HomeMy WebLinkAboutBPW-10-17-07
Office of the
Clerk. Treasurer
City of Car111el
MEETING
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDA Y, OCTOBER 17, 2007
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY.GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
OCTOBER 17, 2007, AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC$QUARE.
THE PURPOSE OF THE MEETING IS CITYBUSINESS.
ONE CIVIC SQUARE CARMEL, !NDIANA 46032 J 17/51\.2414
City of Carlllel
Office of the
Clerk. Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, OCTOBER 17, 2007 -10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
I. MINUTES
a. Minutes from the October 3, 2007 Regular Meeting
2. BID OPENINGS! AWARDS
a. Bid Award for the 106'h Street Culvert Replacement; Harco Asphalt Paving
($99,270.05); Michael McBride, City Engineer
b. Bid Award for the 116'h and Clay Center Road Roundabout with Culvert
Replacement; R&W Consulting ($908,854.00); Michael McBride, City Engineer
c. Bid Opening for the 131" Clearing Project from Springmill Road to Towne Road;
Michael McBride. City Engineer
3. PERFORMANCE RELEASES
a. Resolution No. BPW-I0-17-07-02; Saddlebrook @ Shelborne, Section 2: Exterior
Sidewalks; Michael Stikeleather, Leeds, LLC
4. CONTRACTS
a. Request for Purchases of Goods and Services; Change Order No.1; Carmel
Streetscape 116'h and Shelborne; (Decrease $9,773.50); Michacl McBride, City
Engineer
b. Request for Purchases of Goods and Services; Change Order No. 21; 1161h Street;
(Increase $24,885.00); Michael McBride, City Engineer
ONE CIVIC SQUARE CARMEL, INDIANA 46032 31i/5il-2414
c. Request for Purchases of Goods and Services; Change Order No..22; 116u1 Street;
(Increase $19,741.25); Michael McBride, City Engineer
d. Request for Purchases of Goods and Services; Change Order No. 23; 1161h Street;
(Increase $47,631.93); Michael McBride, City Engineer
e. Request for Purchases of Goods and Services; Change Order No. 26; 1161h Street;
(Increase $95,058.98); Michael McBride, City Engineer
f. Request for Purchases of Goods and Services; Change Order No. 27; 1161h Street;
(Decrease $17,802.40); Michael McBride, City Engineer
g. Request for Purchases of Goods and Services; Change Order No. 28; 116th Street;
(Increase $756.00); Michael McBride, City Engineer
h. Request for Purchases of Goods and .services; Change Order No..2; Carmel
Streetscape 141" Street Roundabouts at Ditch and Springmill; (Decrease
$1,554.00); Michael McBride, City Engineer
i. Request for Purchases of Goods and Services; 1061h Street Culvert Replacement;
Harco Asphalt Paving; ($99,270.25); Michael McBride, City Engineer
. '. tl
j. Request for Purchases of Goods and Services; 116 1 Street Clay Center
Roundabout; R&W Consulting; ($908,854.00); Michael McBride, City Engineer
k. Request for Purchases of Goods and Services; TP Mechanical Contractors;
($4,177.64); Jeff Barnes, Maintenance Department
I. Request for Purchases of Goods and Services; 131 sl Street Pedestrian Bridges;
Duncan Rohertson, Inc.; ($310,426.50); Michael McBride, City Engineer
m. Request for Purchases of Goods and Services; Pearson Ford; ($41,350.00); Dave
Huffman, Interim Street Commissioner
5. USE OF CITY FACILITIES
a. Request for Use of Gazebo; Wedding; Saturday, June 13, 2008; 4:00 p.m. to 9:30
p.m.; Saturday June 14,2008; 5:00p.m, to 9:30 p.m.; Krystle SchneppPhister
b. Request for Use of City Streets; Race; Saturday, Novemher 3,2007; 7:30 a.m. to
10:00 a.m.; University High School
c. Request to Use City Streets; Race; Friday October 26, 2007; 5:00 p.m. to 7:00
p.m.; Forest Dale Elementary School
6. OTHER
a. Request for Easement Agreement; Carmel Drive Partners; Michael McBride, City
Engineer
b. Resolution No. BPW 10-17-07-01; A Resolution setting 2008 Employer and
Employee Contrihution Rates for the City of Carmel Employee Health Benefit
Plan; Barbara Lamb, Human Resource Director
c. Resolution No. BPW 10-17-07-03; A Resolution Temporarily Suspending
Employer and Employee Health Insurance Contributions; Barbara Lamb, Human
Resource Director
d. Resolution No. BPW 10-17-07-04; A Resolution to Supplemen't Worker's
Compensation Benefits for Mark Carter; Barbara Lamb, Human Resource Director
e. Request for Water and Sanitary.sewer Availability; Red Robin Gourmet Burgers,
Clay Terrace; John Finnemore, Red.Robin Gourmet Burgers
f. Request for Street Closure; West Road; Michael McBride, City Engineer
g. Request for Street Closure; Bennett Road: Alan' Bauerle, Panhandle Eastern Pipe
Line
h. Request for Secondary Plat Approval, Village on the Monon; James Anderson, The
Anderson Corporation
i. Request for Secondary Plat Approval; Lakeside Park, Section 5, 6 and 7; Ray
Roehling, Roehling Enterprises
j. Requestfor Secondary Plat Approval; Village of West Clay Secondary Plat
Replat; Section 5003, Lot 512; Section 5003, Lots 508-511 and 519-524; Brandon
Burke, The Schneider Corporation
k. Request for Release of Easement; Water Line Easement; O'Malia Investment
Company to the City of Carmel; Carla Peck, Bose Mckinney & Evans
I. TABLED: Reqnest for Easement; Grant of Overhang Easement to Duke Energy
Indiana; Portion ofMonon Greenway and Rosemead Commons Subdivision;
Michael McBride; City Engineer
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDA Y, OCTOBER 3,2007 -10:00 A.M.
COUNCIL CHAl\>lliERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Members; Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer,
Sandra Johnson
MINUTES
The MinIlles for the October 3, 2007 Regular Meeiing were approved 3 - O.
BID OPENING/ A WARDS
Bid Award for the 106'" Street Culvert Revlacemelll; Harco Asvhalt Pavinf! ($99.270.05 ); Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Bid A ward for the 116'" and Clav Celller Road Roundabout with Culvert Revlacement; R & W
Consultinf! ($908.854.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 3-0.
Bid OveninQ for the 131st ClearinQ Proiect; Mayor Brainard opened and read the bids aloud;
Company
Bid Amount
Site- Tech Corporation
Yardberry Landscape
Nelson Tree Sen1ice
NiKirk Construction
$97.500.00
$147,487.50
No Bid Due to Financial Statement Requiremelll
$92,300.00
The Bids were given to Michael McBride, City Engineerfor review and recommendation at the next
meeting.
PERFORMANCE RELEASES
Resolution No. BPW-IO:17-07-02; Saddlebrook @ Shelborne, Section 2: Exterior Sidewalks; Michael
Stikeleather, Leeds. LLC; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
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CONTRACTS
Request for Purchases of Goods and Services; Chan/?e Order No. I; Cannel Streetscape 116'h and
Shelbome; (Decrease $9.773.50); Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Request for Purchases of Goods and Services; Chan/?e Order No. 21; 116'h Street; (Increase
$24.885.001; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved
3-0.
Request for Purchases of Goods and Services; Chanl!e Order No. 22; 116'h Street; (Increase
$19.741.25); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved
3-0.
ReC/uest for Purchases of Goods and Services; Chan/?e Order No. 23; 116'h Street; (Increase
$47.631.93); Mayor Brainard moved 10 approve. Board Member Burke seconded. Request approved
3-0.
Request for Purchases of Goods and Services; Chanl!e Order No. 26; 116'1' Street; (Increase
$95.058.98); Mayor Brainard moved 10 approve. Board Member Burke seconded. Request approved
3-0.
Request for Purchases of Goods and Services; Chan/?e Order No. 27; 116'" Street; (Decrease
$17.802.40); Mayor Brainard moved to approve. Board Member Burke seconded. Requd't approved
3-0.
Request for Purchases of Goods and Sen'ices; Chan/?e Order No. 28: 116'" Street; (Increase $756.00);
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Request for Purchases of Goods and Sen'ices; Chan/?e Order No.2; Cannel Streetscave 14/''' Street
Roundabouts at Ditch and Sorin/?mill; (Decrease $1.554.001; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3-0.
Request for Purchases of Goods and Sen1ices; 106'1' Street Culvert Revlacemelll; Harco Asphalt
Pavine; ($99.270.25 ); Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3-0.
Request for Purchases of Goods and Sen'ices; 116,1. Street Clay Center Roundabout; R&W
Consultin/?; ($908.854.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 3-0.
ReQl/est for Purchases of Goods and Selvices; TP Mechanical COlllractors; ($4.177.64); Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
ReC/uest for Purchases of Goods and Sen'ices; 131" Street Pedestrian Bridl!es; Duncan Robertson.
Inc.; ($310.426.50); Mayor Brainard moved 10 approve. Board Member Burke seconded. Request
approved 3-0.
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ReQuest for Purchases of Goods and Services: Pearson Ford,: ($4;:350.00 ): Mayor Brainar(l moved. TO
approve. Board Member Burke seconded. Request approved 3-0.
USE OF CITY FACILITIES
ReQl/est for Use ofGazebo:Weddi/lfZ: Saturdd\" June 13, 2008: 4:00p.m. to 9:30p.m: Satllrdav June
14.2008: 5:00 p.m. to 9:30 p.m.: MayorBrainardmoved to approve. Board Member Burke seconded.
Request approved 3~0.
Request for Use of Citv Streers: Race: Sarurdal'. November 3. 2007: 7:30 a.m. to 10:00 a. m.: There
was brief discussion. Mayor BrainardmovedolO approve, Board Member Burke seconded. Request
approved 3-0. .
RemiCsl to Use CitV Streeis: Race; Friday October26. 2007: 5.'00 f). III. to 7:00 /J.m.: Mayor Brainard
moved to approve. Board Member Burke seconded Request approved 3eO.
OTHER
R';uuest for Easemem Azreement: Carmel Drive PaHnus: Toni Perkins, Assistant City Attorney
requested the item b,; tabl,;d due to thelapUhar they had/lOt received signatur,;sfrom Carmel Drive
Partners. Mayor Brainard suggested the item'he appl'oved {md signatures could be obtained larer.
Mayor Brainard moved to approve. Board Member Burke seconded. Reque:1t approved 3-0.
Resolution No. BPW 10-17-07-01; A Resolution 'settinl! 2008 Employer and Emolovee Contribution
Rates for the City of Cimnel Emrilo\'ee Health Benefit Plan: Mayor Braillard moved to approve.
Board Member Burke seconded. Requesrcipproved3-0
Resolution No. BPW 10-17-0.7-03: A Resolution-Tel/moraril\' Susuendinz Emulover and Emplovee
Health Insurance Contributions: Mayor 'Brainard moved.to approve. Board Member Burke seconded.
Request approved 3-0.
Resolution No. BPW 10-17-0.7'0.4: A Resolution to Supolemelll Worker's' COll1oensationBenefits for
Mark Carrel': Mayor Brainard lI1ovedujapprove: BoardMemberBurke seconded. Request approved
3-0..
Request for Water and Sanitan. Sewer A vai/ability; Red Robin Gourmet'Burzers, Clav Terrace; Mayor
Brainard moved to approve. Board'Member:Burke seconded. Request approved 3-0."
Request for Street Closure; West Road: Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved3~O
Request for Street Closure: BennettRoad: There,was brief discussion. The Mayor asked if the church
(Ollr Lady of Mal/Ill Carmel) had been notified. No .ope from the company was present. Reqllest
tabled.
ReQuest for Secondan' Plat ADoroval, Vi/iaee of/tlle'Mollon; Mayor Bmi/lOrd moved,to opprove.
Board Member Burkesecollded. R(!quest approved 3-0..
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ReQuesr for Secondar" Plat Approval: Lakeside Park. Section 5.6 and.?: Mayor Brainard moved to
approve, Board Member Burke seconded. Request approved 3-0..
Request for Secondarv Plat Approval: ViI/Me of West Cia;;; SecondarvPlai,Revlat;,Section 50.0.3, Lot
512: Section 50.0.3, Lots 50.8-511 and519-524: Mayor Brainardmoved to apProve. Board Member
Burke ser.-onded. Request approved 3-0.,
Reouesr for Release of Easement: Water Line Easement: (YMaliafnvestment Company to the City of
Carmel: Mayor Brainard.movedto approve. Board Member Burke seconded. Request approved 3-0.,
TABLED; Request for Easerneiu: Grallt ofOvdhane Easement to Duke EuerRvlndiana: Portion of
Monou Greenway and Rosemead Commons, Subdivision; Mayor Brainard moved to QPprove. Board
Member Burke seconded. Request ,approved 3 -0...
ADD-ON
ReQlust for Pllrchases of Goods an Services; Xerox: Mayor Brainard tilOved to add-on. Board
Member Watson seconded. Add-on approved 3 -G. Mayor Brainard moved t6 approve. Board
Member Watson seconded. Request approved3'G.
Request far Si!!nature of Title Paee: Cannel Drive Pedestrian Bridf?e;; Mayor Brainard moved to add-
on. Board Member Burke seconded. Add"on approved 3-G. MayorBrclinard tl10ved to approve.
Board Member Burke seconded. Request approved 3-0..
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ADJOURNMENT
Mayor Brainard adjourned the Meeting at Io.:27a.m.
iana L. Cordray, lAM
Clcrk'Trcasurer
Approved,
tG~
ATTEST:
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Diana L. Cordray, IAMC
Clerk -Treasurer
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