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Home My WebLink AboutCRC-05-20-03 CRC Meeting,.Xue~day.May20;.2003 CARMELREDEVELOPI\:ffiN;T COMMiSSION Meeting Tuesday,May 20,2003' . The me~ting was .called to .orderoy Vice PreSident Ed Burkecat 7:01 p.m, Commission members present-Were Ron Carter, John Kovel),Rick Sharp and Bob Battreall, c.onstituiing aqllorum..Mr. Sharp and Mr; Battreall al'e replaCing'commissiQn meplbers, Rick, Roes'eh and Luc.i Snydei' respectively. Also prysent were Karl Haas, Les.Olds, Steve Engelking; RoberhR.Olson..Patila S. Eaton, Bill Ensign, Loren Miltllie~', T6mPitman..~im'arid"Be(ty Jluffer,Nike McBnde. .and Kate Weese. Phyllis Morrissey as suppOI't staff: New commission.members; Bob Bhllreallahd Rick Shai'p, '\vere,we1cQmedancl each gave - - . . abrjefwinmary 'of his, bac:kgrollnc1. Election of.'Officers Mr. Ca(!er.}1ominatedMr: 'BurkeJor'President. Pol1owinga'second',by Mr. Koven(the .nomillati'on was unaniniously approVed; Mr. Battreall nominated Mf.Carierfor Vice President. Followinwa.second by'Mr. . - ..- - -."... - -. - Koven, the nomination was;unanimollsly a(lprovecL ' Mr.Cmter'nomimjtecIMr. Bhttreall.for Secretary, Following asecq,ndby Mr. ShaI'p, the. Ilominationwas unanimously-approved, Mr..Burke expressed aRpretiaiion'for the pastWorK:,of'!vII', Roescliandlyls. ,si1Yd~r. ApPl'OvalofMinutes , Mr. Batlreall moveil the minutes,ofthe meeting,of.A:pril '16 beappr6ved: FollQwing a. s'econd,b'y Mr: Sharp, the minutes were approved with four. in favor: Mr. Sharp abstained. Proiect.Uodates Noheat'this time. Report,fl'omMavor None Reportfrom Director .. Mr. Engdking reported AMLl has conlaclec! tile CEity Uroan Forester'abo!'t a dead 'tree in the wetlandscbydty Center aparimems.J,P,New, thc.companxmoriltoring tlie.wetlands, reporleclthet(eecanbe re!1eCl~nd al\9wed to.geconlposc,in the wetlands according to lDEMguidelines' 'Mr.Engelking;with,Mr. Roesch"s agreerrlelit,'authotized the work to be,done for $250, the !owestquote,ofihree he..received. CRC Meeting, Tuesday. May 20. 2003 Reflecting Pond City employees have taken over maintenance of the pond. Mr. Engelking is becoming more awareofthe funding in 2004 which will be needed for upkeep. For example, chemicals alone are estimated at $1,000 per week when it is in operation, roughly thirty- five weeks per year. Ms. Weese. City Engineer Ms. Weese reported there arc still problems keeping control of the dirt being dumped at the old Kroger site, noting further testing needs to be done on what is being brought over from Parcel #2. Mr. Shapiro called about. the drainage problem at the Police Station. Ms. Weese and Mr. Olds will get the plan for cOITectionsto Gilliate so they will do the work. Financial Report/Invoices Balance at the end of April is $322,813. Mr. Burke expressed concern about the lateness of the receipt of the TIFmonies. Invoices were submitted which totaled $28,852.62.Mr. Engelking noted more information will be available at the next meeting about the "draw downs" from the grant money. After Mr. Koven questioned the detail on the invoice from Baker and Daniels, stating there were things listed which this' committee should not pay. for, the invoice was withdrawn. Mr. Battreall moved invoices in the amount of$28,212.97 be approved. Following a second by Mr. Carter, the. motion was appi'oved with four in favor. Mr. Sharp abstained. Report fromAttornev Mr. Haas reported there was no action to betaken tonight, but he had papers to be signed: the settlement agreement with Muldoon's, a third amendment to Shapiro's project agreement; and a reimbursement agreement for the Clarian bond issue and a related engagement letter with Baker and Daniels and services agreement with H. 1. Umbaugh. These two engagements were approved in a prior motion' subject to the President's approval and Mr. Haas' approvai of their contract and engagement letter. He eXp'ects to present the Kosene project agreement at the next CRC meeting for approval. [Copies of that agreement were distributed to CRC members.] . Mr. Carter asked Mr. Haas if the TIP bonds for Clarian woulcI be guaranteed by Clarian. Affirmative. Mr. Carter asked what would happen if Clarian decided this was going to b'ecomea non-profit entity up there.)'v!r. Pitman, from Baker and Daniels, replied that if that were to occur, the guarantee' of Clarian would still m'ake good on the bonel. Mr. Carter asked about the paperwork for'Nick Kestner. Mr. Haas replied that there.are two items; one' is that there was a license granted for Kestner's bike shop to encroach on the Manon Trail and that was signed by the Board of Public Works. It would appear that both that item and an access easement !Vere providt<dtb the title company and in the confusion of closing were misplaced by the title company. "We have prepared and 2 CRC Meeting. Tuesday. May 20. 2003 completed an affidavit for the encroachment license. We have a pho\ocopy of that. 'Mr. Kestner is going to have re-executed the access easement which [Kestner's attorney] Charlie Frankenberger has." Mr. Haas'said the affidavit will be completed by the next meeting. Mr. Frankenberger has taken responsibility for having the access easement signed. Report from Architect Stonnwater Detention Area Mr. Olds reported the contractor has completed the work and has asked for the final inspection which will be done Thursday, May 22. Ms. Weese asked that her inspector be included in the inspection. She asked for markers tobe in place to designate the building area fonhe Veterans' Memorial. Parcel #2 North Pedcor's contractor has moved onto the site and installed the underground storm water system. Parcel #2 South Kosene has' submitted his construction documents for the building, one set sent to Ms. Weese and one to Mr. Lillig for their review. Mr. Olds encouraged the City Staff to move that along as a number one priority so we can get back with comments to the developer. They are. looking for an approval letter from the Commission for their lender. Muldoon's/Bike Shop Demolition Bids have been received from three contractors for demolishing the site. K.c. Bertram is the low bidder at $40,000. By August I, the parking lot has to be tom out in front of Muldoon's and the concrete barricade in place. Parcel #5, Shapiro's Site Work. Phase 2 The work to establish all the grade elevations will be started on June 1,2003. Parcel #5, Retail Site No work being carried out since that is still i~. the 90 day waiting period. Reflecting Pond Contractors have walked City Staff through the day's operations several times. Everything seems to be working correctly and itis up and running now. The contractor is still working on the punch list. No funds will be released until the punch listis completed. 11 appears the west end of the pond will have to be drained down so it can be repaired and repainted. There's also the ongoing claim that needs to be resolved from a vendor that went bankrupt. Mr. Carter asked if the contractor would be responsible for the cost of refilling the pond after the repairs are made. Affinnative. 3 CRC Meeting. Tuesday. May 20. 2003 Mr.. Carter asked about the mound on the south side of the pond. Mr. Olds said one mound is the left over fill material from the underground deteniion constmction. This will be relocated over to Parcel #5. The other mound is the "trash and garbage" pile which we have quotes to haul off to an approved dump site. The City staff was able to move all the dirt off the north side before winter selin. We are still' working on the details, but it is the CRe's responsibility to have it removed. Mr. Koven asked about the man hours needed to maintain the pond. Mr. Engelking asked Mr. Klingensmith to add two people to his 2004 budget and some equipment due to the extra work involved and because more property will be added and need to be maintained in other areas also. Mr. Koven asked how'the fountain in the ice skating rink will be haridled. Mr. Olds said they were planning to place a fencing material around the fountains and lights. Brief discussion followed. Veterans' Memorial Design restrictions and infonnation was given to the three consultants the Veterans' group has under consideration. . Drainage Problem In response to a question from Ms. Weese, discussion followed about the.drainage. problem at the Police Department. It was decided that Shapiro's contractor will be told to do the work they are obligated for according to the solution that Ms. Weese and Mr. Olds approve. No Reports from CRC Members No Correspondence Old Business Loren Matthes reported a m~etingwas held recently about the Clarian infrastructure needs, right-of-way acquisition and the TIF which will be generated from the development. There was also discussion about what kind of development would be done between Illinois and Spring Mill Road, with Clarian wanting retail there instead of housing because of the high cost of the land. The proposal is to expand the 126thStreet Development Area to include the Clarian property and some other areas between there and the original development area which includes City Center. The TIF areas would need to be segregated so funds. would be used for their respective projects. Tom Pitman, Baker & Danicls, asked that the CRC postpone consideration and the final decisions on the Clarian project because there is ongoing discussion about this project. Clarian at this time is reviewing the entire financial picture and.the possibility of another . site outside of Cannel. 4 ." T. CRCMee'ing. Tue'day:M"y}O, 2093 Ms, Matthes saidifit do.{)s proceedthere,woLJld'Qe:ai1E~.o.nOinic-Development Agreement and [he GRCwouldget'it aheaclofa'l11cetmg..so it, could be reviewed', Me. Haas.said'the'ziming Issue of the Cannel, area Glarian is consideri~g)s n'Ot tIle reSpOIlsibility of ihe-CRe:. :rhe Commis.sionhas the final say'on ,the,Economic Development Agreementwhich'would itfclilde tl~e purpose~for ;vhich the'borio'proceeds are ~pe'nt, but normally we;defcr to the,Mayor, Mike Hollibaugh-and Kate Weese on what roads sho,uld b~ built ai10 what'lliefll.nds S)loiWi be sp,ent for. ' The aCl'eage,isapPloxiinately 69 fOl.:the hospital area and 40 fOHlleremriining area.. Ms. MaithcsdistrilJuted a l(:tter with'a,schedule,detailing,thc five taxiincrement areas cuiTentlyinG(lnl1<:l.Therevenues changed somewhat oecause,Of the reassessmeniand new tax,rateand TIF rel2laccmentdevy, She expl ai ned.the,changes,for tlie .variollsTIF areas. 1y1r.]3urke asked what happens io the difference when the'income is'more'than what i5 needed to cover the.bt,iliqs.I'y1s:Mattlies replicd,thete.is;ateserve that is"builtup,:'Each of ihe'bonds are set up a little differently, and.each hasdift:erenueserve ,:equi.fements," MS,'Matthescontinued: On MefchantsPciinte., the letter ofCredit \\Iiththed,<veloper;goes ~\'Iay in fi'veyears, so'you'll have;tndo.anew letter of cl'Cdit.or a.:reflnancing, On August 1 "thereisa paymenLof $81,000 dfie. WY~JU,ge! YOljr TIFdisQyrsement in rim"". you should make the August payment ,[f'not, then.the taxpayer will. have to make. the payment, , . -- Lh -. '-..- . . '" , . . . . .'-'.., . .' City Center"and 126. Street, those.areas together help pay-the taxable Gorp bonds but Ul<;'I1lX. in,Cfei'fient is r;o(fonnallypl"ggedso!these Donds are technically payable from Corr from the City, Howeveri the,City hasn't cO,unted an- lJs.ing;tlie TIFfromthe126th StreetarlCa. On June.iS, $483,957 is due. "1 oon't know if the. City was counting.on TIF. or COlTtopgy it:" ' On"F;arl5Wo(jd; thej'e w<)sapr'ob)"Ill, ;rhe C9urity Auditor's office had never set. up the TiParea.,This has been corrected and they [t.udi'tor;s .office] ai'e going to pay 2002ana 200.3 TIF thi.s year.. No New Business , . . ." -'" ,- .- . -. . NextMeeting originally scneduledJotJuhe .10 will now'be held on June .17 with an Executive.S,ession at 6:"30. p,m.,and,the regular mee'ting at}: is p.m: ' " Adjournment' Mr, Koven moved the meeting be'adjoumed..Following a.second'byMr, BattreaIJ, the rilotiohwaSllnanimously approved allo the inee.tingadj?llrned~t.8:j 5. pin. " S