, Angelina V Sent: Friday, February 09,2007 12:33 PM To: 'HARTMANN_CARL_E@L1LLY.COM' Subject: the ginkgo tree, 105 1 st Ave NE Attachments: ADLS & ADLS AMEND.APP 2007.pdf Hi Carl - in a previous emaillsentyoutheadlsamendmentapplication.ltis attached again. Per the zoning ordinance, this approval is required for the site changes you propose. This process will not have a public hearing and you will not be required to send out public notice. Make sure you show and/or state the proposed changes, including the tree removal, parking area expansion, new shed and proposed fence on a site plan and in photos examples. As we discussed the application fee will be waived. Attach a copy of this email to the application when you submit, so that you will not be charged with the fee. p.s. I am still wailing to hear from the Director about how/why the demolition permit was issued prior to this approval. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p.317-571-2417 f,317-571-2426 aconn@carmel.in.gov 7/5/2007 ".. Duncan, Gary R From: Sent: To: Cc: Hollibaugh, Mike P Friday, February 09, 2007 19: 19 Conn, Angelina V Brewer, Scott I; Blanchard, Jim E; Griffin, Matt L; Holmes, Christine B; Duncan, Gary R; McBride, Mike T; Hill, Dick B RE: minor issue with the Parking Lot expansion of The Ginkgo Tree Subject: Not sure what happened, but really need to find a way to better cross coordinate on approvals.. .any ideas? Mike -----Original Message----- From: Conn, Angelina V Sent: Friday, February 09, 2007 11:09 AM To: Hollibaugh, Mike P Cc: Brewer, Scott 1; Blanchard, Jim E; Griffin, Matt L; HOlmes, Christine B; Duncan, Gary R Subject: minor issue with the Parking Lot expansion of The Ginkgo Tree Importance: High Hi, Mike: Carl Hartmann, the owner of the Ginkgo tree, wants to tear down his existing garage and possibly remove a large tree, in order to expand his parking area. This will require ADLS amendment approval by the pc special studies committee. (He is located at 105 1st Ave NE within Old Town. He has had a rezoning with commitments regarding employee parking and use of the garage (Z-466-05). Scott Brewer has major issues with the large tree removal and remediation by planting smaller trees onsite.) HOWEVER, Mr. Hartmann has already told me that he has received curb cut approval and demolition permit approval to take down the garage. He feels that since the City has approved these things, he does not need to go to committee. I responded that he was led into a kind of the hcart before the horse" situation, and the zoning ordinance still requires plan commission approval for site plan changes in the B-1 district and the old town overlay. I DID state the Dept would waive the adls amend application fee. How was he able to get two approvals from other departments without going to committee first? Was a checks and balances not in place between departments? Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov -----Original Message----- From: Conn, Angelina V Sent: Friday, December 15, 2006 2:42 PM To: Duncan, Gary R Cc: Brewer, Scott 1; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B Subject: RE: Parking Lot - The Ginkgo Tree Gary, Since the site is zoned business and is within the Old Town Overlay, all of these proposed changes will require ALDS Amendment approval from the Plan Commission Special Studies COMMITTEE. See attached application. As a side note, the initial rezone of the property had several commitments regarding 1 employee parking and use of the garage... The next committee meeting is January 9. The filing deadline will be around December 22, so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info packets will have to be submitted by Noon, 10 days prior to the meeting date. Thanks, Angie Conn, Planning Administrator Division of Planning & Zoning Dept. of Community Services City of Carmel p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov -----Original Message----- From: Duncan, Gary R Sent: Friday, December 15, 2006 1:55 PM To: Duncan, Gary R; 'Carl E Hartmann' Cc: Brewer, Scott 1; Conn, Angelina V Subject: RE: Parking Lot Carl, Since we got off the phone, I have had some subsequent conversations with other staff in City Hall. During our conversation, I indicated that you could start construction, if you wanted to, as concrete can be placed with certain measures during cold weather. I also indicated that it appeared that you had all of the necessary permits to start. However, I am not quite sure that my statements were based on a full understanding of what parts of your project have been approved by other Departments in the City. I would like to review your project with the members of the DOCS so that I understand the full history of the project. I am copying this email to Scott Brewer, the Urban Forester, and Angie Conn, the Planning Administrator, for their input related to the construction of the parking lot, demolition of the garage and removal of the Ginkgo tree and the questions raised in my email yesterday (included below). I am requesting that you do not proceed with any work until I can review the matter further. Please understand that I am not taking this course of action to delay your project; I am merely attempting to ensure that I am approving work that has all of the other proper approvals. I will still forward the approval letter from the Board of Public Works and Safety for the driveway modification. Thanks so much, Gary -----Original Message----- From: Duncan, Gary R Sent: Thursday, December 14, 2006 08:01 To: 'Carl E Hartmann' Subject: Parking Lot Car 1, I have a question related to the proposed parking lot for your property in Old Town. Did the Plan Commission and/or the City Council approve the parking lot? Did you need to re- zone the property? Were there any commitments or agreements related to parking as part of the approval? Thanks so much, Gary Please note new email address below Gary R Duncan Jr., P.E. Assistant City Engineer 2 City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 ( 317 ) 571- 2 4 39 ( fax ) gduncan@carmel.in.gov 3 Duncan. Gary R From: Sent: To: Subject: Duncan, Gary R Friday, December 15, 2006 15:26 Conn, Angelina V RE: Parking Lot - The Ginkgo Tree Thank you so much Angie! Gary -----Original Message----- From: Conn, Angelina V Sent: Friday, December 15, 2006 14:45 To: Duncan, Gary R Cc: Brewer, Scott 1 Subject: RE: Parking Lot - The Ginkgo Tree Yes, it is ordinance no. Z-466-05 (rezone) Angie Conn, Planning Administrator Division of Planning & Zoning Dept. of Community Services City of Carmel p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov -----Original Message----- From: Duncan, Gary R Sent: Friday, December 15, 2006 2:44 PM To: Conn, Angelina V Cc: Brewer, Scott 1; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B Subject: RE: Parking Lot - The Ginkgo Tree Thanks so much Angie. Are the prior commitments available on Laserfische? Carl, I will attempt to call you next week to review these matters. Thanks so much, Gary -----Original Message----- From: Conn, Angelina V Sent: Friday, December 15, 2006 14:42 To: Duncan, Gary R Cc: Brewer, Scott 1; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B Subject: RE: Parking Lot - The Ginkgo Tree Gary, Since the site is zoned business and is within the Old Town Overlay, all of these proposed changes will require ALDS Amendment approval from the Plan Commission Special Studies COMMITTEE. See attached application. As a side note, the initial rezone of the property had several commitments regarding employee parking and use of the garage... The next committee meeting is January 9. The filing deadline will be around December 22, so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info packets will have to be submitted by Noon, 10 days prior to the meeting date. Thanks, Angie Conn, Planning Administrator 1 .. I Division of Planning & Zoning Dept. of Community Services City of Carmel p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov ----~Original Message---~- From: Duncan, Gary R Sent: Friday, December 1S, 2006 1:55 PM To: Duncan, Gary R; 'Carl E Hartmann' Cc: Brewer, Scott li Conn, Angelina V Subject: RE: Parking Lot Carl, Since we got off the phone, I have had some subsequent conversations with other staff in City Hall. During our conversation, I indicated that you could start construction, if you wanted to, as concrete can be placed with certain measures during cold weather. I also indicated that it appeared that you had all of the necessary permits to start. However, I am not quite sure that my statements were based on a full understanding of what parts of your project have been approved by other Departments in the City. I would like to review your project with the members of the DOCS so that I understand the full history of the project. I am copying this email to Scott Brewer, the Urban Forester, and Angie Conn, the Planning Administrator, for their input related to the construction of the parking lot, demolition of the garage and removal of the Ginkgo tree and the questions raised in my email yesterday (included below). I am requesting that you do not proceed with any work until I can review the matter further. Please understand that I am not taking this course of action to delay your project; I am merely attempting to ensure that I am approving work that has all of the other proper approvals. I will still forward the approval letter from the Board of Public Works and Safety for the driveway modification. Thanks so much, Gary -----Original Message-~--- From: Duncan, Gary R Sent: Thursday, December 14, 2006 08:01 To: 'Carl E Hartmann' Subject: Parking Lot Carl, I have a question related to the proposed parking lot for your property in Old Town. Did the Plan Commission and/or the City Council approve the parking lot? Did you need to re- zone the property? Were there any commitments or agreements related to parking as part of the approval? Thanks so much, Gary Please note new email address below Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov 2 .".{ ;' Duncan, Gary R From: Sent: To: Cc: Subject: Duncan, Gary R Friday, December 15, 2006 14:44 Conn, Angelina V Brewer, Scott I; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B RE: Parking Lot - The Ginkgo Tree Thanks so much Angie. Are the prior commitments available on Laserfische? Carl, I will attempt to call you next week to review these matters. Thanks so much, Gary -----Original Message----- From: Conn, Angelina V Sent: Friday, December 15, 2006 14:42 To: Duncan, Gary R Cc: Brewer, Scott 1; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B Subject: RE: Parking Lot - The Ginkgo Tree Gary, Since the site is zoned business and is within the Old Town Overlay, all of these proposed changes will require ALDS Amendment approval from the Plan Commission Special Studies COMMITTEE. See attached application. As a side note, the initial rezone of the property had several commitments regarding employee parking and use of the garage... The next committee meeting is January 9. The filing deadline will be around December 22, so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info packets will have to be submitted by Noon, 10 days prior to the meeting date. Thanks, Angie Conn, Planning Administrator Division of Planning & Zoning Dept. of Community Services City of Carmel p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov -----Origina1 Message----- From: Duncan, Gary R Sent: Friday, December 15, 2006 1:55 PM To: Duncan, Gary R; 'Carl E Hartmann' Cc: Brewer, Scott 1; Conn, Angelina V Subject: RE: Parking Lot Carl, Since we got off the phone, I have had some subsequent conversations with other staff in City Hall. During our conversation, I indicated that you could start construction, if you wanted to, as concrete can be placed with certain measures during cold weather. I also indicated that it appeared that you had all of the necessary permits to start. However, I am not quite sure that my statements were based on a full understanding of what parts of your project have been approved by other Departments in the City. I would like to review your project with the members of the DOCS so that I understand the full history of the project. I am copying this emai1 to Scott Brewer, the Urban Forester, and Angie Conn, the Planning Administrator, for their input related to the construction of the parking lot, demolition of the garage and removal of the Ginkgo tree and the questions raised in my email yesterday (included below). I am requesting that you do not proceed with any work 1 i.. until I can review the matter further. Please understand that I am not taking this course of action to delay your project; I am merely attempting to ensure that I am approving work that has all of the other proper approvals. I will still forward the approval letter from the Board of Public Works and Safety for the driveway modification. Thanks so much, Gary -----Original Message----- From: Duncan, Gary R Sent: Thursday, December 14, 2006 08:01 To: 'Carl E Hartmann' Subject: Parking Lot Carl, I have a question related to the proposed parking lot for your property in Old Town. Did the Plan Commission and/or the City Council approve the parking lot? Did you need to re- zone the property? Were there any commitments or agreements related to parking as part of the approval? Thanks so much, Gary Please note new email address below Gary R Duncan Jr., F.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov 2 . Duncan, Gary R From: Sent: To: Cc: Subject: Conn, Angelina V Friday, December 15, 2006 14:42 Duncan, Gary R Brewer, Scott I; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B RE: Parking Lot - The Ginkgo Tree ~ ADLS AMEND 2006.pdf Gary, Since the site is zoned business and is within the Old Town Overlay, all of these proposed changes will require ALDS Amendment approval from the Plan Commission Special Studies COMMITTEE. See attached application. As a side note, the initial rezone of the property had several commitments regarding employee parking and use of the garage... The next committee meeting is January 9. The filing deadline will be around December 22, so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info packets will have to be submitted by Noon, 10 days prior to the meeting date. Thanks, Angie Conn, Planning Administrator Division of Planning & Zoning Dept. of Community Services City of Carmel p. 317-571-2417 f. 317-571-2426 aconn@carmel.in.gov -----Original Message----- From: Duncan, Gary R Sent: Friday, December 15, 2006 1:55 PM To: Duncan, Gary R; 'Carl E Hartmann' Cc: Brewer, Scott 1; Conn, Angelina V Subject: RE: Parking Lot Carl, Since we got off the phone, I have had some subsequent conversations with other staff in City Hall. During our conversation, I indicated that you could start construction, if you wanted to, as concrete can be placed with certain measures during cold weather. I also ind~cated that it appeared that you had all of the necessary permits to start. However, I am not quite sure that my statements were based on a full understanding of what parts of your project have been approved by other Departments in the City. I would like to review your project with the members of the DOCS so that I understand the full history of the project. I am copying this emai1 to Scott Brewer, the Urban Forester, and Angie Conn, the Planning Administrator, for their input related to the construction of the parking lot, demolition of the garage and removal of the Ginkgo tree and the questions raised in my email yesterday (included below). I am requesting that you do not proceed with any work until I can review the TIlatter further. Please understand that I am not taking this course of action to delay your project; I am merely attempting to ensure that I am approving work that has all of the other proper approvals. I will still forward the approval letter from the Board of Public Works and Safety for the driveway modification. Thanks so much, Gary 1 ~ -----Original Message----- From: Duncan, Gary R Sent: Thursday, December 14, 2006 08:01 To: 'Carl E Hartmann' Subject: Parking Lot Carl, I have a question related to the proposed parking lot for your property in Old Town. Did the Plan Conunission and/or the City Council approve the parking lot? Did you need to re- zone the property? Were there any commitments or agreements related to parking as part of the approval? Thanks so much, Gary Please note new email address below Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 ( 31 7 ) 571- 2439 ( fax ) gduncan@carmel.in.gov 2. Page 1 of 1 Duncan, Gary R From: Duncan, Gary R Sent: Friday, December 15, 2006 12:29 To: Brewer, Scott I Subject: RE: The Ginkgo Tree Scott, It is an existing tree on the property that is necessary for removal for the construction of a parking lot I had told him that he needed to contact you prior to removing it to see if you might require mitigation/replacement. He mentioned that somewhere through his approval (and I am not sure what approval's he needed to obtain) he was requested to indicate planting some replacement material on the property. Can't confirm this though on my end. Thanks so much, G -----Original Message----- From: Brewer, Scott I Sent: Thursday, December 14, 2006 16:03 To: Duncan, Gary R Subject: The Ginkgo Tree Gary What can you tell me about the Ginkgo Tree {Carl Hartmanl project at 105 1 st St NE. Carl called me today to about taking a tree down. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 7/30/2007 Conn. Angelina V From: Sent: To: Cc: Subject: Conn, Angelina V Friday, December 15, 2006 2:42 PM Duncan, Gary R Brewer, Scott I; 'Carl E Hartmann'; Griffin, Matt L; Holmes, Christine B RE: Parking Lot - The Ginkgo Tree G\J A'i \Lle ~ ADLS AMEND 2006,pdf A \ I f\'-'U 'tt\/O~ U'- \[, . ~ '\ 0... ~\\l, Q i~ 57 /L~' \ Attachments: ADLS AMEND 2006.pdf (127 KB) Gary, Since the site is zoned business and is within the Old Town Overlay, all of these proposed changes will require ALDS Amendment approval from the plan Commission Special Studies COMMITTEE. See attached application. As a side note, the initial rezone of the property had several commitments regarding employee parking and use of the garage... The next committee meeting is January 9. The filing deadline will be around December 22, so that the application can be reviewed and a docket no. can be assigned by Staff. 9 info packets will have to be submitted by Noon, 10 days prior to the meeting date. Thanks, Angie Conn, Planning Administrator Division of Planning & Zoning Dept. of Community Services City of Carmel p. 317-571-2417 f, 317-571-2426 aconn@carmel.in.gov -----Original Message----- From: Duncan, Gary R Sent: Friday, December 15, 2006 1:55 PM To: Duncan, Gary Ri 'Carl E Hartmann' Cc: Brewer, Scott Ii Conn, Angelina V Subject: RE: Parking Lot Carl, Since we got off the phone, I have had some subsequent conversations with other staff in City Hall. During our conversation, I indicated that you could start construction, if you wanted to, as concrete can be placed with certain measures during cold weather. I also indicated that it appeared that you had all of the necessary permits to start. However, I am not quite sure that my statements were based on a full understanding of what parts of your project have been approved by other Departments in the City. I would like to review your project with the members of the DOCS so that I understand the full history of the project. I am copying this email to Scott Brewer, the Urban Forester, and Angie Conn, the Planning Administrator, for their input related to the construction of the parking lot, demolition of the garage and removal of the Ginkgo tree and the questions raised in my email yesterday (included below). I am requesting that you do not proceed with any work until I can review the matter further. Please understand that I am not taking this course of action to delay your project; I am merely attempting to ensure that I am approving work that has all of the other proper approvals. I will still forward the approval letter from the Board of Public Works and Safety for the driveway modification. Thanks so much, 1 Gary -----Original Message----- From: Duncan, Gary R Sent: Thursday, December 14, 2006 08:01 To: 'Carl E Hartmann' Subject: Parking Lot Carl, I have a question related to the proposed parking lot for your property in Old Town. Did the plan commission and/or the City Council approve the parking lot? Did you need to re- zone the property? Were there any commitments or agreements related to parking as part of the approval? Thanks so much, Gary Please note new email address below Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov 2 Duncan. Gary R From: Sent: To: Subject: Duncan, Gary R Thursday, December 14, 2006 08:01 'Carl E Hartmann' Parking Lot Carl, I have a question related to the proposed parking lot for your property in Old Town. Did the Plan Commission and/or the City Council approve the parking lot? Did you need to re- zone the property? Were there any comm{trnents or agreements related to parking as part of the approval? Thanks so much, Gary Please note new ernail address below Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov 1 / Page 1 of 1 Duncan, Gary R From: Brewer, Scott I Sent: Thursday. December 14, 2006 16:03 To: Duncan, Gary R Subject: The Ginkgo Tree Gary What can you tell me about the Ginkgo Tree {Carl Hartmanl project at 105 1 st St NE. Carl called me today to about taking a tree down. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317-571-2478 FAX: 317-571-2426 7/30/2007 Page 1 of3 Duncan, Gary R From: Duncan, Gary R Sent: Tuesday, November 21, 2006 13:57 To: 'Carl E Hartmann' Cc: Glaser, Fred J Subject: RE: Fwd: Hartmann Driveway/105 First Street NE Carl, I still think your plan works with the width of the drive in the r/w. On the property, you may construct a 26-foot area if you choose. I indicated a 22-feet parking area width internal to the property in my email only because this was the dimension noted on the plan provided. I have attached a sketch of my suggestion on how you may be able to construct the parking. It is a suggestion only. It is a very narrow and restricted space and I share your concerns related to on-site vehicle maneuvering if vehicles do not want to back out onto 1 st Street. Thanks so much, Gary m-~Original Message---- From: Carl E Hartmann [mailto:HARTMANN_CARL_E@LILLY.COM] Sent: Thursday, November 16, 2006 11:28 To: Duncan, Gary R Subject: Re: Fwd: Hartmann Driveway/iDS First Street NE Thanks for the response. I have forwarded the email to the contractor, and I'll let you know if he has any questions/concerns. I will get in touch with Scott Brewer to discuss the greenspace and landscaping details. I know we discussed reducing the curb entry width, but I didn't realize you are also looking to reduce the driveway width. My proposed drawing shows the driveway a total of -4' wider, 26' versus 22', although I just noticed the driveway width is not marked on the drawing. I'm not sure whether in red-lining the photo that narrowing the driveway was intentional, but if so I'd like to ask to have that reevaluated because given the narrower driveway constraint we would have to rethink how to align the parking spaces, and I'm pretty sure it would eliminate at least two parking spaces. Being a fellow engineer I imagine you might be curious to understand how or why we'd lose spaces, so I'll try to explain. Given the area constraint and need to have building doorway accessibility, in general it makes it difficult to arrange parking spots. But, our current thinking of a "best option" is to have parallel parking along the length of both sides of the driveway (with one of the parking spots along the east side marked as "no parking" next to the back entry door). Conservatively, with 9' x 20' parking spaces, this will equate to three cars along the west side and two along the east, with an 8' center "lane". Given the 22' driveway width, this option would limit the lane to 4' which is obviously not enough for a vehicle to pass through. We have also considered angled parking, but best case would be parking along the west side, and this still provides less total spaces than parallel parking. Additionally, I'm concerned about the tight turning radius (even with 26' width) and having vehicles back-up in the direction of the building. Angling toward the building (on the east side) is an even less desirable option because we would lose the spot near the doorway. So basically, if we reduce the width we would be limited to parallel park along only the west driveway length, which limits us to three parking spots and resultingly doesn't buy us a whole lot compared to now. Let me know your thoughts on the width, and I'll be back in touch once I hear back from my contractor and learn about the landscaping. Kind Regards, Carl E. Hartmann, Ill, PE 7/30/2007 Page 2 of3 Process Engineer Pharmaceutical Development Engineering (PSR&D) Phone/Fax: (317) 655-4059 _____ Message from "Duncan, Gary Roo <gduncan@carmel.ingov> on Tue, 14 Nov 200617:50:18 -0500 ----- To: <carlhartmann@sbcglobal.net> "McBride, Mike T" <MMcBride@carmel.in.gov>, "Glaser, Fred J" <FGlaser@carmel.in.gov>, cc: "Brewer, Scott 1" <SBrewer@carmel.in.gov> Subject: Hartmann Driveway/I 05 First Street NE Mr. Hartmann, Thank you for submitting the plan to modify the existing curb cut to the property. As we have discussed, the City desires to preserve as much of the existing improvements within the right-of-way as possible. The attached plan indicates the existing sidewalk joint where it would be preferred to be the start of the proposed driveway. The driveway shall be a maximum of 20-feet in width at the right-of-way line to conform to current City standards. The drive may be expanded to 22-feet in width outside of the right-Of-way line. From a drainage perspective, the increase in impervious area due to the improvements is considered negligible from the existing condition. In constructing the driveway and other improvements in the right-of-way, the following standards shall apply: 1. Existing improvements to be removed as necessary for the Work shall be removed in their entirety. Removal shall be to the nearest joint unless additional removal is required to facilitate proper ADA slope. Existing improvements to remain shall be protected from damage. Work in the right-of-way shall be minimized. Sawcut the existing joint and install an expansion joint. If removal is required to be past an existing joint, the improvements to remain shall be sawcut to a clean edge and an expansion joint installed. 2. New, curb, sidewalk and drive shall comply with current City standards as it relates to materials, installation and thicknesses. 3. Replaced and reconstructed sidewalk shall match the width of the existing sidewalk. 4. All improvements shall be constructed of concrete. 5. Sidewalk across the driveway shall match the thickness of the driveway and shall be 6-inch minimum. 6. Maximum ADA slopes shall not be exceeded on walk cross slope of the "ramp down" area west of the proposed driveway. 7. A depressed curb meeting City standards shall be provided across the driveway. It should be possible to preserve the existing two panels of depressed curb across the existing driveway. All depressed and full height curb in the right-of-way shall match the existing reveal, top width and gutter pan dimensions. Curb transition areas shall be as necessary for the slope of the adjacent walk. A right-of-way permit shall be obtained and the proper bond posted. Contact Scott Brewer to see if the plan requires his approval for landscaping and minimum green space requirements for the Old Town Overlay District. As we discussed, modification of the drive requires Board of Public Works and Safety 7/3012007 Page 3 of3 approval. This Department will present this issue to the Board at the first meeting in December and will support the request for the drive modification. While there is some risk that the Board may vote unfavorably for your request, the City is willing to issue the right-ot-way permit ahead of having the formal Board approval for the drive modifications subject to satisfying the conditions outlined above and provided that the Urban Forester has no issues with the plan. Thanks so much, Gary Please note new email address below Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department ot Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov [attachment "hartmann drive_20061114155153.pdf" deleted by Carl E Hartmann/AM/LLY] 7/30/2007 ~ ~ ~ "'3.: I ~ M~v~ s~(LI; If z. I jb ~/~ nr/l.r !\\o't'" (;;Itfi" ~ ~ ~~(!,,~. N (;) ~ .. II ~ (:> . / ., 5i"~ ~ BE" CJ ~ "foJ INO~~~ Dfl.Jvf: ~ ut:r AtSUf" ~~ ~ e'. w (:) ~ ... \\ fI' o ... 2&' ~ ~c' 8.' ~ ~ -~ ~ J < 1: VI AfJfYY.~rJ i ----~~~--- - -eJ ~--~ ~----~-- ---~ r:t: - r- I ~~ - - '-' '...9 \:'.j~ 1.11.. ~oV3 ~(I.-~'t^ '., W(f~--j-. o~ C -4\1 ~Ii- ) . \p()'\-(\' ('( \ q>~'i'" ZO'fWWINvVM .W/IN f1vJ. ~ ~1 '- ~ ~.sT7"'(,. eup..6 ~(i 1= ~ d'"Z:> ~ I'J 1-'\0\;0 e)Cl~T1I'Jt.r JthNT 4. fl-d11 0 I ~/.!:>T1N& OePfLiEs g() ~ ~ ~~ bi2. ~N. ~ 11.1; 4"'b r.. .." _ ~4S11 .o#'f',.,.~ -..,,~ ~ IV c.,. ......."s f:!p r~.... /7 ~ of lv~ -""'1.::>. ~ (~p f-(l:h" ' J-t,.. ~. -t i1.f PI C4UH i 2. Z. I PA12.\l1l-J& (ft?'N c..V"H IS f'~.r)~ I ~ e M.-/).t-lIcfL f Rrl'/.JtA N G . \ Wl! SoMe 11 M~ -r \JI I,.J z."t 1 . ()(U va- TO Ntav ~, %~P~ ~. Page 1 of2 Duncan, Gary R From: Carl E Hartmann [HARTMANN_CARL_E@L1LLY.COM] Sent: Thursday, November 16, 2006 11 :28 To: Duncan, Gary R Subject: Re: Fwd: Hartmann Driveway/105 First Street NE I nanl<s Tor me response. I nave Torwaraea .me emall to me contractor, ana III leI you Know IT ne nas any questions/concerns. I will get in touch with Scott Brewer to discuss the greenspace and landscaping details. I know we discussed reducing the curb entry width, but I didn't realize you are also looking to reduce the driveway width. My proposed drawing shows the driveway a total of -4' wider, 26' versus 22', although I just noticed the driveway width is not marked on the drawing. I'm not sure whether in red-lining the photo that narrowing the driveway was intentional, but if so I'd like to ask to have that reevaluated because given the narrower driveway constraint we would have to rethink how to align the parking spaces, and I'm pretty sure it would eliminate at least two parking spaces. Being a fellow engineer I imagine you might be curious to understand how or why we'd lose spaces, so I'll try to explain. Given the area constraint and' need to have building doorw-ay accessibility, in general it makes it difficult to arrange parking spots, But, our current thinking of a "best option" is to have parallel parking along the length of both sides of the driveway (with one of the parking spots along the east side marked as "no parking" next to the back entry door). Conservatively, with 9' x 20' parking spaces, this will equate to three cars along the west side and two along the east, with an 8' center "lane". Given the 22' driveway width, this option would limit the lane to 4' which is obviously not enough for a vehicle to pass through. We have also considered angled parking, but best case would be parking along the west side, and this still provides less total spaces than parallel parking. Additionally, I'm concerned about the tight turning radius (even with 26' width) and having vehicles back-up in the direction of the building. Angling toward the building (on the east side) is an even less desirable option because we would lose the spot near the doorway. So basically, if we reduce the width we would be limited to parallel park along only the west driveway length, which limits us to three parking spots and resultingly doesn't buy us a whole lot compared to now. Let me know your thoughts on the width, and I'll be back in touch once I hear back from my contractor and learn about the landscaping. Kind Regards, Carl E. Hartmann, III, P.E. Process Engineer Pharmaceutical Development Engineering (PSR&D) Phone/Fax: (317) 655-4059 ____ Message from "Duncan, Gary R" <gduncan@carmel.in.gov> on Tue, 14 Nov 200617:50:18 -0500 ----- To: <carlhartmann@sbcglobal.net> . "McBride, Mike T" <MMcBride@carmel.in.gov>, "Glaser, Fred J" <FGlaser@carmel.in.gov>, cc. "Brewer, Scott 1" <SBrewer@carmel.in.gov> Subject: Hartmann Driveway/IDS First Street NE Mr. Hartmann, 7/30/2007 Page 2 of2 Thank you for submitting the plan to modify the existing curb cut to the property. AS we have discussed, the City desires to preserve as much of the existing improvements within the right-of-way as possible. The attached plan indicates the existing sidewalk joint where it would be preferred to be the start of the proposed driveway. The driveway shall be a maximum of 20-feet in width at the right-of-way line to conform to current City standards. The drive may be expanded to 22-feet in width outside of the right-of-way line. From a drainage perspective, the increase in impervious area due to the improvements is considered negligible from the existing condition. In constructing the driveway and other improvements in the right-of-way, the following standards shall apply: 1. Existing improvements to be removed as necessary for the Work shall be removed in their entirety. Removal shall be to the nearest joint unless additional removal is required to facilitate proper ADA slope. El<isting improvements to remain shall be protected from damage. work in the right-of-way shall be minimized. Sawcut the existing joint and install an expansion joint. If removal is required to be past an existing joint, the improvements to remain shall be sawcut to a clean edge and an expansion joint installed. 2. New, curb, sidewalk and drive shall comply with current City standards as it relates to materials, installation and thicknesses. 3. Repla.ced and reconstructed sidewalk shall match the width of the existing sidewalk. q. All improvements shall be constructed of concrete. 5. Sidewalk across the driveway shall match the thickness of the driveway and shall be 6-inch minimum. 6. Maximum ADA slopes shall not be exceeded on walk cross slope of the "ramp down" area west of the proposed driveway. 7. A depressed curb meeting City standards shall be provided across the driveway. It should be possible to preserve the existing two panels of depressed curb across the existing driveway. All depressed and full height curb in the right-of-way shall match the existing reveal, top width and gutter pan dimensions. Curb transition areas shall be as necessary for the slope of the adjacent walk. A right-of-way permit shall be obtained and the proper bond posted. Contact Scott Brewer to see if the plan requires his approval for landscaping and minimum green space requirements for the Old Town Overlay District. As we discussed. modification of the drive requires Board of Public Works and Safety approval. This Department will present this issue to the Board at the first meeting in December and will support the request for the drive modification. While there is some risk that the Board may vote unfavorably for your request. the City is willing to issue the right-of-way permit ahead of n~viin'g; itti~'foi:mdl 'B"oa-td approVal "f,dr-tlie':dfi've' n\6di'fJ:cati"ons sliliject to satisfying the conditions outlined abov~CJiri"d "piovId'e'(f' that' the -tirtian 'F6r-e'ster' has nO issues with the plan. Thanks so much, . . Gary Please note new email address below Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana Q6032 (317) 571-2HI (317) 571-2439 (fax) gduncan@carmel.in.gov [attachmant "hartmann drive_20061ll4155153.pdf" deleted by Carl E Hartmann/AM/LLY) 7/30/2007 n. Duncan, Gary R From: Sent: To: Cc: Subject: Duncan, Gary R Tuesday, November 14, 2006 17:50 'carlhartmann@sbcglobal.net' McBride, Mike T; Glaser, Fred J; Brewer, Scott I Hartmann Driveway/105 First Street NE ~I ~ hartmann re_200611l415515~ Mr. Hartmann, Thank you for submitting the plan to modify the existing curb cut to the property. As we have discussed, the City desires to preserve as much of the existing improvements within the right-of-way as possible. The attached plan indicates the existing sidewalk joint where it would be preferred to be the start of the proposed driveway. The driveway shall be a maximum of 20-feet in width at the right-of-way line to conform to current City standards. The drive may be expanded to 22-feet in width outside of the right-of-way line. From a drainage perspective, the increase in impervious area due to the improvements is considered negligible from the existing condition. In constructing the driveway and other improvements in the right-of~way, the following standards shall apply: 1. Existing improvements to be removed as necessary for the Work shall be removed in their entirety. Removal shall be to the nearest joint unless additional removal is required to facilitate proper ADA slope. Existing improvements to remain shall be protected from damage. Work in the right-of-way shall be minimized. Sawcut the existing joint and install an expansion joint. If removal is required to be past an existing joint, the improvements to remain shall be sawcut to a clean edge and an expansion joint installed. 2. New, curb, sidewalk and drive shall comply with current City standards as it relates to materials, installation and thicknesses. 3. Replaced and reconstructed sidewalk shall match the width of the existing sidewalk. 4. All improvements shall be constructed of concrete. 5. Sidewalk across the driveway shall match the thickness of the driveway and shall be 6-inch minimum. 6. Maximum ADA slopes shall not be exceeded on walk cross slope of the "ramp down" area west of the proposed driveway. 7. A depressed curb meeting City standards shall be provided across the driveway. It should be possible to preserve the existing two panels of depressed curb across the existing driveway. All depressed and full height curb in the right-of-way shall match the existing reveal, top width and gutter pan dimensions. Curb transition areas shall be as necessary for the slope of the adjacent walk. A right-of-way permit shall be obtained and the proper bond posted. Contact Scott Brewer to see if the plan requires his approval for landscaping and minimum green space requirements for the Old Town Overlay District. As we discussed, modification of the drive requires Board of Public Works and Safety approval. This Department will present this issue to the Board at the first meeting in December and will support the request for the drive modification. While there is some risk that the Board may vote unfavorably for your request, the City is willing to issue the right-of-way permit ahead of having the formal Board approval for the drive modifications subject to satisfying the conditions outlined above and provided that the Urban Forester has no issues with the plan. Thanks so much, Gary 1 .. Please note new email address below Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571-2441 (317) 571-2439 (fax) gduncan@carmel.in.gov 2 . .. ~ ~ '"Z- '0 ..-""") r. .'-\\ ~ ~ 'S.. ""' . " '"'l V ~ ~1 ~ J,; , ~,~ ~ ]..1' .... \.1 · '~' ';:> ~ ~. ~'..'.{;'. ~ ~ ~~ ~ ~ l ;~*', ~ ~ 2. ," .'1 ~ VJ , '~~;'. ~<!? t ,"'~..~C ~ 'l,,~~~ <r V "- 'A7'O :;',t ~;~~"" -~ I ;~'" . ~ , OJ ..,....-.: