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Home My WebLink AboutBPW-06-13-07 SPECIAL City of Carllle[ Office of the Clerk-Treasurer SPECIAL MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDA Y, JUNE 13, 2007 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A SPECIAL MEETING ON WEDNESDAY, JUNE 13,2007, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. i1!liECl.\(lC..5D1J.'\IlE .h\RMEL. INDIANA 460J2 317/571-2414 THE PURPOSE OF THI:'. M/:'.I:'.TINU IS L1TY BUSINESS. City of Cartnel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JUNE 13, 20.0.7 - 10.:0.0. A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the May 16,20.0.7 Regular Meeting b. Minutes from the April 20., 20.0.7 Executive Session c. Minutes from the April 20., 20.0.7 Special Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for the 20.0.7 Concrete Program; David Klingensmith, Street Commissioner b. Bid Award for Hazel Dell Parkway Water Main Project; Infrastructure Contractors, Inc. ($1,122,928.0.0.); This was the lowest and most responsive bid; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW-0.6-0.6-0.7-0.1; Abney Glen; Streets, Curb & Gutters, Street Signs, ROW Improvements; Paul Shoopman, Indiana Land Development b. Resolution No. BPW-0.6-0.6-0.7-0.2; Meridian Corporate Plaza 3, Phase 2; ROW Improvements, Erosion Control; Derek Smith, Lauth Construction 4. CONTRACTS a. Request for Purchases of Goods and Services; Change Order #2; Dallman Contractors; ($13,726.0.0. increase); James Barlow, Division Commander Carmel Police Department ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571-2414 b. Request for Purchases of Goods and Services; Change Order #1; Infrastructure Contractors; ($113,250.93 increase); John Duffy, Director of the Department of Utilities c. Request for Purchases of Goods and Services; Change Order #1; Ortman Drilling and Water Services; ($5,975.00 increase);John Duffy, Director of the Department of Utilities d, Request for Purchases of Goods and Services; Change Order #1; Yardberry Landscape Excavating; ($8,424.00 increase); John Duffy, Director of the Department of Utilities e. Request for Purchases of Goods and Services; TP Mechanical; ($48,917.17); Steve Engelking, Director of the Department of Administration f. Request for Purchases of Goods and Services; Dr. Kaufmann; ($2,500.00); Marvin Stewart, Carmel Communication Center g. Request for Purchases of Goods and Services; CRG Residential; ($29,483.00); Steve Engelking, Director of the Department of Administra~ion h. Request for Purchases of Goods and, Services; Infrastructure Contractors, Inc.; (Bid Award. $1,122,928.00); John Duffy, Director of the Department of Utilities i. Request for Agreement between Indiana Department of Transportation and the City of Carmel; Mayor James Brainard j. Request for Agreement between St. Vincent's Hospital and'the City of Carmel; EAP Renewal; Barb Lamb, Director of Human Resources 5. USE OF CITY FACILITIES a. Request for Use of Caucus Room (2/3); Meeting; Wednesday, July 11,2007; 6:30 p.m. to 8:30 p.m.; James Creech b. Request for Use of Caucus Room (2/3); Meeting; Wednesday, September 20, 2007; 6:30 p.m. to 8:30 p.m.;'James Creech c. Request for Use of Council Chambers; Meeting; Wednesday, June 20, 2007; 1:00 p.m. to 2:30 p.m.; Kevin Whited d. Request for Use of Gazebo and Common Areas; Recital; Monday, June 11,2007; 3:00 p.m. to 9:00 p.m.; Bekky Coffey e. Request for Use of Gazebo and Common Areas; Wedding and Rehearsal; Friday, September 7, 2007; 5:00 p;m. to 8:00 p.m.; Saturday, September 8, 2007; 1:00 p.m. to 8:00 p.m.; Mary Kebbie f. Request for Use of Gazebo and Common Areas; Wedding and Rehearsal; Friday, June 20,2008; 7:00 p.m. to 8:00 p.m.; Saturday, June 21,,2008; 2:30p.m. to 6:00 p.m.; Shannon Bruce g. Request for Use of Gazebo and Common Area and Closure of City Streets; Carmelfest; Monday July 2, 2007 5:00 p.m. to Wednesday, July 4, 2007 h. Request for Use-and Closure of City Streets; Bicycle Race; Sunday, June 17, 2007 7:30 a.m. to 1:30 p.m.; Steve Goar, Indiana Senior Games i. Request for Use and Closure of City Streets; 4.5 Mile RunlWalk; Wednesday, July 4,20078:00 a.m. - 9:30a,m.; Tuxedo Brothers j. Request for Use and Closure of City Streets; Block Party; Saturday, June 2, 2007 6:00 p.m. to 11:00 p.m.; Kevin Seibert k; Request for Use and Closure of City Streets; Block Party; Friday, June 8, 2007 4:00 p.m. to 9:00 p.m.; Lisa Gray OTHER a. Swearing in of Police Officer; Juan Antonio Rivera; ; Chief Michael Fogarty, Carmel Police Department b. Request for Memorandum of Agreement; Indiana Task Force One; Chief Keith Smith, Carmel Fire Department c. Request for Water and Sanitary Sewer Availability; Sunrise Senior Living; US 31 and Old MeridianStreet; Aaron Fricke, The Schneider Corporation d. Request for Water Availability; The Village of West Clay, Section 15002; Brandon Burke, The Schneider Corporation e. Request for Water Availability; Towne Oak Estates; Eric Batt, The Schneider Corporation f. RequestJor Commercial Curb Cut; Sunrise Senior Living; One Cut Old Meridian Street; Aaron Fricke, The Schneider Corporation g. Request for Secondary Plat Approval; Carmel Science & Technology Park; Block 7, Lots 2-3; Stacey Fouts, DeBoy Land Development Services h. Request for Consent to Encroach; Lot 13, Rohrer Woods Subdivision; Fence Encroachment; John, Mary Ellen and'Gordon St. Angelo, 14378 Oak Ridge Court i. Request for Storm Water Technical Standards Variance; Towne Oak Estates Subdivision; Eric Batt, The Schneider Corporation j. Request for Dedication and Deed of Public Rights of Way; Moffitt Farm At Prairie View, Section 1; George Sweet, BCD k. Request for Memorandum of Understanding; Wood park Subdivision; Michael McBride, City Engineer I. Request for Agreement between Indianapolis Metropolitan Planning Organization and City of Carmel; Mayor James Brainard m. Resolution No. BPW-06-13-07-01; Ratifying signature onTP Mechanical contract; Tom Perkins, Assistant City Attorney n. Resolution No. BPW-06-13-07-02; Ratifying signature on CRG contract; Tom Perkins, AssistantCity Attorney ADJOURNMENT I I I BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING MINUTES WEDNESDAY, JUNE 13, 2007 -10:00 A.M. COUNCIL CHAMBERS I CITY HALL I ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:06 a.m. MEMBERS PRESENT Mayor James Brainard. Board Members, Lori Watson; Clerk Treasurer, Diana L. Cordray; Deputy Clerk Treasurer. Sandra Johnson and Lois Fine MINUTES The Minutesfor the May 16, 2007 Regular Meeting were approved 2-0. The Minutes for the April 20, 2007 Executive Session were tabled. The Minllles for the April 20, 2007 Special Meeting were tabled. BID OPENING/ A WARDS Bid Oven in!! for the 2007 Concrete Proeram; Mayor Brainard opened and read the bids aloud. Company CC&T Hunt Paving Bid Amoulll $520,924.00 $404,362.28 The Bids were given to David Klingensmith, Street Commissioner, for review and recommendation at the end oftoday's meeting. Request to approve the Bid Award to Hulll Paving, $404,362.28 which was the lowest and most responsive bid. Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. PERFORMANCE RELEASES Resolution No. BPW-06-06-07-0I; AbnevGlen; Streets, Curb & Gutters, Street Siens, ROW Imvrovements; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Resollllion No. BPW-06-06-07-02: Meridian Corvorate Plaza 3, Phase 2; ROW Imvrovements, Erosion Control; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. I CONTRACTS Reauest for Purchases of Goods and Sen.ices: Chanfie Order #2: Dallman Contractors: ($13.726.00 increase): Mayor Brainard moved 10 approve. Board Member Watson seconded. Request approved 2- O. Reauest for Purchases of Goods and Services: Chanfie Order #1: Infrastructure Contractors: ($113.250.93 increase): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Purchases of Goods and Services: Chanfie Order #1: Ortman Drillinfi and Water Services: ($5.975.00 increase): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Purchases of Goods and Services: Chanfie Order #1: Yardberrv Landscaoe Excavatinfi: ($8.424.00 increase): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Purchases of Goods and Services: TP Mechanical: ($48.917.17): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. I Reauest for Purchases of Goods and Services: Dr. Kaufmann: ($2.500.00): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Purchases of Goods and Services: CRG Residential: ($29.483.00): Mavor Brainard moved 10 approve. Board Member Waison seconded. Request approved 2-0. Rem/est for Purchases of Goods and Services: Infrastructure Contractors. Inc.: (Bid Award- $1.122.928.00): Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Afireement between/ndiana Deoartment of Transoortation and the Citv of Cannel: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReQuest for Afireement between St. Vincent's Hosoital and the Citv of Carmel: EAP Renewal: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved2-0. USE OF CITY FACILITIES ReQuest for Use of Caucus Room (2/3): Meetinfi: Wednesdav. Julv 11.2007: 6:30 a.m. to 8:30 a.m.: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. I Rem/est for Use of Caucus Room (2/3): Meetinfi: Wednesdav. Seotember 20. 2007: 6:30 a.m. to 8:30 ~Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Rem/est for Use of Council Chambers: Meetinfi: Wednesdav. June 20.2007: /:00 a.m. to 2:30 tJ./n.: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. I I I Reauest for Use of Gazebo and Common Areas: Recital: Mondav. June 11. 2007: 3:00 V.m. to 9:00 lld!L-Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Use of Gazebo and Common Areas: Weddin!! and Rehearsal: Frida". Sef}tember 7.2007: 5:00 V.m. to 8:00 p.m.: Saturday. Sevtember 8.2007: 1:00 p.m. to 8:00 p.m.: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Use of Gazebo and Common Areas: Weddinfi and Rehearsal: Fridav. June 20. 2008: 7:00 P.1I1. to 8:00 V.1I1.; Saturday. June 21.2008: 2;30p.1I1. to 6:00 f).ln.: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Use of Gazebo and Common Area and Closure ofCitv Streets: Carmelfest; Mondav Julv 2. 20075:00 f).m. to Wednesday. Julv 4. 2007; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Use and Closure of Citv Streets; Bicvcle Race; Sundav. June 17. 20077:30 a.1I1. to 1 ;30 lld!L-Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. ReO/lest for Use and Closure ofCitv Streets: 4.5 Mile RunlWalk; Wednesday. Julv 4.20078:00 a.m. - 9:30 a.m.; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Use and Closure ofCitv Streets: Block Pam: Saturdav. June 2.20076:00 f).m. to 1/:00 lUlh Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Use and Closure ofCitv Streets: Block Partv; Fridav. June 8. 20074:00 t).lll. to 9:00 p.m.: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. OHlER Swearinfi in of Police Officer; Juan Amonio Rivera: Mayor Brainard swore Officer Rivera into office. Reauest for Memorandum of Afireement: Indiana Task Force One; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Water and Sanitarv Sewer Availabilitv: Sunrise Senior Livinfi: US 31 and Old Meridian Street: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Water Availabilitv: The Villafie of West Clay. Sectionl5002; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Water Availabilitv: Towne Oak Estates; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Reauest for Commercial Curb Cut: Sunrise Senior Livinfi; One Cui Old Meridian Street: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. I I I Reouest far Secandary Plat Aooraval: Carmel Science & TechnalogvPark; Block 7, Lots 2.3; Mayor Brainard moved to approve. Board Memb,er Watson seconded. ,Request approved 2-0. ReQuest for Consent to Encroach; Lot ]3, Rohrer Woods Subdivision: Fence Encroachment; Mayor Brainard moved 10 approve. Board Member Watson secanded. Request approved 2-0. Rei/uest for Storm Water TechnicaIStahdard,~ Variance: Towne Oak Estates Subdivision; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0. Rem/est for Dedication and Deed of Public RiJ!htsofWav; MoffittFarniAt Praii'ie View. Section I; Mayor Brainardmoved 10 approve. BaardMember Watson seconded. Request approved 2.0. Rem/est forMeinorandumdf Under:uandinl!; Woodpark Subdivision; Mayor, Brainard "lOved ta approve. BaardMem/~er Watson seconded. Request approved 2-D. Reauest far Af!reement between bldianaoolis Metropolitan flannilt e Orl!.anization and' Citv of Carmel; Mayor Brainard mvved'to.c'ipprOlie. lloard Member '":,atson .secailded. Riiql!eSt approved 2-0. ResalutionNa. BPW-06c'J3-07-01; RatifvilwSll!.lWIUre onTP Mechan/cd! eon/ract; Mayor Brainard moved 10 approve. BoardMemb/lr Willson seconded. Request approved 2-D. Resolution No. BPW-06-13-07-02:RatiMnl< sil!natltre'ini CRGearltract: Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2:0. ADJOURNMENT Mayor Brainard adjoumed the Meeting at 10:24 a.m, Diana L Cordr . ClerkcTte<lSurer ( Approved, ayor J ames Brainard iana L Cordray, IA Clerk~Treasurer &f 13/01 _,..{'.w..k.~ CHANGE0RDER PROJECT: Illth &Westfield Blvd Main Extension CONTRACTOR: Infrastructure Contractors.Inc DATE OF CONTRAeT: 02(21/07 The.CONIRA(::TOR'is directedc10makeihe following changes in the Contract Documents as setforth.inthis Change.Order anda:ttachments: Descriptio.n,o,f Change, 1) Add. 8" stubs w/va1v,esto:. N: Willowmere Driye, N. Beechwood Drive,,'West Echo.CresiDr.,EastEcho Crest Dr., and North Win41ng Brook Di'ive. Tolal AddifiqnillCcistfor thisitel11 $35,892.31, Justification When the project vi.a~;,'b{d ity,:asunkn6wn ifthethree referencedsub.divisions,were Interested in getting water. 'Two of the sub"divisions are currently not in the City. Once work.began" we received considerable interest :from alltliree ar~a and'mi~cclJii.neous hOmeowners along llllh Stieet. Therefore, itrhakes 'good senseto.put,the in:fras(TUcture"in now for. future service to these,areas. The. $35,892.31 will be sharedby.the'homeowners that will have access to the new line. 2) Move planned location of 16nD.Lal'ong,j il ih Streetbetween Comel St. and;Lexington Drive to aVoid removing. trees. Total Additional Cost.f6'r~this it;eni $40;609.27. J usiiiication The original desigiltook thqrees illto acco,tiiJJ"ahditwas geilenllly thouglit'th.atwe could dothe~ork withoutdestroying them. During"consthlctionwe realized that.we could'not'miss.the trees without adjusting the location of the water main. 3) Add 8" service line across 1 f 1 th Street to the GentraLParL Total Adijitlonal Cost for this item $19,f34.07. Justification This item w-3,s)o froyide'a:so~th~rn conne:ctiOn poifitJor Central' P?-r"k whilea]]owing our system to be looped fro11111611 Street to 111 th'Street. At the'timdhe projectwas hid we ,were unsure of where the southem tie.j n point woulCl, el\actlybe. Ther.e were 4nknowhs:.on futurew;,tter'Ihains, ,as we]] a};'how it wouldinterfac",-wllhtherWG mains along tl1th StreeUhatwe now own. 4) Change in mater.illls,aridCjnstallatioriprocessto ins'fallsIi6ftsiqe'service 01'1.12" poly, Total Additional cost forth is item.$2, 168 .85. '"',~~ J llstificlltion This \VaS a maten;,lcnarige that wastequestecl by water dlstribtition personnel. It was not kno,vnat the time the project was bid. 5) tie into existlng:1'6" main under sidewalk. Remove.sidewalk and haul off spoils, backfill~with S- borrow. Tota] AdditionaJCost for thisjtem$2,384.46.. J ustificlltion Thisitemwasnotknown at the time the project'was bid. . 6) Needed to usdlowable Bllto. bacldiilwater main at. Westfield. Blvd..& 1 rlthStreet, northwest corner. Total.Addiiional CostJor Illis itel11 $6,026.85. Justitic'ation Tliis.item was' not known at the time ihe'project was 'bid. 7) Added 412" gilte valves to '11.] th Street, Total Additional Cost'forthis item $6;935.12. Justification Thi s item wa:~: notkliown al'the.tiine the'project was .bicl. The \(ahces'will'aIlQw for futlfr.e conversion of the IndianapolIs system to Carmel. Th,is. Chailge resultsi11 the:foIlowin'g.ailjustmentpf Con.tracHrice: Original Contract Price: $466,70000 Net Increase Resnlting,PromTliisChang7 Order: Current Contract Price Induding this Change Order: $113250.93 $579;950.93 Approved by: C:bntract9r Infrastructure ContractorsJnc 16100 Allisonville Road Nolilesville, nf46060 Name and Title Date ApprovepRY: Owner .-. , ~'~ CITY OF CARMEL, INDIANA BY ITS BOARD OF PUBLIC WORKS AND .SAFETY Date: cf ~.15: -. rJ 7---.. Mar1!dur~ Date: tOriW"t,,~- Dtile& I ("'3/0 7 ATTEST: