HomeMy WebLinkAboutCorrespondence
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City of Carmel
via email: Quillen@cripe.biz
Original by mail
August 17, 2006
Claude M. Quillen
Paul I. Cripe, Inc.,
7172 Graham Road
Indianapolis, IN 46250
COpy
RE: Saddlebrook at Shelborne Section 2 (06050019 SP)
Dear Mr. Quillen:
This letter is in response to your secondary plat application for Saddlebrook at Shelbome Section
2. Comments and concerns are as follow:
1. Add the Docket Number for the Secondary Plat (06050019 SP)
2. Identify corner lot and subdivision comer monumentation either through notation,
or with symbols and legend.
3. The 50 foot right of way of Homestretch Drive, Copperfield Drive, and Lost
Springs Road must be labeled on every sheet showing these roads.
4. Along the western border (sheets 5 and 6) what is the area to the ease ofthe
Drainage Easement? I assume it is the Landscape Easement. If so, please label
accordingly.
5. Remove lIDused legend items (currently "S., D., U. & W.E." and "L.S.E." are
unused). I know this site has landscape easements - please label them.
6. Delete the "extra" curve table row that is on the tops of sheets 2 and 3
7. Include a statement of Right of Way Dedication.
8. Update the Board of Public Works signature block by adding signature lines for
the following members:
J ames Brainard, Mayor
Mary Ann Burke, Member
Lori Watson, Member
Diana Cordray, Clerk/Treasurer
Once all required changes have been made and comments addressed, please produce a Mylar
copy (with owner's signature) for signature by this Department. Two paper copies of the plat
must be filed with the Mylar prior to recording. A digital version, three paper copies, and a
Mylar of the recorded plat must be submitted following recordation. Our approval of the
Page 1
ONE CIVIC SQUARE
O\RMEL, INDIANA 46032
317 /571-2417
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secondary plat (signature) will be forthcoming upon revision of the plans according to the items
listed above.
If you have any questions regarding these comments please feel free to call.
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Matthew Griffin, AICP
Planning Administrator
06050019 S1': Saddlebrook at Shelbome, Section 2
Page 2
ONE CIVIC SQUARE
CARlvlEL, INDL'\NA 46032
317/571-2417
135/15/213135 139:15
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3177759528
HAMILTON CO SURVEYOR
PAGE 1311132
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June 15, 2006
Paul 1. Cripe, Inc.
ATTN: Joe Sharp
7172 Graham Road
Indianapolis~ IN 46250
VIA FACSTh1ILE: 841-4798
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RE: Saddlebrook at Sbelbome - Section 2
Dear Mr. Sharp:
We have reviewed the construction plans submitted to the Hamilton County Surveyor's
Office on June 7, 2006 for this project and have the following comments:
1. This project falls within the incorporated area and MS4 jurisdiction of the City of
Carmel.
2. This proposed project DOES NOT fall in a Carmel Watershed Protection Area..
3,' This proposed project falls in the J.W. Brendle Regulated Drain Watershed. This
watershed has an allowable release :rate of 0.24 efs per acre.
4. Please address all comments from the June 8, 2006 Crossroad Engineers before plan
approval is requested. HeSO will not need to see revised plans but will need to see a
copy of the approval letter from Crossroad Engineers before plans will be approved.
If the comment letter requires changes to the drainage: calculations, please submit 1
final copy of the drainage calculation to this office for the regulated drain file.
5. Tbe secondary-plat does not call out Block C & D as Drainage Easements or show
easements covering the regulated drains within these common area. Please revise the
secondary plat to cover these regulated drains with a minimum of 15t easement in
both directions of the center line of pipe or preferably grant the entire Common Area
Block as a D.E. (labeled on the plat).
06/15/2006 0g:15
HAMILTON CO SURVEYOR
317775%28
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6. please note the additional comments may be warranted at a later date.
Should you have any questions, I can be reached at 317-776-8495.
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Greg Hoyes. AC
Plan Reviewer
cc: Matt Griffin - Carmel DOCD
Dick Hill - Cannel Engineering
Amanda Foley - Cannel Engineering
Mike McBride - HCHD
Greg Ilko - Crossroad Engineers
Mike Stikeleather - Leeds, LLC.
PAGE 1:12/02
June 9, 2006
000~-CO l1 ap
JAMES BRAINARD~ MAYOR
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RECEIVED
'JUN 1 4l :W:Th5
DOCS
CI
Mr. Joseph A. Sharp
Paul I. Cripe, Inc.
7172 Graham Road
Indianapolis, IN 46250
RE: Saddlebrook at Shelborne, Section :Z~lProject Review #3
Dear Mr. Sharp:
The City has received your comment letter and drawings dated June 7, 2006 based upon the City review of
May 26, 2006.
The comments from the City review have been satisfactorily addressed. Please submit all copies necessary
for approval and we will approve the drawings. All bonds and performance guarantees (if required) must
be posted prior to Engineering Department approvaL Also, Board of Puhlic Works and Safety approval
and any other governing agency approvals (ifrequired) must be obtained prior to Engineering Department
approvaL
If you have questions, please contact me at 571-2441.
cc: Matt Griffin, Department of Community Services
John DuffY, Carmel Utilities
Paul Pace, Carmel Utilities
GregHoyes, Hamilton County Surveyor's Office
Greg Ilko, Crossroad Engineers, PC
Project File Copy
Engineering Department Review
S:\DHILL\PROJREV06\SADDLEBROOKA TSHELBORNE2REV#3
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.571.2439
EMAIL engineering@carmel.in.gov
May 26, 2006
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Mr. Joseph A. Sharp
Paul I. Cripe, Inc.
7] 72 Graham Road
Indianapolis, IN 46250
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RECEIVED
MAY 3 0 2006 l-
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JAMES BRAINARD, MAYOR
RE: Saddlebrook at Sbelborne, Section 2-Project Review #2
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Dear Mr. Sharp:
The City has received your comment letter and drawings dated May 23, 2006 based upon the City review
of May 5, 2006.
The comments from the City review have been satisfactorily addressed with the following exceptions:
COMMENTS - CONSTRUCTION PLANS
14. In the title, this development is referred to as Section 2, but elsewhere it is referred to as Phase 2.
Please change the numbering convention wherever it appears in the plans to Section 1 and Section
2 rather than Phase I and Phase 2. Please revise the numbering convention as requested. On
the cover sheet, the name should be "Saddlebrook at Shelborne, Section 2 and wherever
Phase 1 and Phase 2 appear in the plans, they should be revised correspondingly to Section 1
and Section 2. This would make this set of plans consistent with the previously approved set,
which was approved as Section 1.
19. The Department requires that the construction drawings be developed in accordance with the City
of Carmel digital submission standards and that all required submittals for primary plat, secondary
plat, and construction drawings be made. The digital files must be submitted to the Department of
Engineering prior to approval of the construction plans.
20. The City has adopted a new paving policy. Please revise any notes, specifications, and details to
acconunodate this policy. The language of this policy must be added to a specification sheet on
the plans. We did not find the paving policy within a specification sheet on tbe plans. Please
identify the sheet number where tbat appears.
21. The City has adopted a new curbing policy. Please revise any notes, specifications, and details to
accommodate this policy. The language of this policy must be added to a specification sheet on the
plans. We did not find tbe curbing policy within a specification sheet 00 the plans. Please
identify the sheet number where that appears.
22. This project is subject to the Carmel Stormwater Management Ordinance, which was adopted
February 6, 2006.
Based on additional review, the City provides additional comment:
1. More than half of the sheets of the revised plans were stapled upside down. Please assure that the
plan sets submitted for final approval are not stapled this way.
These comments represent the Department of Engineering's second review ofthe construction plans for
this project. We request that all responses to oW" conunents be provided in writing. Failure to provide
written responses may result in the delay of the review process. The Department reserves the right to
provide additional comments based upon subsequent reviews.
DEPARTMENT OF ENGINEERiNG
ONE CMC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAX 317.57:1.2439
EMAlL engineering@ci.carmel.in.us
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It is critical that our office be made aware of all modifications made on the plans being resubmitted,
particularly if any such changes are considered "new" or fall outside of our previous reviews. Please
provide revised plans including all revisions. Please notifY us of any changes and specifically state any
changes, including changes resulting from Plan Commission, BZA or other committee meetings.
All bonds and performance guarantees must be posted prior to Engineering Department approval of
construction plans. Also, Board of Public Works and Safety approvals and any other governing agency
approvals (if required) must be obtained prior to Engineering Department approval.
If you have questions, please call me at 571-2441.
-~~~~
Nicholas J. Redden, P,E. ~
Plan Review Coordinator
Department of Engineering
cc: Matt Griffin, Department of Community Services
John Duffy, Carmel Utilities
Paul Pace, Cannel Utilities
Greg Hoyes, Hamilton County Surveyor's Office
Greg IIko, Crossroad Engineers, PC
Project File Copy
Engineering Department Review
S:\DHILL\PROJREV06\SADDLEBROOKATSHELBORNE2REV#2
~ OS/24/2006 09:58
317775%28
H~MILTON CO SURVEYOR
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May 24, 2006
Paul 1. Cripe, Ine.
AT TN: Joe Sharp
7172 Graham Road
Indianapolis. IN 46250
VIA FACSJ1\.1ILE: 841-4798
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RE: Saddlebrook.fit Shelbome - Section 2
Dear Mr. Shaw:
We have reviewed the construction plans submitted to the Hamilton County Surveyor's
Office on. May 3, 2006 for this project and ha.ve the following comments:
L This project falls within the incorporated area and MS4 jurisdiction of the City of
Cannel.
2. This proposed projeet DOES NOT fall in a. Cannel Watershed Protection Area
3. This proposed project falls in the J.W. Brendle Regulated Drain Watershed. Th~s
watershed has an allowable release rate of 0.24 cis per acre.
4. Please submit the following procedural items to this office, petition. for regulated
subdivision and subdivision non-enforcement agreement. The applications are
available on our website at http://www_co.hamilton_in.us. go to Departmrots.
Surveyor, and Forms.
5. The detention for this site was master planned with Section 1.
6. Please switch the section shading On this set of plans so that what is already platted is
shaded and section 2 is not shaded.
7. Please send a copy of the st'Condary plat and landscape plans for this section of the
development.
.;
OS/24/2005 eg:58
3177759528
HAMILTON CO SURVEYOR
P~GE 02/02
8. Please submit another copy of the complete drainage calculations for the file with this
section.
9. The Ramilton County Surveyor's Office will need to approve the section 2 plans for
this project. because additional regulated. drain is being adde<l with this section. If
Carmel Engineering also needs to approve these plans, 9 sets ofplans will be needed
for approval.
10. All casting should be l~led "Dump No Waste ~ Drains to Waterway:~ which are
readily availablen(lW from local casting distributors. Please add a note to the plans
that will make the contractor away of this requirement.
11. Please note the additional comments may be warranted at a later date.
Should you have any questions, I can be reached at 317-776.8495.
Sincerely,
~~
Greg Hoyes. AC
Plan Reviewer
cc: Matt Griffin ~ Carmel DOCD
Dick Hill - Cannel Engineering
Amanda Foley- Cannel Engineering
Mike McBride - HCHD
Greg IIko - Crossroad Engineers
Mike Stikeleather - Leeds. LLC.
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May 5, 2006
JAMES BRAINARD, MAYOR
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Mr. Joseph A. Sharp
Paul I. Cripe, mc.
7172 Graham Road
Indianapolis, IN 46250
RE: Saddlebrook at Shelborne, Section 2-Projeet Review #1
Dear Mr. Sharp:
We have reviewed the construction plans submitted for the May 17, 2006 Technical Advisory Committee meeting. We
offer the following comments:
GENERAL INFORMATION
This infonnation is repeated from the primary plat review.
1. The project site is located within current City of Carmel Corporate Limits.
2. Jurisdictions:
.. Interior and Exterior Streets and Right of Way, Curbs, Street Signs, Sidewalks - City of Cannel.
.. Water- City of Cannel Utilities
.. Sanitary Sewers - Clay Township Regional Waste District
.. Stonn Sewers/Drainage - Hamilton County Surveyor's Office (City of Cannel Review).
.. Regulated! Legal Drains - Hamilton CountY Surveyor's Office.
3. Board of Public Works and Safety Requirements:
o Water Availability
.. Additional Water Availability for Irrigation Systems.
It Temporary Construction Entrance (if applicable and if located at a location other than planned
pennanent entrances). Please be advised that any open cuts of dedicated streets will require separate
Board of PubUc Works and Safety approval.
.. Any permanent improvement (including irrigation systems) to be installed within dedicated right of way
or dedicated easements. This approval would require a Consent to Encroach Agreement between the
OwnerlDeveloper ond the City of Carmel.
.. Secondary Plat approval.
.. Right of Way Dedication (if applicable)
A copy of the schedule for Board of Public Works and Safety meeting dates and agenda deadlines is included
for your use. Please use the Engineering Department deadlines for submissions to the Board.
Any submission to Ihe Board requiTes prior approval by the CarlfU!l Clay Plan Commission and/or the
Board of Zoning Appeals (if tlppUcable) and completion of review by the Technical Advisory Committee..
AU written requests to be placed on the Board's agenda must include the appropriate Docket Number and
the date (OT dates) of approval by the Plan Commission and/or the Board of Zoning Appeals (if
applicable).
4. T.A.C. ReviewlDrawings submitted for approval:
We request that all comments and comment letters generated by this office be answered in writing and be
accompanied by a drawing reflecting requested revisions. Final drawings will not be approved for
construction until all Engineering Department, Cannel Utilities and Hamilton County Surveyor's Office
issues have been resolved. The design engineer must certifY all drawings submitted for tinal approval.
Because of the dual jurisdiction between the City of Carmel and the Hamilton County Surveyor, we will
require a minimum of eight sets of drawings for approval after all issues have been resolved. The drawings
will be stamped as approved ond will be signed by the City Engineer and by Carmel Utilities. The eight sets
will then be sent to the Hamilton County Surveyor's Office for approval and signatures. Three approved sets
are to be returned to the City of Carmel. The Hamilton County Surveyor's Office will retain two sets. The
Developer, the Engineer and the Contractor will each receive one-set.
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.5712441 FAX 317.571.2439
EMAIL engineering@carmeLin.gov
5. Please be advised that any installation of signs, walls, irrigation systems, etc. within dedicated right of way or
dedicated easements will require a Consent to Encroach Agreement with the City of Carmel's Hoard of
Public Works and Safetv.
6. Carmel UtilitiesfWater Distribution should be provided copies of all drawings and revisions for review of
water issues. They will provide a separate review regarding these issues.
7. Carmel Utilities does not subscribe to "Holey Moley" and should be contacted directly for all water main
locations.
8. I have included copies of the following for your use:
e Subdivision Project Approval Procedures
.. Performance Release Procedure
.. Subdivision Building Permits
.. Permit Data, Contacts, etc.
. Subdivision Sign requirements
BONDING REQUIREMENTS'
9. lndividual Performance Guarantees will be required for the following subdivision improvements:
. Streets (base, binder and surface). You may bond perimeter street improvements separately.
.. Curbs
.. Water Mains
. Street Signs
. Monuments & Markers'"
. Sidewalks (builders lot sidewalks and common area right of way sidewalks, perimeter right of way
sidewalks and perimeter asphalt paths may be bonded separately).
"'Storm sewer bonding wiJI be under the jurisdiction ofthe Hamilton County Surveyor's Office. They may
also require bonding for Monuments & Markers. If that is the case, we will not require duplicate bonding.
Sanitary sewers are under the jurisdiction of the Clay Township Regional Waste District.
The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for 100% of the cost
of labor and materials to construct the individual improvements, to be provided by the design engineer.
Please provide detailed Engineers Estimates for each improvement including unit costs, quantities, materials
and types of male rials, etc. Upon completion and release of individual Performance Guarantees, a three-year
Maintenance Guarantee will be required. The Maintenance Guarantee amount is based upon 15% ofthe
Performance amount for Streets and Curbs and 10% of the Performance amount for all other improvements.
Performance Guarantees may be Performance or Subdivision Bonds, Irrevocable Letters of Credit or
Cashier's Checks, Certified Checks or Official Checks. Please reference the enclosures for more detailed
explanation of our procedures.
AVAILABILITY AND CONNECTION FEES
10. Availability (acreage) Fees must be paid after all other Engineering Department requirements have been
satisfied and prior to the start of construction activities. Availability Fees are based upon total platted acreage
for the development at the current rate of$1,01O.00 per acre (Water Availability Fee). Based upon the
overall indicated acreage, the following Water Availability Fees would apply:
60.21OAcres @ $1.OJO.OO/Acre = $60,812.00
Connection Fees are currently $1,310.00 for water per single-family residence. Connection Fees are paid
when the infrastructure has been complete, satisfactory test results obtained and the subdivision has been
released for permits. Water Connection Fees are paid on a per-lot basis.
. If an IrrigatIon system, swimming pool or clubhouse is planned/or this development, or any
futu.re section of the development. additional Water Connection Fees will be assessed based upon
the recommendation o/the Dlrecto1' o/Carmel Utilities.
11. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage calculations submitted
for review to this office. We will share Crossroad's comments as they are received. When construction plans
are submitted for T.A.C. review for this development, please provide 2-sets of plans and calculations to allow
us to send the extra set to Crossroad and save some time in the review process.
COMMENTS - CONSTRUCTION PLANS
A seven-page Plan Certification Form has been enclosed. This form was created with the desire and intent
to streamline the plan review process. We request that you please complete this form and return it to the
Department of Engineering as soon as possible. Additional comments will be provided by the Department
of Engineering after the Certification Form is returned.
Please treat each item on the form as a requirement of the Department of Engineering. Providing a "no" or
"N/A" response to any of the items does not relieve the Developer of the responsibility of meeting the
requirements of the Department of Engineering. The Department of Engineering will make the final
determination as to the acceptability of any "no" or "N/A" responses.
12. It appears as though the proposed plans for Section 2 are nearly identical to the previously approved plans for
Section t. Would you please point out IUlY differences or discrepancies.
13. Please darken the shading to the level that it is on the plans for Saddlebrook at Shelborne, Section L
14. In the title, this development is referred to as Section 2, but elsewhere it is referred to as Phase 2. Please
change the numbering convention wherever it appears in the plans to Section I and Section 2 rather than
Phase 1 and Phase 2. .
15. Please provide drainage calculations to this office and to our drainage review consultant.
16. It is apparent that some off-site easements will be necessary to install the slUlitary sewer. These easements
must be secured prior to the Department of Engineering approving the drawings.
17. All lots adjacent to side yard easements should be wide enough to accommodate the IUlticipated house model
and any planned driveways such that there is no encroachment in the easements.
18. All paving within the existing and proposed City right-of-way shall conform to the requirements of the
Department ofEilgineering. Please add a note to the drawings that the Contractor shall contact the
Department of Engineering to schedule a pre-construction meeting to review the Department's construction
requirements, staffnotificationrequirements, required inspections for certain stages of the work IUld to
review the authority of the Department as it relates to work within the existing and proposed City right-of-
way.
19. Please provide detention volume for the fully developed Thoroughfare Plan right-of-way for Shelborne Road.
20. On sanitary sewer plan/profile sheets, add a note that there are to be no manholes in the pavement, curbs, or
sidewalks.
21. On the water distribution plan, add a note that there are to be no manholes or water valves in the pavement,
curbs, or sidewalks.
22. The Department requires that the construction drawings be developed in accordance with the City
of Cannel digital submission standards and that all required submittals for primary plat, secondary
plat, and construction drawings be made. The digital files must be submitted to the Department of
Engineering prior to approval of the construction plans.
23. The City has adopted a new paving policy. Please revise any notes,specifications, and details to
acconunodate this policy. The language of this policy must be added to a specification sheet on
the plans.
24. The City has adopted a new curbing policy. Please revise any notes, specifications, and details to
accommodate this policy. The language of this policy must be added to a specification sheet on the
plans.
25. This project is subject to the Carmel Storm water Management Ordinance, which was adopted
February 6, 2006.
These comments represent the Department of Engineering's initial review of the construction plans for this project. We
request that all responses to our comments be provided in writing. Failure to provide written responses may result in
the delay ofthe review process. The Department reserves the right to provide additional comments based upon
subsequent reviews.
It is critical that our office be made aware of all modifications made on the plans being resubmitted, particularly if any
such changes are considered "new" or fall outside of our previous reviews. Please provide revised plans including all
revisions. Please notify us of any changes and specifically state any changes, including chlll1ges resulting from Plan
Commission, BZA or other committee meetings.
All bonds and performance guarantees must be posted prior to Engineering Department approval of construction plans.
Also, Board of Public Works and Safety approvals and any other governing agency approvals (if required) must be
obtained prior to Engineering Department approval.
The plans will be submitted to the City's consultant for drainage review when drainage calculations are provided.
Comments from the drainage review will be forwarded to your office when the review is complete.
If you have questions, please call me at 571-2441.
;;
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Nicholas J. Redden, P.E.
Plan Review Coordinator
Department of Engineering
cc: Matt Griffin, Department of Community Services
John DuffY, Carmel Utilities
Paul Pace, Carmel Utilities
Greg Hoyes, Hamilton. County Surveyor's Office
Greg I1ko, Crossroad Engineers, PC
Project File Copy
Engineering Department Review
S:\DHILL\PROJREV06\SADDLEBROOKA TSHELBORNE2
C<tJl.1r]ue~
May 5, 2006
Sherri Wilson
Cripe
7172 Graham Road
Indianapolis, IN 46250
RE: Saddlebrook at Shelborne - Phase II
Dear Ms. Wilson:
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I have received and reviewed the information for the above mentioned
projects.
At the present time, I see nothing in the plans that would hamper law
enforcement efforts. .
If we can be of any further assistance to you, please contact us.
Respectfu lIy,
1t~))~~
Michael D. Fo~;l;
Chief of Police
MDF:vb
cc: Dept. of Community Services
forcement Agency
En /3Jl7) 571-2512
l317)G71-2500
A Nationally Accredit