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Home My WebLink AboutBPW-09/19/07 City of Cartnel Office of the Clerk-Treasurer MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDA Y, SEPTEMBER 19, 2007 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 19, 2007, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL,INDIANA46031 317671-2414 City of Carlllel Office of the Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, SEPTEMBER 19,2007 -10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the September 5, 2007 Regular Meeting 2. BID OPENINGS/ A WARDS a. Bid Award for Carmel View Drainage Project Pbase I and Other Miscellaneous Drainage Project; This was the lowest and most responsive bid; Michael McBride, City Engineer b. Bid Opening for the 106th Street Culvert Replacement Project; Michael McBride, City Engineer c. Bid Opening for the 116th Street and Clay Center Roundabout and Culvert Replacement Project; Michael McBride, City Engineer 3. PEID'ORMANCE RELEASES a. Resolution No. BPW-09-19-07-02; Plum Creek Farms, Section 3; Interior Sidewalks; Christopher Werth, Plum Creek Development b. Resolution No. BPW-09-19~07.03; Plum Creek Farms, Section 6; Sidewalks; Christopher Werth, Plum Creek Development 4. CONTRACTS a. Request for Purchases of Goods and Services; Change Order No. 18; Old Meridian Street; (Increase $6,916.46); Milestone Contractors; Michael McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIAN."- 46032 311/511.2414 b. Request for Purchases of Goods and Services; Change Order No. 19; Old Meridian Street; (Increase $13,489.81); Milestone Contractors; Michael McBride, City Engineer c. Request for Purchases of Goods and Services; Change Order No. 20; Old Meridian Street; (Increase $6,249.25); Milestone Contractors; Michael McBride, City Engineer d. Request for Purchases of Goods and Services; Change Order No. 21; Old Meridian Street; (Increase $143,939,74); Milestone Contractors; Michael McBride, City Engineer e. Request for Purchases of Goods and Services; Change Order No.1; Towne Road; (Increase $6,623.46); E&B Paving; Michael McBride, City Engineer f. Request for Purchases of Goods and Services; Change Order'No. 1; 136th Street Ditch to Springmill Road; (Increase $5,059.94); Calumet Asphalt; Michael McBride, City Engineer g. Request for Purchases of Goods and Services; Reith Riley Construction; (Bid Award: $296,200.00); Michael McBride, City Engineer h. Request'for Purchases of Goods and Services; Yard berry Landscaping; (Bid Award: $193,585.00); Michael McBride, City Engineer i, Request for Purchases of Goods and Services; Burtner Electric and Lighting; ($4,075.23); Jeff Barnes, Facilities j. Request for Purchases of Goods and Services; T&R Traffic Solutions; ($49,489.48); David Huffman, Interim Street Commissioner 5. USE OF' CITY FACILITIES a. Request for Use of Caucus Room (2/3); Meeting; Tuesday, October 23, 2007; 6:00 p.m. to 7:30 p.m.; Creekside Homeowner Association b. Request for Use of City Streets; Picnic; Saturday, October 6, 2007; 4:00 p.m. to 8:30 p.m.; Smokey Ridge Home Owners Association c. Request for Use of City Streets; Race; Saturday, October 13, 2007; 8:00 a.m. to 11:00 a.m.; Trinity Free Clinic d. Request to Use Council Chambers; Meeting; Various Dates;'7:00 p.m. to 9:00 p.m.; Hoosier Daylily Society 6. OTHER a. Request for Water Availability; House Investments; Michael Hoff, Weihe Engineers b. Request for Commercial Curb Cut; House Investments; Michael Hoff, Weihe Engineers c. Request for Secondary Plat Approval; Carolina Commons, Section 2; Dennis Grumpp, Schneider Corporation d. Request for Secondary Plat Approval; The Woods @ Lions Creek; Dave Barnes, Weihe Engineers e. Request for Storm Water Technical Standards Variance Request; Parkwood West, Phase 2; Jonathan Sheidler, Wool pert, Inc, f.Request for Easement; Grant of Overhang, Easement to Duke Energy Indiana; Portion of Moil on Gre.enway mid. RoscmeadCommons 'Subdivision; Michael McBride, City Engineer g; Re~olu!idi1.No. BPW'09.19~07-01; A Resolution of the City of CarmeIBoard of Public Works and Safety Approving the,Assignmentof E,qllipm~ntfor the City of ,Capnel Department of Commuriity Services'and 'the Departinentof Engineering t6 the Indiana Borid Bank; .lvIichael.Hol1 il;>aiIgh, pirectoLof.the.pepartrnent .of Community Services 7, ADJOURNMENT I I I BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDA Y, SEPTEMBER 19, 2007 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard: Board Member; Mal)' All/I BI/rke; Deputy Clerk Treasl/rer, Sandra Johnson MINUTES The Minutesfor the September 5, 2007 Regular Meeting were approved 2-0. BID OPENING! AWARDS Bid Award or Cannel View Draina e Pro'ect Phase 1 and Other Miscellaneol/s Draina e Pro'eclS" Yardberrv ($193,585.00): this was the lowest and most responsive bid: Mayor Brainard moved to approve. Board Member BI/rke seconded. Request approved 2-0. Bid 0 enin or the 116'1> Street and Clav Center ROl/ndabout and Culvert Re lacement Pro 'ect. Mayor Brainard opened and read the bids aloud; Company Bid Amollnt Gayle Shore Call/met Asphalt Crider mid Crider Rieth Riley R & W Cont racting $1,000,032.00 $1,024,308.53 $1,194,680.27 $978,859.00 $908,854.00 The Bids were given to Michael McBride, City Engineerfor review and recommendation at the next meeting. I I I Bid Openine for the ]06'" Street Clllvert Replacement Proiect; Mayor Brainard opened and read the bids aloud; Company Crider and Crider Fleetwood Schutt Lookabill Hardco Paving Nikirk Construction Hanley Construction Bid Amount $]72.995.00 $] 23,125.00 $108,037.02 $ 99,270.25 $192,225.00 $ 99,855.00 The Bids were given to Michael McBride, City Engineer for review and recommendation at the next meeting. CONTRACTS Re uest or Purchases 0 Goods and Services' Chan e Order No. 18' Old Meridian Street. Increase $6.9]6.46); Milestone Contractors; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Re uest or Purchases 0 Goods and Services' Chan e Order No. ]9' Old Meridian Street. Increase $] 3.489.8]); Milestone Contractors; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Re uest or Purchases 0 Goods and Services' Chan 'e Order No. 20' Old Meridian Street. Increase $6.249.25); Milestone Contractors; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Re !Iest or Purchases 0 Goods and Services' Chan e Order No.2]' Old Meridian Street. III crease $143.939.74); Milestone Contractors; Mayor Brainard moved to approve. Board Member Burke seconded. Reqllest approved 2-0. Re lIest or Pllrchases 0 Goods and Services' Chan e Order No. I' Towne Road' Increase $6.623.46); E&B Pavine: Mayor Brainard moved to approve. Board Member Burke seconded. Reqllest approved 2-0. Rec uest or Purchases 0 Goods and Sen1ices' Chan e OrderNo. ]. ]36/11 Street Ditch to S rin mill Road: (Increase $5.059.94): Calumet Asvhalt: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Re uest or Purchases 0 Goods and Services' Reith Ril Construction' Bid Award: 296200.00' Mayor Brainard moved to approve contingent upon the City gelling approval from the State for Additional Appropriation. Board Member Bllrke seconded. Reqllest approved 2-0. Re uest or Pllrchases 0 Goods and Services' Yardber Lamlsca in . Bid Award: 193585.00' Mayor Brainard moved to approve. Board Member Burke seconded. Requesrapproved 2-0. Re uest or Purchases 0 Goods and Services' Burtner Electric and Li lain' 4075.23' Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. I I I Reauest for Purchases of Goods andServices: ,T&R Tra(fic,SolutionK: ($49;489.48): Mayor Brainard moved to approve, Board Member Burke seconded Request approved 2.0, USE OF CITY FACILITIES ReQuesifor, Use of Caucus Room (2/3); Meean!!; Tuesdav, October 23. 2007: 6:00 }J.m. to 7:30 tun.; Mayor Brainard moved to approve, Board Melhber Burke seconded. Request approved 2-0, Request for Use of Citv Streets: Picnic; Sawrdav, October 6.2007: 4__00 /J.m. to 8:30 D.nI.: Mayor Brainard moved to approve. Board,Men/bel: Burke seconded, Request'approved2-0. Request for Use of CitvStreets: Race.' Sdwrdav. October 13: 2007: 8:00 a__m, to ]] .'00,0, m,: Mayor Srainard;moved to approve. Board MemberBurke seconded Request approved 2,0, Rem/est to Use Council Chaliibers: Meetini!; Various Dates: 7:00/).1/1, to 9:00 v: II/' : Mayor Bminard moved to approve, Board Member Burke seconded. Request appfoved'2-0. OTHER Reauest for Water Availabilitv: House-lnvestments: Mayor Bminardmoved to approve, Board Member Bwke seconded. Reques'rapprolled 2-0. Reallest for Commercial Curb Gut: House Investments: MayorBrainar,d moved to approve, Board Member Burke seconded Request approved 2-0. Reouest for Secondary Plat ADoroval: Carolina Commons, Section 2: Mayor Brainard moved to approve. Board Member Burke sixOIide& Reques!. approved 2'0. Rem/est for Seconda", Plat Ap/J/"oval; The:Woods @ Lions Creek: Mayor Brainard moved to approve. Board Member Burke seconded, Request approved2'0. . Reauest for5torm Water Tedmical:5randards Variance.Re@est; ParkWood We,yt, Phase 2: Mayor Brainard moved fo approve Board Member Burke seconded. Re<l.llestapproveCl 2~O Re uest or Easemellt'. Grant 0 Overhall Easement to Duke Ener Illdiana" Portion 0 .Monon Greemvav and Rosemead CommollsSubdivi;,'ion.'Mayor Brainardmovedfo laDle: Board Member Burke seconded. Request Tab/ed2-0, I AII.JOURNMENT Mayor Brai/wrd adjourned the Meeting at 10' 17 a./l!. iana.L. Cordray, IA Clerk-Treasurer t- Approved, ATTEST: Diana L. Cordray, IA Clerk -Treasurer I I