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Home My WebLink AboutBPW-09-05-07 Office of the Clerk-Treasurer City of Car111el MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDA Y, SEPTEMBER 5, 2007 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 5, 2007, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317{571-2414 City of Carlllel Office of the Clerk- Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDA Y, SEPTEMBER 5, 2007 - 10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a, Minutes from the August 15,2007 Regular Meeting b. Minutes from the August 30, 2007 Special Meeting 2. Bm OPENINGS/ A WARDS a. Bid Award for Grand Boulevard; E&B Paving (Base Bid ($1,768,017.50/Alternatc Bid $2,607,787.91); This was the lowest and most responsive bid; Michael McBride, City Engineer b. Bid A ward for 116th Street pathlPennsylvania Parkway Path ($296,200.00); This was the lowest and most responsive bid; Michael McBride, City Engineer c. Bid Opening for Carmel View Drainage Project Phase I and Othcr Miscellaneous Drainagc Project; Michael McBride, City Engineer 3. CONTRACTS a. Request for Purchases of Goods and Services; Change Order No. 17; Old Meridian Street; (Increase $17,720.88); Michael McBride, City Engineer b. Request for Purchases of Goods and Services; E&B Paving (Bid A ward: $2,607,787.91); Michael McBride, City Engineer c. Request for Purchases of Goods and Services; Calumet Asphalt (Bid A ward: $1,731,000.00); David Huffman, Interim Street Commissioner d. Request for Purchases of Goods and Services; Covanta Secure Services; Tim Green, Assistant Police Chief e. Request for Purchases of Goods andServiccs; J.D. Walls and Associates; ($8,000.00); Douglas Haney, City Attorney ONE CIVIC SQUARE CARMEL,INDIANA46032 317/571:2414 f. ReqiIest fol' Purchases of Goods and Services; TP Mechanical; ($39,189.32); Jeff Barnes, Facility Manager g. Request for Purchases of Goods and Services; Hunt Paving; (Bid A ward- $404,362.28); David Huffman, Interim Street Commissioner 4. USE OF CITY FACILITIES a. Request for Use of Gazebo and Common Grounds; Memorial Service; Wednesday, May 7, 2008; 6:00 p.m. to 8:30 p.m.; Carmel Police Depm1ment b. Request for Use of the Council Chambers; Meeting; Wednesday, September 26, 2007; 7:00 p.m. to 9:00 p.m.; Carmel Station Homeowner Association c. Request for Use of City Streets; Bike Race; Saturday, September 8, 2007; 6:00 a.m. to 2:00 p.m.; (See Map); Carmel Parks.and Recreation - Tour de Carmel d. Request to Close City Street; Longstone Roundabout; B1ockParty; Sunday, September 23, 2007; 5:00 p.m"to 9:30 p.m.; Woodfield Homeowners Association e. Request to Use Gazebo and Common Grounds; Fund Raiser; Saturday, October 20,2007; 8:00 aim. to 2:00 p.m.; Thc 24 Group f. Request to Use Gazebo and Common Grounds; Friday, September 21,2007; 6:00 p.m. to 9:00 p.m.; Young Life 5. OTHER a. Request for Water Availability; Irwin Union Bank; CS&TP Block 11 Lot 3; Brandon Burke. Schneider Corporation b. Request for Water Availability; Village of West Clay; Penthouse "A"; Brandon Burke, Schneider Corporation c. Request for Water Availability; CMC Office Park, Phase 2; Building #2 and #3; Gary Murray, Schneider Corporation d. Requesffor Commercial Curb Cut; Irwin Union Bank; CS&TP Block 11 Lot 3; Brandon Burke, Schneider Corporaiion e. Request for Residential Curb Cut; 11685 Bradford Place; David Sanders, Sanders Fine Homes f. Request for Commercial Curb Cut; CMC Office Park, Phase 2; Gary Murray, Schneider Corporation g. Request for Temporary Construction Entrances; Panhandle Eastern Pipeline Tuscola East Pipeline Replacement; Adam Bauerle, Twin Peaks Field Services h. Request for Open Cut 116111 and HaverstickRoad; Pat Bell, Ameritech i. Request to Close City Center Drive; Overhead Pedestrian Connector; Eric Pagels, Lauth j. Request for Secondary Plat Approval; Towne Oak Estates; Eric Batt, Schneider Corporation k. Request for Secondary Plat Approval; Village G.reen, Section 1; Brady Kuhn, Weihe Engineers I. Request for Vacation of Public Right of Way; Old Town Shops, Phase II; Four Vacation at 31,33,35,37 East Main Street; Lower and Upper Levels; Molly Stuckey, Bose McKinney & Evans m. Request for Vacation of Public Right of Way; Indiana Design Center; East West Alley Between,ISlStreet SW and 2nd StreetSW; Molly Stuckey, Bose McKinney & Evans n. Request for Easement; Grant of Overhand Easement to Duke Energy Indiana; Portion of Monon Greenway and Roserilead Commons Subdivision; Michael McBride, City Engineer o. Request for Pipeline Relocation and Reimbursement Agreement; Towne Road; Michael McBride, City Engineer 6. ADJOURNMENT I I I BOARD OF PUBLIC WORKS & SAFETY MEETING 'MINUTES WEDNESDAY, SEPTEMBER 5,2007 -lO:lm A.M. COUNCIL CHAMBERS I CITY HALL I ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Braiiford called the meeting to order at 10:0.0. a.m. MEMBERS PRESENT Mayor James Brainard; Board Member; Mary Ailn BuNte; Deputy Clerk Treasurer. Sandra Johnson MINUTES The Miuutes/or the August]5, 2DDi Reguiaj" Meeting; were approved.2 .0.. The Minutes fOr theA1lgust 30...200.7 SpeCial Meeting were.approved 2,0., BID OPENING/A WARIlS Bid A ward for Grand Boulevard: E&B Pavinf!.(Base Bid ($1.768.0. 17.5o.IAltemate Bid $2.607.787.9/): This was,the/owest and mosi resoo/!s/\I(f'bid; Mayor BraiiJard nwved to approve. Board Member Buj-ke ~'ecol1ded. Reqll.est appfoved2-o.. BidAward for 11611> Street fJathlPel1ljsylvaniclPilfkwav Patli: Reith-Rilev ($296.200.,0.0.):, This was the lowest andmo:,'t resoonsive'bid: MayorBrainard moved 10 approve. Board Member Burke seconded. Request approved2.o. Bid ODening for Carmel View Drainalie Pro/ecr Phase randOtlier Miscellaneous Drainage Proiects: Mawr Brainard.ofJened,and'read the' bids aloud: Company Bid AmolUlt Yardberry Hanley Constmctiou $193,585.00 $213.0.66.0.0. The Bids were given ro Michael NIcBride, City Engineer for review and recommendation at the neXI meeting, CONTRACTS Reauest for Pltrchilses of Goods alid.SerVices: Cr,aIlQe,Order No: 17, OraMeridian Street; (Increase $ J 7, 720.,88 J: Mayor Brainard moved to approve. BoardMember Burke secorldee!. Requdt approved 2-D. I I I Rec/Uest for Purchases afGoodsand.Seriiices: E&B Pavinf! (Bid'Award: $2,607.787.91 ); Mayor Brainard muved /0 approve. Board Meniber Burke seconded. Request app'rovecj 2-0,. Rec/llest for Purchases of Goods and Services, 'Calumet Asphalt (Bid A ward: $/,731.0,0,0,. DO, ): .Mayor Bminard moved to approve. Board"Member Burke 'seconded, Request {lp'proved 2-0,. ReQ/Jest for Purchases'ofGoods olldServices; Covanfa Secure Services; Mayqr Brainard lIIaved to approve. Board Member Burke secofldr;d, Requestapproved2-a. ReQuest for Purchases of Goods and Sen1ice.\"; J.D. Walls and Associates; ($8,0,00,0,0,): Mayor Brainardmoveq to approve. Board Member.Burke seconded, .Request approved 2ca. ReQuest {or Purchases of Goods and Services: TP Mechanical; ($39,189j2 ); Mayor Brainard moved to approve.. Bobl"dMember Bu.rke seconded. RequesT.approved 2-0. Request for Purchase:, of Goods andServices; Hunt Pavinf!: (BidAward-$4a4.362.28); Mayor Brainard 1I10veci'to approve. Board.Member Burke secol1d"d. . Rliquestcipproved 2-D. USE OF CITY FACILITIES Reauest for Use of GazebiJ and Conll11on Grounds: Memorial Service: Wednesday, May 7. 200,8: 6:00 V.Ill. to 8:30 V.m.: Mayor Brainard.moved.to app/"Ove. Board Melil.ber Burke secOlided. Request approved 2-0,. ReQuest for Use ufthe Council Chambers: Meetihfi.' Wednesdav. Sevteinbef 26.2007: 7:00, V.IIl. 10 9.-00 O.m: Mayor Brainard moved to approve. Board Member Burke seconded. Request:approved 2- O. Rem/est for Use afCitv Streets; Bike Race: SaturdaY'. SeD/ember 8.20,07: 6;00, a:m: to 2:00, V.m.: (See MaD).- Mayor Bmi/lard moved io approve. Board Melllber Biirke'Secohded. Requesl approved 2-D. Rec/uest /0 Close CitY' Streel: Lonfislone Roundaboul:'BlockPartv; Sill/day. Sevtembe'r 23. 200,7: 5:0,0 [Jill. to 9:30 v.m.; Mayor Brairwtd moved to approve: Board,Member Burke seconded. Request approved 2-D. ReQueSI to Use Gazebo and COII1/iwn GIOIiI1ds; FundRaiser; Saturdav. October 20" 2007; 8:00 a.m. to 2.-00, D.m.; Mayor Brainard moved fo approve. Board MemoerBwke secOI,ided. Request approved 2- O. Remlt'st 10 Use Gazebo and Common Crowids,o Friday. Sevielliber 21,200,7.- 6.-00, VII!. to 9:DOo.m.: Mayor Brai/lOrd II/oved to approve; Board Member Burke seconded. Requeslapproved 2-0. OTHER Realiest.(or Waler Availability: lrwill Union Bank; CS&TP Block 11 Lot 3.- Mayor Brainard moved to approve. Board Member Burke, seconded. Requestapproved2cO. ReQuest for Water Availabi/i!:v.- Villafie of WeSrClay: Penthouse "A ".-.. Mayor Brainard 1/10ved.ro approve. Board Member Burke seconded. Requesr~pproved2-G. I I I ReLluesl for WaleI' Availability; CMC OrticePark. Phase 2: Buildihi] #2 and,#3; Mayor Brainard moved to approve. BoardMembef B,irke seconded; Riiqt~eSf approved2-0. Reauesl for Commercial Curb CI/I: lrwin Union Bank:CS&TP Block 11 Lor]: Mayor Braihard //loved to apprOlie Board Meinber.Burke'seconded, Request approved 2.0, ReQuest lor Residential Curb CI/t: J 1685 Bradford Place: Mayor Brainard moved to approve, Board Member Burke seconded. Request qpproved 2,0. ReLmesf for Co,illnercicil Curb Cut; GMC Office Park, Phase 2: Mayor Brainard moved to approve. Board Member Burke seconded. ReqllesUtpproved2"O. Request for Tel1lvorarv Construction ,F:ntrances;Panhandle,Eastern PipelineTuscola East Piveline Revlacement; Mayor Broinard moved to approve; BoaidMember Burke seconded. Request approved 2-G,,\' Request for ODenClI1 1 161hand Have'l'stiCk Road; Mayor Brainard moved to approve, Board Member Burke seConded, Request approved 2.0. ' Request to Close City Center Drive: Overhead Pedestrian Connecior; Mayor,Brainardmoved to approve. Board Member Burke seconded. Request-approved 2"0, Request for Secondarv Pia/Approval; Towne OakEsiates:, Mayor. Braihard mO,ved to approve. Board Member Burke seconded. Requesl,approverj2-(), ReQttest for Secondarv Plat Approval; Village Green. Seerion oj.. Mayor Brainard niovrid to approve. Board Member Burke secynded Req!lest approved 2-0. Request for Vacation of Public Ri~ht of WaO'; Old Town SHops. Phase 11: Fot/r Vacatioll at 31.33.35.37 East Main Street: Lower and,Upper Leveis: ,Mayor Brainard moved.to approve, Bo!ird Member Burke seconded, Request approved 2.0. Mayor Brainard moved 10 appral1e. Request for VacatiOlwfPublicRif!lJrofWav: indiana Desif!I1,Center: EastWest Allev Between 1" Street SW and 2nd StreerSW;-Mayor Braiiwl'dinoved to.approve: Board Member Burke'seconded. Request approw;d 2-0, , ReO/lest for EasementrGfairt of Ovdhahd EasenienUo Duke.Enerfl.O'lndiana: Portion ofMonoll GreelHvav andRoseinead Commons Subdivision: Removed from Af!ehda Oi:igin^irls were not received .li'om Leeal Department Reauest for PiDeline ReiocatibILmldReimbursementA~reemelrt;'Towne Road: Mayor Braillard moved to approve. BO(li"dMember Burke seeO/ided, Req'uestapproved2,O. I I I ADJOURNMENT Mayor Brainard adjourned the Meeting at 10:12 a.m. . wS~ ~ .. Diana L. Cord my, lAMe Clerke Treasurer. Approved, ATTEST: " 4<<~J ~or James Brainard