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HomeMy WebLinkAboutTP Mechanical Contractors/Fac , ,,/n~;Mech"nidl Contractors Maintenance Deparlmen I Appropriation #12050515: p.n 1116834 Contract Not To Exceed $4. j 77.64 (AlfMjJ:l::'.rO"I.07'O.~':i. , , ' . APPROVED, 'A' H,) FORMBY: '_ AGREEMENT FORPROFESSIQNAL SERVICES TI:fIS AGREEMENJ FQRPROFESSJONAL SER\(ICES ("Agreetilimt") islier~by made aiid entered into.,by and between the City of Cannel, Indiana, acting,by:andthrough.its 13oardofPubli.c Works , . and Safety (henJinafter "City"); and CPP Mechincal (hereinafter'''Professional''), , REGiTALS \VHEREAS City owns and ,is responsible, for the operation and, maintenance of its property, 'personnel,.pliblic' \vorks'and 'i'n frastructure; 'and WHEREAS, {rom time to time, City needs professicin41 assis!ance tnftllfilliilg .its foregoing responsibilities; .:and Wl-fEREAS, f'rofessiodal is eXjleriencel:! in, pro~iding~fld desires to rr9vide to City the - professional,services ("Services,i) referenced herein; and WHEREAS; City'deslres to' engag",. Professi6i1alas an irtdependentcontrattor for the purpose of providing:to City the, Services referenceqherein; NOW,. THEREFORE, in consideration-of the foregoing recitals and the'covenanfs and. conditions set forth herein, City andPi'ofessional mutl.\ally 'agree'as follow~ SECTION I. INCORPORATION OF RECITALS Thdoregoing,Recitakawherebyincorpotaied into t)1isAgrecment and'made a part her.~6f: SECTION 2. SCOPEOF'SERVICES' 2.1 City desires to engage Professionai as an ,independent contractor for the. Se,n:icesset':forthll) atlached Exhibit A, incotpora:ted hereiri'by'this' j'eferehce. 2.2 Profe.ssiomil understands and agn~e's .that' City may, from .tiineto time, request Professional to provide additional o~ 1110difiect Servlc'es to City, \-\Then City desires additional Services from Professional"the,City,s'hall notify'Professional ()fsuch additional Services desired, as well as the time fraine in ,vhich'same are to be Pol'ovlcted., Only af:rer City bas'approved Professional's time and cost estimate fcioheprovision of suclradditional Services,has,:encurnbered sufficient mOl1ies to pay'for same" and has. authorized I:'rofessionaT,'in \\~litirig, to provide such llddidonal 'Services, shall such Seryices be pr,oviged by' Professional to City; A copy 0 fthe City's authorization documents for,the'purchase of adClitional ,Services sha.Jl benumberc,d and attached hereto in the order. in which they are approyed by City. 2.3 Time'isofthe,es~ence ciH]lis Agreement. [:tIE Bm-l,."'1j' Doo:un'''''''J'r"r'''-'ii".",] S",,-ict:!-12007lTl' M~hll"i~ll C:<n<r.<dor. Eq~-p .c-ntrel.00r,q.,27i~~j .}__6....Mi I " '- TP,Mechaftica1 Contractors Maintenance Depamuent Appropriation #1205-515; P.O. #16834 Contract Not To Exceed $4, 177.64 SECTION 3. CITY'S RESPONSIBILITIES 3.1 City shall provide such information as is reasonably n~cessary for Professional to understand the Services requested. 3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete. 3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. 3.4 City shall designate payment of the Services from City budget appropriation number 1205-515 . funds. 3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services. SECTION 4. PROFESSIONAL'S RESPONSIBILITIES 4.1 Profess\onal shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. , 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional. shail provide the Services by following and applying at all times reasonable and. lawful standards as accepted in the industry. SECTION 5. COMPENSATION 5.1 Professional estimates that the total.price for the Services to be provided to City hereunder shall be no more than Four Thousand One Hundred Seventy Seven 'Dollars and Sixty Four Cenis ($4,177:64) (the "Estimate') Professional shall submit an invoice to City no more than. once every thirty (30) days for Services provided. City during the time period encompassed by sucK invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit. B, incorporated herein by this reference. City shall pay Professional for all undisputed' Services rendered and stated on such invoice within sixty (60) days from the date of City's receipt of same, or be subject to a late charge of one percent (I %) of such unpaid and undisputed invoice amount for each month same remains unpaid. 5.2 Professional agrees not to provide any Services' to City that would cause the total cost of same to exceed the Estimate, without City's prior written consent. (ve &a\MyDo=u.I.'Ill:$1I'ro.fl&SiOD&l ScMcd:!OO7\TP M.clllDil'il C=~ EqQip CllD'l;1.do<;:IQ/1 mOO7" 8:30 AM] 2 TP Mechamca! Contractors Maintenance'Deparn.nent Appropriation #1205-515; P.O, #16834 ContraCt Not To Exceed $4,177.64 'SECTION 6. TERM Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2007, and shall, on the first day of each .T anuary thereafter, automatically renew for a period of one (I) calendar year, unless otherwise agreed by the parties hereto. SECTION 7. MISCELLANEOUS 7.1 Termination. 7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30) days' notice. 7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional's receipt of City's "Notice To Cease Services." 7.1.3 Tn the .event of full or partial Agreement termination, and as full and complete compensation hereunder, Profession~l shall be paid for all such Services rendered and expenses incurred as ofthe date of tennination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. .7.2 Binding Effect City and Professional, and their respective officers, officials, agents, partners and. successors in interest are bound to' the other as to all Agreement terms, conditions and obligations. . 7.3 No Third Party Beneficiaries. Nothing contained herein shall be construed to give rights or benefits' to anyone other than the parties hereto. 7.4 Relationship. The relationship of the parties hereto shall be as provided for iil this Agreement, and neither Professional nor any of its agents, employees or contractors.are City employees. Professional shall have the sole.responsibility to pay to or for its agents, employ~es and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indenmifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to.thesubject matter oLthis Agreement. This indemnification obligation shall survive the termination of this Agreement. (Z:IE B:t1$'\M~ OOClllllmts'J'rQCl:aioDzI S4vlca'.2OO1\TP McclIlIliuI c.c.1JXUlI't Eq\IJp OlcradcdOlI V2007 g,30 AM] 3 "fP,'Mechariical Contractors Maintenance.Department Appropriation #1205-515; P.O. #16834 Contract Not To Exceed $4,177 .64 7.5 Insurance. Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such insurance. as is necessary for the protection of City and Professional from all claims under workers' compensation, occupational disease and/or unemployment compensation acts, because of errors and omissions, because of bodily "injury, including, but not limited to, the personal injury, ~ickness, disease, or death of any of Professional's employees, agents or contractors and/or because of any inj ury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance. policies. shall not be canceled without thirty (30) days' prior written notice to City. 7.6 Liens. Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to payor bond over such lien at Professional's sole cost and expense. 7.7 Default. In the event Professional: (a) repl1diates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the . Services and does not correct such failure or breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent; files, or has filed against it, a petition for receivership, makes a general assigrunent.for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or aily part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law.or in eq\lity. 7.8 Government Compliance. Professional agrees to comply with all laws, executive order~, rules and regulations applicable tq Professional's perforrhance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals' required professiol1allicenses and certifications valid and current, and to indemnify and hold harmless City from any" and all losses, damages;costs,.liabilities, damages, costs and attorney fees resulting from any failure by Professi"onal to do so. This indemnification obligation shall survive the termination of this Agreement. (Z:\E Bass',My Doalmmll\Profeaiatul. ScrvirdJ:iXl7\TP Mcch.miell ~~ E,.cip GllrClclDr'ltvll12OO7 8:,10 AM) 4 TP'Mechariical Contractors Maintenance Depamnent Appropriation #1205-515; P.O. #16834 Contract Not To Exceed $4,177.64 7.9 Indemni fication. Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contrac'tors in' the performance of this Agreement. This indemnification obligation shall surviv~the tetmination.ofthis Agreement. 7.10 Discrimination Prohibition. Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing ,and future laws prohibiting' discrimination against any employee, applicant for employment and/or other person in the subcOli.tracting of work and/or in .the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or pi-jvilegesof employment or any matter directly or indirectiy related to employment, subcontracting. or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran 'status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. 7.11 ,Severabilitv. If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction,that provision shall be ,stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect. . 7.12 Notice. Any noiice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return rec'eipt requested, addressed to the parties as follows: CITY: City of Carmel Department of Administration One Civic Square Carmel, Indiana 46032 ATTENTION: Jeff Barnes Douglas C. Haney Carmel City Auprney One Civic Square Carmel, Indiaria46032 PROFESSIONAL: TP Mechanical Contractors 2105 Schappelle Lane Cincinati, Ohi046240 ATTH{rrON: [<\E ""M, """"''''''''''r..... ,..,,,,,,"', M.""'''' Cm~ ""'C>="",., """"'" AM] 5 TP Mechanical Contractors Maintenance Department Appropriation #1205-515; P.O. #16834 Contract Not To Exceed $4,177.64 Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that'such notice shall also then be sent as required by this paragraph within ten (J 0) business days from the date of such oral notice. 7.13 Effective Date. The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties,hereio executes same. 7.14 Governing Law; Lawsuits. This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for i'ts conflict oflaws provisions, as well as by all ordinances and codes of the City of Carmel; Indiana. The parties agree that, in .the event a lawsuit is filed hereunder, they' waive any right to a jhry trial they may have;agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree'that such court is the appropriate venue for and has jurisdiction over same. 7.15 Waiver. Any delay or inaction on the part of either party in exerclsmg or pursuing its 'rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter. 7.]6 Non-Assignment. Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's prior written conse'nt. 7.] 7 Entire Agreement. This Agreement con!ains the entire agreement of and between the parties, hereto. with respect to the - subject-matter hereof; and no prior agreement, understanding or representation pertaining to such' subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement may be anlended, added to or subtracted fTom except by an agr.;:e1]1ent in Writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision cont~ined'in this Agreement.shall prevail.. 7.] 8 Representation' and Warranties. Each party hereto represents and Warrants th!lt it is authorized to enter into this Agreement and that any person or entity executing this Agreement 011 behalf of such party has the authority to bind such party or the party which they represent, as the case may be. (L\E B..aQ'.My Doct:nu:nts\Pn;lfas:ion.ll S<nil;cs\2OO71TP M~ eaUraaan Eqllip Cnttculat:lo.'I112007 1:30 AM] 6 TP .Mechanicai Contractors Maintenance Department Appropriation #1205-515; P.O. #16834 Contract Not To Exceed $4,177.64 7.19 Headings. All headings and sections of this Agreement are inserted, for convenience only and do not forin a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.20 Advice of Counsel. The parties warrant that they have read this Agreement and fully understand it, have had ,an opportunity.to obtain the advice and assistance of counsel throughout the negotiation of same, and enter'into same freely, voluntarily, and without any duress, undue infl.uence or coercion. 7.21 Copyright. City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive _ position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, 'and City will use them solely for and ,on behalf of its .own operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with' respect to use, copying, protection and security of Professional's property. 7.22 Personnel. . Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this-agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services. 7.23 Records'and Inspections Professional shall maintain' full and accurate records with respect to all matters covered under this agreement for three (3) years.after the expiration or early termination of this agreement. City shall have free access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedmgs and activities. 7.24' Accomplishment ofProiect Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In accomplishing' the project, Professional shall take such steps as are appropriate to ensure that the work involved is. properly coordinated with related work being carried on within City's organization. . [Z:\E B$'.MyDao::=mls\I'rof=~ Savi.:eI'~OOi'ITP MtclImiul Ccall'3Ctl>nEqllip ~dol;:1IVIIJ2007 UO AM] 7 TP Mechanical Contractors MAintenance Department Appropriation #1205-515; P.O. #16834 Contract Not To Exceed $4,177.64 IN WITNESS WHEREOF, the parties hereto have made and executed tltis Agreement as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety TP MECHANICAL CONTRACTORS 2105 Schappelle Lane Cincinnati, Ohio 45240 BY: BY: _PJ?~ Authorized Signature Printed Name: Uau;cI Ea.-e.--- 'Title: Sf''''; c' ~ Sa {.es Roe?, FID/TIN: ;LOO;):5' / l/9t/ ber t (0 (c"l 0 7 SSN if Sole Proprietor: Date: /0/3/0"7 [Z"E Il;us\\ty [}ocWII""ls'l'tof",,",,",al Sa-.;(..UOO7\TI' Mn;IJ""ic~l Cootr.octClfS Equip C'IIln:uloc:9-.'27I2OO1 ?~~ AM] 9 City of C,ar'me[ JNDIA~A RETAil TAX EX~III"T CERTIFICATE'NO. 003120'55'00'2 0, 'n....... I PURCHASE ORDER NUMBER FEDERAlEXCISETA~ EXEMPT ,35.60000972 ONE CIVIC SQUARE CARMEL.,INDIAN-) 46032.2.584 . 'ORM APPROVED B'l: STATE BOARD'OFACCOU.N~S,FORCITY OF:CA~MEL. 1997 THIS NUMBcR,.MuSr"APPEAR"ON INVOICES; /lv, VOUCl-it=:R. OEU\'ERY MEMO, PACKiNG SLIP: SHIPPING LABELS AND ANY CORRESPONDENC! RCHASE ORDER DATE I OATE REQUIREO REOUISlTION.NO: VENDOR N-c)". DESCRIPTION 1- ~tr 0 II Jlttllc /l'ljJ,'rJletJ A-o G~ T1> 77?ec.4i1rJ; cf}1 COr.J:hA(4()~<; ,:SHIP TO 'ENDOR d1FIRM....miN BLANKET CONTAACT PA....M:"NT TERMS FREIGHT QUANTITV ~ UNIT OF MEASURE 'DESCAIPTION' I UNIT PPlICE I EXTENSlON [~. ~,',J!eioJffPCe ;!tJ!JC I i / 77/0/ Send Invoice To: . -, * , ' -, - DEPARTMENT jlCJS- ACCOUNT 5/:J PROJECT PROJECT/ACCOUNT J If / 7 7 61 AMOUNT pLEASE INVOICE IN DUPLICATE . SHIP REPAID: . C.O.D. SHIPMENTS CANNOT 6E ACCEPTED. . '. " "',' -,:.' . PUACHASE ORDER NU'MBER;MUST APPEAR O"fAll SHIPPING LABE.~. . THis 'ORDER ISSUED IN COMPUANCEWITHCHAPH,A 'iii.!. ACTS 1945 AND ACTS AMENDATORY THEREOf A.':'<!D SUPPLE~ENT THERETO, ,ORDERED BY PAYMENT !V~:ybUCr:!ER(:'A~N9!.BE~~PRavEDfo.A._F'AYM,ENT UNl~SS,THE po. NU,M,BfR JS'MADE!:, PART,-g~ THEVqUC~E"R"f:.NO EVER)' INVOICE AND VOUCHER HAS ,TH,E'F>R9F,:E~ SWOAN AFFI,DAvrr ATTACHED._ I HEAEaYciATIFVT""~T THERE,IS AN,UN06lIGATEOBAlANCE IN n"SI2.APe~,o~p. RIATI";'iS"'''CI.NT iO.PAY-"OR ,THE ABOVE OROER, -YW _~AlJA ~ b:tL, . '--j'11~jli SHIPPING INSTRUCTIONS 'TITLE 1"'\""""". IIU:IIioIT "'1"\~JTDnl i\ln .... r t'"\ ""\ A CLERK-TREASURER VFNr)ltR,r:nDv .r.,","" , ~." I ,J, r < ,4 MeChanical L..I Contractors ~..,.' ~~.:" { .....~-=.-=j~.~l ~ PLANNED MAINTENANCE SERVICE PROGRAM SCOPE OF SERVICES TP Mechanical Contractors will provide a complete program of preventive and predictive maintenance service for the equipment listed under the schedule (A) portion of this contract to keep the equipment in good working order, our trained technicians will perform all service tasks in accordance with, but not limited to, the guidelines specified herein, The Planned Service Program is designed to meet or exceed all requirements to property maintain and service this equipment All work will be performed during regular business hours'unless otherwise specified in the supplemental services section of this agreement The Planned Maintenance Service Program consists of a specified amount of operating inspections designed to prepare equipment for further use, Also we will provide a written report of all findings, log data. and provide a summary of equipment conditions; including general conditions and Iifecycle expectations, corrective actions, and recommendations following our visit 6tEXHIBIT A {ff " EQUIPMENT SCHEDULE (A) For City Of Carmel City Hall Facility Quantitv EauiDment Data Maintenance InsD8ctions 2 Electric Unit Heater Tag Numbers UH 1-2 Annual Cleaning and Service Annual Cleaning Service Consists Of: o Open Electrical Panel and check all components and wiring inside unit for firm connections and/or wear . Tighten Fan guard and motor bracket . Check fan for proper clearances, free rotation, and firm connection to motor shaft o Clean fan blade with air and/or detergent as required o Clean exterior of unit including unit housing and louvers o Record all information in PM book 2 Cabinet Unit Heater Tag Numbers CUH 1-2 Semi-Annual Cleaning and Service Semi-Annual Cleaning Service Consists Of: . Open Electrical Panel and check all components and wiring inside unit for firm connections and/or wear . Tighten Fim guard and motor bracket . Check fan for proper clearances, free rotation, and firm connection to motor shaft . C.1ean fan blade with air and/or detergent as required . Clean exterior of unit including unit housing and louvers . Check chilled water coil for leaks-and corrosion, and clean as needed . Record all information in PM book HEXHIBIT It v(~ " " 2 Cabillet Unit Heater IlIQ Numbers CUH'3,.4 Annual Cleaning and Service Annual Cleaning;!:!er\iicElConsists:Of:' . Open Eiectrical Panel and' check all components and;wiring inside'unitfor firm connections andlorwear ' . TightenF.anguar:d'and motor, bracket . Check fan for proper clearances, free'rotation, and;firm connection to motor ,shaft . ~learlJallblade wjth air'and/ordetetgent ilsrequired . Cieanexterior of.unihncluding unit housirigand louvers o Record all informalion inPMbook' 2 ,Chilled Water Pump Tag Numbers P 1,2 Annual Cleaning Service,Con!lists Qf: . Clean motorliousing and motor:vent'areas . Check B(\dgrease bearings as needed . Check. motofshafUClr, proper alignment . Check for any leaKs in mechanical seals . Check,wifing anCl,starteramp'erage, connections . Check forproper,waterflow . Cle~n;strainers, .. . Record all information in PM book 1 Air Cooled Condensing Unit Tag Nu,rriber's N/A J\nnual CI!!alling and S~lvice ~nnual Cleaning 'andS~rvice Annual Cleanillg$ervice Consist~,Of:' . Check and verifY ,control wiring and operation . Check'tine voltage'win"g for Corrosion and secure connections . Check voltages a'ndi30iperag,edrawtofansanq cohtrols o VerifY properstaging.and operation . Clean entire, uriii inCludiT')g ;coil, fans, and housing . Check for any refrigeranileaksin piping . Re,c:ord,all informatloninPMbook "EXH\B\l, 1 2 Stage Liquid Chiller Tag Number N/A Annual Cleaning and Service Annual Cleaning Service Consists Of: . Check and verify control wiring and operation . Check Line voltage wiring for corrosion and secure connections . Check voltages and amperage draw to compressors and controls . Verify proper staging and operation . Check and adjust compressor oill.evel as needed . Check for any refrigerant leaks in piping . Check and verify refrigerant charge . Check and Verify operation of pressure switches . Record all information in PM book 4 Air Handling Unit Service Semi-Annual Cleaning and Tag Numbers AHU 1-4 Semi-Annual Cleaning Service Consists Of: . Check line and control voltage wiring for corrosion and secure connections . Check and verify amperage draw, and voltages . Check and verify control operation . Check and verify damper operation and adjust as needed . Clean and lubricate fan motors . Check belt tension and replace as needed . Check and clean cooling coils and mixing valves . Check all piping for leaks . Record all information in PM book 1 Chilled Water Expansion Tank Tag Number N/A Annual Cleaning and Service. Annual Cleaning and Service: . Check piping for signs of corrosion and leaks . Check and verify air.bladder pressure . Check and verify valve operation and lubricate as needed . Record all information in PM book "EXHIBIT k~(1 " 49 Servi.ce Tag Numbers,W'101-118, W201 ;209,.W301-322 VAV Boxes WI Heating Colis Semi-Annual Cleaning and Semi-Annual Cleaning. Service Consists Of: · Check aM verify li~e v,oltage imd !Xlntrolwiring corrosion and secure conneCtions · Check and verify amperage draw afld'iloltages · Chec~'and verifyconlroioper'iition · Check inlet' and oullet ductwork 99Qne.ctions'to units . Check and-v:eiifY damper'operation and lubricate'as nee(jed . Checkand.clean fan motor and wheel . . Lubricate fan, rhcitors'as nee~ed ., . Recofdalllnformation In PM book EleCtric Water i:teater Tag Number WH 1,4 Annual Cleaning Service Co,nsists Of: · ChecK line voltage wiring and col1tfblwiring .forc;prrasion and secure connectiops . Check!llJq .verify OPl!ralicln of contI' 01. wiring and:thermostat · ChecK;pres5ure relief valve. for proper operali.on,and any corrosion · Flush and refill waleI' heater 10 remove sediment . Chec!<pipiIl9 and lank for l~aKs . · Record all information inpM'bo..ok 4 Arillu.al Cleaniqg and Service 15 Exhaust & Return AirF.an Tag Numbers EF 1-9,RF 1-2 Annual Cleaning And Service Ann'ual Cleaning Service Consists Of: . · Check Electrical wiring and ~nnections'for corrosion~ amperage draw. and voltage.....,.. . Cle<lnfan:and lubricate,motorand ,bea.rings . Verify operation and rotatipno! motors . Log all information in PM bOOK "EXHIBIT~" SUPPLEMENT ALSERVICES Along with the Planned Services, we will provide 'supplemental coverage as indicated below on all equipment listed on the schedule (A). All work listed above to be perfoffiled during nOffilal business hours. PIM Plus provides all specified planned services. The PM Plus program includes all basic maintenance materials; includingdegreaser, IUbdcants, gaskets and basic maintenance materials. NONSCHEDULED EMERGENCY SERVICE RESPONSE during regular working hours, provided at prevailing labor rates of $69.00 per hour during normal business hours. After hours labor rate including weekends ""ill be $103.50 per hour. Holiday hourly rate will be $138.00 per hour. Hourly rates subject to change on an annual basis. MATERIALS AND SERVICES PROVIDED IN THE PM PLUS PROPOSAL: . Lubricants. . Degreasers. · Test Instrument Usage. · Equipment Service Record Keeping. · Performance Testing and Record Keeping. . 24-Hour Preferred Service. Not included: water softening sa.lts, waste disposal, primary electrical equipment, repair labor, filters, water treatment or materials of any sort SERVICES NOT INCLUDED IN THIS AGREEMENT If additional services, not specified as a part of this agre~ment, are required, we will make recommendations, including the tasks required, pricing, and tum-around time. Upon customer approval, this work will be perfoffiled in a timely manner. All work to be perfoffiled during normal business hours. "EXHIBIT ttiP(j _H PRICING AND PAYMENT The price of this scheduled maintenance service agreement as specified herein to The City of. Carmel.City Hall Facility shall be $8,355.27 with service to the equipment listed under the schedule (A). Invoices will be sent quarterly and payable to TP mechanical Contractors at $2,088.82. Payment terms are immediate. PREFERRED CUSTOMER BENEFITS The City of Carmel City Hall Facility will be extended, as a function of this planned maintenance agreement, a preferred customer discount on all parts and labor from TP Mechanical Contractors rate and markup. TP Mechanical Contractors will offer The City of Carmel City Hall Facility our discounted hourly rates starting immediately following a signed copy of this proposal. TERMS OF THIS AGREEMENT This is a semi-annual service contract to run for a period of 1 year, beginning upon signature date received. You will receive preferred customer benefits for a period of one year from signature date. This quote is good for 30 days. TERMS & CONDITIONS This agreement is subject to all of the standard terms and conditions listed in that section of the agreement. Customer: City Of Carmel City Hall One Civic Square Carmel, IN 46032 Offered by: TP Mechanical Contractors 2105 Schappelle Lane Cincinnati, Ohio 45240 Name: Name: David Saer Title: Title: Service Sales Representative Date: Date' TP Mechanical Contractors Management Approval: "EXHIBIT At 1'(!"