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Home My WebLink AboutCRC-07-15-03 -- CRC Meeting, Tuesday, July 15,2003 CARMEL REDEVELOPMENT COMMISSION Meeting Tuesday, July 15, 2003 The meeting was called to order by President Ed Burke at 7: 15 p:m. Commission members present were Mr. Sharp, Mr. Battreall,'Mr. Carter and Mr. Koven, constituting a quorum. Also present were Les aids, Steve Engelking, Karl Haas, Mike Hollibaugh, ShelTY Mielke, Loren Matthes. and.Mike McBJide. Phyllis MorJissey as support staff. Approval of Minutes Mr. Battreall moved to approve the minutes of the meeting of June 17,2003. Following a second by Mr. Sharp,"the motion was unanimously approved. Report from Mavor None Report from Director Mr. Engelking reported the only bid received for removal of the dirt from Parcel.2a, was for $40,147'from Casey-Bertram Construction, Inc. Following bJief discussion, Mr. Sharp moved this bid be accepted. Following a second by Mr. Burke, the motion was unanimously approved. Demolition begins at Muldoon's on August 6. We are making arrangements for all utilities 10 be cut off and any removal of any material left by SESCO. Shapiro will need to have the old bike shop completely emptied. SESCO will test areas under the site once it's cleared. If there is contamination under the site, it will be CRC's responsibility to have it cleaned up. Following a request from Mr. Engelking, for Scott Brewer, City Urban Forester, Mr. Battreallmoved the CRC approve moving two large spruce trees from Muldoon's parking lot to a City park site. Following a second by Mr. Sharp, the motion was unanimously approved. Mr. Carter noted Steve Pittman,.Iocal developcr, has offered use of his 90" tree digger to the CRC at no charge. In response to quesiions From Shapiro about his site, Mr. Engelking reported.no dirt has been removed from the City Center site. Some dirt north of Muldoon's has been leveled. Mr. Shapiro will be allowed to use some of the Free dirt the City has been receiving. Mr. Hollibaugh reported Shapiro's would be olnhe TAC agenda Wednesday, July 16, 2003. The. ADLS date hmi'not been set. Mr. Lillig needs revised plans of the elevations before this can be set. Mr. McBride will have general comments regarding Shapiro's at the TAC meeting. I-Ie distJibuted Exhibit 0 c'Olllments regarding streets.near the proposed C1ariansite. , CRC Meeting, Tuesday, July 15,2003 Financial Report Ms, Mielke reported there is a negative balance of $47,437 as of June 30, 2003, Debt payment 0[,$483,958 was made and the TIF revenue received was only $140,183, Assessors Office hopes a settlement will occur within the next ten days and we should then be receiving the balance in August. The actual amount is unknown until after the settlement. Mr, Koven asked when the Rotary Plaza payment is due, Ms, Mielke said we would check,the agreement. Mr. Carter questioned whether they should be required to pay since the fountain is not working properly: Mr. Koven asked when the ownership of the area would transfer to the BPW, Mr. Carter thouglit it would be shortly, Approval of Invoices Total invoice submitted $60,558,07, Mr. Battreall moved these invoices be approved, Mr. Burke seconded the motion, Following questions from Mr. Koven.about the cost.differences in the two Terzo and . Bologna invoices from the other appraiser's, After brief diseussion, these two were withdrawn from the list. Mr. Haas will check-the agreements, Mr. Battreall modified his motion to exclude the two Terzo & Bologna invoices, bringing the total invoices for approval to $51,558,07, Mr. Burke modified his second and the motion was unanimously approved, HUD Grant Info Mr. Engelking reported the HUD grant money is nearly exhausted, as planned, Report was,sent out prior to meeting whieh listed the invoices against it. Report from Attornev Kosene Site Plan Mr. Haas noted. the CRC needed to consider approval of the alternative site plan as proposed, subject to Kosene going through alJ'City processes and obtaining City approval with respect to that site plan: So moved ,by Mr. BattrealL Following a second by Mr. Sharp, the motion was unanimously approved, Engagement Letters from Umbaugh Ms, Matthes distributed updated engagement letters from H. 1. Umbaugh and briefly explained the letters, Letter of Engagement - Review and Modify Areas for Tax Increment Financing This is to get a data base for all the TIF areas so they can be monitored, The County is supposed to maintain the data base and there have been some discrepancies, When this is done, it will be turned over to City Staff to maintain, 2 CRC Meeting. Tuesday. July 15. 2003 Letter of Engagement - Monitoring Services for Tax Increment Financing This is to make sure CRC is capturing as much incremcnt as possible, watching the bou ndaries. . . City Center Agreement This agreement is for the accountants.to compile final financial studies and provide assistance with the issuancc of BANs and Bonds and preparation of disclosure documenrs, reports and other information .necessary for marketing of BANS and Bonds. Mr. Sharp moved the CRC approve. the H. J. Umbaugh letters of engagement. Following a second by Mr. Carter, the motion was unanimously approved. Engagement Letter from Wabash Scientific This is to provide services complementary to those provided by H. J. Umbaugh, reviewing various economic development areas. Discussion followed. It was decided to table this engagement letter to see what other firms might be available for this work.. A decision will be made in August. Ms. Matthes noted there is some need for speed but agreed to work with the CRe" s decision. Engagement from Barnes & Thornburg Mr. Sharp moved Barnes & Thornburg be hired as bond counsel for the BANs and perhaps replacement financing. Briefdiscussion followed. Mr. Koven asked if any other firms were contacted. Negative. Following a second by Mr. Battreall, the motion was approved with four in favor. Mr. .Koven opposed. Ms. Matthes noted she would like to schedule a'subcommitteemeeting to finish discussion and receive suggestions for bond financing in the western area of Clay Township. Mr. Burke and Mr. Sharp volunteered to serve on this subcommittee. Report from Architect Kosene. Parcel 2a Mr. Olds reported Mr. Kosene still owes written comments back to Ms. Weese and Mr. Lillig. Reflecting Pool Contractor will drain dOlvn west half of reflecting pool in late.July to repaint. Shapiro's ParcelS Parcel #5 site engineering documents have.been submitted to Ms. Weese, Shapiro's and his contractor. for review to make.sure there are no outstanding issues prior to completion of the documents. Amphitheater, Parcel 7 Parcel #7, conceptual drawings of public space/amphitheater were sent in packets. Mr. Olds said it is absolutely critical thal'Someone take ownership of this project to determine 3 CP.CMccling, Tll~sday, ]~IY., 1'5.:2003 ~O\liit wil1 be't!,;eilAh~ operated. Is there going to bea charge t.o attend anyohhe events? Rotaryis'conductinga community ~Iirvey to see'how it cAI1'bes(be,used, They are Q9,Qating'money for ';nammg.rights:', Discussion followed, -Mr. Koven pointfd, our: that if theBPW will be the oVers~e1:ng entity, theJ1~omeone from that'body needs.to be involved in the initiai.pjanning. CSO'Wor-l< Mf Olds distributed..a spreadsheeUisting work areas whkhGSO'is dCliiigfor CRC, He was. asked to;aqd p~oposedprojecls inclu,c!.ing;anlicipated costs, eveniifthet are only proP,osed/estimated 'at thistlme; The items actually being.don~.anc) the prQP()sedit~fns will be I1b~ed separatelY, T.lii~will be updated and submitted each month with the CSO report and coordinatedwith Ms. Mielke's,finariciiil report: Rotar.vl'laza FOlllitlii n Mr. Carter expresseddisappoilltment that thefollotain lias.nQt,be~ri repaire'q/ncHingil was out Of service last slimmer mid,so.far this summer. Brief discussion followed about . -~ - - -. - - - - --. - - - \ .;~ -..' thefaulty,design. Mi', Olds askedifthe,GRC palqh{have i)rer.hired wobjdihalbe , satisfactory, "OnlY',if it works"', replied.M!'.Caner.Mr. Olds wilkontacHhe fbuhthil1 people andletthe eRG know their're'sponse,. Kosene StreetscaDe, They would like,it completeiy done when th'ey'arneadyto op.en;prQpablyby rhe,enclof December. CRCwould havdo stardhc'work'approximately 45 days'pribrto'that date. Agre.ed. Reflecting Pool Mr, Carter asked' who would he paying for water to refill th.e reflecting pool [appi'dximately$J200Llylr.pldssaidthe eRC at a previous\lncetingwas'veryclear that the'contractor woulclbepayillg for thc'Wate~, Old Town AML[ Mr. I<oven 'askeo if the buili:lihgs in A:~LI Old: Towhweren:t.all sup "posed to'bebllck exposure. Mr Haas said he thoughLo~ly;(hefacadesfaclng.the.stteer orthe Monon th,il had to.be brick. He'will chec~ the project'agreem~nt. 'No Reoorts froln CRCMembers. Correspondence, Old,B'usiness or New Business Next Meeting Discussion folloyledaQout cqaJlgil!g Illonthly meetihg,time. lr,was decided'to move.the regularmeelings tothe,third Tuesday'monthly. The'nextmeetiflg,will b,cT,ues(lay, ,At/gust 19, E_xecutive-,Sessi()ll at,6:30,p.m."rcgular meeting at 7:0'0 pnn: Adiournment Mr, Sharp mo:yedt~e meetirigbe a5.ljourned. FollOwing a second by-Mr. Koven"the- ,motion was unanimollslyapproved,and the meeling.,vas agjourne.d at 8:22p.;n" 4