The URL can be used to link to this page

Home My WebLink AboutCRC-07-17-07 CRC Meeting; July 1,7,.2007 CARMEL REDEVELOPMENT COMMISSION Meeting, Tuesday, July 17,2007 President Ron Carter cailed the.meetingt6.orcier.at 7)0 p.m. Commission members Carolyn Anker and William Hammer were present, constituting a quorum. Also present ,were Karl Ha'a~; LesOlds, ~,herfyMielke, Darrell Nortis;Riclt"O,sD,otn,;Bral1.don,Bogan and BilLRulhhart... phyllis Morrissey'as supportstaJf. Approval Of Minutes Ms. Anker moved for approval ofihe June.l9, 2067'minutes. Seconded by Mr. Hammer and :unartimously:qpproved. Ms. Anker movCldJor approval ofthe-June.;26, 2007 minutes. SecQnded by tyIr. Hanlmer and'un~riimously'qpproved. The approvalbf theJuly9 minutes \vlls,tllbled Renorts from ArchitectsancfElllnneers None Update on'Properties Parcel 10 In responsClto a question, Mr. Olds.said ihe dumpster door. at Shapiro's,is still anissue aJong wiihseyeral.moreissue~ w~ are tryillgtoresolve wit~'Shap'iro'~; Corn~rs,tone Dentistry.and FJagstar Bank. To get the door issue resolved, we mi!y hav,e to hire an independenrcontractor toreplace.ihe'doors'ancHhen bi1l.'Mr. Shapiro ordeduct;itfrom the Corner~t9ne Denti?try pacKage which \Va? pMt;6fthearra'ngement wi!h Me Shllpiro. Parcel 5 Mr: Gigs reported there'was cine bid for the rrtcitorcoijn.,entrtandllnderground,garage'irt the amol1nl.of..$2,8'41 ,867 .00. the bid.has been reviewed and is complete in accordance with tl\e bid documents-and tne'biddinKrequirements Mr.Olds r!Ocominended. the- commission authorizetiie presid.ent to sign Hontract .with 'Signature Construction in the .amountof $'2,841 ,867,00, ,So moved by Ms. Anker and sec9nded.qy Mr. Hammer. M~. Morrissey questiqned the ainourlt; notinga.(jis:.crepanc'y of$4 between Jl1e un,approve.d Jiily9 minlltes,andtheamount being'approved. lvls.Anker rfioye,d that,the pr~sident 6fthe CRe be.giv,eri permi.ssi6n to en~er ihtoa contract,with Signature' Construction in an'amOlml'not to exceed,$2,84J,867..0b. Seconded.bYMr:H;ammer. Mi', Qlqssaid the oidamouIltis witlj.intl)e bUdget as proj~cted The motioIl ?/HS unaniino~lsl'y approved. Parcel21 Mrc 0Ids'reqllestedthe,CRGaddress'anaciJustment to an agreement between the CRC and Carmel Arts, LLC. MLHaas.stated a.resollltionWollld'beneeded authorizi[lg an amendmen,t to the project agf~ement .tl),l(w(juld:increase' the s'cope of'work for Stenz'as I CRC Meeting. July 17.2007 the developer under that project agreement to include the items shown on the Parcel 21 delineation sheet dated July 17,2007. Mr. Olds explained that reflects a series of site projects adjacent to Parcel 21 which focuses on the Communications Center site parking realignment and repairs. It also includes utility relocation of Duke Energy and AT & T and certain underground utility relocations andJor repairs. The budget of $333,000 for the project has been established and verified. The original budgeted amount for this work was $300,000. There is a $25,000 contingency within the $333,000. Discussion followed. Mr. Hammer moved the CRC amend the project agreement to increase or add to the scope of services to be provided by the developer those items shown in the Parce121 delineation sheet other than Scope of Work D and approval of a budget of $333,000 as additional compensation 'to the developer. So moved by Mr. Hammer. Seconded by Ms. Anker. Mr. Olds pointed out that part of iris to authorize the director to negotiate with the construction manager/developer and utilities on these amounts because some of these will be direct comracts with utility'comparties and not necessarily through the developer. But the developer will be responsible to coordinate their actions with the actions we expect them to can'y out. Mr. Hammer amended his motion to authorize the director to negotiate such purchases.and contracts consistent with Indiana law. Seconded by Ms. Anker and. unanimously approved. Old Town Shops I and II Mr. Olds reported Signcraft has been awarded the contract to begin the fabrication of the ground mounted signs for Range Line and Main Street. Exact details. are to be slibmitted for approvaL Tenants will be contacted to plan their signs. A sign.will be included which states "Public Restrooms". Mr. Carter noted the importance of having the signs done by the International Arts Festival [September 22 and 23]. Owners can make arrangements themselves for the signs in the back of the building as long as the signs meet the criteria and specs. On the building by the restrooms, the key locks are being replaced with electronic locks to allow more security within the building. The cost will be shared by CRC, the developer and the Hamilton County Convention and Visitors Bureau. There is no camera security in the area at this time. Financial Matters Ms. Mielke reported the June end of month balance for funds 902 and 905'is $1,846,564. In miscellaneous revenue we received a reimbursement from IDEM for environmental cleanup on Parcel 12. The normal TIF revenue should be received by the first of August. We received an advance of.$1,162,000 from the Auditor's office. Invoices Invoices were submitted for general fund 902 in the amount of $766,140.10. Ms. Anker moved for approval of the invoices. Seconded by Mr. Hammer. Discussion about Mr. Lurie's scope of work. Discussion about taxes and drainage assessment bills. The motion was unanimously approved. 2 CRC Meeting. July 17.2007 Brookshire Golf Course Ms. Mielke requested approval of invoices in the amount of $137,464. Ms. Anker moved the CRC pay the BGC invoices in the amount of $137,464. Seconded by Mr. Hammer. Ms. Mielke reported the golf course is running above'projections. Revenues were $136.856. Discussion followed. The motion was unanimously approved. PAC Requisition #20 Ms. Mielke requested approval for the disbursement of funds from the PAC construction fund of $898,807.78. So moved by Ms. Anker. Seconded by Mr. Hammer and unanimously approved. Financial Director's Report Ms. Mielke reported Rock the District was very successful with an estimated 8000 people attending over the event. Second Ouarter Reoort Mr. Olds reported the expenses are running less than the approved budget. Old Business. Mr. Carter stated they are looking at revising the parking standards forC-l and.C-2 districts. He noted one or two parking spaces adjacent to the Monon might be eliminated to inake the crossing safer. Mr. Carter praised the Street Department employees for the quick job cleaning their old facility so it could be used for overflow parking at Bub's Cafe. Old Town Renovation Grants Mr. Olds requested an additional $20,000 for Old Town grants for 2007. Discussion followed. Ms. Anker moved the CRC approve an additional $20,000 for Old Town grants for 2007 at the discretion of the Redevelopment Director. Seconded by Mr. Hammer. Unanimously approved. Other Matters Mr. Haas stated that to streamline the payment of golf course employees and to cover workmen's compensation, the Clerk Treasurer has requested that Paul Blockoms enter into a contract with a payroll service, Paychex, Inc. The annual premium amount is $5,499.00. The Clerk-Treasurer is in favor of this. It would not be a direct contract with the CRC because Mr. B1ockoms would be entering in to it, but it would impact the expenses of the golf course since the CRC would be paying the premium [out of fund 905]. The Clerk-Treasurer has asked that the CRC approve this arrangement. And if you do, [would ask that we.make sure the Clerk-Treasurer's office is also approving of this arrangement. Discussion followed. 3 CRC Meeting. July 17.2007 Mr. Hammermoved the CRC approve an expenditure of $5,499 to Paychex, Inc., for the processing of employee checks for one year. Seconded by Ms. Anker and unanimously approved. Ms. Anker asked that the Brookshire Golf Course expenses be discussed at the next meeting and how this expenditure will figure into those expenses. New Business None Next Regular Meeting Tuesday, August 21,6 p.m. Executive Session, 7 p.m. regular meeting. Adjournment Mr. Hammer moved the meeting be adjourned, seconded by Ms. Anker and unanimously approved. The meeting adjourned at 7:55 p.m. 4