HomeMy WebLinkAboutCRC-04-16-03
. CRC Mecting,Wedoesdoy, April 16,2003
CARMEL.REDEVELoPMENT C0MMI~SION'M~eting
Wednesday; AprilJ6, 2003
Tlie iileetirig was called t9 order Dy. President Rick'Roesch a\7:03 ,[)om.
C,Ommis~iOluncrnbers present were,Luci Snyder, Ed,Burke, Johh Koven and Ron Garter
con~tituting,a cju9ri1nL Alsowess,nt;wereKarl',Haas"L\,s Qlds; Steve Engelking, Kate
Weese" Bob Book,' Bill.Ensign,Doreen Squire.FiCata; Pal!l'! S, Eaton, 0011 Hlld~on, Tadd
Miller, Gary Weaver, Laurence LilIig"DavidJ.'Szczepanek; Loren Matthes, Robert.
Olsbn,Larry€feviston, Teerien Do bbs:T9mPitm'an ,Boy.' Scouts frClITI Tro~p 112; Evan
.f Alkennan, Will Fiibring, Nate;l'homas, Joe H'alm and ieader Jiln T~ofnas \~e.re'ill~o in
attenclance, Phyllis Morrissey as SUPPOIt staff,
:RellucstforMemorial Site
W, A, Ensign, President of'the Cm'm,el Clay Veteril!ls Memoria]' Corporation" requested
the eRC ~rant the sitelo~atedJusreast oLthe reflecting,pond ant;\',west ofThihl Avenl!e
'fot the.erectibn,ofa military veterans memorial. They have:natTowedthe field,to.,three
designers, '
Ms: ~nyCler'askedif the CRe h~(j,any influence on ihe,design,selection, It wasdeciCled.
the eR.e,would have'loilpprove'the,design, Mr. Ensign said theC(lrmel' Arts Cguncil'Ts
helping with'the;design.seleciionalso,
Mr,' Koven asked who will maintain:thepropertY'once.lhememorial isterectcd" natil'ig an
agreement shol!ld be c!e~ided beJore:)t is.completed,. Discussion followed,
Mr.,Roesth asked,Nlr. Haas i'fthesite cOlllcl,be,rescrvcd"fortheVeterans~group until'all
the details otmairitelfallce arc d"cided,
M,,: Cartersugge;;te,d)he'City establish some, sort of'Capital Improvements Board which
wouid take responsibility for'!heSe propertiesarii:l ariswerquestions'ofthis'spri. Ms,
Snyder said Common Area Maintenancecharges'couldbe Duileihtoall,plircl1ase
agreeIllent~:an~'lt1at moneycciuld,got6 the board wliich,would then be responsib'le.for
the'upReep,
Mr. Koven ,agreed with tlie idea ofaboard, ,1'h~:~e~,!s g~neral agr9l)m~m 'tha,l' tlleVark
Board'shOlildnot be asked,to assume.the'responsibilit'( ofmaintilinihg, these p,ubl it :~\IdlS':
Mr" O'lds .said; with the CRC's'pernlissioh,; hc;wbuldwotk with'the VlOteran~ grqup. and
givethemsite,spe,cifications for the designer,s: fcIewH\ prepare apackagcwithall the
information they 'need for' the site, Di~cussiOl~foHowed abguttlie ;'Ilrni\i' oLthe properlY,
Mf Kbve!} remirided the veterahs group oft,he irripoilanceof not Blocking tl1e:si'te line
from Range Line'.lothe pond, It was noted the buildable area 6fthe properly is'only 30:
wi,derunDingthe length of'ihe'properiy ,1Ild:the pond is i80' wide,
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CRCMeeling, Wednesday, April ;6,2003
~f",Rof~cb ~\Iggested, an appropriate motion woulc(be'tbat the:CRG wO\lJd dedicate this
sitet6!lle Veterans groujJsubje;ctjo approval of design st<inaar-ds, SQ moved by,Ms.
Snyder. Fallawing a second by Mi.. Koven, the'mationwastmanimous1yappfo\.ed
Aoonival of MiilUtes
MkSnyder moved'the minutes of MarciL 12, 2003"be.approved..FoI1owing a second by
. ,
Mr. qrter the mati on ,was appiov'e:d with fOl,lr.in favor. Mr". Ko\:en,absiained. because he
hml.not.readJhem.
Report troni thbMavo'r
None. due to his absence,
Reoort froti:tthe Director .
Mr. 13Qge1kjngrep.orted, the advertisement,. were.p]aced,for,:quates.for the' demolition df
thc.builg}ngs to allo:;v. Sh~pifo'~:~/1a~e.ILT!le bids aredtl~ .1'>priI30.and wilrbebrought
ta tbeMay meeting for review,.Mr. Engelking recornmendedthebid be'award$51 ')nbe
eRC J~iiemeeting. ' ., .
Mr:.. Engelking 'had autliorizeduse,af:theasphalcareas. 'The Po] fee Department wilLbei
llsirgtbe areano,rth ,of th~olcl I~r6ger aj'eu{lnd the. Fire [)eparhnent will be using,an area
to conduct vehicle'extraction tniinihg;'near the,same arcaJor \Iltee days:
RepOrLtTOm;Mr, Lillig .'
Mr. Lillig,reportedolhe'Pedcorsite'wenno.the Plan Commission.hearing,officer and was
apptoyeg with .Lpe t6ndiii()nthg( we recei ve the"l11at'eria]s'eolor pallet: .The builoing
'permit:[s-'being reviewed' and a ,preconsttllction meeting,hasbeen scheduled. '
~ . - .
The Kosene;sitep!i\lYs went to the'technical advisory committee for preliminary review
anda,review letter, was, issued by the department.
Report f~om Ms. Weese ...
Ms. Weese.reportedthe.Cityis;going. io. work:ouLa'soJmion to the'drainage.problemeast.
of the PQlice Uep~rtmeht 1S)!j.lc\ing rather than wait'for-Shapiro.' s eontract01' to take eare.of-
it.
"Weekend,dumpcrs"are using the'.di\tcsf'teMs: Weese sent an emailt6 theP6lice so they
can 'beionthe alerHoranyone.dlll11ping" after teglllarAlours' without permission. An
etbsion,cotitro1Jcnc~ 6t.s'ome type ofcoi]trol arollIldthe area is being considered.
Discussioll.fohbwed. '
. .
Mr, Caner moved aflerosion,c6ntrol ferice be installed aroulldthe ii(~a, subjec!to cost
approval by Mr..Raesch.:Following,a\second by Mr. K'oven, the'matiOll'WaS,approved
with fotg' in favot.. Ms, Sriyder ,:,oteOno.
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cf~G Meeting, Wedn~sday;_Arril'16;'2003
MS.'Weese suggested the contractor working. in Old Towi).be asked to giv"eus some cost~.
for,other ~mal1jobs, poti~g,ihattl1e.costs'w.ould be lowerwl1ilehe is stilLin the area. (For
example;haulii'g~'offsome"excess'dirt fr61ntl]~ Kosene site.)
Mi'. Roesch askea.if the Peclcorcolor boards woullfneed to be reviewec[by the CRC
Arcl\itecturaLReview Committee. ,Affi'nnative.
Financial Report
Ms.. lVl:jelke reported:the 'April 1/2003" balance was $610;670: M r. Roesch s'aid :someof"
tl:\e itemsJor, payment maY)13ve. tOibe moved to. a.later month,;noting theictelays in
recei ving"the TIP. fllT)ds. Disc.us~ion foll<.iw,cd,
Approvili of Invoices . .
Invoices'werereceivect for $'l-5,S5464. This does not;includ", the courto!derfqr Sherwin.
Williains paym.ent of$24'1-,127:n.
Ms.'Weesepoihied out that she\had'llot been given'iheGiliiate:invoice, Yeminding tile
<> ,. . ' ,
Comnlis.sion that she wastp revibvtl),em prior}o,payment to see i{some;of thework
should be paid forby.the City: Mr.,Olds explained~\hat thi~;iuvoic.ecovei:ed. [t ".'iILb",
detemiinedafteLfunher study.which department Q'ncluding;CRC) wOlilcl be payil1g,for
the.se,invoices: Mr. 01ds said this wotkis, "pui'e,CRqwork". Ms. Vv:eeseAgreed~it,istobe
paid, by theCRC'since iUs.work theCRC,has,hired'Gilliate. to do.
'Ms. Snyder asked aboul'lheinvoice.s.fo[ ~ripe in01cl, TcjY'\l.,She askerl ilbo~lt thedelays.
Ms. Weese/agreed there have. been some delays,. WhiCh-company has caused the delays is
qncertaii\ Oi~cii~sion follow,ed 1\1r: Ha,!~. requesled;we g(',:titoialdelay cQstsfromMr.
Thomas1at.AMLranclMr, Oldsat this poiht,ai\cl.put t11efi1'in tl\J'ee,categories:'Tiriie
Warnet,'CripefNortl) American. and bad luck. This,shouiCl be done becauseDf. the
possibility ofliligatibn.
Ms.Snydei' moved'the ill voices; including theondoi $244,127:83,for ShelwincWilliams
-, -" ' ,." ,- -", ";-.-.., . ",' .
be paid except for the. one,to Cripe. Following a secong by Mt. K()\~eh; tl1\': mb\i.R~, was
unanimoUsly approved. . .
Oiscussion,about rfFlncome
M~. LOren Miltihes explail1edbriefly the,reassessmenlissUl.os.and how it affects tIF
- '-0 - .
income. While forms. weie.beihg reviewe.d,lJy"UmbaUgli, several rrii~taKes:were
diSi:overedwhich would.affecdhe al1loun't of-XIF cMlected. Ms. Matthes distributed
.. ~.~ .' -. - ,", ,'.~' .
copies of corrected information. Cannel how has five TIP areas. As;soon as, the tax rate is
. - ~ ~.. .. .' - _..-. ~~, - ",' .. - - -. " -,.. , '~ -" .. ..
knowntheJimil amounts for the Tll~'area~ can 'be calculated. Sheremihded tlie'CRG
mein,bers ofthe TIP levy which will tJepul"(n'place.
MfRoe~ch.saidhe did ask Ms. Matthes io proceed on this right uway because of,the.
impOl'tanCe of havinga"ccill'atc figures'. H~,:not~d tpere are agr9.emenrs in jilace \\lith
developers of'some o[;the 'FIFareas, wl~ere tlieTIF covers debt se'rVice pH b..,nds ~i1d.any
shoi"tfall has to De fhade lfp bY'th(: developers, Weliavc agreed to the bond documents
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CRC Meeting. Wednesday. ApriL 16.2003
that we will do everything to preserve their TIF so they are not called upon unless there
are deficits. We have a legal obligation to protect this.
[lVlr. Carter left the meeting a1.8:01 p.m.]
Mr. Roesch thanked Ms. Matthes for her diligence in "watching our money."
Reoort from Attornev
Mr. Haas reported he had three items needing.approval tonight. Mr. Roesch noted these
three items were discussed in the Executive Session preceding this meeting.
Muldoon's
The settlement agreement with Muldoon's was presented with the following revisions:
I. Cool Beans may remain open for thirty days after execution of the. settlement
agreement.
2. We will address.the terms about tenilination.in the event of damage.
3. CRC will have Shapiro's undertake reasonable care with respect to Muldoon's.
4. The allowa'nce will be paid when requested.by AMLI.
. 5. There will be mutuality orthe confidentiality provisions to the extent permitted by
law.
6. There will be a loss of penalty if CRC breaches. the confidentiality obligation.
Mr. Burke mo,ved the CRC approve the revised settlement agreement. Following a
second by Ms.' Snyder the motion was approved with a vote of fou'r in favor.
Shapiro's Phase 11
Mr. Haas noted there are five amendments to Shapiro's project agreement:
I. Possession of the Phase II site will be given on August I, 2003.
2. CRC will establish street.grades as soon as possible.
3. CRe will contribute $50,000 toward the cost of the filling, grading and paving the
parking lot behind Phase 11 project.
4. Shapiro's will undertake a reasonable care duty with respect to Muldoon's.
5. There will be a 50/50 split orlhe cost of providing concrete barriers.
Ms. Snyder moved the CRC approve the project agreement. Following a second by Mr.
Koven, the motiOll was approved with a vote.of four in favor.
Huffer/Goodvear
Interim settlement agreement to the Huffer/Goodyea..-Jitigation under which Goodyear
may continue operating until the later of April 1,2004, or a certain period of time, 60-90
days,. after notice is giveilthat they need to vacate. At that time, CRC would deposit a set
amount of $700,000 \\'ith the COut1 and take possession. If Goodyear vacates early, then
notwithstanding the other applicable deadlines, the CRC would be able to make the
deposit and take possession early at its election. Ms. Snyder moved to approve t.he
settlement agreement. Following a second by Mr. Koven, the motion was approved with
four in favor.
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t;:RC Meetihg,Wednesday"ApriI16,2003
Reriort:from "Architect
Stormwater Detention'
Mr. aids ~eported.the contractor for. thestormwater ctetentibn)lrea is p]ail11ing>cgmpletion
\Jy July 15,'if?/eatlierperriJits getting the base.and gravel in,beforerain starts. "We,have
allowed. him tostockplle dirt tenlpo(~irily. on the'Kose:rie. siteuntilAbe base wQrkis
cotnplet~d. He wilJ be responsibleJorremoving.the excess dirt. Int's'go~d dift:we?/iIl
Keep itand'haYe'jt n\oveo over.tent Cjty Center, site.'!
Parcel #2,. North
'The developer isplltti'rig in his llndergroWid'work;at the present time,and is'working
diligently'so.on two sides of iherefleetingpond we ha ve,a lot of work,going on, creatijig
a giant dust ball,
.Ms, WeeseaskedJhaithe workbestop'ped'lmtiLthe silt-fence is pUlllp around the
reflecting pohd because silt could pOfdntia)lydamage tjldilter system on.thepond.,'Mr,
aIds will contact them. .
'Phe developer has also sllbmi'tteiladesign fb'r [hes.ii;na'ge forthe,c.o.ri1eriareaofThird
Avenue and City Centel' Drive"The only issllenoted is tllenced.for access' to the.lift
'station. for sei:vice. The design,ll<ls b~eii~enttotvlr;Duffy, Diiliii"s Director, Jar Ilis
review'and approval' before the' GRCshould "consideri t.
Parcel #2;,Soiith
. 'Kosene, wdl.mah a presentation later'in:this meetIng.
Parcel #5, Shapifo's'PhaseJl
No work,being donc until Jllne,pcr Chris:McComas
Parcel #'5, Retaii, Site
NOt\1ing.?~,i[ig i:lq'nebecallse oHhe ninety.,clay"hold" requested by the developer Iwho
presented theprojJosalf
Reflecting Pand
OnManClayCSO wascailed out to tlie.site,All,of.the fC;lUntaiosvv,.ere working fully;.the
pl~~mes were 'the i'lght height, tbeTight:size.Theequipmentmanllfacturerwasthere'and
verifiedthe:equipment hac! beeri'in,shllled carr~Clly. We were,prepared'aUJult point iolet
'the fountainsnincantinuously. However, because ofPedcOl','s construction llpagairist.the
pooi!'ill1d;th"e'\Indergmlllid st91TlJW31er aetentio.n, the, drain line:that comes off:the
undergrollnd structure.has' ta'be cuCandreworKed to tie into Pedeor's Underground line.
Sa w.e .sh'Ut t!leJQlln!ainsback,dawn,untiI.Pedcor.makes ihat,cannection.
Ms. Weese: So the pond;'is:going,.(a'olltletinto a.stonn.sewcr that \vi II then otitletirito. the
unctergroy.i1o detentioli?
5
. CRC Meeting. Wednesday. April 16. 2003
Mr. Olson: The line that they cut is strictly for back flushing the filters. It is not to drain
the pond.
In response to another questionJrom Ms. Weese, Mr. Olson said it would not involve a
lot of sedi men!.
Mr. Olds: I can'l turn the pumps back on until we have designated someone to assume
the responsibility to check on a daily basis the intake, the screens, and verify that.
everything is okay.,Espccially with the amount of debris that is involved right now that's
a very importantthing.I don't want to start it up and have something get.caught and burn
up the motors.
Ms. Weese asked who would be doing that. Mr. Engelking replied that he had been
directed to take it on as part offacilities maintenance. "We may be investigating the
possibility of contracting it out, but initially it's going to be us because there's no one
else. InitiallyWsgoing 10 be the people that maintain this building, the FireDepartment,
the. Police Department, maintaining the grounds with no additional people at this point.
We didn't anticipate until recently that there w'ould be a daily requirement. So' we're
going to be taking this on." .
Mr. Koven: How did we miss that?
Mr. Engelking: I don't know that anybody really knew the enormity' of [inaudible]. When
you say "a daily requirement", going over there 'and making sure the screens are clear,
making sure there IS no floating debris in the pond, doesn't sound enormous, but it is tinie
consuming'when you've got oiher things yoti"re doing. So we're going to initially be
taking it 011. It's mine to control at this point:
Mr. Olds: We have prepared a schedule of what needs to be done on a daily basis, and
what needs to be done on a weekly basis. Someone goes in the morning, walks the site,
looks around, makes sure there's nothing large floating in the water. Gets boots on and
checks the intake points and makes sure there's' nothing clogging them and then going
down into thepumphouse and makes sure there's nothing in the screens. Someone has to
walkthe site and cleanup the debris. The silt fence should be placed along the edge of
the landscape strip [dosest to Ihe construction site].
Ms. Weese: The one thing I'm won'ied,about i's now Ihere's a responsibility for us to do
Ihings daily and should we do them andslill.have a problem, will we be blamed for
something,that is a defect of the.system that they can't prove...
. .
Mr. Olds: The contractor wants a certificate of subslantial completion. If we sIan running
the pumps, we're going to have to issue that certificate. The certificate says [inaudible].
He.stillhas to complete all the items on the punch list. AIl.it does is start the one year
warranty period. The contractoris.saying (and rightfully so) that once we turn those.
pumps on and run them that his responsibility is over. He wasn't responsible for
maintenance or service on it. We made sure it was working then we shut it off to make
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CRC Meeting. Wednesday. April 16. 2003
the pipe change. Jim Thomas is calling every day, wanting the fountains on. We'd like to
get them on, but until someone takes ownership on behalf of the City,or CRC, saying
they will be checking it on a regular basis... If we let it get clogged up, and the motors
start to bum out, then we're stuck because we did not provide...
Ms. Weese: What does this warranty require of us? Is there a daily log or maintenance
requirement that shows... ?
Mr. aids: There is a maintenance manual and I've been working with the fountain
supplier and equipment people and trying to get that outlined so the person responsible
for'maintaiiling it has a clear understanding what he has to do. They have an obligation to
make sure that we have all the information,all the directions, everything lined up because
if we don't do something...
Mr. Koven: Whose fountains are they? They're not Jim Thomas's, are they? Does our
project agreement call for those fountains to be on at any specific time?
Mr. Engelking: lthought there was something in the project agreement with AMLI that
required the fountains to be in place and operating last summer.
Mr. Koven: Ask them if they want to take over ownership of them and we'II...
Mr. aids: ] did ask Mr. Thomas that question, would they be interested in providing the
service and maintenance on the reflecting pond and cleaning up the area and doing-it with
their maintenance people. He said, "No, I don't want the responsibility."
Mr. aids continued: I said, "If the Commission could indemnify you against claims from
citizens, injured or something; would you reconsider?" Mr. Thomas said he would
reconsider if he could be indemnified from civil action by citizens. But that would be
another source and they would have a vested interest to make it look nice.
Mr. Roesch: We need a subcommittee to look at all of these issues or another type of
board or something here.
Mr. aIds: When we finish thestormwater detention area there will be grass which will
need to be cut and maintained.
Ms. Weese: Everything that is put in has a cost to it. We've already got a streetlight globe
broken. Who pays for that?
After further discussion, a subcommittee was set up, consisting of Ms. Weese, Mr. Burke,
Mr. aids, and Mr. Engelking. Mr. Haas asked them to also check with him about which
items the responsibility could be passed on for because of purchase agreements.
Mr. Kov,en: I still think there needs to be some sort of official action on our part where
we pass these off so we're not still talking about this six months from now.
7
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CRC Meeting, Wednesday, April 16,2003
Mr. Roesch: We agreed in our planning session that on future projects that has to be part
of the agreement on the front end.
Mr. Koven: We haven't done that withthe veterans' memorial.
Mr. Roesch: We will include it as part'ofthe agreement when it's drawn up.
Mr. Koven: We need to have a "standard form". We just fill in the blanks with each
project and have it signed off on, that they agree to accept and we agree to be relieved of
any responsibility.
Mr. Engelking: Ihave some funds to help with maintenance on the reflecting pond. But at
the time we were building our budgets last year, there'wasinadequate information
available to give us any idea how to plan the maintenance.
Mr. Koven: I have no issue with that. With my Council hat on, I'll say, "Come to us and
tell us how much you need."
Mr. Engelking: That's what we decided last year. When we got into the maintenance we
would.dctermine how muclnvas needed and come to you for a special appropriation.
Ms. Weese: I'm not saying that CRC should pay for the 0 & M. I'm saying that they
should be a party to the planning mechanisms.
Ms. Snyder: Is there any money coming in for common area maintenance fees from any
of these projects we've approved yet?
Mr. Haas: I don't believe we've collected any yet. That doesn't mean that there aren't
some that can't be.assessed. We'need to check that. Mr. Burke will help.
. Parcel #4, First Indiana Bank
Mr. Olds sent them concepts for the site but has not heard back.
Third A venue/Citv Center Drive Median Cuts
Mr. Olds has asked Crews and Sturtz to give as estimate for these cuts. If all are done at
the same time there should be some cost savings.
Lauth
Mr. Koven asked if Mr. Olds had had any other conversation with Lauth Property Group.
Mr. Olds said he had talked to Joe Downs two weeks ago. Mr. Downs wanted to review
what was happening. Mr. OldS'thinks they are "sitting back" now until more is known
about the proposal from Mr. Skjodt.
Ms. Snyder asked if Lauth had done anything since they first brought their proposal 10 the
CRe. Mr. Olds replied that they had gotten their drawings done, the costs together, rents
8
,
CRC Meeting. Wednesday. April 16.2003
decided.and their pro forma. Mr. aids has encouraged them to come back to the CRC
with this information to discuss the cost of the land.
Ms. Snyder noted she and Mr. Carter were concerned about the lack ofcntrances on
Range Line Road to the retail stores. She asked Mr. aids if this had been changed.
Mr. Roesch suggested to Mr. Downs that he call Mr. Skjodt to at least talk about the two
proposals.
Mr. Koven is still wondering if Lauth is sincere about their proposal.
Reports from eRC Members:
Mr. Roesch: We had talked in our strategic planning session about public relations and
promoting. There is a meeting [sponsored by die Carmel Clay Chamber of Commerce]
tomorrow morning at 7:3Q,at Shapiro's. The public has been invited, especially the Range
Line Road and Main Streetmerchanls. '
Ms. Snyder said she and Mo Merhoff [from the Chamber] have talked about presenting a
joint-award from the CRC and Chamber of Commerce for the "best new building" and
"best remodeled building", CRC.members will receive information on this and the
awards will be presented at the December Chamber meeting.
Since this meeting is a Chamber function it does not have to be noticed as a CRC
meeting. Members are merely present to give out information,
Old Business
Kosene representatives, Tadd Miller and Gary Weaver showed plans and drawings for
the project which will be located on Parcel #2, South, There are thirty-five.townhouses in
the plan, some with elevators. There'isa four foot retaining wall across the front [the
reflecting pond sidc].
If all gocs as planncd they will start pulling building permits June 15 with construction
starting between July 15 and August 15.
The CRC architectural review committee will review the color sample boards. Signs will
be ready for approval by the end of this week. The sooner the signs are approved and
installed, the greater the probability of pre-solds.
The first thing being built is a twenty-fouf.lmit apartment building and eight townhomes.
Mr. Weaver also presented an alternate plan "in case the market doesn't support the units
bcing built in Phase I of this parcel." The alternate will appear the same in scale/mass
from.the front:
Mr, Haas said he was, in part, opposed to the alternate plan. "With regard to them having
. alternatives with the middle building where they're buying the land, that seems .
9
,
CRCMeeling, Wednesday;'April] 6,'2003
satisfactory to me. But,they don't have to. take down' PhascTL We'vNoJi:!them,thal if
they want to take,down Phase I1in Rieces.sn1a!1erl?arts.ib.~n i:'ha(they'veinc!.iC:'!-ted,
bere; then that's fine" He said be.did"not see any reason why/we sbould agree up front.
to have anything othenllan,another three.'stars, twenty.four unitbuilcling on the'Rond.
Mr. Weaver responded: From ourpositian, and I understand where Karl:scomiI1g from,
as. long as wekeep.the thr~y' stpriesin height..aJ1dthe saine \viath ofllle bllildingwit,h'the.
same exterior firiisl]es1andi'Csjilst a.decreaselh the number ofunrts, and there'S aTittJe
la\ger:parklng;area'in the rem'" we,thi'nk we still,meet.the intent ofwhat.you're,asking.us
t()peate. Ancrifthosy',24 lli:'i,t.,or larg~([ha.s,s Q.tiiJdings are ncit.selling:Idon't the GRG or
anybody "lseinthe'City of Carmel wanL~ to see anotherbuilding,lgo,up.
Ml. Haas':I~~gtee with th,a,t..but the'differencel,s'yqu'rehol being forced to buiJdanything
anwhat i's shown'here as Phase I1L.That's .your option.
Mr. Weave,'; Butpart bftheimentis to build"the whole thing ourhecallSe"oF the cost we
have to absorbtogeuhe.utiJities ancUnfmmucture on Phase T and II. Wecan recapture
those if we do"Phase')II.
. Eurther di s cuss j on foil 0 wed.
.Mr.Weaver:'Ead\ one'of the. units hasat.a:miliimum of<aj~o,car'garage,undeI11eath..
The,iw6.buildi'1gs shown f6fPha~e llI,could.be cpnne,cted.
GeneraL~greemeni for approval of ih~'rilternrite'pla]i ifthe;twobiiildingsare moved
together'anpiqhe architectural reVi!,}\"tommitlee agrees.
:New B'usiness
TIP/bona isslle for Ctarian Hosfiiral
!VIr. Roesch recommended Tom Pitman, as counsel and Loren,Matthes, as' financial
- - .- - - .
ildVisarbe contfacted'to'warK ontliis TIFbond'issue,
. - - - . .. '. .-.-. . .~.... -. ^-
ML ,Ritman said,~theproposaJ was,for Clarian anct':tl)e C,Re: to en1e.r into an etan.omie
billi,d agreement. l]ndef'the agreeTl1entGlbrialLwould.agreetb c6nstruct:ahospitaJ and
medicM.offices on property located on the, northwest. c.omer of Ll6th and.,MSridian. The
CRe w'ould'agl'ee to expand the I 26th SfreetEton()lnitDevelapmehrarea,to'includethe
properti where theprbp~std 'hospital a~d.rnedi;al' ortlce,i;uildingwould be located. Arter
ihe.expanSion.the CRCwouJdisslle,TIF: bonds tQ. finance;.\he construttio.n,of,vaiio,!s
p,ublltiilfrastrllcture irf1pr.o,vement~ \hat w'Quld be located in tliepl'aximityofthe
proposed facihties. Clarian"soblfgatiOlnvould be contingemon'their aC.quisition of the
property. Tl]eCRC's o.bhgiltioTltq expand tl[e.existin,g ec'on6init developIllenta,iea and to
issue TIFbonqs would be conditional on either the:annexation orlhe property, into,the
City'orthe cedi]lgofjurisdiction by the county of tliis;are~for'TJI1Pi!rp6ses. The. Claria.ri
prqpertj"s'W6uld be the oi1ly prop'erties currently expected withinthe,expanded TIE area
therefore tlie TIF would be'proposed to be'used to:servicebands. The,TlF',!o'beused
10
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CRC Meeting. Wednesday. ApriU6. 2003
would be generated from Clarian's incremental property taxes resulting from this new
development. All that's in this draft agreement.
At the last meeting, technically you authorized Mr. Haas to proceed to review this, but [
thought it might be helpful to give you a status update. We have a somewhat complete
draft ready to be reviewed. [ hope to be ready to submit the final form for approvaIat the
May meeting because Clarian has a time schedule it needs to meet to dovetail with its
project.
In response to a question, Mr. Pitman said everything or most of it is expected to be
taxable. It's not non-profit.
Mr. Haas will review the engagement agreements. He asked CRC to give Mr. Roesch
authority to approve and sign them.
In response to a question, Mr. Pitman said his fees would be $25,000-$35,000. The fees
are paid by' the bond proceeds.
Mr. Burke moved for approval to hire Mr. Pitnian and Ms. Matthes subject to the
engagement letters and reimbursement agreements. Following a second by Ms.. Snyder,
the motion was unanimously approved.
Mr. Roesch told Mr. Szczepanek [from Clarian] that the CRC was pleased the Clarian
project was coming to Carmel.
Financial Question
Mr. Koven expressed a concern about the financial "picture", noting anything we can put
off should be put off. Discussion followed.
NexfMeeting
The next meeting will be Wednesday, May 14,2003, with an executive session at 6:30.
p.m. and the regular meeting at 7:00 p.m.
Adiournment
There being no'other business before the Commission, Mr. Koven moved the meeting be
adjourned. Following a second by Ms. Snyder, the motion was unanimously approved.
The meeting. was adjourned at 9: 19 p.m.
Z:redcvcomm\2003 April 16 Minutes.doc
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