The URL can be used to link to this page

Home My WebLink AboutCRC-09-18-07 CRCMeeting, ~eptember '?,)b07 cA~EL REDE~ELOP:MENT COMMISSION Meeting, Tuesday,S,eptember, 18, 24)07 President Ron Carter calle,CI the meeting to ofP.cr'a! 7:02 p,m" G;omrrii~siori members William,.lch;mrrier, Rick'5harpand Jeff Worrell were present, constituting a quorum. (Carolyn Anker was .Ibsen!). AJsopreseni. were KarlJlaas, Les OJds; SfleITyMi~IKe, Darrell Noqis, Joseph Shanahan, Dan NewbeITy and Ryan Selh1er~heim (Sheil Sexton <;:cimpany),Keyil1'Juday (Crider'&Cricter, Inc\ O~n,Moriarty'andBrandon Bogan (CSO Architects), Rick OSborn" Marnin. anClN6,ma Spigelman, andJ:(evih,RiQer. Andrea Stumpf as support staff ' Approval of Minutes Mr. Worrell moved for, approval of the July:21, 2007miliutes, SeconciedbyMr. Hammer and unaniinouslyapproved, Mr,.Sharp'moved for approval of the August 21, 20Q7 rI)inutes,Seconded:by Mr. Hitmmhatid unaihtnbus.1Y'approvecL Bid Openinl!: PAC Site Work .Mr: Moriarty reported the bid package for, PAGsite ',York covers the rriass excavation, eart~ retention and cgnstructi6n,de-wiilering,The,wbrkenc0111paSsesthe excavation of. theb~semeri(land beijnning\workfort11e,i> AC.Bidswere opened. .Mr. Moriarty. repofted.theydid hot receive:any constructionde,wateringJiids; Constmcti~:m:managcr (S'hie] Sexton) rcporteda.late revision clarifying the bid th<lt may hav.e caused,the..absence of. bitl proposals. Mr: Moriarty reported the estimate for;mass,e)(c,avation in tll1:,ampun(o(.$882;600: (k c1arifi,ed thi~'original esti111ateWast9. dlgthe'hole,.,withsofTie money.in.the'origjnal estimate to backfill the foundations. The'backfiiUocations were not clarified~nd therefore taken out oUhe bi9 p'.lckage; but.still include.diil the bid,estifTiate"Mr. Moriarty requested thalShlel SextonfifIdout'whatthe ornitted'work'is worth and clarify for the commission, The original estimate 'for the earth retention 'is.$282,300.There.is.still additional information needeCl for, a constlUction de-w<lteri!1g,pac;~age, Mr. Olcls requested a special meeting schedllled to award:bids,to. thelowestq'>lltrac\. Mr..Sharp qUestioned if.the:construction de'watenng;package:wilLhave.to Qere,bid due to.the.late:Clarification ,of bid. pac};:age.. Mr.,Moriaity statedtl}atpohioilof the pa'<;:kage. will have to bt"r~'bid. Mr. OldsclarifiedthelateQidpackage.will be opened at the iegul.arIY's'chcduled October meeting. I eRe Meeting, September 18,2007 Mr,Sharp questioned if the absence of the cohstruCtion de-wateringbid package will delay the,site work for the PAC"Mr, Moriarty confirmed it would.noL A special meeting was scheduled for Thursday, September 27" 2007 at 8,a.m, [The meeting wanescl1eduled for Friday, September28h2007,] M r, Moriarty c1arifiedJhebid description received b)l Summit civil Services stating scop~ of wojk of niass ex.~avatiQni,hcluded thede-watering; Reports from ArchiteCts and Enl!ineers Performing Arts Center Mr.Moriarty relllil]dedtl1e (ommissionthe limestone claddingpackageis'currSlm)y out for bid,. Bids will be t'eceivedatthe Oetobe! !6'rrteetihg, Mr"lV)oriart.ys)-(o:-vcd examples:9f limestoi)e receiv~dfrom one quarry, Th~y lire getting - -. - -',- -' .- ... -' '.- '.' - , bids from additional quarries, The pAc will be constructed withtwo different types of limestone, Energy Center Mr.IyIoriaityreporre,d the'Encrgy Center'consti'uc,tibo'i1,'proceeding on scHedule, The digging'fortheJunnel has already beglln'and fO\lhdations wiil.beginnexLweek, . . . Update of Properties. Action Item #1 Mr, Haas presented a.resolution fOPlhe.Commission's consideration authorizing acceptapce'by theRedey~lopme,ni, Co~issior ,ora 9onyeyance,by the Redevelopment AuthoritY of aporti6nof Parcel 7C, Portion of Partel-7C'excIudes the Energy Genter and tunneland.is part of'ihe chain,in,approval of events necessary for Pedcor to'begin ,work on clements of joint pevelopm,ent Mr.Hammei';quesiio,ned whether the, bqildholders,have any security illtereSt'inthis parcel,and iqhe GRC'needed'lo,o'btain theirpenllission. Mr, Haas stated CRC'did nOt need iheiriperrnission and donot have a securityinterest,or m0l1gage, ,but they are benefited, by lhelease'payments. ' -Mr Sharp q!lesiioned,if.portions of;this'parcel ,will be'conveyed back to the Redevelopment AuthorHy, lylr, Haas stated they woulil, Mr.,Sharp rnove~fo.r <ipprovaLofResol].ition 2007'02 \vhich aJlJj1ori?es,tpe transfer of a portion or ParceI-7C from Cannel,Redevelopment Authority to the .Carmel Redevelopment Commission, ,Seconded by Mr,Hammer and passed unani'mously, Finandal Report Ms, MielKe reported lhe August end,ofmortthJund balance for the CRG g<eneral fund i~ $4;573,395 2 CRC Meeting. September 18.2007 Mr. Hammer questioned receiving the TIP fund distribution from last month. Ms. Mielke confirmed the CRC had received their TIP funding Which was higher than anticipated. Special Matters Mr. aids reported the reconstruction of the Carmel Arts Council building accrued additional costs due to further deterioration discovered upon refurbishing. The result was an additional cost of $4.254.86. Mr. aids requested the approval Of the CReto revise the original grant of $25,000 to $29.254.86. The CRCis providing overview and review of the work and all costs are being paid by the Carmel Arts Council. The work on the building. is 99% complete, with no other hidden costs anticipated. The property is owned by the City of Carmel. Discussion on the scope of work ensued. Mr. Sharp moved to increase the grant renovation of the Children's Art Gallery by the amount of $4,254.86. Seconded by Mr. Worrell and unanimously approved. Approval of Invoices Ms. Mielke noted that'in the Old Town Renovation Grants section of the submission sheet, Accent Details should be changed to Camlel Arts Council. Mr. Sharp moved for approval of the invoices in, the amount of $1 ;073,197.24. Seconded by Mr. Hammer and unanimously approved. Mr. Sharp moved for approval of the Brookshire Golf Course invoices in the amount of $238,649.00 from Fund 905. Seconded by Mr. Worrell and unanimously approved. Mr. Sharp moved for approval of the PAC disbursements in the amount of $1 ,004,333.92. Seconded by Mr. Hammer and unanimously approved. Report from Director of Finance Ms. Mielke reported that a new PTZ security camera was installed at Main Street and the Monon Trail to monitor the public art. Mr. Carter added the security camera was installed for a public safety aspect as well. Mr. Sharp questioned if the camera is remotely operated. Ms. Mielke confirmed it is remotely operated and the direction of thccamera can be changed. Mr. Carter requested the members of the Commission look at the camera and send their comments to the Director of Communications. Mr. Hammer asked if the CRC will be publicizing the presence of the security cameras. Ms. Mielke stated there are plaques announcing the presence of the cameras. 3 CRC Meeting, September 18, 2007 Old Business Mr. Haas invited the CRC members to discuss, comment or question the materials to be published as an offering for the liquor license, which was approved at the last CRC meeting, and on the outline for the RFP for the food and beverage service provider for the Brookshire Golf Course, which was approved at the last CRC meeting as well. Both offerings will be published concurrently as to not interrupt food and beverage service at the Brookshirc Golf Course. Mr. Sharp commented on the importance of the descriptive phrase, "white tablecloth" as part of the liquor license offering to convey a level of expectation of service. Mr. Worrell questioned the timing of publication for the two offerings. Ms. Mielke explained the timeline for publication assuming the offering was ready for publication within one week. The first publication date couldbe'Friday, September 28 with a second publication ten days later. Mr. aids stated the goal was to open the proposals at the next regularly scheduled CRC meeting on Tuesday, October 16, Ron Carter read the Exhibit C preliminary statement in regards to the liquor license for the commission members' review. Mr. Haasread the preferences attached to the offering. Mr. Sharp requested are view of the location of the property in regards to the liquor license as well as the lirnitation for implementing the use of the license after purchase. Mr. Sharp questioned future complications of limiting the use of the license to a restaurant located on Main Street and requested that Mr. Haas rework the offering inserting language stating the CRC's approval for future locations. Mr. Sharp moved for approval for Mr. Haas to modify the language to read "another qualifying property as determined by the Camlel Redevelopment Commission." Seconded by Mr. Worrell and unanimously approved. Mr. Hammer questioned the scenario of a property owner leasing the space to a fine dining restaurant as opposed to a restaurateur being the owner. Mr. Haas explained in regards to proposed bid materials, information is required about both the owner and the tenant. Money will be transferred to the CRC at the.time oCthe transfer of the permit and will not be affected by the timing of the opening of the restaurant. Mr. aIds reported sign locations are currently being marked for Old Town Shops I and II and by Friday morning, signs will be installed. Electricians will also.be installing the necessary cabling to provide the police command vehicle with temporary service for the Carmel International Arts Festival. After the time of the festival, a permanent installation will take place. 4 CRC Me<ling. September 18.2007 Mr. Olds reported that Steve Engelking is currently working with the vendors who handle the video taping and cameni work of City meetings to include the Caucus Room. More time is needed to find a permanent solution. Discussion ensued. Mr. Sharp reported the overhead doors were installed at Shapiro's Delicatessen [dumpster]. New Business Ms. Mielke announced the Carmel Arts Council Mural dedication ceremony taking place Thursday, September 20 from 3-5 p.m. The Carmel International Arts Festival.is taking place in the C.armel.Arts & Design District, Saturday, September 22 from 10 a.m. - 7 p.m. and. Sunday, September 23 from 10 a.m. - 5 p.m. The Evan Lurie Fine Art Gallery opening takes place Saturday, September 29 at 6 p.m. The Carmel Symphony Orchestra is hosting a gala on Friday, September 28. The Merchants Association is planning an event on Saturday, October 27 in partnership with United Way of Central Indiana. The leaf-cam from the Hamilton.County Convention and Visitors Bureau was removed from the Carmel Arts & Design District due to inadequate electricity at the chosen location. The leafccam was moved to Conner Prairie. Next Meeting will be Tuesday, October 16,6:00 p.m. Executive Session, 7:00 p.m. regular meeting. Adiournment Mr. Sharp moved the meeting be adjourned. Seconded by. Mr. I.Iammer and unanimously approved. The meeting was adjourned at 8:01 p.m. 5