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HomeMy WebLinkAboutCRC-11-18-03 ~ eRe Meeting; November 18.2003 CARMEL REDEVELOPMENT COMMISSION Meeting Tuesday, November 18, 2003 President Ed Burke called the meeting to order at 7:00 p.m. Ron Carter and Rick Sharp were also present, representing a quorum. Also present were Mayor Brainard,Lcs aIds, Steve Engelking, Sherry Mielke, Karl Haas. Members of the public present were,Don Hudson, Paula Eaton, Doreen Squire Ficara, Michael O'Dea, Bruce Cordingly, Steve Sturtz, Robert R. Olson, and Tom Johnston. Kate Weese arrived at 7:15 p.m. and Mark Ratterman arrived at 7:49 p.m. Phyllis Morrissey as support staff. Approval of Minutes Mr. Sharp moved the minutes of October 20,2003, be approved. Following a.second by Mr. Carter, the motioh was unanimously approved. Mr. Sharp moved'the minutes of October 28, 2003, be approved. Following a second by Mr. Carter, the motion was unanimously approved. Mavor's Report Mayor Brainard reported the announcement of the Carmel Arts and Design District in Old Town. He said hehas received a tremendous number of calls from interested.parties. He also is getting lots of calls about City Center. Mayor Brainard and financial advisors plan to bring a bond proposal to the CRC in 2004 for the performing arts center. Report from Director Mr. Engelking reported on the status of streets~ape along Main Street. AMLI will be asked to take over completion of the streetscape and they can phase it as their construction progresses. Financial Report Ms. Mielke reported the November 1st fund balance was $4,249,451.00. Invoices Mr. Sharp moved the CRC approve the invoices as submitted in the amount of $143,829.52. Following a'second by Mr. Carter, the motion was unanimously approved. Report from Attornev Acquisition of Property Mr. Haas brought three resolutions to the CRC for acquisition of property on Range Line Road in Old Towil. Mayor Brainard noted the owners of the fireplace shop south of these properties is also interested in being involved in the project by demolishing their presenlbuilding and constructing a new store. I ; CRC Meeting, November 18,2003 Mr. Sharp moved the CRC approve acquisition of the Amoco propcrty for $220,000. FoJlo\Ving a second by Mr. Carter, the motion was unanimously approved. [Resolution 7- 2003] Mr. Carter. moved the CRC approve acquisition of the O'Malia property for $822,500. Following a second by Mr. Sharp, the motion was unanimously approved, [Resolution 9- 2003] Mr. Carter moved the CB-C approve acquisition of the KLC property for $785,000. Following a second by Mr. Sharp, the motion was unanimously approved. [Resolution 8- 2003] Artec Services Mr, Haas presented a contract for services from Artec in conjunction with Ihe proposed performing arts center. The contract co vcrs a 'broad scope of services, each of which is priced individually and could be selected on 'a "smorgasbord basis". The first services would be a feasibility study which Artec will provide for a fixed price 0[$65,000 though no work would be performed under the contract until Steve [Engelking] gives a notice to proceed, All additional services. would also require notice to proceed. Overall the fee would be 3.5%'of the project cost. Mr. Haas asked for a motion to approve the contract in the form of the previously distributed with whatever changes Mr. Burke thinks are appropriate, and then giving authorization for Mr. Burke to approve the services. Discussion followed at length because. there was some confusion on the contracts because Artec's exhibits do not match up with the contract. Scope of services needs to be revised. Mr. Haas suggested CRC only authorize the feasibility'study for $65,000 at this time, This would include phases I, 2 and 3 of their study and apply to the percentage fee. Discussion continued. Mr. Carter expressed reluctance to vote on this because the scope of serviccs is not correct. Mr. Sharp moved the CRC approve and authorize the prcsident to execute the agreement for professional services with Artec to perform the phase 1,2 and 3 studies contingent on the Exhibit B to this agreement be for a fixed fee of $65,000 which will be a component in the appropriate category of the fixed fee schedule contained in the agreement for consulting services which we contemplate entering into should we do so and secondly, that the president besatisfied that the scope of work in Exhibit A is consistent with what's outlined in the recitals and 'consistent with our desire to examine the feasibility of the performing arts center. Mr. Carter said he would prefer to wait to get the backup material in hand bcfore approving this. He suggested a special meeting be held next week. Discussion continued, Mr. )3urkc seconded thc motion. Further discussion. The vote was two [Burke and Sharp] in favor, Mr. Carter opposed so the motion failed. 2 eRe Meeting. November 18. 2003 It was noted that future materials from Artec would be expected to be complete and cOlTect before presentation to the CRC. Aspecial meeting will be held on Tuesday, November 25,7:30 a.m. This will be on the agenda. Mr. Olds asked that approval of streets cape bids.be added to this agenda. Pede or Mr. Sturtz described Pedcor's Phase II site plan. Mr. Haas explained the parking issues and solutions which will preserve the aesthetics but not locking out the possibility of a compatible building with underground parking on Phase III eve!1 if Pedcor.isn't prepared to go ahead with that phase; Mr. Carter moved the CRC accept Pedcor PhaS.e II site plan and conditions as outlined. Following a second by Mr. Sharp, the motion was unanimously approved. Architect's Report AMLI Trees It will cost $6600 toreplace the trees. Mr. Olds recommended the CRC replace the trees as a goodwill gesture to AMLL Brief discussion followed. Mr. Carter moved the CRC replace the trees at a cost of$6600. Following a second by Mr. Sharp, the motion was unanimously approved. Kosene Site During construction the SBC cable was accidentally cut. SBC had it in the wrong place so they repaired it quickly. Pedcor Site Wind damage has been repaired. Pedcor has made a submittal for Phase Ill. We will require a complete set of construction documents for approval. We will be requiring them to screen any surface parking that faces any of the streets. . Mr. Haas asked Mr. Olds to,clarify for Pedcor the number of parking spaces which will be required for their project. Mr. Olds listed the items included in the sireetscape bid packets [which will be opened on Friday, November 21]. Altemate bids and pricing will be taken, primarily for the Pedcor pieces so we can be determine the cost and reimburseri1ent due from Pedcor. Lift Station/Corner Screening Mr. Olds: Penhe original agreement the screen wall on the Pedcor'site was to be paid one third by Pedcor and two-thirds by CRe. At that time the cost estimate was $75,000 for the original screen wall presented to the CRC several months ago. At that time Pedcor asked to have some input on the design and they wanted to have their name on the wall. They have redesigned the wall so it also screens the lift ,station from the Pedcor building and also increased the wall.size on the comer. The estiTDatedcost of this new design is 3 eRe Meeting. November 18, 2Q03 $150,000. CRC will need to approve the new design. Discussion followed. Mayor Brainard suggested some of the costs might be paid by Utilities Department. He suggested the CRC approve $50,000 toward the cost.' Mr. Olds recommended wait until Tuesday, November 25, after the bids.havebeen opened and the actual costs'are kno,wn. Brief discussion followed about the wording on the corner wall sign. Reflecting Pool Mr. Olds reported they are still trying to wrap things up with the reflecting pool problems. CSO will be meeting with.the contractor Restroom Facilities Mr. Olds displayed sketches for restroom facilities by the reflecting pool. He explained the design and location of the proposed facilities, inside the east corners ofthe-reflecting pool to keep the sidewalks open. The contractors would install small cofferdams to hold the water back so the pool would not have to be drained for the construction. There could also be two built at the west comers of the pool..Mr. Olds noted there would be some logistic problems because of the iimitedaccess for construction. General approval by CRC members. Parcel #9 The developer, Chris Reid, is resubmitting his documents. Parcel #10 - Carmel <:::Iav Veterans Memorial The design of the memorial and layout of was presented. Mr. Olds explained the details. It will be callecLFreedom Circle and the focal point is a bronze statue, Estimated cost.is $900,000 total. Mr.Olds explained the illumination and noted the entire site will be irrigated. Once it is approved, Mr. Olds will show Kosene and Pedcor what is planned. Mr. Sharp moved the CRC approve the design site plan presented for Veterans Memorial. Following a second by Mr. Carter, the motion was unanimously approved. Mr. Carter asked if the pull off parking spaces in front of the memorial could be shown wilhout regular markings. Agreement. Shapiro's Site Work is proceedirig on schedule. Invoices will be forthcoming. CSO will monitor and review the invoices. No Reports from CRC Members. Correspondence. Old or New Business. Next Meetines Tuesday, November 25, 7:30 a.m. Tuesday, December 16, 6:30 p,m., Executive Session, regular meeting at 7:00 p.m. Adjournment There being no other business before the Commission, Mr. Sharp moved the meeting be adj'ourned. Following a second by Mr. Burke, the nlotion was unanimously approved and the meeting adjourned at 8:16 p.m. ' 4 CARMEL REDEVELOPMENT COMMISSION Meeting Monday, October 20, 2003 . President Ed Burke called the' meeting to order at 6:37 p.m. John Koven and Rick Sharp were also present, representing a quorum. Also present were Les Olds, Sherry Mielke, Mary Ann Burke. Phyllis Morrissey as SUpporlstaff. Approval of Minutes Mr. Sharp moved the minutes of September 16, 2003, be approved. Following a second by Mr. Koven, the motion was unanimously approved. Approval of Invoices Mr. Koven moved the invoices as submitted be approved with one change, $20,000 payment to Eden rather than $40,000, so total invoices then would be $123,630.74. ,Following a second by Mr. Sharp, the motion was unanimously,approved. Adjournment Mr. Sharp moved the meeting be adjourned. Following a second by Mr. Koven the motion was unanimously approved and the meeting adjourned at 6:39 p.m.