Loading...
HomeMy WebLinkAboutBPW-10-17-07 Office of the Clerk. Treasurer City of Car111el MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDA Y, OCTOBER 17, 2007 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY.GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, OCTOBER 17, 2007, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC$QUARE. THE PURPOSE OF THE MEETING IS CITYBUSINESS. ONE CIVIC SQUARE CARMEL, !NDIANA 46032 J 17/51\.2414 City of Carlllel Office of the Clerk. Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, OCTOBER 17, 2007 -10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER I. MINUTES a. Minutes from the October 3, 2007 Regular Meeting 2. BID OPENINGS! AWARDS a. Bid Award for the 106'h Street Culvert Replacement; Harco Asphalt Paving ($99,270.05); Michael McBride, City Engineer b. Bid Award for the 116'h and Clay Center Road Roundabout with Culvert Replacement; R&W Consulting ($908,854.00); Michael McBride, City Engineer c. Bid Opening for the 131" Clearing Project from Springmill Road to Towne Road; Michael McBride. City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW-I0-17-07-02; Saddlebrook @ Shelborne, Section 2: Exterior Sidewalks; Michael Stikeleather, Leeds, LLC 4. CONTRACTS a. Request for Purchases of Goods and Services; Change Order No.1; Carmel Streetscape 116'h and Shelborne; (Decrease $9,773.50); Michacl McBride, City Engineer b. Request for Purchases of Goods and Services; Change Order No. 21; 1161h Street; (Increase $24,885.00); Michael McBride, City Engineer ONE CIVIC SQUARE CARMEL, INDIANA 46032 31i/5il-2414 c. Request for Purchases of Goods and Services; Change Order No..22; 116u1 Street; (Increase $19,741.25); Michael McBride, City Engineer d. Request for Purchases of Goods and Services; Change Order No. 23; 1161h Street; (Increase $47,631.93); Michael McBride, City Engineer e. Request for Purchases of Goods and Services; Change Order No. 26; 1161h Street; (Increase $95,058.98); Michael McBride, City Engineer f. Request for Purchases of Goods and Services; Change Order No. 27; 1161h Street; (Decrease $17,802.40); Michael McBride, City Engineer g. Request for Purchases of Goods and Services; Change Order No. 28; 116th Street; (Increase $756.00); Michael McBride, City Engineer h. Request for Purchases of Goods and .services; Change Order No..2; Carmel Streetscape 141" Street Roundabouts at Ditch and Springmill; (Decrease $1,554.00); Michael McBride, City Engineer i. Request for Purchases of Goods and Services; 1061h Street Culvert Replacement; Harco Asphalt Paving; ($99,270.25); Michael McBride, City Engineer . '. tl j. Request for Purchases of Goods and Services; 116 1 Street Clay Center Roundabout; R&W Consulting; ($908,854.00); Michael McBride, City Engineer k. Request for Purchases of Goods and Services; TP Mechanical Contractors; ($4,177.64); Jeff Barnes, Maintenance Department I. Request for Purchases of Goods and Services; 131 sl Street Pedestrian Bridges; Duncan Rohertson, Inc.; ($310,426.50); Michael McBride, City Engineer m. Request for Purchases of Goods and Services; Pearson Ford; ($41,350.00); Dave Huffman, Interim Street Commissioner 5. USE OF CITY FACILITIES a. Request for Use of Gazebo; Wedding; Saturday, June 13, 2008; 4:00 p.m. to 9:30 p.m.; Saturday June 14,2008; 5:00p.m, to 9:30 p.m.; Krystle SchneppPhister b. Request for Use of City Streets; Race; Saturday, Novemher 3,2007; 7:30 a.m. to 10:00 a.m.; University High School c. Request to Use City Streets; Race; Friday October 26, 2007; 5:00 p.m. to 7:00 p.m.; Forest Dale Elementary School 6. OTHER a. Request for Easement Agreement; Carmel Drive Partners; Michael McBride, City Engineer b. Resolution No. BPW 10-17-07-01; A Resolution setting 2008 Employer and Employee Contrihution Rates for the City of Carmel Employee Health Benefit Plan; Barbara Lamb, Human Resource Director c. Resolution No. BPW 10-17-07-03; A Resolution Temporarily Suspending Employer and Employee Health Insurance Contributions; Barbara Lamb, Human Resource Director d. Resolution No. BPW 10-17-07-04; A Resolution to Supplemen't Worker's Compensation Benefits for Mark Carter; Barbara Lamb, Human Resource Director e. Request for Water and Sanitary.sewer Availability; Red Robin Gourmet Burgers, Clay Terrace; John Finnemore, Red.Robin Gourmet Burgers f. Request for Street Closure; West Road; Michael McBride, City Engineer g. Request for Street Closure; Bennett Road: Alan' Bauerle, Panhandle Eastern Pipe Line h. Request for Secondary Plat Approval, Village on the Monon; James Anderson, The Anderson Corporation i. Request for Secondary Plat Approval; Lakeside Park, Section 5, 6 and 7; Ray Roehling, Roehling Enterprises j. Requestfor Secondary Plat Approval; Village of West Clay Secondary Plat Replat; Section 5003, Lot 512; Section 5003, Lots 508-511 and 519-524; Brandon Burke, The Schneider Corporation k. Request for Release of Easement; Water Line Easement; O'Malia Investment Company to the City of Carmel; Carla Peck, Bose Mckinney & Evans I. TABLED: Reqnest for Easement; Grant of Overhang Easement to Duke Energy Indiana; Portion ofMonon Greenway and Rosemead Commons Subdivision; Michael McBride; City Engineer 7. ADJOURNMENT I I I BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDA Y, OCTOBER 3,2007 -10:00 A.M. COUNCIL CHAl\>lliERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members; Mary Ann Burke and Lori Watson; Deputy Clerk Treasurer, Sandra Johnson MINUTES The MinIlles for the October 3, 2007 Regular Meeiing were approved 3 - O. BID OPENING/ A WARDS Bid Award for the 106'" Street Culvert Revlacemelll; Harco Asvhalt Pavinf! ($99.270.05 ); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Bid A ward for the 116'" and Clav Celller Road Roundabout with Culvert Revlacement; R & W Consultinf! ($908.854.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Bid OveninQ for the 131st ClearinQ Proiect; Mayor Brainard opened and read the bids aloud; Company Bid Amount Site- Tech Corporation Yardberry Landscape Nelson Tree Sen1ice NiKirk Construction $97.500.00 $147,487.50 No Bid Due to Financial Statement Requiremelll $92,300.00 The Bids were given to Michael McBride, City Engineerfor review and recommendation at the next meeting. PERFORMANCE RELEASES Resolution No. BPW-IO:17-07-02; Saddlebrook @ Shelborne, Section 2: Exterior Sidewalks; Michael Stikeleather, Leeds. LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. I I I CONTRACTS Request for Purchases of Goods and Services; Chan/?e Order No. I; Cannel Streetscape 116'h and Shelbome; (Decrease $9.773.50); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Chan/?e Order No. 21; 116'h Street; (Increase $24.885.001; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Chanl!e Order No. 22; 116'h Street; (Increase $19.741.25); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ReC/uest for Purchases of Goods and Services; Chan/?e Order No. 23; 116'h Street; (Increase $47.631.93); Mayor Brainard moved 10 approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Chanl!e Order No. 26; 116'1' Street; (Increase $95.058.98); Mayor Brainard moved 10 approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Services; Chan/?e Order No. 27; 116'" Street; (Decrease $17.802.40); Mayor Brainard moved to approve. Board Member Burke seconded. Requd't approved 3-0. Request for Purchases of Goods and Sen'ices; Chan/?e Order No. 28: 116'" Street; (Increase $756.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Sen'ices; Chan/?e Order No.2; Cannel Streetscave 14/''' Street Roundabouts at Ditch and Sorin/?mill; (Decrease $1.554.001; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Sen1ices; 106'1' Street Culvert Revlacemelll; Harco Asphalt Pavine; ($99.270.25 ); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. Request for Purchases of Goods and Sen'ices; 116,1. Street Clay Center Roundabout; R&W Consultin/?; ($908.854.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ReQl/est for Purchases of Goods and Selvices; TP Mechanical COlllractors; ($4.177.64); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. ReC/uest for Purchases of Goods and Sen'ices; 131" Street Pedestrian Bridl!es; Duncan Robertson. Inc.; ($310.426.50); Mayor Brainard moved 10 approve. Board Member Burke seconded. Request approved 3-0. I I I ReQuest for Purchases of Goods and Services: Pearson Ford,: ($4;:350.00 ): Mayor Brainar(l moved. TO approve. Board Member Burke seconded. Request approved 3-0. USE OF CITY FACILITIES ReQl/est for Use ofGazebo:Weddi/lfZ: Saturdd\" June 13, 2008: 4:00p.m. to 9:30p.m: Satllrdav June 14.2008: 5:00 p.m. to 9:30 p.m.: MayorBrainardmoved to approve. Board Member Burke seconded. Request approved 3~0. Request for Use of Citv Streers: Race: Sarurdal'. November 3. 2007: 7:30 a.m. to 10:00 a. m.: There was brief discussion. Mayor BrainardmovedolO approve, Board Member Burke seconded. Request approved 3-0. . RemiCsl to Use CitV Streeis: Race; Friday October26. 2007: 5.'00 f). III. to 7:00 /J.m.: Mayor Brainard moved to approve. Board Member Burke seconded Request approved 3eO. OTHER R';uuest for Easemem Azreement: Carmel Drive PaHnus: Toni Perkins, Assistant City Attorney requested the item b,; tabl,;d due to thelapUhar they had/lOt received signatur,;sfrom Carmel Drive Partners. Mayor Brainard suggested the item'he appl'oved {md signatures could be obtained larer. Mayor Brainard moved to approve. Board Member Burke seconded. Reque:1t approved 3-0. Resolution No. BPW 10-17-07-01; A Resolution 'settinl! 2008 Employer and Emolovee Contribution Rates for the City of Cimnel Emrilo\'ee Health Benefit Plan: Mayor Braillard moved to approve. Board Member Burke seconded. Requesrcipproved3-0 Resolution No. BPW 10-17-0.7-03: A Resolution-Tel/moraril\' Susuendinz Emulover and Emplovee Health Insurance Contributions: Mayor 'Brainard moved.to approve. Board Member Burke seconded. Request approved 3-0. Resolution No. BPW 10-17-0.7'0.4: A Resolution to Supolemelll Worker's' COll1oensationBenefits for Mark Carrel': Mayor Brainard lI1ovedujapprove: BoardMemberBurke seconded. Request approved 3-0.. Request for Water and Sanitan. Sewer A vai/ability; Red Robin Gourmet'Burzers, Clav Terrace; Mayor Brainard moved to approve. Board'Member:Burke seconded. Request approved 3-0." Request for Street Closure; West Road: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved3~O Request for Street Closure: BennettRoad: There,was brief discussion. The Mayor asked if the church (Ollr Lady of Mal/Ill Carmel) had been notified. No .ope from the company was present. Reqllest tabled. ReQuest for Secondan' Plat ADoroval, Vi/iaee of/tlle'Mollon; Mayor Bmi/lOrd moved,to opprove. Board Member Burkesecollded. R(!quest approved 3-0.. I ReQuesr for Secondar" Plat Approval: Lakeside Park. Section 5.6 and.?: Mayor Brainard moved to approve, Board Member Burke seconded. Request approved 3-0.. Request for Secondarv Plat Approval: ViI/Me of West Cia;;; SecondarvPlai,Revlat;,Section 50.0.3, Lot 512: Section 50.0.3, Lots 50.8-511 and519-524: Mayor Brainardmoved to apProve. Board Member Burke ser.-onded. Request approved 3-0., Reouesr for Release of Easement: Water Line Easement: (YMaliafnvestment Company to the City of Carmel: Mayor Brainard.movedto approve. Board Member Burke seconded. Request approved 3-0., TABLED; Request for Easerneiu: Grallt ofOvdhane Easement to Duke EuerRvlndiana: Portion of Monou Greenway and Rosemead Commons, Subdivision; Mayor Brainard moved to QPprove. Board Member Burke seconded. Request ,approved 3 -0... ADD-ON ReQlust for Pllrchases of Goods an Services; Xerox: Mayor Brainard tilOved to add-on. Board Member Watson seconded. Add-on approved 3 -G. Mayor Brainard moved t6 approve. Board Member Watson seconded. Request approved3'G. Request far Si!!nature of Title Paee: Cannel Drive Pedestrian Bridf?e;; Mayor Brainard moved to add- on. Board Member Burke seconded. Add"on approved 3-G. MayorBrclinard tl10ved to approve. Board Member Burke seconded. Request approved 3-0.. I ADJOURNMENT Mayor Brainard adjourned the Meeting at Io.:27a.m. iana L. Cordray, lAM Clcrk'Trcasurer Approved, tG~ ATTEST: I Diana L. Cordray, IAMC Clerk -Treasurer ~