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Home My WebLink AboutCRC-01-17-06 eRe Minutes. January 17, 2006 CARMEL REDEVELOPMENT COMMISSION Meeting, Tuesday, January 17, 2006 President Ron Carter called the meeting to order at 7:01 p.m. Commission member Rick Sharp, Jerry Heniser and William Hammer were present, constituting a quorum. Also present were Mayor Brainard, Karl Haas, Les Olds, Sherry Mielke, Steve Sturtz, Kathleen Back, Bruce Cordingley and Jim Walls from Pedcor, Tom Pitman, Blair Carmosino and Jennifer Burk fromDuke, Loren Matthes, Tim Ochs, Dan Moriarity and Lesley Rogers B.arrett. Phyllis Morrissey as support staff. Approval of Minutes Mr.Sharp moved the minutes from the January 4,2006, meeting be approved. Following a second by Mr. Heniser, ihe motion was unanimously approved. Public Hearin!! on a Proposed Amendmenno the Declaratory Resolution and the Economic Development Plan for the Parkwood Economic Development Area. The Public Hearing was opened at 7:03 p'.m. There was no one present to speak in favor or opposition to the project. The Public Hearing was closed at 7:04. Resolution 1-2006. of the City of Carmel Redevelopment.Commission Amending the Declaratory Resolution Establishing the Parkwood Economic Development Area and the Economic Development Plan for$uch Area. Mr. Hammer moved for adoption of the resolution. Seconded by Mr. Sharp. Motion approved unanimously. Resolution 2-2006 of the City of Carmel Redevelopment Commission Irrevocably Pledging Tax Increment from the Allocation Area Relating to the Park wood Economic Development Area to the Payment of the City of Carmel, Indiana, Taxable Economic Development Revenue Bonds, Series 2006 (Parkwood West Project). Mr. Hammer moved for adoption of the resolution. Following a second by Mr. Sharp, the motion was unanimously approved. Presentations Pedcor. Parcel #5 Bruce Cordingley and Steve Sturtz gave an update on the project. Because of the high water table on the site, the underground parking will only be one level. The new plans include Parcel 7C also. Buildings surround two plaza areas. The one thing that was impacted by going from two levels of underground parking to one level was the reduction in the concentration of parking in the northeast area, the main residential part. In order to reduce the parking load, the overall height of the buildings was reduced by eliminating a story out of "the entire thing" and another story out of a couple, parts of it. Renderings were displayed. Two parking structures' were added to replace the eliminated underground parking level. They bridge the Monon Trail forming one of the gateways to Ciiy Center. Also added is a public restroom facility near the' possible theater site. Mr. Cordingley suggested having CRe Minutes. Jilnuary 17.2006 some theater related functions, rehearsal rooms, etc., located nearby, creating another "art colony", a whole focal point of interest. Discussion followed. Mr. Carter asked about adding bike ports. In response to a question, Mr. Cordingley said "the numbers are the same". There will proba~ly be more residential units for sale than for rent now..Mr. Cordingley listed four changes: .1. There is an extra $1,000,000 in allowance toward engineering costs. 2. $3,500,000 will be moved from a limited amount of parking spaces to help with the parking' structures, giving'you filot more spaces. 3. Offering real.estate.and help getting the costs down on the theater site. 4. Substantially lower ongoing operating costs. Further discussion followed about funding and the bond. Mr. Sharp moved the CRC approve the developer proposed changes as presented this evening. Following a second by Mr. Hammer, the motion was unanimously approved. SOM. Parcel #10 Tim Ochs, of SOM, gave an update on the sale of the remainder of Parcel #10. The proposed purchaser has requested another contract extension until March with an additional nonrefundable deposit. They plan to close-and start construction in the spring. If they do not, the deposits will be forfeited. The design is still as previously planned. Tenants have not been decided. Report from Architects and Eneineers Mr. Moriarity distributed a bid tabulation sheet, noting at the last CRC meeting, the low bid was from SBI for $170,400.00 for demolition of three parcels and moving a water main line. The second bid was North American Construction for $289,000. Third bid from F & K for $299,000. Casey Bertram at $439,000. SBI has asked to withdraw their bid. They had submitted a bid bond for $7,500 [or $7,400] that is available for the CRC to exercise if a bid is withdrawn. Discussion followed. Mr. Sharp. moved the CRC accept the withdrawal of SBI and direct Mr. Olds to contact their bonding agent and submit their letter of withdrawal and cash the bond. Mr. Heniser seconded the motion and it was unanimously approved. Mr. Sharp moved the CRC accept the bid of North American Construction for the demolition of Parcels 12, 14 and 33 and the Parcel 12 waterline relocation in their bid amount of $289,000. Seconded by Mr. Heniser. Discussion followecl about rejecting all bids and rebidding the projects. Mr. Sharp withdrew his motion and Mr. I-Jeniser withdrew his second. Mr. Sharp made a new motion' to rej ect all bids and rebid in separate projects. Mr. Haas stated we are doing this with.the understanding that we have additional time with the 2 eRe Minules. January 17.2006 developer to get the work done and we have an opportunity to change the bid package in a material way, breaking it down into sub packages with a different time frame for performance. Mr. Heniser seconded the motion. The motion was unanimously approved. Financial Matters 2006 Budget Review The proposed budget was distributed in the packets. Mayor Brainard explained the proposed budget. Discussion followed at length. Ms. Mielke and Mr. aids were thanked for their work on the budget. The importance of keeping separate the CRe budget and the CRC/PAC budget was noted. Mr. Sharp moved to amend the 2006 budget by decreasing the two line items Operations & Maintenance mid. Miscellaneous Contingency by $100,000 each. Mr. Hammer seconded the motion. The motion was unanimously approved. Mr. Sharp moved theCRC approve the 2006 Budget as amended. Following a second by Mr. Hammer, the motion was unanimously approved. Old Business Bazbeaux Pizza Mayor Brainard said we promised Bazbeaux that we would try to get two fifteen'minute parking spaces for carry-out near their restaurant. Mr. Hammer moved the CRC ask the City Council to designate two fifteen-minute parking spaces on Main Street in front of their restaurant. Following a second by Mr. Sharp, the motion was unanimously approved. [Mr. Sharp will be the sponsor.] Financial Matters Cash Flow Reoorts Ms. Mielke reported the end of year balance was $1,803.691. She pointed out we came in under budget in both the expenditures and.the revenues. Aooroval of Invoices Invoices were submitted in the amount of $134,732.02. Mr. Sharp moved for approval of the invoices as submitted. Following a second by Mr. Hammer, the motion was unanimously approved. Discussion followed about the amount of paper used for printing multiple copies of the invoices. ShelTY suggested one copy be made and available for viewing if-anyone has questions once they've seen the invoice detail sheet. Mr. Sharp moved thatthe invoice detail sheet be sent to the CRCprior to the meetings and that vendors be told to submit their invoices electronically as of March 1. Seconded by Mr. Heniser. Discussion followed about the format for the electronic submittals. The motion was unanimously approved. Old Business Old Town Renovation Grants 3 eRe Minu'e$~ J:'1ou.ary l7, 20n6 Ms. Mielke distributed,a reportonithe grants approved. Several peop!ehaye withdrawn their gram requests r(ltherihan agteet6 Jhe parking. requests. No apditionalfunds' are needed at thi~,tirrie,beca:use theteis a yearcen1:l carry-overQf fu~~ . , , Other Mr. Olds'hashad one.meeting withtheVFW and,told.them what'is going on, He'.will attehd_amqnthlyincding and givethe111an upd~teon (lld.Town. Uvdate on.Properties, Parcel 4 Mr: 6ids'.reported wewi!l soon be closing on sale of Rarcel1f4 andiheCRC President has l)tread ybeen au thciii zed .to .sign the;.c!ocujnentii, Parcel 8 No response from AJ\4LI regardiJlg'the lease. Parcell L Closingalong.With Parcel 4. Parcel 16 Mr. Haas reported the'project agreementfor this parcel has been substantially completed andaleasewith conformance witl) the bid we:acccPled, with onee::;.4~fltion, We'v[o changed the amount of rent tobepaidonthe-firstfloor o[unit3. increased it by approximately $7500 a year in exchange for Pedcor paying.an additional $] 00,000 for the purchase of tharunit.. Mr, Haas stated amotion Wasnee,led approving the project' agreement and lease.asbeingcin substantialiyfinal form and.authodzing thePresidenl to sign. both,those documents and any other attend'ant'c!osing.clocuments.'$6-moved by Mr. Shaw Seconded'by Mf.. Heiliser, Unanimously approved. New,Business None Next Meetine: is l'19nday;February 6.,2.90~. 8 ~m. 'in theCouncir'Chambers. Next regular-meetihg is Tilesday. FebruarT21 , Adjournment ML'Sharpmoved themeetingbe adjourned. Seconded'by Mr:.Hammer.Unariimously approved and themeetihg',;Jdjbu'rried at 8:"5} R.m. 4